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Styles - Word 2013

The template uses a feature in Word called “styles.” A “style” is a set of formatting characteristics that is applied to a portion of text. These characteristics can include any elements that define the appearance of text in your document: font, font size, font color, bold, underline, line spacing, indentation, centering, numbering, etc.

A

specific set of characteristics can be saved and given a name. For example, the style named “Body Text”

is

applied to paragraphs in the template. (In earlier versions of the template, this style was named

“Normal“.) The style “Heading 1” is applied chapter headings in the template.

With a long document like an ETDR, it’s essential to use styles to create a structured document. This can be done by using the same style for similar elements in your document. For example, use the same style for all chapter headings. Use another style for all first level subdivisions within a chapter.

If you need to change the appearance of your document, it’s easy to make changes in the appearance of

the style which will then be reflected throughout your document. For example, to change all chapter headings from left-justified to centered, you only have to make one change to the style, rather than change each chapter heading. See details on how to modify styles are provided below.

Configure Word for working with styles

• To work with styles, it’s best to have Word configured with these settings:

• Use Draft view

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Style Area visible (at left side)

• Styles displayed in the Styles Pane (at right side)

• Use Print Layout to check your page numbering

• Display Field Shading

• Display the Paste Options menu

The table below shows how to configure these settings.

Table 1. Basic Configuration for Word

To make this setting: Follow this sequence of menus: Draft View The Style Area is
To make this setting:
Follow this sequence of menus:
Draft View The Style Area is
visible only in Draft View
View | Draft
Style Area Displays at the left
side of the screen and shows
File | Word Options | Advanced | Display | Style Area
Width (1”)
Styles applied to each portion of
your document.
Styles Pane Displays at right
side of screen and shows a list of
available Styles.
Home | Styles | Click the
arrow to select Show Styles
Print Layout Displays page
numbers (not visible in Normal
view)
View | Print Layout
Field Shading Places a gray
background in fields auto-
generated by Word, including
Table of Contents, List of Tables,
etc.
File | Word Options | Advanced | Show document content
| Field shading box (Always)
File | Word Options | Advanced | Cut, Copy, Paste | Show
Paste Options Button

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To make this setting: Follow this sequence of menus: Paste Options Displays the Paste Options
To make this setting:
Follow this sequence of menus:
Paste Options Displays the
Paste Options menu after you
paste a selection.

Once you have Word configured in this way, your Normal view should look like this example:

Figure 1. Style Area and Styles Pane

look like this example: Figure 1. Style Area and Styles Pane The Style Area (at the

The Style Area (at the left) indicates the style applied to a specific portion of text. Notice these styles in the figure above:

Heading 1 is applied to the “Chapter 3 - Research Method” title.

Heading 2 is applied to the “Introduction” and “Design of the Study”subheads.

Body Text style is applied to the paragraphs and blank space between. In earlier versions of the template, this style was named Normal. Normal and Body Text have the same formatting, so it's ok to use either style.

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The Styles Pane displays a list of all available styles and is useful if you want to apply a different style to some text or to modify the appearance of a style.

Styles Used in the ETDR Template

The chart below shows the style applied to each section of the ETDR.

Table 2. ETDR Styles

ETDR Section

Style

Title Page

Page Heading

Page Heading

Page Heading

Page Heading TOC

Page Heading TOC

Page Heading TOC

Page Heading TOC

Page Heading TOC

Chapter 1- Heading 1

Page Heading TOC

Bibliography

Subheading Styles
Subheading Styles

Headings 2, 3, 4

Abstract title and title page text Copyright heading Abstract heading Table of Contents heading List
Abstract title and title page text
Copyright heading
Abstract heading
Table of Contents heading
List of Figures heading
List of Tables heading
Acknowledgements heading
Dedication heading
Preface heading
Chapter heading
References/Bibliography heading
References/Bibliography entries

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Appendix heading

Appendix A - Heading 6

Headings 7, 8, 9

Text (abstract, chapters, appendix)

Body Text or Normal

Apply a different style

As you work with your document, you may need to change the style assigned to a particular portion of text. Follow these steps:

1. In the Style Area at the left, click the style on the text you want to change. This selects all the text that is using that style.

2. In the Styles Pane, click the style you want to apply.

For example, to change a subheading from “Heading 2” to “Heading 3,” click “Heading 2” in the left Style Area to select the subheading, then click “Heading 3” in the Styles Pane at the right. It’s that simple.

Modify a style

Styles in the template meet all formatting requirements of the Graduate School. If you want to make any changes in this formatting, it’s best to use the Modify Styles feature. It’s possible to make extensive changes in the appearance of a style, but the basic steps are as follows:

1. In the Styles Pane, point to the style you want to modify. A down arrow will appear. Pull down the arrow and click Modify.

2. A new Modify Style window will open.

3. Click the attribute you want to change.

4. To see more options, click Format, and then click the attribute — such as Font or Numbering — you want to change.

5. Click OK after you've modified the attribute, and then repeat for any additional attributes you want to change.

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Updated: 9/24/15

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