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Map the differences between the current business process and the embedded
process in the ERP software.
Design a change management plan, a list of embedded processes, user interface
screens, and customizable reports in the ERP software.
Data conversion.
System conversion.
Training.
c. Acquisition and development stage
Purchase the license and build the production version of the software to be made
available to the end-users.
The tasks identified in the gap analysis are executed at this stage.
Change management team works with end-users on implementing the changes
in business processes.
Data team similarly works on migrating data from the old system to the new
system.
Finally, the ERP system needs to be configured with proper security.
d. Implementation stage Go Live
Focus is on installing and releasing the system to the end-users and on
monitoring the system release to the end-users.
System conversion (4 Phases)
- Phased.
- Pilot.
- Parallel.
- Direct Cut or big bang.
Feedback received from system usage needs to be funneled to the postimplementation team for ongoing system support.
e. Operation
- Handover or knowledge transfer is the major activity as support for the new
system is migrated to the help desk and support staff.
- Training of new users to the system as ERP modules are released.
- Managing of new releases of the software, installation of patches and upgrades.
- Managing the software contract with the ERP vendor
According to the staged system implementation model, the life cycle consists of four
phases :
f. Adaptation, is similar to system investigation
g. Acceptance, is similar to system analysis where user requirements are analyzed and
accepted by the team before proceeding to design and implementation
h. Routinization, is where the ERP system is either customized or business processes
are changed to assimilate the system in the organization
i. Infusion or maintenance, and evaluation phase gets started where recurring
problems are fixed and new features are sought for next implementation life cycle.
7. Change Management
For major system implementation, the change management role is essential because it
prepares an organization for change to how its business is done
System failures often occur when the attention is not paid to change management
from the beginning stages.
A vision for CM needs to be articulated from the first stage and then revised,
monitored, and implemented on a constant basis.
SMEs and other internal users have the role of working with the team and to guide the
implementation team on all the activities of change management.
Support of the top management as well as skills of the change management team are
essential for successful implementation.
8. Business Process Reengineering
The case that current business processes will need to be changed to use the
functionality of an ERP sistem fully
It is best to make it clear to clients and users that processes will need to be changed,
adjusted, or adapted as the ERP system is implemented. A business process is a group
of activities or tasks that are coordinated for achieving a business goal.
9. ERPs role in integration
Enterprise Resource Planning (ERP) systems are integrated, multi-module application
software packages designed to serve and support several business functions across an
organization.
ERP systems are typically commercial software packages that facilitate collection and
integration of information related to various areas of an organization.
ERP systems enable the organization to standardize and improve its business
processes to implement best practices for its industry.
In logical integration
ERP systems require organizations to focus on business process rather than on
functions.
ERP systems come with built-in processes for a wide variety of common business
functions.
An ERP system implements best practices via specific built-in steps for processing
a customer order in terms of:
a. order entry.
b. routing through departments.
c. communication of output to various parties.
In physical integration
Before installing the ERP system, an organization may have to upgrade or install
middleware or get rid of their legacy systems hardware and software.
Integration is also required at the Data level, Client level, and at the Application
level.
A good ERP implementation improves operational efficiency with better business
processes that focuses on organizational goals rather than on individual
departmental goals.
Improved efficiency with a paperless flow and electronic data interchange (EDI) or
business-to-business (B2B) commerce environment with partners.
10. Benefit and limitation of system integration
Benefits
Limitations
Increased Standardization
b. Cycle differences
14. ERP Implementation
a. Comprehensive
- Involves implementation of the full functionality of the ERP software in addition to
industry-specific modules.
- Requires a high level of business process re-engineering with major changes in the
business processes and customization of legacy systems.
b. Middle-of-the-Road
Involves some changes in the core ERP modules and a significant amount of
business process re-engineering.
- not as expensive as the comprehensive approach or as straightforward as the
vanilla approach
c. Vanilla
- Utilizes core ERP functionality and exploits the best practice business processes
built into the software.
- Business process re-engineering is eliminated.
- will have to simply align their business processes to the ERP system, rather than
modify the software. By eliminating or minimizing the required BPR, the projects
costs and time required for the implementation are minimized.
15. S/W and Vendor Selection
a. Vendor Research
- First step is to identify a short list of vendors who will help to shape business
requirements.
- Identifying and researching all aspects of a vendor package will assist companies
in determining the total cost of ownership.
- An exhaustive list of vendors is important for a successful implementation using
current web search engines.
- Ask department managers and subject matter experts for their input in vendor
selection.
- Including end-users will help with change management and also help to gain trust
for later in the implementation.
- Consider the following for vendor selection.
Other businesses using the vendor
The vendors financial position
The vendors implementation philosophy and support issues
The hardware and software infrastructure used to support the ERP
The vendors direction and currency of software
The vendors release and upgrade strategies
The vendors user-base involvement in defining future functional changes
The vendors development and maintenance resources
b. Vendor Analysis and Elimination
Office staff will need to evaluate functionality.
IT staff will evaluate the technology requirements.
Contract staff will need to evaluate the contract and pricing of the system.
No vendor will meet all requirements so vendor discussions and negotiations
should focus on the best fit for the business.
Develop and analyze the total cost of ownership (TCO).
16. Failure of ERP implementation
Failures are often caused by a lack of attention to the business processes and people
components. Both people involvement and process integration will need to be
addressed from the very early stages in the implementation plan. Staff must be
allowed to play a key role in the project from the beginning.
The cloud computing platform is risky for organizations as it forces them to rely on
external vendors for reliability, security, and continuity of enterprise applications.
Benefits
- Pay for subscription, not for licenses and upgrades.
- Reduced capital and operating expenditures for IT equipment and support
personnel.
- Accessed from everywhere, as long as you have an Internet connection.
- No need to install anything on the users computer.
- Dynamic scalability available on demand.
- No maintenance fees for software or hardware.
- Promotes green computing environment as servers in cloud run on clean energy.
- Guaranteed reliability.
Drawbacks
- Data security.
- Vulnerability.
- Possible conflict of interest, if the company who stores your applications
decides to create a similar application to what you created on their servers.
- Not suited for all highly competitive industries like biotech where intellectual
property cannot be protected easily.
b. Vertical Silos
- Organizations also divided roles in hierarchical layers from strategic planning to
management control and operation control.
- CEOs and Presidents plan long-term strategy, midlevel management focuses on
tactical issues and on the execution of organizational policy whereas the lowerlevel management task is to focus on the day-to-day operations of the company.
- As organizations get big and complex they tend to break functions into smaller
units and assign staff the responsibility for these activities allowing them to
manage complexity as well as specialize in activities that enhance productivity
and efficiency.
7. Why is system integration is important for organization?
Because if the system is not integrated then will creates silos. These systems cannot share
data and therefore requires users to access multiple systems to integrate the data
manually. As a result, the chance increases for data errors and inconsistencies. These
systems make it very difficult for organizations to be customer-centric because data
cannot be assimilated from different functional areas to address customer needs.
8. What is the role of ERP in system integration?
Logical Integration
a. ERP systems require organizations to focus on business process rather than on
functions.
b. ERP systems come with built-in processes for a wide variety of common business
functions.
c. An ERP system implements best practices via specific built-in steps for processing a
customer order in terms of:
- order entry.
- routing through departments.
- communication of output to various parties.
Physical Integration
a.
Before installing the ERP system, an organization may have to upgrade or install
middleware or get rid of their legacy systems hardware and software.
b.
Integration is also required at the Data level, Client level, and at the Application level.
c.
b. Web Tier a web based self-service portal allows users the ability to access and
analyzeinformation through their web browser.These portals allow viewing from
many independentsystems.
c. Data Tier the data tier focus on the structure of all organizational data and its
relationships withinternal and external customers
d. Application Tier this tier is where data is entered and shared with
other components of thesystem.It shields the business users from
the inner workings of an ERP system, but stillprovides the
information relevant to their job and business process.
11. What is SOA and its impact on ERP system?
Also known as object-oriented architectures for Web platforms.
Breaks the business tier into smaller, distinct units of services, collectively supporting
an ERP functional module.
Allows message interaction between any service consumer and service provider.
A consumer from a device using any operating system in any language can use this
service
Separates the service providers drom the service consumer by making them sign a
service-level agreement contract that specifies how the consumer requests the service
and what information and services will be provided by the provider.
SOA include faster application development and reuse of siftware modules.
12. What is SDLC and list the problem and alternative!
The process of developing new information systems is often called the system
development life cycle. It basically includes a systematic process of planning, designing,
and creating an information system for organizations. Even though the process of
developing a system for individual or personal use can be simple, the task can become
very complex when the system has to support thousands of business processes for several
hundred users both inside and outside an organization. For complex systems
development projects (e.g., ERP), it is often better to have a structured methodology to
avoid mishaps and coordinate the design and development tasks properly among the
members of a large systems development team.
13. What is the key issues in ERP implementation strategy?
The ERP life cycle has variations from the SDLC process. The key reason is that
organizations buy ERP as prepackaged software, and then have to customize them as well
as change their companys business processes.
14. Describe the ERP implementation cycle!
a. Focus is on installing and releasing the system to the end-users and on monitoring the
system release to the end-users.
b. System conversion (4 Phases)
Phased, gradual movement of the company from the existing legacy system to the
ERP implementation, take significant amount of time
Pilot, a small version of the final system.
Parallel, ERP system is implemented and used in conjunction with the legacy system
Direct Cut or big bang, highest-risk approach, moves from the legacy system
directly and immediately to ease the ERP system.
c. Feedback received from system usage needs to be funneled to the postimplementation team for ongoing system support.
15. List and describe the rapid implementation methodologies!
In a rapid ERP life cycle, once a company commits to the implementation, employees are
empowered to make the decisions to keep the project moving forward. Consultants play
an important role in rapid implementation of ERP systems. They provide different