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In this Customizing activity, you maintain settings for purchase order collaboration. You should follow the
sequence of the views when making settings.
This Customizing activity contains the following views:
Create Change Profiles for Purchase Order Items and Replenishment Order Items
In this view, you define change profiles for purchase order and replenishment order items. You use change
profiles to define which items on the Web UI of SAP Supply Network Collaboration (SAP SNC) can be changed.
For example, a supplier can only create confirmation schedule lines for changeable items.
You only have to edit this view if you do not want to work with the SAP default settings. The SAP default
settings are set internally within the system. SAP delivers the default change profile SCM001. The settings in
this profile are identical to the internal settings in the system.
You can configure the changeability of items depending on the order type (purchase order or replenishment
order) and on the following item status:
Distribution Status
The distribution status displays whether the order is published in SAP SNC, and which business
partner published the purchase order.
Item Status
The item status indicates which processing processes were executed for an item.
For more information about status values, see SAP Library for SAP Supply Network Collaboration on the Help
Portal at http://help.sap.com in the documentation for purchase order collaboration and replenishment order
collaboration.
Assign Change Profiles for Purchase Order Items and Replenishment Order Items
In this view, you assign change profiles for purchase order items and replenishment order items to customersupplier combinations. You use change profiles to define which items on the Web UI of SAP Supply Network
Collaboration (SAP SNC) are changeable. You only have to edit this view if you do not want to use the SAP
default settings. For example, you can define your own default change profile or use different change profiles
for different customer-supplier combinations.
To determine the changeability of an item, the system evaluates the entries in the following sequence and uses
the first suitable change profile:
1. Change profile for customer-supplier combination
If there is a change profile for a specific supplier-customer combination that contains an entry for an
item with certain properties, the system uses this change profile.
If a change profile does exist for a specific customer-supplier combination, but it does not
contain an entry for an item with specific properties.
If a customer-specific change profile does exist but does not contain an entry for an item with
specific properties.
If a supplier-specific change profile does exist, but it does not contain and entry for an item
with certain properties.
If a customer and supplier-specific change profile does exist, but does not contain an entry for
an item with specific properties.
Approve Automatically
Approve Automatically
Components with deviating component consumptions, or new components receive the approval status
Accepted.
Note: If you set up the approval process with consensus finding (available as of SAP SNC 5.1), the system uses
deviation analysis for approval. This is relevant for confirmed quantities, dates, and components.
Approval Profiles for MPN Confirmation and Price Confirmation
You can create approval profiles to determine whether a supplier can confirm manufacturer part numbers and
prices. You can specify whether MPN confirmations are allowed for the following documents:
ASNs only
You can specify whether a supplier can confirm prices in purchase orders.
If you want to create a profile for the sole purpose of activating MPN confirmations or price confirmations, you
only need to make entries in the following fields:
Profile
MPN Cnf.
Price Cnf.
Customer
Supplier
Customer location
Ship-from location
Product
ASNs or supplier confirmations can be mandatory, not allowed, or optional for certain characteristics
combinations. The settings have the following significance:
Not Allowed
If supplier confirmations or ASNs are not allowed for an order category, the following occurs:
If supplier confirmations are not allowed for an order category, suppliers cannot create supplier
confirmations in the Web UI of SAP SNC. Nevertheless, suppliers can send purchase order
confirmations by means of EDI (ReplenishmentOrderConfirmations) from their backend system to SAP SNC. In the standard system, however, there is an active validation check
in the validation framework that creates a warning on receipt of a purchase order confirmation.
If ASNs are not allowed for an order category, suppliers cannot send ASNs using a
DeliveryScheduleNotification message from their back-end system to SAP SNC, or
create ASNs on the Web UI. An active validation check in the validation framework prevents
this. Should a supplier wish to use the packing function of ASN-processing, you can set the
validation checks so that the creation of ASNs with warnings is possible. To prevent SAP SNC
from sending an ASN to the customer's back-end system, however, you must modify the
corresponding action in the post processing framework (PPF).
Mandatory
You use this setting if the customer expects supplier confirmations or ASNs to be mandatory. We
recommend that the supplier first creates a supplier confirmation and then an ASN. However, the
opposite sequence is not forbidden.
Optional
This is the standard setting. Supplier confirmations and ASNs are neither not allowed nor mandatory.
This setting is, for example, relevant in a release upgrade from SAP ICH 4.1 to SAP ICH 5.0: If you
want to continue using the previous settings, simply transfer this setting.
Confirmation control is relevant to the generation of alerts and to due schedule lines in the following ways:
Only when ASNs for purchase orders or scheduling agreement releases are mandatory or optional,
does the report Generate Alerts for Due and Overdue Purchase Orders and SA Releases
(/SCA/DUELISTALERTWRITE) generate alerts if there are too few or no ASN quantities for the
purchase orders or scheduling agreement releases.
Only when scheduling agreement confirmations are mandatory or optional, does the report Generate
Alerts for Non-Confirmed Scheduling Agreement Releases (/SCA/RELUNACKNALERTWRITE)
generate alerts if the supplier has not sent a scheduling agreement confirmation for a scheduling
agreement release from SAP SNC to SAP APO within a certain time frame. The corresponding option
in the report is relevant only for a scenario in which you send scheduling agreement releases from SAP
APO to SAP SNC and scheduling agreement confirmations from SAP SNC to SAP APO.
SAP SNC only determines due schedule lines for purchasing documents for which ASNs are optional
or mandatory.
In an SAP back-end system, confirmation control exists for purchase orders. However, you cannot use the IDoc
ORDERS05 to transfer the confirmation control settings from an SAP backend system to SAP SNC in standard
purchase order collaboration. Ensure, therefore, that you maintain the settings in the SAP back-end system and
in SAP SNC consistently.
This view is not relevant for SMI with purchase orders.
In the standard system, ASNs and supplier confirmations are optional (see above).
You can specify whether a supplier uses a single-step or two-step publishing method on the Purchase
Order Worklist screen. You can choose from the following settings in the Method column:
Publish on Save
In the purchase order worklist, the supplier can publish purchase order confirmations in one
step by choosing the Save & Publish pushbutton. This is the default setting.
Publish Separately
In the purchase order worklist, the supplier can save order confirmations by choosing the Save
pushbutton. If this setting is made, the Save & Publish pushbutton is not displayed. The
supplier publishes saved confirmations in a separate query, which you must implement
yourself.
For more information, see SAP Library for SAP Supply Network Collaboration under Purchase Order
Collaboration -> Webscreens for Purchase Orders -> Purchase Order Worklist -> Two-Step Publication
of Purchase Order Items.
You can determine if you want to use change profiles for purchase order items on the Purchase Order
Worklist Web screen for the Confirm & Publish Purchase Order Items query type. By default, you
cannot use change profiles for the Confirm & Publish Purchase Order Items query type on the
Purchase Order Worklist Web screen.
When
When the supplier sends order type codes using ReplenishmentOrderNotification XML
messages, the customer's back-end system must be able to process these.
the
customer
sends
order
type
codes
using
PurchaseOrderERPReplenishmentOrderCollaborationNotification XML messages,
SAP SNC must be able to process these.
Create and Assign Change Profiles for Purchase Order Items and Replenishment Order Items
If you want to work with your own settings, proceed as follows:
1. In the Create Change Profiles for PO and RO Items view, create a change profile.
To do so, create an entry for each relevant combination of order type and item property. An entry
consists of the profile name and the property combination. If an item with a specific property
combination is not to be changeable, set the Display Only indicator for the entry.
To simplify profile maintenance, we recommend that you copy the default profile SCM001 and modify
the settings of the copied profile according to your needs.
2. In the Assign Change Profiles for Purchase Order Items view, enter change profiles as follows:
You can enter your own change profiles as the supplier and customer independent default
profile. To do so, you create an entry that contains the change profile but no supplier or
customer. This change profile overwrites the SAP default settings in the system.
You can specify that the change profile is only valid for certain customer-supplier
combinations. To do so, you create an entry that contains the required customer and supplier,
and the profile name. If you enter a supplier but not a customer, the profile is valid for all
combinations with this supplier. The same is true if you enter a customer, but not a supplier.
setting for an order category. You can exclude a certain characteristics combination from the standard settings
by creating an additional entry with this characteristics combination and the desired setting.
For a given characteristics combination, the system uses the specific entry that is appropriate for this
characteristics combination. If several entries are appropriate, the system selects the entry according to the
following rules:
The customer location has a higher priority than the ship-from location.
2. Select the line and navigate to the Assign Change Profiles for PO and RO Items view.
3. Make the following entry:
Supplier: SUP01
Profile: CHGPROF1
2. Select the line and navigate to the Assign Approval Profiles view.
3. Make the following entry:
Supplier: SUP01
Profile: APPR1
3. Select the line for profile MPNPROF1 and navigate to the Assign Approval Profiles view
4. Make the following entry
Profile: MPNPROF1
All other fields are left blank, so that this profile is valid for all supplier, customer, product
combinations.
5. In the Create Approval Profiles view, select the line for profile MPNPROF2 and navigate to the Assign
Approval Profiles view
6. Make the following entry
Supplier: SUP01
Profile: MPNPROF2
The assignment of profile MPNPROF2 to the supplier takes precedence over the customer and supplierindependent assignment of profile MPNPROF1.
Supplier: SUP02
Sup.Conf.: Mandatory
You want to forbid purchase order confirmations for the product PROD01.
2. In the Confirmation Control view, make the following entry:
Product: PROD01
For a purchase order that requests product PROD01 from supplier SUP02, both of these entries are relevant. In
this case, purchase order confirmations would be mandatory, because the entry that affects the supplier take
precedence over the entry that affects the product (as described above).
Supplier: SUP02
Furthermore, you also create a new query on the SNC Web UI for the PO worklist, based on the Purchase
Orders to Be Published object type.
Customer: CUST_1
External Order Type Code: NB
Order Type Code: 01
The customer's back end system and SAP SNC can now process each other's order type codes during inbound
and outbound data transfer using XML messages.