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GOVERNANCE COMMITTEE

ADMINISTRATIVE COMMITTEE
BRANCH OPERATIONS COMMITTEE
CHARITY COMMITTEE
GAMING, PRODUCT DEVELOPMENT AND MARKETING COMMITTEE

ADMINISTRATIVE OVERSIGHT COMMITTEE


Chairman :
Dir. Mabel V. Mamba
Members :
Gen. Mngr. Jose Ferdinand M. Rojas
Dir. Francisco G. Joaquin III
Dir. Betty Nantes
MABEL V. MAMBA
Chairperson & Executive Officer, National Youth Commission, 2000-2003
Presidential Adviser on Youth Affairs, 1998-2001
Vice Mayor, Marilao Bulacan, 1995-1998
BACHELOR OF LAWS
mvmamba@yahoo.com

JOSE FERDINAND M. ROJAS II


Chairman, Philippine Racing Commission, 2008-2011
Board Secretary, Philippine National Oil Co., 1998-1999
BACHELOR OF LAWS/ ECONOMIC AND POLITICAL SCIENCE
ogm_pcso@yahoo.com

FRANCISCO G. JOAQUIN III


Corporate Secretary, Mega Entrepreneurs Global Alliance Corp. 2010
Director, Asia Pacific Academic Support Services Inc., 2009-2010
Junior Researcher Court of Appeals, June 1990- September, 1990
JURIS DOCTOR/ GRADUATE STUDIES/ BACHELOR OF LAWS
fjoaquin@pcso.gov.ph
BETTY B. NANTES

Director, Central Bible Seminary, 2013-present


Director, Philippine National Red Cross- Lucena City Chapter, 2011-present
DOCTOR OF INTERNATIONAL RELATIONS/ BS ACCOUNTANCY
pieco.neutron@gmail.com

Accomplishments:
CY2014
1. The Groundbreaking Ceremony and laying of the time capsule was held on September 8,
2014 at the PCSO San Marcelino Office to mark the start of construction of the PCSO
Center
2. Creation of the Ambulance Map wherein the Assets and Supply Management
Department and Information Technology Services Department mapped out all
ambulance units donated by PCSO since 2005. Said map can be seen at the PCSO
website
3. PCSO procured 700 ambulance units
4. PCSO donated 3 ambulance units due to bidding protest
5. PCSO completed the transfer of PCSO from PICC to Sun Plaza Building and
Conservatory Building on December 2014
6. Approval of Policy on Job Order

Activities:
2014
DATE
July 8, 2014

VENUE
PCSO Board
Room, 4F Sun
Plaza

TITLE
Administrative
Subcommittee
Meeting

August 12, 2014

PCSO Board
Room, 4F Sun
Plaza

Administrative
Subcommittee
Meeting

September 25,
2014

PCSO Board
Room, 4F Sun
Plaza

Administrative
Subcommittee
Meeting

October 22,
2014

PCSO Board
Room, 4F Sun
Plaza
PCSO Board
Room, 4F Sun
Plaza
PCSO Board
Room, 4F Sun
Plaza
PCSO Board
Room, 4F Sun
Plaza
PCSO Board
Room, 4F Sun
Plaza

Administrative
Subcommittee
Meeting
Administrative
Subcommittee
Meeting
Administrative
Subcommittee
Meeting
Administrative
Subcommittee
Meeting
Administrative
Subcommittee
Meeting

December 2,
2014
December 9,
2014
December 15,
2014
December 16,
2014

PURPOSE
To update the Subcommittee on
various administrative matters
such as procurement of
ambulance units, utility bills,
office buildings, personnel
movement, etc.
To update the Subcommittee on
procurement of ambulance
units, PCSO transfer from PICC
to Sun Plaza Building, PCSO
San Marcelino Building
Groundbreaking, etc.
To update the Subcommittee on
various requests for ambulance
units, status of employee salary
adjustments, hiring of job order
personnel, etc.
Presentation of Ambulance Map

Hiring of job order personnel

Hiring of job order personnel

Hiring of job order personnel

Hiring of job order personnel

ACOMPLISHMENTS OF ADMINISTRATIVE COMMITTEE


(Per Board Resolution)

YEAR 2014

DATE

BOARD
RESOLUTION
NO.

PARTICULARS

January 30, 2014

33

Approved to close 3 PNB accounts considered


dormant and authorize to transfer/credit of the
said accounts to the appropriate active accounts

January 30, 2014

34

Authorized the opening of a new PNB Checking


Account with the name BingoM Prize Fund with
the initial deposit of P10,000.00

March 19, 2014

98

Approved the placement of P50,000,000.00 in


Postalbank Premium Savings Plan at 2.25% per
annum

110

Authorized the AGM for Administrative Sector or


HR Department Manager or Alternate Officer, in
that order to sign and approve the guarantee
letters and vouchers/payroll for payment of
availed EMAP benefits effective March 26, 2014

228

Authorized the Manager of the Assets and Supply


Management Department and/or his/her duly
authorized representative/s to obtain for and in
behalf of PCSO the unclaimed PLDT SIP
Shares/Certificate of Stocks such as but not
limited to PLDT N00002888548, PLDT
M119646, and PLDT Q0001395583

305

Authorized the lease of 1 unit of 125 KVA


Generator Set for the use of the Agency in order
not to hamper its lotto draw operations in an
amount not exceeding P100,000.00 per month

March 26, 2014

June 25, 2014

July 2, 2014

July 30, 2014

August 13, 2014

August 13, 2014

September 24, 2014

December 3, 2014

337

Approved the Policy on Job Order which defines


the various conditions whereby employment of
individuals under service contract/job order may
be availed of

358

Approved the closure of LBP 3101-0353-35 with


a balance in the amount of P5,747,992.47
representing the Donations received for PCSO's
75th Anniversary Medical Missions to be
transferred to LBP Charity Fund Account No,
3102-1000-25

359

Approved the proposed program of activities and


budgetary requirements with a grand total of
P3,000,000.00 of the ceremonial groundbreaking
at San Marcelino on September 8, 2014

407

Approved the request of several cities and


municipalities badly hit by Typhoon Yolanda to
avail again ambulanve units despite having issued
an ambulance within 5 year period, and that cities
and municipalities belonging to 1st, 2nd and 3rd
class will be issued ambulance units free of
charge after compliance with pertinent
requirements

484

Approved the lending of 36 units of ambulance


upon completion of the bidding process and
delivery of the 700 units of ambulance, which
shall be returned to PCSO after the completion of
the APEC Summit.

Accomplishments:
CY2015
1. Adoption of Competency Based Human Resource Management (CBHRM) Action Plan
2016 considering the need to set directions for the Human Resources Department and
align its activities to the organizational goal in support of the PCSO's business strategy in
the Performance Negotiation with the GCG for CY2016
2. The conceptual design of the PCSO Corporate Center was presented during the PCSO
Anniversary held at the Crown Plaza Hotel, Ortigas
3. Approval on the procurement of 2 units of mini bus and 1 shuttle bus for the use of PCSO
officials and employees
4. PCSO procured 700 ambulance units
5. PCSO donated 678 ambulance units
6. Approval of the 2015 Revised Expanded Medical Assistance Program (EMAP)
Guidelines
7. Approval of the guidelines on the donation and distribution of ambulance units
8. The production stage of the HRIS began in December 2, 2015

Activities:
2015
DATE
January 21, 2015

April 8, 2015

September 22,
2015
October 6, 2015

VENUE
PCSO Board
Room, 4F Sun
Plaza
PCSO Board
Room, 4F Sun
Plaza
PCSO Board
Room, 4F Sun
Plaza
PCSO Board
Room, 4F Sun
Plaza

TITLE
Administrative
Subcommittee
Meeting
Administrative
Subcommittee
Meeting
Administrative
Subcommittee
Meeting
Administrative
Subcommittee
Meeting

PURPOSE
To discuss the creation of the
EMAP TWG and secretariat
To discuss hiring of job order
personnel, update on CSC
appeal, etc.
To discuss job order, various
requests for ambulance units,
etc.
To present CY2016 Corporate
Budget for Job Order

November 9,
2015
November 12,
2015

PCSO Board
Room, 4F Sun
Plaza
PCSO Board
Room, 4F Sun
Plaza

Administrative
Subcommittee
Meeting
Administrative
Subcommittee
Meeting

To discuss various requests to


renew job order contracts
To discuss Competency-Based
HR

ACOMPLISHMENTS OF ADMINISTRATIVE COMMITTEE


(Per Board Resolution)

YEAR 2015

DATE

BOARD
RESOLUTION
NO.

February 4, 2015

035

Approved the guidelines on the donation and


distribution of ambulance units

February 4, 2015

044

Approved the 2015 Revised EMAP Guidelines


for the benefit of PCSO officials and employees

085

Approved the appraisal of 19 properties for


proper recording in the Book of Accounts of the
Acquired Assets

089

Approved the requests of various departments and


offices to hire employees under Job Order with
proposed budget allocation for CY2015 in the
amount of P10,378,854.00 which maybe
incorporated in the Corporate Planning Budget for
2015

134

Approved the placement of the maturity value of


the maturing investment in DBP Special Savings
Deposit for a term of 6 months at 1.75% interest

March 18, 2015

March 25, 2015

April 25, 2015

PARTICULARS

135

Approved hiring of two (2) additional Aircon


Technicians under Job Order Contract

May 20, 2015

142

Approved the investment of forfeited unclaimed


prizes in the amount of P805,393,220.08 with
DBP's Special Savings Deposit cosidering the
offer of higher interest rate of 1.75% which
translates to an amount of P11,270,000.00 net
interest/yield

May 20, 2015

143

Approved the creation of an Integrity


Management Committee (IMC) consistent with
Section 6 of EO No. 176 with 9 members

310

Approved the (1) repeat order of 43 units of


ambulance per lot of 172 units for 4 lots within 6
months from receipt of the Notice to Proceed with
the same price of P866,000.00 per unit or a total
of P148,952,000.00 for 172 units; (2) authorize
General Manager to sign for and in behalf of
PCSO the contract, agreement, and other
documents necessary for the said procurement;
and (3) direct the Office of the Board Secretary to
request for the approval of the Office of the
President for said repeat order.

353

Approved the request for extension on the


implementation of HRIS Project (Sets B, C and
D) from August 1, 2015 to October 31, 2015

April 25, 2015

July 15, 2015

September 2, 2015

September 16,
2015

September 24,
2015

September 30,
2015

September 30,
2015

November 12,
2015

380

Approved (1) the procurement of 1 Lot


Consulting Services for the Construction
Supervision and Management Services for
the construction of the PCSO Center in San
Marcelino, Manila; (2) the corresponding
Approved Budget for the Contract (ABC) in
the amount of P28,159,650.00, chargeable
against the Office Building Account of the
General Services Department

387

Approved the procurement in 2016 of 550


units of ambulance, with budget cost of
P866,000.00 per unit, based on the Lowest
Calculated and Responsive Bid (LCRB)
during the previous procurement, plus 10%
escalation cost; inclusion of the Budget for
said procurement in the 2016 Corporate
Operating Budget and in the 2016 Annual
Procurement Plan (APP)

401

Approved the request of United Asia


Automotive Group, Inc. (UAAGI), for the
extension of the delivery period of the 43
ambulance units per lot, or a total of 172
ambulance units for 4 lots, procured through
repeat order, from 30 calendar days

404

Approved the procurement of 400 units of


ambulance with budget cost of
P866,000.00/unit, based on the Lowest
Calculated and Responsive Bid (LCRB)
during the previous procurement, and
issuance of a Supplemental Annual
Procurement Plan for CY2015

445

Approved the request of Geodata Solutions


Inc (GSI) for extension of the HRIS roll-out
from October 31, 2015 to November 27,
2015, with retroactive effect from November
1, 2015

November 12,
2015

452

Approved the Terms of Reference (TOR)


submitted by the Ambulance Procurement
Project Technical Working Group for the
purchase of 400 ambulance units

November 24,
2015

462

Approved and adopt the Competency Based


Human Resource Management (CBHRM)
Action Plan 2016

467

Approved the implementation of PCSO


Records Disposition Schedule (RDS) as
approved by the National Archives of the
Philippines which intends to serve as PCSO's
guide and legal basis in determining the
retention or disposition of records

December 2, 2015

468

Approved the procurement of 1 unit sixwheeler cab type truck for the hauling of lotto
paper supplies from the PCSO warehouse
located at the Camp Aguinaldo to the San
Marcelino warehouse and to different PCSO
offices, with an estimated amount of
P1,800,000.00 under RAPI No. 09-15150927

December 16,
2015

484

Approved the procurement of 2 units of mini


bus and 1 unit of shuttle bus, with budget
cost of P9,000,000.00

December 2, 2015

BRANCH OPERATIONS OVERSIGHT COMMITTEE


Chairman :
Gen. Mngr. Jose Ferdinand M. Rojas
Members :
Dir. Mabel V. Mamba
Dir. Francisco Joaquin
Dir. Betty B. Nantes
JOSE FERDINAND M. ROJAS II
Chairman, Philippine Racing Commission, 2008-2011
Board Secretary, Philippine National Oil Co., 1998-1999
BACHELOR OF LAWS/ ECONOMIC AND POLITICAL SCIENCE
ogm_pcso@yahoo.com
MABEL V. MAMBA
Chairperson & Executive Officer, National Youth Commission, 2000-2003
Presidential Adviser on Youth Affairs, 1998-2001
Vice Mayor, Marilao Bulacan, 1995-1998
BACHELOR OF LAWS
mvmamba@yahoo.com
FRANCISCO G. JOAQUIN III
Corporate Secretary, Mega Entrepreneurs Global Alliance Corp. 2010
Director, Asia Pacific Academic Support Services Inc., 2009-2010
Junior Researcher Court of Appeals, June 1990- September, 1990
JURIS DOCTOR/ GRADUATE STUDIES/ BACHELOR OF LAWS
fjoaquin@pcso.gov.ph

BETTY B. NANTES
Director, Central Bible Seminary, 2013-present
Director, Philippine National Red Cross- Lucena City Chapter, 2011-present
DOCTOR OF INTERNATIONAL RELATIONS/ BS ACCOUNTANCY
pieco.neutron@gmail.com

Activities:
Meeting Date
Januart 13, 2016
November 12,
2015
October 26, 2015

September 15,
2015
August 25, 2015
August 24, 2015
July 9-10, 2015

Output/ Purpose
Standard IPCR Forms for Branch and Office of the ODM
Personnel
Review of IPCR Forms of Branch Offices
-Proposed Revision of 2014 IRR to strengthen the monitoring of
STL operations
-Proposed Uniform STL Draw Court and Stations for identification
-Issues and concerns on the STL Operations
-Sales Review and Performance of Branch Offices
-Functions of the Branch Personnel under the Approved RatPlan in
relation to the implementation of the Strategic Performance
Management System
Budget Presentation and Review of the Departments under the
Sector (NCR, NCL, STBR, Visayas, Mindanao)
Budget Presentation and Review of the Departments under the
Sector (NCR, NCL, STBR, Visayas, Mindanao)
-Operational Planning and Risk Management Workshop of Branch
Managers
-Submitted 2016 Sales Forecast to the OAGM

CHARITY COMMITTEE
Chairman :
Dir. Betty Nantes
Members :
Gen. Mngr. Jose Ferdinand M. Rojas
Dir. Mabel V. Mamba
Dir. Francisco G. Joaquin III
BETTY B. NANTES
Director, Central Bible Seminary, 2013-present
Director, Philippine National Red Cross- Lucena City Chapter, 2011-present
DOCTOR OF INTERNATIONAL RELATIONS/ BS ACCOUNTANCY
pieco.neutron@gmail.com

JOSE FERDINAND M. ROJAS II


Chairman, Philippine Racing Commission, 2008-2011
Board Secretary, Philippine National Oil Co., 1998-1999
BACHELOR OF LAWS/ ECONOMIC AND POLITICAL SCIENCE
ogm_pcso@yahoo.com

FRANCISCO G. JOAQUIN III


Corporate Secretary, Mega Entrepreneurs Global Alliance Corp. 2010
Director, Asia Pacific Academic Support Services Inc., 2009-2010
Junior Researcher Court of Appeals, June 1990- September, 1990
JURIS DOCTOR/ GRADUATE STUDIES/ BACHELOR OF LAWS
fjoaquin@pcso.gov.ph

MABEL V. MAMBA
Chairperson & Executive Officer, National Youth Commission, 2000-2003
Presidential Adviser on Youth Affairs, 1998-2001
Vice Mayor, Marilao Bulacan, 1995-1998
BACHELOR OF LAWS
mvmamba@yahoo.com

Activities:
DATE

VENUE
Board Room, 4th
Flr., Sunplaza Bldg.,
Shaw Blvd.,
Mandaluyong, City

TITLE
PURPOSE
Health and Revision in the Draft Memorandum of
Medical
Agreement of PCSO Desk/ ASAP;
Assistance
Committee

June 8, 2015

Board Room, 4th


Flr., Sunplaza Bldg.,
Shaw Blvd.,
Mandaluyong, City

Health and Revised Implementing Guidelines,


Medical
Individual Medical Assistance Program
Assistance
Committee

March 25, 2015

Board Room, 4th


Flr., Sunplaza Bldg.,
Shaw Blvd.,
Mandaluyong, City

Health and Implementing Guidelines, Individual


Medical
Medical Assistance Program-PCSO Help
Assistance Desk
Committee

January 21, 2015

Board Room, 4th


Flr., Sunplaza Bldg.,
Shaw Blvd.,
Mandaluyong, City

Health and
Medical
Assistance
Committee

September 21, 2015

Status Report on Endowment and


Institutional Partnership Programs for
2015; Status on the PCSO-Philhealth
Memorandum of Agreement

GAMING, PRODUCT DEVELOPMENT AND MARKETING OVERSIGHT


COMMITTEE
Chairman :
Dir. Francisco Joaquin III
Members :
Gen. Mngr. Jose Ferdinand M. Rojas
Dir. Mabel V. Mamba
Dir. Betty B. Nantes
FRANCISCO G. JOAQUIN III
Corporate Secretary, Mega Entrepreneurs Global Alliance Corp. 2010
Director, Asia Pacific Academic Support Services Inc., 2009-2010
Junior Researcher Court of Appeals, June 1990- September, 1990
JURIS DOCTOR/ GRADUATE STUDIES/ BACHELOR OF LAWS
fjoaquin@pcso.gov.ph
JOSE FERDINAND M. ROJAS II
Chairman, Philippine Racing Commission, 2008-2011
Board Secretary, Philippine National Oil Co., 1998-1999
BACHELOR OF LAWS/ ECONOMIC AND POLITICAL SCIENCE
ogm_pcso@yahoo.com

MABEL V. MAMBA
Chairperson & Executive Officer, National Youth Commission, 2000-2003
Presidential Adviser on Youth Affairs, 1998-2001
Vice Mayor, Marilao Bulacan, 1995-1998
BACHELOR OF LAWS
mvmamba@yahoo.com

BETTY B. NANTES

Director, Central Bible Seminary, 2013-present


Director, Philippine National Red Cross- Lucena City Chapter, 2011-present
DOCTOR OF INTERNATIONAL RELATIONS/ BS ACCOUNTANCY
pieco.neutron@gmail.com

Gaming Oversight Committee


Accomplishment Report
1.

Games
1.1. Existing
1.1.1. National Instant Ticket Program (Scratch Cards)
1.1.1.1. Reviewed contracts of the suppliers and distributors
1.1.1.2. Continuous study of options for improvements of the
program
1.1.2. Jackpot games
1.1.2.1. Commenced the review of the allocation of funds to
decrease the charges against the Charity and Operating
Funds
1.1.2.2. Continuous review of the game features
1.1.3. Digit Games
1.1.3.1. Initiated, proposed and implemented the identification
and scheduling of specific draws for each of the
beneficiaries mandated by various laws
1.1.3.2. Continuous review of the game features
1.1.4. Small Town Lottery
1.1.4.1. Ensured the proper evaluation of the performance of the
Authorized Agent Corporations
1.1.4.2. Proposed improvements to the criteria for the evaluation
of agent applicants
1.1.4.3. Continuously
pursued
improvements
of
the
Implementing Rules and Regulations
1.1.5. Mini-Sweepstakes
1.1.5.1. Refocused the program to concentrate on partnerinitiated draws.

1.1.5.2.
1.1.5.3.
1.1.5.4.

Improved the information dissemination and application


processes for potential partners.
Reviewed various concepts and designs for manual draw
machines for simultaneous draws nationwide.
Continuous review of the program features

1.2. New
1.2.1. Ensured

2.

the monitoring, evaluation, assessment and


recommendation on the performance of the Peryahan games
1.3. Proposed
1.3.1. Finalized workflow for the evaluation of new game proposals
1.3.2. Revised the documentary and information requirements for
proponents
1.3.3. Finalized the dashboard template for monitoring the status of
applications
1.3.4. Guided the expeditious rejection of proposals which were not
recommended by the evaluating sectors
1.3.5. Continuous review of workflow, documentary requirements,
dashboard
Marketing and Sales Strategies
2.1. Existing
2.1.1. Revived the program of using mobile sales agents
2.1.2. Continuous review of existing strategies for improvements
2.2. New
2.2.1. Reviewed proposed interim marketing strategies
2.2.2. Guided the development of the 2015 Interim Marketing Plan.
2.2.3. Pursued the conduct of a nationwide Internal Marketing
Survey.
2.3. Proposed
2.3.1. Guided the establishment of terms of reference/technical
specifications for the procurement of the services of a research
company to conduct the Focus Group Discussions (FGD) and
statistical survey as the initial step toward the creation of the
Comprehensive Marketing Plan
2.3.2. Proposed and pursued the conduct of the bidding for the hiring
of such research company
2.3.3. Continuous encouragement for the presentation and
submission of possible strategies

3.

4.
5.

Draw Procedures
3.1. Improved the processes and procedures at the PCSO Draw Court, Data
Center and Remote Access Management Terminal (RAMT) and
further strengthened its integrity, transparency and accountability
with the approval of its Quality Management System Quality
Manual leading to passing the 1st and 2nd stage audits conducted by
TUV Rheinland, resulting in the recommendation for the issuance of
ISO 9001:2008 certification.
3.2. Improved the rules for the appearance and conduct of judges
3.3. Continuous review of all such policies, processes and procedures
Security Printing Others
4.1. Guided and supported the modernization of the printing facilities
4.2. Guided the process for the procurement of paper requirements
Others
5.1. Determined that delayed issuance of Secretarys Certificates caused
the delay in the implementation of board directives.
5.2. Pursued the enhancement of Game Managers knowledge and skills
through their attendance/participation in trainings and seminars.
5.3. Continuously encourages the submission of monthly performance of
each game.
5.4. Successfully coordinated with system providers to provide the proper
and complete information necessary for inclusion in the
Computerized Accounting System.
5.5. Continuously pursues the determination of the profitability of each
game.
5.6. Assisted the different departments in their submission of individual
documents and the consolidated technical, financial, operational data
and information of lottery games to the House of Representatives
Committee on Games
5.7. Continuously reviews the manner by which the games are presented
on the website.
5.8. Continuously addresses the operational and policy concerns of the
different departments within the sector.
5.9. Continuously encourages cooperation and coordination between and
among departments and other sectors.

Disclaimer: All published committee reports are subject to continuous updating without prior notice
pursuant to Sec 7, RA 1169 as amended (PCSO Charter) which provides that, the Board shall
submit during the month of July of each year, a report to the President of the Philippines and to
both House of Congress on activities of the office.