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BUDGET NFA
Functional Design
Funds Management Improvement NFA
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Functional Design
BUDGET NFA
Table of Contents
1.
2.
Page 2 of 15
Functional Design
BUDGET NFA
PS
Plant Maintenance
Material Management
Finance
Revisions
List all revisions in this section. The details of each revision should be clearly marked and
indicated in the appropriate section.
# Date
Author
Sections Revised
1 14/11/2014 Achal Rajpal
Initial Draft
QA Checklist
1.
2.
3.
4.
5.
FD Status
Status:
FD Sign-off
Responsibility
Name
Functional Designer
Achal Rajpal
____________
13-11-2014
Process Owner
Nitesh Malani
____________
13-11-2014
Team Lead
Sridhar Mandadi
____________
14-11-2014
Signature
Date
Page 3 of 15
Functional Design
BUDGET NFA
2. Functional Design
2.1 Overview
HZL is using SAP Funds Management Budget control System (BCS) for the purpose of
managing their operational budgeting.
HZL management would like to enhance controls in the budgeting process by
1. Having a simplified and unified application for approval process for the budgeting
NFA
2. Approval and release process for Budgetary NFA as per HZL DOFP policy captured
in SAP
3. Adequate controls and checks with audit trails for budget approvals
2.1.1 Priority
High
2.1.2 Complexity
High
2.2 Assumptions
NA
c. According to the Approval Rights and NFA Document Number we will be able to Send for
Approval, Approve, Reject, or Send it for Modification through Change mode.
d. We will be able to Adopt Rejected NFAs based on NFA Document Number.
e. We will have Custom reports.
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Functional Design
BUDGET NFA
Under the create mode, we will be able to create NFA for three Budget Types as follow:
a. Additional Budget: In this we will be able to create NFA for Additional Budget for a Location
(LOCATION), Unit (UNIT), NFA Type(NFA_TYPE) and Period(PERIOD) combination under
which we can have Multiple Line Items for different combination of Commitment Item
(FIPEX) and Fund Center (FISTL). Under the section 2.3.2 and 2.3.3 we will be able to see
the screen logic for Line Items for Additional Budget and Approval Hierarchy respectively.
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Functional Design
BUDGET NFA
b. Transfer Budget: In this we will be able to create NFA for Intra/Inter Fund Centre
transferring of Budget for a Location (LOCATION), Unit (UNIT), NFA Type(NFA_TYPE) and
Period(PERIOD) combination under which we can have Multiple line items for various
Transfer Budget. Under the section 2.3.2 and 2.3.3 we will be able to see the screen logic for
Line Items for Transfer Budget and Approval Hierarchy respectively.
c. Supplementary Budget: In this we will be able to create NFA for Supplementary Budget for
a Location (LOCATION), Unit (UNIT), NFA Type(NFA_TYPE) and Period(PERIOD)
combination under which we can have Multiple Line Items for different combination of
Commitment Item (FIPEX) and Fund Center (FISTL), and transfer the budget from the other
period to Header Period. Under the section 2.3.2 and 2.3.3 we will be able to see the screen
logic for Line Items for supplementary Budget and Approval Hierarchy respectively.
NFA Cockpit Display Mode:
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Functional Design
BUDGET NFA
Status
Description
Created
Under Approval
Rejected
Posted
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Functional Design
BUDGET NFA
2.3.2 Screens
Create the following NFA budget screens:
1) Additional Budget (Permanent Budget increase):
1
10
11
11
12
Com
mit
men
t
Item
Fund
Centr
e
Amo
unt
Original
Budget
(Annual)
Plann
ed
YTD
Additio
nal
YTD
Transf
erred
YTD
(RecvSend)
Supple
mentar
y YTD
Actual
Consu
med
Bal
avail
%
Vari
atio
n
Rem
ark
Code
Rem
arks
FMBLsum of
TVAL01
to
TVAL12
entered for
Process
ENTR
FMBLsum of
TVAL0
1 to
period
entered
for
Proces
s
ENTR
FMBLsum of
TVAL0
1 to
period
entered
for
Process
SUPL
and
Docume
nt Type
Z1
FMBLsum of
TVAL01
to
period
entered
for
Process
RECV
Less
process
SEND
FMBLsum of
TVAL01
to
period
entered
for
Process
SUPL
and
Docume
nt Type
Z2
FMIFIITFKBTR
sum of
all value
till to
period
for
RLDNR
9A
=5+6+
7+8-9
=(3+
6)*10
0/5
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Functional Design
BUDGET NFA
2) Transfer Budget:
1
2
3
Tran Transfer Fund
Type Type
Center
From
4
Fund
Center
To
5
6
7
Commit. Commit. Amount
Item
Item To
From
8
Bal avail
(From
FC and
CI)
9
Bal avail
(To FC
and CI)
Planned +
Addl +
Suppl +
Trf Actual
Planned +
Addl +
Suppl +
Trf Actual
10
11
Remark Remark
Code
10
11
12
13
14
15
Fun
d
Ce
nte
r
Co
mm
it.
Ite
m
Fr
o
m
Pe
rio
d
A
m
ou
nt
Fro
m
Per
iod
Plann
ed
Budg
et
(YTD)
Additio
nal
Budget
(YTD)
Supple
mentar
y
Budget
(YTD)
Transfer
red
Budget
(RecvSend)
Actu
al
Con
sum
ed
Bal
anc
e
Bu
dge
t
Balanc
e in
Supp.
period
%
vari
atio
n
Rem
ark
cod
e
Re
mar
k
FMBLsum of
TVAL0
1 to
to
period
entered
for
Proces
s
ENTR
FMBLsum of
TVAL0
1 to
Period
Entered
for
Process
SUPL
with
docume
nt type
Z1
FMBLsum of
TVAL0
1 to to
period
entered
for
Process
SUPL
with
docume
nt type
Z2
FMBLsum of
TVAL01
to to
period
entered
for
Process
RECV
Less
process
SEND
FMIF
IITFKB
TR
sum
of all
value
till to
perio
d for
RLD
NR
9A
=6+
7+8
+910
(Planned
for from
period +
addl for
from
period Suppl
given
from
period +
transferr
ed from
period
consume
d from
period)
=(4+
8)*10
0/6
Once data is save it is processed through the below mentioned approval hierarchy. After approval
the NFA is posted.
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Functional Design
BUDGET NFA
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Functional Design
BUDGET NFA
b. Transfer Budget : The document type will be ZA and process used will be TRAN.
TRANS process will be further posting in FMBL each line item as two line item under
SEND and RECV process each.
c. Supplementary Budget : The document type will be Z2 and process used will be SUPL
Note: While reversing the NFA document manually above document type and Process will be
used.
2.3.5 Reports
1) Budget Availability Report: This report will give us the Available Budget Details on till
period basis. We will be giving drill down option to user for better understanding.
Selection Screen:
Output Screen:
1
Fund
Cente
r
Commi
tment
Item
Planned
Budget
Supplem
Additional entary
Budget
Budget
Transf
er
Budget
FMBL sum of
TVAL01
to
Period
entered
for
Process
ENTR
and
Document
Type ZA
FMBLsum of
TVAL01
to Period
entered
for
Process
SUPL
with
document
type Z2
FMBLsum of
TVAL0
1 to
Period
entered
for
Process
RECV
Less
process
SEND
FMBL-sum
of TVAL01
to Period
Entered for
Process
SUPL with
document
type Z1
7
Total
Availabl
e
Budget
3+4+5+6
Consumpti
on
Annual
Budget
Balance
FMIFIITFKBTR sum
of all value till
Period for
RLDNR 9A
7+8(As 8
is
negative
)
10
Original
Budget
FMBL sum of
TVAL01
to
TVAL12
entered
for
Process
ENTR
and
Document
Type ZA
Page 11 of 15
Functional Design
BUDGET NFA
2) NFA Summary Report: This report will show the summary of all the NFA documents
created.
Selection Screen:
Output Screen:
1
NF
A
Nu
mb
er
Post
ed
Doc
ume
nt
Fisc
al
Year
Com
pan
y
Cod
e
19
20
21
22
23
24
Fun
d
Cent
er
Com
mit
men
t
Item
Fro
m
Fun
d
Cent
er
To
Fun
d
Cent
er
From
Com
mitme
nt
Item
To
Com
mit
men
t
Item
5
Bus
ine
ss
Jus
tific
atio
n
NF
A
Typ
e
NF
A
Su
b
Ty
pe
Sta
tus
25
Amo
unt
10
11
12
13
Item
Num
ber
Ite
m
Re
ma
rk
14
15
16
17
18
Nam
e of
Pers
on
Pen
ding
NFA
Date
of
Crea
tion
Peri
od
Fro
m
Per
iod
To
Peri
od
Lo
cat
ion
Uni
t
26
27
28
29
30
31
32
33
34
35
36
Curr
ency
Mar
ked
for
Dele
tion
C
o
m
m
en
t1
C
o
m
m
en
t2
C
o
m
m
en
t3
C
o
m
m
en
t4
C
o
m
m
en
t5
C
o
m
m
en
t6
C
o
m
m
en
t7
C
o
m
m
en
t8
C
o
m
m
en
t9
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37
C
o
m
m
en
t
10
Functional Design
BUDGET NFA
3) Ad-Hoc Posting Report: This report will show the status and summary of NFA Document
which are Ad-Hocly posted.
Selection Screen:
Output Screen:
1
User Name
2
Document
Number
3
NFA
Number
Status
Location
Unit
7
Created
Date
8
Status
Description
2.3.6 Processing
Running Mode
Batch
Interactive
Background
Foreground
Frequency
Scheduled
Ad Hoc
Period: daily/monthly/annually/
Other __________
2.3.7 SAP Transaction and/or scenario
Transaction Name
Description
ZNFA
ZNFA_USER
ZNFA_SUPER
ZNFA_REL
ZNFA_REL_PER
ZNFA_REM
ZNFA_COMM
ZNFA_LOCATION
ZNFA_CI
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Functional Design
BUDGET NFA
ZNFA_HISTORY
ZFMBUDGET
ZNFA_OPEX
ZNFA_ADHOC
ZNFA_PENDING
Description
ZBUD_USER_ROLE
ZBUD_USER_SUPER
ZBUD_REL_PLAN
User role for budget planning for maintaining user role and approval
Super User role for Ad-Hoc Posting and Pass to Higher
Release strategy for NPA
User role for budget approval hierarchy no maintenance obtained from
ZBUD_USER_ROLE
Remarks
NFA Header for location, unit, fund center and commitment item
NFA Document Header
NFA Document Item
Remarks History
Remarks table
To maintain the User and NFA number of documents posted Ad-Hocly
Plant
Fund Tax
Fund Center Master
Fund Center Text
Commitment Item Master
Budget data
Budget Consumption
ZNFA_OPEX_APP
ZFAGL_REM_MST
ZNFA_OPEX_COMM
ZNFA_OPEX_HDR
ZNFA_OPEX_ITM
ZNFA_REM_HISTORY
ZFAGL_NFA_REM
ZBUD_USER_UPDATE
T001W
FMFINT
FMFCTR
FMFCTRT
FMCIT
FMBL
FMIFIIT
2.3.9 Dependencies
Impact to Configuration
None
Impact to Development
None
Impact on Testing
None.
Impact on Organization / Job Design
None.
2.3.10 3rd Party Impact Considerations
None
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Functional Design
BUDGET NFA
None
2.3.12 Reusability Considerations
None
2.3.13 Security and Authorization Considerations
Authorization to budgeting team
2.3.14 Performance Considerations
None
2.3.15 Other Considerations
NA
2.3.16 Known Exceptions
NA
List known exceptions in the above process flow. Specify the column (in the report
layout) that this exception impacts
Exception
Action
N/A
2.3.17 Reconciliation
Specify if any part of the form must reconcile with any other part of the form or other
forms/ reports. Include details of what is being reconciled and how is it being reconciled
Reconcile From Reconcile To
Details
Test Condition
Expected Result
1.
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