Mail Merge is a process to create personalized letters and pre-addressed envelopes or mailing

labels for mass mailings from a form letter.[1] The feature is usually employed on a word
processing document which contains fixed text (which is the same in each output document) and
variables (which act as placeholders that are replaced by text from the data source).
The mail merging process generally requires the following steps:
1. Creating a Main Document/Template.
2. Creating a Data Source.
3. Defining the Merge Fields in the main document.
4. Merging the Data with the main document.
5. Saving/Exporting.
A common usage is for creating "personalized" letters, where a template is created, with a field
for "Given Name", for example. The template letter says "Dear <Given Name>", and when
executed, the mail merge creates a letter for each record in the database, so it appears the letter is
more personal. It is often used for Variable Data Printing. It can also be used to create address
labels from a Customer Relationship Management database, or for mass emails with pertinent
information in them, perhaps a username and password.