AcademicPolicy

Manual

ADMISSION POLICY
POLICY STATEMENT
a) Iqra University shall offer admission to all applicants irrespective of their
domicile, caste, creed, board/University from which they got eligibility
education subject to the condition that the applicant (s) shall meet the
minimum threshold set by the Higher Education Commission of Pakistan and
qualifies the aptitude test and interview. The aptitude test shall assess
English language competence, numerical understanding, Intelligence
Quotient (IQ) , and General Knowledge. The Aptitude Test for Masters / MS /
PhD programs shall be formulated as per guidelines by the Higher Education
Commission of Pakistan.
b) The number of admissions may vary from semester to semester subject to
availability of seats in compliance with HEC minimum space and studentteacher ratio. In any manner it should not go beyond the stipulated limits set
by the regulating bodies. The weightage criteria of student selection shall be:
123-

Past Academic Performance

Aptitude Test
Interview

c) All admissions will remain provisional and subject to verification of relevant

academic documents.
d) Eligibility for a programme will be determined on the basis of the degree on
the strength of which the candidate is applying.
e) The Admissions Department shall obtain percentage of each criterion from
the office of the Dean before admissions test.
f) The Admissions Department shall only be involved in the processing of
Admissions while paper setting for written tests and conducting interviews
shall be the sole responsibility of concerned faculty.
POLICY TO DETERMINE INTAKE
Iqra University will follow the following guidelines while determining the number
of students to be admitted in each program being offered by the departments:
A. Admissions will be offered to all applicants who meet the admission
requirements irrespective of their domicile, caste, board/ university etc.
B. The minimum threshold set by the Higher Education Commission of Pakistan
will be strictly enforced.
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C. The student to teacher ratio (at undergraduate level 1 faculty: 25 students and
at graduate level 1 faculty: 15 students) should not be violated.
D. The government regulation on covered area, i.e. 100 sq.ft space per student
and other infrastructure requirements will be taken into consideration while
determining the number of seats.
E. Attrition and graduation rate will be considered in determining the number of
admissions to be taken in any specific semester.
F. Efforts will be made to improve the quality of intake.
G. For programs where accrediting bodies have specified any number of seats
then such conditions must meet.
H. Admission committee will take the approval from the Dean of the program and
the office of the Registrar before allocating the seats for each program.

Qualifications required for Bachelors Programme

a) Applicants should have minimum higher 2nddivision in Higher Secondary
School Certificate or equivalent from a recognized Institute/Board.
b) Applicants having A levels or other foreign qualifications must provide an
equivalence certificate issued by Intermediate Board Committee of
Chairmen (IBCC).

For admission in B.E. an applicant must have:

i.

At least 60% marks in Higher Secondary School Certificate (H.S.C)

Pre- Engineering Examination. An applicant having a combination of
Physics, Mathematics and Computer Sciences is also eligible.

ii.

Or, GCE (A levels) in Mathematics, Physics and Chemistry. Applicants

having A levels or other foreign qualifications must provide an
equivalence certificate with at least 60% marks, issued by
Intermediate Board Committee of Chairmen (IBCC).

iii.

Or, At least 60% marks in Diploma of Associate Engineering

Examination, for admission against reserved seats in the same
discipline of Engineering in which he or she has passed the Diploma
Examination.

iv.

Or, first division in B.Sc. (pass) Examination from an HEC recognized

institution with Mathematics, Physics, and one optional course
selected from Chemistry or Statistics.
(The minimum threshold is subject to revision as per Government
Policy).

c) The number of credit hours needed to be completed for the award of a

degree will be according to the policies of the Higher Education Commission
and the approved structure of Academic Council of Iqra University.

Qualifications required for Masters Programme

a) Applicants (Iqra University Graduates) should have 70% or equivalent
CGPA, others 3.0 GPA or Equivalent Percentage from recognized
universities / degree awarding institutions in the eligibility education for a
minimum duration of 14-years of schooling. In case Institutions mention both
division and CGPA on the Degree / Transcript must meet either of the two
conditions.
b) The number of credit hours needed to be completed for the award of a
degree will be according to the policies of the Higher Education
Commission.

Qualifications required for the M.Phil. Programme

a) Following applicants are eligible for admission in an M.PhilProgramme:
i.
ii.
iii.
iv.

Old MBA/MPA/M.com/ICMA/ICA/B.com (4 years).

BBA 4-year programme with a minimum of 135 credit hours.
An applicant must have a minimum division or CGPA on a scale of 4
as prescribed by the HEC for admission to MPhil/MS Program.
GAT-General with a minimum 50% cumulative score will be required.

b) Applicants from recognized universities / degree awarding institution.

c) Institutions which mention both division and CGPA on the Degree / Transcript
must meet either of the two conditions.
d) Applicants having a foreign degree are required to provide the equivalence
certificate from Higher Education Commission.
e) The number of credit hours needed to be completed for the award of a degree
will be according to the policies of the Higher Education Commission.
However IU may offer additional courses to replenish deficiencies.

Qualifications required for the PhD Programme

Following applicants are eligible for admission in a PhD Programme:
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For Ph.D. in Business Administration

a) MS/M.Phil in the relevant field of study.
b) MBA with a minimum of 90 Credit hours (with 2 year bachelors
programme) in the relevant field of study.
c) MBA with a minimum of 36 Credit hours (with 4 year bachelors
programme) in the relevant field of study.
d) Minimum CGPA should be 3.0 on a scale of 4.
e) In addition candidates must pass subject GRE (international) test for
admission in PhD with 60% percentile score or GAT Subject with
minimum of 60% marks.
f) The number of credit hours needed to be completed for the award of a
degree will be according to the policies of the Higher Education
Commission.
For Ph.D. in Computer Sciences
a) MS/Mphil in Computer Sciences with a minimum of 36 credit hours out of
which course work should be of 24 credit hours.
b) BS Computer Science /
(minimum 137 credit hours)

Telecommunication

4-year

programme

c) Minimum CGPA should be 3.0 on a scale of 4.

d) In addition candidates must pass subject GRE (international) test for
admission in PhD with 60% percentile score or GAT Subject with
minimum of 60% marks.
e) The number of credit hours needed to be completed for the award of a
degree will be according to the policies of the Higher Education
Commission and the approved structure of the academic council of Iqra
University.
For Ph. D in Telecommunication
a) MS/MPhil in Telecommunication / Electrical / Electronics / Computer
Engineering with a minimum of 36 credit hours out of which course work
should be of 24 credit hours.
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b) BE in Electrical/Electronics/Computer/Telecommunication Engineering
(minimum 140 Credit Hours).
c) Minimum CGPA should be 3.0 on a scale of 4.
d) In addition candidates must pass subject GRE (international) test for
admission in PhD with 60% percentile score or GAT Subject with
minimum of 60% marks.
f) The number of credit hours needed to be completed for the award of a
degree will be according to the policies of the Higher Education
Commission and the approved structure of the academic council of Iqra
University.
Other Programmes
a) Applicants must have a minimum of 18 years of relevant schooling from
HEC recognized institutions.
b) The minimum CGPA should be 3.0 (on a
MS/Mphil/Equivalent Degree for admission into PhD.

scale

of

4)

in

c) In addition candidates must pass subject GRE (international) test for

admission in PhD with 60% percentile score or GAT Subject with
minimum of 60% marks.
g) The number of credit hours needed to be completed for the award of a
degree will be according to the policies of the Higher Education
Commission and the approved structure of the academic council of Iqra
University.
PROVISIONAL ADMISSION
a) Students who are admitted provisionally in a semester either as a result
awaiting candidate or on any other ground must meet the university
admission eligibility requirements in the same semester and submit the
relevant documents to the admission office at the earliest.
b) Students who fail to meet the university admission eligibility requirements
before the final exams of their first semester must withdraw their admission
immediately. In cases where the student does not withdraw his/her admission
and his/her ineligibility for admission is identified by the university at any
stage, the university will cancel the admission with immediate effect.

c) Result awaiting applicants are required to submit an undertaking along with

the application as given in the annexure.

INTER PROGRAMME TRANSFER

a) A student registered in a program may not be transferred to another program
in the University until he/she has obtained the permission of the Dean and
Registrars office.
b) A student who is on probation may not be allowed to transfer to another
program.
c) A student transfers from one discipline to another, if his performance is below
2 CGPA in the first Discipline it will count against his performance in the
second Discipline.
d) Student must obtain an approval by the concerned Heads of the
Departments.
e) Permission to transfer will be given in writing using the form provided for this
purpose. (see Annexure)
f) No student will get credit transfer without the permission of the concerned
Heads of the Departments and Registrars office.
g) A student who seeks transfer to another programme will have to follow all the
requirements and polices (such as fee etc.) of the new programme.
h) The credits earned in any lower degree programme (bachelors or masters)
are nontransferable to the higher degree program.
i) Whenever a student's application to transfer to another program has been
approved and all requirements related to such transfer satisfactorily fulfilled,
the relevant program authority shall inform the concerned departments and
forward the original documents to the students personal file.
j) A credit transfer fee will be charged.
INTER CAMPUS TRANSFER
a) A student registered in a program may not be transferred to another
program/Campus in the University until he/she has obtained the permission of
the Dean and Registrars office and it is approved by the concerned Head of
Department from where he/she is leaving.
b) Permission to transfer will be given in writing using the form provided for this
purpose. (See Annexure)
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c) A student who is on probation may not be allowed to transfer to another

campus.
d) A student who seeks transfer to another campus will have to follow all the
requirements and polices (such as fee etc.) of the new campus.
e) No campus will accept a credit transfer until the credit transfer form has been
duly filled.
f) A student who seeks transfer from one Campus to another campus in Karachi
during an ongoing program will only be allowed to avail this facility provided
the student clears all the courses that he has failed from the campus the
student was originally enrolled.
g) The credits earned in any lower degree programme (bachelors or masters)
are nontransferable to the higher degree program.
Pre- Requisite for Other Disciplines:
Candidates interested for admission in MBA/MS(CS)/MS(Tel),/MS(Adv/FTV)
having
bachelor
degree
other
than
BBA/BS(CS)/BS(Tel)/BS(ADV/FTV/ANM)/BE(EE)/ BE(TE) respectively have to do
pre-requisite (deficiency) courses as specified in the prospectus or by the
respective HoD/Dean. These pre-requisite courses will be in addition to the regular
program courses.
Definition of a Credit Hour
An hour of work is the equivalent of 50 minutes of class time (often called a contact
hour) or 60 minutes of independent-study work. Contact hours required for specific
types of course are as follows:
a. For theory Courses: 16 contact hours per credit
b. For Laboratory courses: 32 contact hours per credit.
Application for Credit Transfer:
a) The application for credit transfer will be submitted by the student on a required
form supported by the following document.
i.

The course outline and teaching plan of the course that was completed
in a different University/Institution and which is being nominated for
credit transfer.
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ii.

The course contact hours and the name of the faculty who taught the
course along with the relevant grades.

Transfer Students:
The determination of acceptability of credit for course work completed at another
recognized Institution of higher learning is made solely at the discretion of Iqra
University. The evaluation of any course work or exam from another Institution for
acceptance by the University will be based only on an official transcript from the
institution originally offering the course work or exam.
i.

Credit is not given for grades lower than a C+ or 67%.

ii.

All prospective transfer students must complete Iqra Universitys

entrance requirements.

iii.

Grades from other institutions are not included in the calculation of Iqra
University grade point average.

iv.

Principally the maximum credits for work done before joining the Iqra
University will be considered only up to 50% of the Bachelors and
Masters program to which the application is being made.

v.

The course work being sought for credit transfer has been completed at
a HEC recognized educational institution.

vi.

Credit Transfer cases will not be entertained after a student has started
the program of study.

vii.

Remedial, vocational, technical, highly specialized and personal

development courses are not accepted for credit.

viii.

All transfer courses taken at bachelor level from Polytechnic Institutions

with degree awarding status and foreign community Institutes that can
award degrees will be reviewed individually by the Head of the
Department and any transfers must be approved by the Dean and office
of the registrar.

ix.

Students are advised to check with the Admissions Office and Head of
Department to determine the acceptability of credit from other
Institutions. Acceptability of transfer credits to a students academic
curriculum is determined by the Head of the Department where the
application is being made.

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b. Transfer of Credits for completion of IU Degree:

Upto 18 Credit Hours, i.e. 06 Courses shall be allowed as transfer of credits
from any recognized university/degree awarding institution during the period
of entire degree program in which the student is enrolled subject to the
conditions that prior permission from management has been obtained,
atleast 60% of course content is similar to the course(s) offered at Iqra
University, and the student has obtained 67%/C+ grade in the course(s) for
which Credit Transfer is applied. For evaluating course content one course
shall be matched with only one course of degree program. The student
shall pay transfer fee @ 50% of the course fee.
The students who have got Credit Transfer at the time of admission shall be
entitled of availing this facility.
c. Conditions for Course Transfer:
i.

If the course content is similar to the course content at Iqra to the extent
of a minimum 60%, the course credit will be considered for transfer.

ii.

A lower level degree course is non transferable to higher level degree

program such as a course done at Bachelors level is non transferable to
Master program.

iii.

A course exempted elsewhere is non transferable until and unless it is

pursued as a regular course.

d. Course Exemption:
i.

If any student is awarded with exemption in any of his course based on

his past academic or work orientation than that course will be replaced
by another course. The course exemption will not reduce the total
number of required courses or credit hours.

ii.

The decision of the Head of the Department in accepting or rejecting a

case of course exemption will be final.

iii.

In case of exemption a course exemption form must be properly filled.

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Registration
Registration Process:

Students have to follow the following rules of the registration process:

1. All students have to fill the registration form and have to submit it on due
date to the concerned authority. Late registration forms will not be accepted
unless otherwise approved by the Head of the Department with penalty. In
programs where online registration facility is available, student must register
on-line.
2. Students can choose a maximum of 6 courses per regular semester in
Undergraduate Program and a graduating student may be permitted by the
Head of the Department to take up to 7 courses and within specified period
only (provided the said offering does not reduces the minimum time period
of completing the degree). The course load will be reduced to half in
Summer semester.
3. Registration forms must be filled in full with care (Where applicable).
Incomplete or incorrect forms will not be entertained.
4. Students should register themselves in the appropriate modules, which may
be published by the Department from time to time and pay the prescribed
fee.
5. Management reserves the right to withdraw any course after its offering or
change its timings or instructors. Student can drop his/her registration from
the said course only if there is any time clash with any other course he/she
is registered in.
6. A course can be offered only if the number of students who have paid the
fee for the course are not less than 20. HOD/ Deans/ office of the
Registrars decision will be final in such cases.
7. Whenever a student's application for registration in courses has been
approved and all requirements related to such Registration of Courses have
been satisfactorily fulfilled, the relevant program authority shall inform the
concerned departments and shall forward the original document to the
students personal file. In case of online registration the courses are offered
according to curriculum and once taken/locked by the student are binding
upon the student.

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8. The student must also check the exam schedule before registering in the
courses in case of clash in examinations date(s), the course will be dropped
without any adjustment of fee.

Add & Drop of Courses:

Add & Drop of courses will not be entertained after the announced registration
dates are over. Some consideration could be given to the students within one week
of the beginning of classes, on special grounds (like medical disability) and Head
of the
Departments/Registrars decision will be final. There will be no adjustment of
attendance for the sessions missed by the students.
1. A student registered in a program may not Add & Drop a course in the
University unless he/she has obtained the permission from the Head of
Department responsible for the program. Add/Drop will only be entertained
during stipulated period of time.
2. If there is additional fee involved a student has to pay the fee before
attending the respective course.

Withdrawal from Course:

1. Students can withdraw from a particular course with the consent of the
concerned faculty and respective Head of the Faculty (or the concerned
department).
2. Students can withdraw from a maximum of 02 courses in one semester.
This should be within one week of the announcement of mid-term or 1st
hourly results or a maximum of ten weeks from the start of classes. There is
no refund of fee.
3. Whenever a student's application to withdraw from the course(s) has been
approved and all requirements related to such withdrawal satisfactorily
fulfilled, the relevant program authority shall inform the examinations and
forward the original document to the Students personal file. Also W grade
will be mentioned on the transcript.
4. Withdrawal from courses will not be allowed in cases where the students
absences have exceeded beyond the permitted quota (20%) by the
university.

Term or Permanent Withdrawal from University:

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1. A student who finds it necessary to be excused from registration in a

program in any semester must formally request a leave of absence from the
Faculty (or the concerned Department). The Head of Faculty (or the
concerned Department) and the Registrars office must approve leave
application.
2. Withdrawals from university are entitled to refund of fee according to the
following schedule:
Up to 7th day of commencement of classes: 100% refund of tuition fee
From 8th - 15th day of commencement of classes: 50% refund of tuition fees

From 16th day of commencement of classes: No Fee (0%) refund

3. Whenever a student's application to withdraw from the semester or from the

university has been approved and all requirements related to such
withdrawal satisfactorily fulfilled, the relevant program authority shall inform
the concerned departments and forward the original document to the
Students personal file.

University Rejoining:
1. When a student returns from a leave of absence, the prevailing Academic
(program of studies), Fee (if increased) and other policies will be applicable.
2. A student will be allowed to rejoin the university within the span of three
years.

Double Specialization:
1. A student may concurrently fulfill the requirements of two subject majors
provided the student has the permission of the Head of Faculty (or the
concerned Department & the selected electives have no clash in Exams).
Upon successful completion of the requirements of both majors, one degree
is awarded.
2. Students have to do required number of courses for each major as specified
by the concerned Faculty (or the concerned Department).
3. The two majors earned concurrently under one degree will be noted on the
transcript.

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4. For the second specialization, registration form must be filled with the
department to declare the two specializations.
5. After the issuance of complete transcript the student may also opt for double
specialization. However, revised transcript will not be issued. The student
will be awarded with Separate Certificate (s) for the courses he/she has
passed as electives of Bi-Majors.

Program Regulations
The Program Regulations for each program shall include a listing of the constituent
courses of the program and indicate the division of the program into Parts. Course
Specifications
(outline) shall be published for each course shall include
information on its aims and objectives, its content, its level, the semester in which it
is offered, its weightage, and the methods of teaching and learning and
assessment. They shall also indicate any prerequisites for studying the courses.
Where Program Regulations permit a choice of courses options, a candidate's
selection of courses will normally be subject to approval by the HOD/Chairperson
of the concerned department. It is not possible to guarantee that all optional
courses will be offered every semester. Course Specifications will also indicate
availability.
1. In each part of a program, except during a period of industrial or
professional training (Internship), candidates are required to register for
courses, as specified in the relevant Program Regulations.
2. All students shall register at the beginning of each semester (on the
announced dates) for the courses which they are taking in that semester.

Status of Students:
The status of a student as such shall end when any one or more of the following
occurs:
1.
2.
3.
4.
5.

on successful completion of his/her program of study

on withdrawal from the University
on termination of his/her studies by the Disciplinary committee
on expulsion from the University
on lapse of his/her registration for a higher degree

Full-time Student Status:

Full-time status for an undergraduate student varies with the Institute and study
program, but ordinarily requires a load of at least 15 credits per semester. Full-time
status for graduate students is more widely variable, depending upon the
composition of the individual students program. Students in doubt about their
standing should check with the Deans Office.
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Performance Requirements:
A - Attendance Requirement :
1. Attendance in person, at all prescribed and elective lectures and seminars is
mandatory. Maximum of 20% absences are allowed in a subject to cater for
emergencies, sickness etc. There is no provision of leaves in excess of the
allowance mentioned above. 20% or more absences in a subject will result
in F grade in that subject. Any student, who fails to comply with the rules,
forfeits the right to appear at the examination in the course concerned. Such
a situation shall earn the student F (failure) in the course.
2. The students who join the semester late because of any reason shall be
marked absent for the previous classes. In case, more than 20% of the
sessions have been completed by the faculty the student shall earn F
Grade.
3. In addition to punctuality and meeting the prescribed attendance
requirements, each student is required to actively participate in the class
and complete their assignments on time.
B - Academic Promotions:
1. All students must obtain minimum GPA in their first semester in order to be
eligible for promotion into next semester. In case if a student does not pass
any of the course, he/she shall be dismissed from the University.
2. The minimum requirement for semester progression is 2.0 GPA. If
otherwise, the student shall be placed on first academic warning.
3. If the student continue to obtain less than 2.0 GPA in second semester
consecutively throughout the Degree Program, he/she will be placed on
second academic warning (Probation).
4. The Student who does not improve his/her GPA to 2.0 after second
academic warning (Probation) shall be expelled from the University.
C - Award of Degree:
A student, in order to become eligible for award of degree, must attain a
graduating CGPA of 2.5.

Assessment
Assessments in courses or programs of study mean formal written examinations,
continuous assessment, projects or any other academic exercise subject to
assessment as specified in course or program regulations.
1. The assessment includes Case Studies, Assignments, Quizzes, Class
Workshops, Semester Projects, Mid-term / Hourlies and Final Examination.
2. A student shall be mainly examined on Mid-term / Hourlies and Final
examinations and the results will be posted on the notice board of the
respective programs or online on website.
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3. All examinations shall be conducted on the scheduled dates. No make up

for quiz / test / mid-term / Hourly or final examination will be arranged.

Grading System and Cumulative Grade Point

1. The following grading system will be followed
A
B+
B
C+
C
F
I
W
K

88% - 100%
81% - 87%
74% - 80%
67% - 73%
60% - 66%
Below 60%

4.0
3.5
3.0
2.5
2.0
0.0

Excellent
Very Good
Good
Average
Below Average
Failure (course repeat)
Incomplete
Withdrawal
Course in progress

Incomplete Grade:
The grade of I may be awarded only at the end of a Semester, when all but a
minor portion of the course work has been satisfactorily completed. The reasons
for award of I grade include extension given in submission of term report, Project
Report,Assignments. The reasons also include compulsion on account of which
student is unable to attend Final Term Exam Paper.
I grade can only be awarded to a maximum of two courses in one semester.
The compulsion for not being able to attend the Exam Paper must be supported by
verifiable evidence.
Arriving late in the exam hall shall not be considered as compulsion. However, for
graduating semester students a team comprising of Director/Dy. Registrar and
Dean of concerned department shall assess the case for approval rejection of the
request for I Grade.
I grade is not to be awarded when the student is expected to repeat the
course. On account of low marks or attendance.
After the deficiency is replenished, the Instructor will assign the appropriate grade
on a Change of Grade form/Students application, get it approved by the Dean and
submit it to the Office of the Registrar / Examinations for processing.
I grade would remain valid only for one semester. In case if the course in which I
grade is awarded is not offered in the subsequent semester, the I grade shall
remain valid till the next semester when the course offered.
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Incomplete grades do not enter into the calculation of the grade-point average for
Semester or till the offering from the date of the award.
If the incomplete grade is not changed by the concerned authorities within the
stipulated period, the I grade will revert to a failing grade F.

Make-Up Exam Policy:

There is no make-up exam policy of the university. Whereas students who miss
their mid term exams because of their hospitalization or the death of any of the
following:
i. Parent(s)
ii.
Sibling(s)
iii.
Spouse
iv.
Children
Not more than 2 days prior to exams or during the examinations, will have the
weight-age of marks transferred to the final exam with 10% deduction. If there are
cases where the HOD feels a genuine reason of weight-age transfer the case may
be forwarded to Dean and Registrar for special consideration.

Course in Progress:
The grade of K may be awarded by the Instructor for courses when the course
continues for longer than one semester such as Thesis. K grades remain on the
students permanent record until removed with a final grade but do not enter into
the calculation of the grade-point average.

Grade Appeal Policy

A student may appeal a grade by using the following procedures. Grade
appeals are not processed during the summer sessions unless the Dean
determines a case warrants immediate review.
Written verification of each step below is critical. Steps three, five, and seven
require the student to submit written appeal. Therefore, either mail the
appeal via return receipt or deliver it to the appropriate office and have a
staff member verify the date and time of delivery. The Deans decision on
whether or not the deadlines have been met is final. The Dean has authority
to extend the deadlines, but only in extraordinary circumstances shall the
appeal extend beyond the first regular Semester.
Step 1: Within the first five weeks of the semester, the student should
discuss the concerns with the course instructor, stating the reasons for
questioning the grade. If the Instructor is a teaching assistant/associate and
18

this interview does not resolve the difficulty, the student shall discuss the
problem with the person in charge of the course.
Step 2: Within the first five weeks of the semester, the student shall go to
the Dean's Office to obtain any requisite forms and to review directions. The
student must attest in writing that he/she has informed the instructor he/she
intends to file a grade appeal.
Step 3: Within the first week of the semester, the student shall carefully
formulate an appeal in writing, and submit it to the instructor with a copy to
the department head.
Step 4: Within two weeks from the date of receipt of the student's written
statement, the instructor shall respond to the student in writing. The
instructor should explain the grading procedures and how the grade in
question was determined as well as other issues raised in the student's
statement.
Stop 5: If the instructor is not available or does not resolve the matter within
the two-week period, the student shall, within one week thereafter, readdress
and submit the written appeal to the Department Head.
Step 6: The department head has two weeks to consider the students
written statement, the instructor's written statement, and confer with each.
The department head, who does not have the authority to change the grade,
shall inform the instructor and the student in writing of his/her
recommendation. If a grade change is recommended, the instructor may
refuse to accept the recommendation. The instructor shall notify the
Department Head and the student in writing of his/her decision.
Step 7: If the Department Head does not act on or resolve this matter within
a two weeks period, the student shall, within one week thereafter, readdress
and submit the written appeal to the Dean.
Step 8: The Dean shall convene a committee to review the case. The
committee consists of four members including Dean, Faculty representatives
include the instructor himself or herself and one from the same Department,
and one senior faculty member from another Department.
Within the structure provided by the Dean, the committee shall design its own
rules of operation and select a chair other than the faculty representative
from the Department concerned.
The committee may or may not:

Meet separately with the student, the instructor, and the department
head.
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Request each party to submit a brief written summary statement of the

issues, and/or
Interview other person(s) who have relevant information.
If feasible, the committee should meet with the student and the instructor,
together in an attempt to resolve the difference. The Committee shall
consider all aspects of the case before making its recommendation. The
Committee shall make a written report with recommendations and provide
copies to the student, the instructor, the department head, and the Dean.
Step 9: The Dean shall make a final decision after full consideration of the
committee's recommendation within four weeks of receiving the students
appeal. The Dean has the authority to change the grade and the registrar
shall accept the Deans decision. The department head, the instructor, and
the student shall be notified in writing of the Dean's decision.

20

Scrutiny and Recheck Policy for Final Examinations Only:

The following procedure for scrutiny of answer scripts is to be followed.
1. Any student desirous of getting his/her answer script (s) scrutinized may
apply on the prescribed form available with Students Information Center.
2. Scrutiny will be restricted to :
i.
ii.

Checking of total marks on the answer script & rectification of any

discrepancies found as a result of such scrutiny.
Marking of any question found unmarked & rectification of the total.

3. Scrutiny fee as prescribed from time to time has to be paid.

The following procedure for Re-checking of answer script(s) is to be
followed.
i.

Any student desirous of getting his/her answer script (s) Re-checked

can apply on the prescribed form available with Students Information
Center.

ii.

Re-checking of answer script(s) shall be conducted by two instructors

but other than the instructor who had taught and had marked the
answer script(s).

iii.

Photocopies of answer script(s) (with no information of the students

identity, marks, etc) shall be provided to each of the two instructors for
re-checking alongwith the answer script(s) of the lowest and highest
scorer for comparison.

iv.

Average of marks shall be ascertained from the two re-checked

answer script(s).

v.

After re-checking of answer script(s), the decision of the University

whatsoever it is shall be final and unchangeable. The grading after
rechecking shall supersede the earlier result.

vi.

Rechecking fee as prescribed from time to time has to be paid.

21

Examination Rules for Students:

1. Switch your cell phones off and do not leave them on mute/vibration/offline
mode. If anyones cell phone is found switched on, it will be considered as
attempt of cheating.
2. All answers intended for the examinations must be written on both sides of
the pages of the Answer Scripts and not on one side only. Supplement will be
provided only when the candidate has fully written out on both sides of the
pages of the Answer Script.
3. No loose paper will be provided to use for rough work and no paper is to be
brought in for the purpose. All work must be done in the answer script
provided and the pages used for rough work or calculation(s) must be struck
out by drawing a line through each page so used from top to bottom and no
page should be torn out.
4. Candidates are forbidden to write any answer or anything else on the
question paper or any material or carry away any writing from the
examinations hall.
5. No Candidate will be allowed to leave examination hall until one hour has
elapsed from the time when the question paper is given, or re-enter
examination hall after leaving it, after finally giving his/her answer book.
6. To draw the attention of the invigilator the candidate may simply raise hand
without making any noise or disturbance.
7. A candidate while in the examinations shall not help or try to help any other
candidate nor obtain or try to get help from any other candidate.
Communication of any sort between candidate and any other person, inside
or outside the examinations hall is strictly prohibited. Stringent punishment
will be meted out to students who are found in possession of notes, books,
scribbling or making any attempt to use unfair means.
8. Candidates are requested to ensure that on the day of examinations they
arrive 15 minutes before the start of examinations.
9. No students shall be admitted to the examinations hall/room later than one
hour after the start of the examinations and no extra time shall be given.
10. Personal belongings of students including books, pencil cases and bags, etc
shall be left in the place designated for this purpose at the examinations hall
without any responsibility to IU.

22

11. Each student is required to place his/her ID card on the desk in the
examinations hall for the duration of his/her examinations. Attempts at
impersonation of any candidate shall lead to cancellation of examinations.
12. Borrowing of stationery is strictly not allowed during the examinations.
13. No student shall be allowed to sit in a section other than the section in which
he/she is originally registered.
14. Candidates will fill all the information on the answer scripts along with their
signature.
15. Invigilator has the right to expel any student from the examinations hall on
any attempt of cheating, misconduct or any other behavior they feel
inappropriate without any recourse.
16. When the Invigilator announces the end of the examinations, the students
shall stop writing immediately and remain seated silently until permitted to
leave the examinations hall by the Invigilator.
17. Any type of calculator may be used provided that the calculator is hand held,
battery operated or solar-powered, noiseless and has no facility for the
storage of alphabetical information other than hexadecimal numbers.
18. Calculators must be available for inspection by the Invigilators.
19. No other electronic aids are permitted such as mobile phones/digital diaries
etc in the examinations hall. Any student found possessing these electronic
aids shall be liable to cancellation of that paper, removal from Examinations
hall, suspension for next semester, and/or expulsion from University.

Maintenance of Records of Various Examinations

Answer scripts should be retained with the Examination department for a period of
maximum of one year and the Grade Cards will be retained permanently, with
proper plastic coating.

Probation / Dismissal of Students

A. Probation:
i.

A student can be placed on academic warning status if his/her semester GPA

will fall below 2.0 in a semester. The GPA will be calculated with the Fgrades included.
23

ii.

If the GPA remains below 2.00 (calculated with F-Grades secured) in the
second semester attended, the student will be placed on probation.

iii.

If the semester GPA of the student remains below 2.00 for 3 consecutively
attended semesters, his/her admission will be cancelled from the university.

iv.

A student on probation will be allowed to take only 50% of the normal

semester course load.

v.

The said student once dismissed cannot be granted admission in same or

any other program of the University. Any student found taking admission,
after dismissal, in any program, on any campus of Iqra University, will have
the admission cancelled, without any warning and with no refund of fee.

vi.

Any student who secures 0 GPA in the first semester at Iqra University will
not be placed on probation and his/her admission will be cancelled from the
University immediately.

B. Termination:
i.

A student who fails in all subjects or secures 0 GPA in the Zero/First

semester, his/her admission will be terminated without any warning or further
probation except those who are IU graduates and pursuing degree in any
discipline as they are continuing students. They are issued different
registration number for administrative purposes. This policy applies to all
academic pursuits.

ii.

The said student once dismissed cannot be granted admission in same or

any other program of the University. Any student found taking admission,
after dismissal, in any program, on any campus of Iqra University, will have
the admission cancelled, without any warning and with no refund of fee.

iii.

Students who have up to 6 courses remaining for completing a program will

be given one extra chance. Research Project I & II and Thesis I & II are not
counted in six (06) courses.

Disciplinary Requirements
i.

All students are required to observe the University's Charter, Statutes,

Ordinances and Regulations.

ii.

Every student shall be subject to such disciplinary regulations as may be

made from time to time by the management of the university.

iii.

All members of the University and other persons authorized for the purpose
shall have authority, and it shall be their duty, to check disorderly or improper
24

conduct or any breach of regulation by members of the University in any of

the University premises or in the University grounds.
iv.

Any member of the academic staff may, if he/she deems it necessary,

require any student who is guilty of disorderly or improper conduct in a
Lecture Room or Laboratory to withdraw from the room, and shall bring the
offence to the notice of the Head of the department concerned, Disciplinary
Committee and the Registrar of the University.

v.

Students shall be held responsible for making themselves acquainted with all
Ordinances, Regulations and official notices which affect them.

vi.

It shall be the duty of all students of the University in all their acts and
demeanor to observe and maintain honest and peaceful behavior at all times
within the precincts of the University and adjacent areas.

vii.

All campuses of Iqra University are no smoking zones.

viii.

For the safety and security measure, Vehicles with tinted glasses are not
allowed in the IU premises.

ix.

Wearing sandals and slippers on campus is not permitted.

x.

The Librarian shall be especially responsible for maintaining order in the

Library. The Librarian may require any person who is guilty of disorderly or
improper conduct or of any breach of regulations to withdraw from the
Library.

Disciplinary Suspension or Dismissal:

i.

The university reserves the right to suspend or dismiss a student for violation
of
its:
a) Policies
b) Regulations
c) Discipline Code or Unbecoming Conduct
d) Shortage of Attendance
e) Attempting to use unfair means during classes, quizzes or
examinations.
f) Representing Political Party (ies) / Chanting Political Slogans /
Carrying Flags / Badges / Disseminating Political Literature

ii.

Management decision in all student matters shall be final.

iii.

Fines or other penalties may be imposed by the Disciplinary Committee, or

by any other person to whom the Committee has delegated powers to act on
25

its behalf, on any student of the University for any Infraction of regulations, or
for any act or behavior which is detrimental to the good order of the
University.
iv.

A student of the University may be required to bear the cost of making good
any damage to University property for which he/she may be responsible,
which may be in addition to a fine or other penalty which he/she may have
incurred in connection therewith.

Punishment (s) for Disciplinary Breach / Affair

A. Card Exchange by Students of IU
03 days suspension to the student who has used IU ID card of other
student for getting inside university. In case if student has any presentation
or quiz, a Fine of Rs.3,000/- in lieu of suspension.
05 days suspension to the student who has given IU ID card of other
student for getting inside university. In case if student has any presentation
or quiz, a Fine of Rs.5,000/- in lieu of suspension.

B. Use of IU Student (s) ID Card by outsider(s).

21 days suspension to the student. In case if student has any
presentation or quiz, a Fine of Rs.25,000/- in lieu of suspension.

C.

Use of Fake IU Student (s) ID Card (Colored copied Card/Forged)

Suspension of Semester

D.

Entrance into University without ID Card

With permission by Guard (s) / Coordinator (s) / EDP subject to payment of
Rs.200/-

E.

Lost / Snatched University ID Card

F.

Indiscipline in the Class Room / Labs

Re-issue of New Card Subject to Payment of Rs.500/-

In Case of Complaint by Teacher:

Immediate suspension from the class
Disciplinary Committee Meeting
Investigation through coordinator / other class students.
Course Drop / Fail

G.

Indiscipline within the precinct of University (Includes Parking &

Adjacent Area)
26

In case of fight between / among students, Use of Abusive

language.

Immediate suspension
Disciplinary Committee Meeting
If found guilty
Expulsion from University

Against appeal minimum:

21 days suspension to the student. In case if student has any
presentation or quiz, a Fine of Rs.25,000/- in lieu of suspension.

Use of drugs
Immediate suspension
Disciplinary Committee Meeting
If found guilty
Expulsion from University
Against appeal:

H.

Regrets

Gender Harassment (by Phone, by SMS, by e-mail, by Face Book

Comment)

Immediate suspension
Investigation through all possible sources
Disciplinary Committee Meeting
If found guilty
02 Semester Suspension

Against Appeal:
Apology to be posted on FaceBook
Apology in front of Victim and entire class
10 days community work within University.
Submission of Affidavit for not repeating such act(s)
Rs.10,000 fine

I.

Defamation of University / Faculty / Policy by students

Using anonymous e-mail
Using all social networks (in use today or may arise in
future)

Immediate suspension
27

Investigation through all possible sources

Disciplinary Committee Meeting
If found guilty
Expulsion from University

Against Appeal:
02 Semester Suspension
Apology to be posted on FaceBook
Apology in front of Victim and entire class
10 days community work within University.
Rs.10,000 fine

J.

Unethical Activities:
Violation of norms and values / Violation of proximity limits

Immediate suspension
Investigation through all possible sources
Disciplinary Committee Meeting
If found guilty
01 semester suspension by Semester Withdrawal

Against Appeal:
Regrets.
K.

Involving others or getting involved in Political Activities at Campus /

Representing
Political Party (ies) / Chanting Political Slogans /
Carrying Flags / Badges / Disseminating Political Literature
Immediate suspension
Investigation through all possible sources
Disciplinary Committee Meeting
If found guilty
Expulsion
Against Appeal:
Regrets.

Disciplinary Committee
1) The composition of the Disciplinary Committee is as follows:
a)
b)
c)
d)

Campus Director/Registrar or his/her nominee (Chairman)

Deputy Registrar
Head of Department of the Concerned Department
One senior faculty member

2) The working procedure of the Disciplinary Committee is as follows:

28

i.

All complaints of breach of discipline by any Iqra student(s) will be

forwarded to Disciplinary Committee.

ii.

The Committee will consider the Complaint and in serious cases may
decide to issue a show cause notice and require a written reply from the
concerned student(s) within 3 days.

iii.

The Committee will deliberate on the reply received and if satisfied that no
breach of discipline has occurred may dispose off the complaint; or

iv.

May decide to hold an inquiry by an inquiry officer or panel, in the case

which may require attendance/hearing of all the students/teachers/others
involved in the proceedings, however personal hearing may be given to
the accused before the award of punishment.

v.

All proceedings of the Disciplinary Committee will be recorded in writing

and signed by the attending members.

vi.

On the basis of inquiry the Disciplinary Committee will announce its

recommendations within 3 days after completing its proceedings.

vii.

The recommended punishment if any may range from issuing of a written

warning to the rustication of the student(s) involved.

viii.

The affected student(s) may appeal to the president of Iqra University,

within one week of the announced decision through the office of the
student affairs.

ix.

All employees and the students of Iqra University will cooperate and assist
the Disciplinary Committee in carrying out their duties. For this purpose
the Disciplinary Committee may require any student(s)/teacher or other
employee of the Iqra University to attend this meeting.

x.

The required quorum for holding any meeting of the Disciplinary

Committee is 3.

Submission & Procession of Application:

All applications must be submitted to the SIC on prescribed form(s) manually or
online. Receipt of application submitted must be collected from the SIC coordinator,
in case of manual application. No claim would be accepted without the student
receipt.

29

REGULATIONS FOR MPHIL / PHD DEGREE

INTRODUCTION:
This document sets out the regulations governing the award of the degree of Master
of Philosophy and Doctorate of Philosophy (PhD) at Iqra University. The major
emphasis of the program of the study is on the development of the specialized
knowledge and research skills that are necessary to conduct scholarly research and
to be an effective professional. The Phil/PhD degree is awarded in a field of study
through original and substantial contribution to knowledge.
1.

COMMENCEMENT:

These regulations shall come into force from January 2009.

2.

DEFINITIONS:

2.1

Admissions Committee is a departmental committee which receives a

formal application for admission in a PhD program and recommends
admission of a candidate to BASAR. It will consist of the Dean of the faculty,
Chairperson and one senior member of the concerned department.

2.2

Advisory Committee is a committee before whom the proposals are

presented by the candidate. This committee shall give its recommendations to
BASAR on a prescribed format. This committee shall consist of:
i. Dean of the faculty concerned.
ii. Chairperson of the department concerned.
iii. Principal Supervisor
iv. Two experts in the field of research from within the University or
outsideto be nominated by the Dean.

2.3

Principal Supervisor is a person who is mainly responsible for the

supervision of research of a candidate. He/She may be a full time teacher of
the University or a person from any other university/organization specializing
in the field of related research. The Supervisor should hold a PhD degree
from a recognized university.

2.4

Co-Supervisor is person who helps the Principal supervisor in supervising

the research of the candidate because of knowledge/experience in related
research. Co-Supervisor can be appointed from within the University or
outside and should hold a PhD degree. In case the Principal Supervisor is
from outside the University, the co-supervisor shall from the University.

2.5

Course Credits are the total credit hours of the courses to be taken as a first
module of the PhD program, as defined in section 5.2.
30

2.6

Proposal Defense is the first seminar which a candidate has to present after
passing the requisite number of course credits. In this seminar the candidate
shall propose the research title and methodology before the advisory
committee.

3.

CRITERIA AND PROCEDURE FOR ADMISSION / ENROLMENT

3.1

To get admitted into the PhD program, a candidate must hold a relevant
Masters Degree with 18 years of education from a recognized institution with
a minimum CGPA of 3.00 or equivalent.

3.2

In addition candidates must pass subject GRE (international) test for

admission in PhD as prescribed by the HEC or GAT Subject with minimum of
60% marks.

3.3

An applicant for admission to the program shall submit to the Admission

Committee of the department, the proposed major subject area of research
work to be undertaken by him / her for this degree along with his / her
particulars on the prescribed application form.

3.4

The Admission Committee shall asses the suitability of each candidate on the
basis of academic and professional qualifications, professional experience,
reasons for desiring to enroll in the program, referees opinions, and shall
submit recommendations to BASAR. Subsequent to approval of the proposal
by BASAR, the candidate will be admitted into the PhD program.

3.5

Once admitted to the program, a candidate may enroll either as full time or a
part time candidate.

3.6

No student shall, without the prior permission of the BASAR, join any other
course of study or appear at any other examination to be conducted by any
other university or public body.

4.

SCHEME OF STUDY
1.

The program consists of two modules.

Course Work and Independent Study.

Research Work

5.

COURSE WORK AND INDEPENDENT STUDY

5.1

Course work will be based upon a written plan briefly setting out the
educational outcomes expected from the course, a list of topics to be covered
and the prescribed reading material. The course work will be planned jointly
31

by the candidate and the supervisor. The PhD research period will commence
after the candidate has completed his/her course work, independent study
requirements and presented the first seminar (Section 6.1).
5.2

A student having a 4 years university degree must complete at least 36 credit

hours at M.Phil / MS level and 18 credit hours of course work and 18 credit
hours of Dissertation at PhD level for the award of the relevant degree.

5.3

Comprehensive Examination:
On completing the course work there will be a comprehensive examination. If
a student is not able to succeed in the comprehensive examination then he /
she shall be given two more chances to clear the examination.
Procedure:
Essential for the award of Ph.D. degree, Student must pass the test after
finishing the coursework and before starting the dissertation.
Major thrust: Tests students knowledge and understanding of the courses
studied in the Ph.D. program.
Form:
Written.
Nature: Subjective
Contents:

Courses covered in the Ph.D. program

To be Prepared and evaluated by:

i.
ii.

6.

3 experts in the field relevant to the courses studied by the candidate to be

approved by BASR from the list provided by the Dean of the faculty.
60% questions should be from the area of specialization of candidate
Duration:

3 hours

Evaluation:

Pass/Fail

RESEARCH WORK AT PhD LEVEL.

Research work at PhD level shall consist of the following programs.
i.
ii.
iii.
iv.

The First Seminar which is the Proposal Defense

Supervision
Publication
Final Seminar / Dissertation Defense.
32

6.1

The First Seminar / Proposal Defense

All PhD students must defend the proposal before the advisory committee before
starting the research work. The proposal must be written according to the format
provided by BASAR.
6.2

Modification of Research Title / Migration

6.2.1 A candidate may, within a year of his/her proposal defense, modify the
subject of his/her research with the approval of BASAR on submitting an
application recommended by the supervisor through the Dean concerned to
BASAR. In such a case, BASAR shall determine the minimum number of
years after which the thesis may be submitted.
6.2.2 Research students migrating from other universities may be given exemptions
of terms by BASAR on the recommendation of the HOD and the Dean
concerned.
6.3

Supervision:

6.3.1 The Principal Supervisor appointed by the Dean shall be responsible for
guiding the candidate in development of the Research Proposal and for
working on the Research Plan.
6.3.2 Where needed the Dean shall appoint a co-supervisor with the consent of the
student.
6.3.3 If the Principal Supervisor is unable to continue, a new supervisor should be
appointed within 01 month of the original Supervisors departure by the Dean
and with the agreement of the candidate.
6.3.4 The candidate and the Principal Supervisor must meet at least once a month.

6.4

Publications
All PhD students are required to write at least one research paper and get it
accepted for publication in a refereed journal recognized by the HEC.

6.5

Leave of Absence / Cancellation

6.5.1 A candidate, who is temporarily unable to continue research because of

unavoidable circumstances, should file an application to BASAR through the
33

Supervisor for temporary suspension from the program. Such leave of

absence shall not exceed 12 months.
6.5.2 On return from the leave, the Dean, on the recommendation of the
Supervisor, may allow the student to continue and inform BASAR.
6.5.3 Admission of any candidate enrolled in the program may be cancelled by the
BASAR under the following circumstances:
i. If a candidate is not regular in research work.
ii. If a candidate is involved in any serious disciplinary action.
iii. If a candidate fails to demonstrate satisfactory progress.
6.6

Submission of Dissertation:

6.6.1 Four copies of the final thesis draft will be submitted by the candidate to the
BASAR in temporary binding.
6.6.2 BASAR will send these copies to two external (foreign) examiners from
technologically advanced countries. In case of art, humanities & social
sciences the foreign experts may be from academically advanced countries.
These examiners shall be chosen by the Vice Chancellor from a list
recommended by the Advisory Committee and approved by BASAR. The
thesis must conform to the thesis writing guide lines by the University.
6.6.3 Where one examiner accepts the thesis and second examiner rejects it the
BASAR may exercise any of the following options.
i. The BASAR may accept the positive report with recommendation to
make the amendments in light of negative evaluation.
ii. Where BASAR accepts the reports it recommends the thesis for oral
defense.
6.6.4 A student must submit his/her thesis no later than the maximum prescribed
time limit. BASAR shall review all cases of the candidates who are unable to
submit their thesis within the maximum prescribed period. Extension in the
period of research may be awarded by BASAR to the deserving students on
the recommendation of the Advisory committee.
6.6.5 The BASAR will send the thesis through Controller of Examinations and
evaluations must be received by the same office.

34

6.7

Dissertation Defense / Award of Degree.

6.7.1 Within two months of the approval of PhD dissertation by BASAR, the
candidate will be asked to defend his/her PhD dissertation. The final seminar
will be held according to the following procedures:
i. The supervisor in consultation with the Advisory Committee will fix the
date and time of the seminar.
ii. Examiners panel shall consist of two external examiners from within the
country, the supervisor, Chairperson and the Dean of the concerned
department.
iii. The Dean shall act as the Chairperson of the Examiners panel.
iv. The Examiners panel shall communicate the decision to the BASAR in
prescribed form.
v. The candidate will be informed by the supervisor about the examination
result.
6.7.2 All faculty members of the university will be invited to the final seminar.
6.7.3 On the instruction of the Examiners Panel, the candidate may be required to
make minor changes in the thesis.
6.7.4 When the student has made the required changes, three hardbound copies of
the thesis in final form will be submitted to the university original and one
copy for the universitys library and one copy for the departmental use, along
with the certificate of the satisfactory completion of the examination process
signed by the supervisor and the Dean.
6.7.5 BASAR approves reports if the Examiners Panel before whom the Defense
has been held. When all the requirements for the degree of Doctorate of
Philosophy (PhD) are complete, the degree shall be conferred to the
candidate with all its privileges.
7.

PERIOD OF TIME FOR COMPLETION OF RESEARCH PROGRAM.

a. The minimum period of research is:
Full-time candidates: Three years
from the date of successful
presentation of the Research Proposal.
Part-time candidates: Five years from the date of successful
presentation of the Research Proposal.
35

b. The maximum period of research is:

Full-time candidates:
Five years from the date of successful
presentation of the Research Proposal.
Part-time candidates: Eight years from the date of successful
presentation of the Research Proposal.

36

Regulations for Fee Structure for Ph.D. Program

a) Under the provisions of Section 18 of the Iqra University Ordinance 2000 /
Sindh Ordinance No. VI of 2000, the Board of Governors of Iqra University is
pleased to make the following regulations prescribing fee structure for Ph.D.
program in the University.
b) The Board of Governors, Iqra University on the recommendation of the
academic Council is pleased to approve the fee structure for Ph.D. program
as under:i.
ii.
iii.
iv.
v.
vi.
vii.
viii.

Course fee per 3 credit hours course

=
Rs. 20,000/Independent study per 3 credit hours course =
Rs. 20,000/Dissertation proposal review fee
=
Rs. 10,000/Comprehensive examination fee
=
Rs. 20,000/Supervision of Dissertation fee
=
Rs. 250,000/(Payable in 3 equal installments in the 4th, 5th and 6th Semester of
theprogram)
Defense of Dissertation fee
=
Rs.40,000/Foreign examiners fee
=
$ 500
Continuing student fee beyond 6 semesters
=
Rs. 20,000/from the date of enrolment in Ph.D. program
per semester

c) The Iqra University will subsidize the Ph.D. students to the extent of 50% of
above fees either from its own resources or from any grants / students
support received from Government / HEC / Donor agencies or any other
philanthropic organization.
Remuneration Plan for Ph. D. programs:(a) Holding of comprehensive exam for a Ph. D. student

Rs. 5,000 per student.

(b) Supervision of independent study course of Ph. D.

students in excess of a minimum work load as shown
Professor/Associate Professor student/per semester.

Rs. 5,000 per above for

(c) Supervision of Dissertation of Ph. D. student

Rs. 100,000/when the candidate is

awarded Ph. D.

(d) Foreign Examiners fee

US$250 per examiner.

37

Remuneration Plan for Ph. D. students employed in teaching classes at

Bachelors or Masters Levels:Ph. D. candidates would be encouraged to teach classes at the Bachelor and
Master levels for which they will be paid Rs. 6,000/- per month per 3 credit
hours course taught by them.

38

ORICGUIDELINES FOR RESEARCH PROJECT

II-BBA AND THESIS STUDENTSMBA/MPHIL/PHD
1. POLICY DETAILS(SUBMISSION)
Every
student
graduating
under
Bachelor
or
MastersProgram
MBA/MPHIL/PhD must undergo research work where he/she will be writing
are search report/thesis respectively.
Students must successfully complete their research work with in a
period of maximum one year after completing their courses.
Students must successfully defend their thesis in front of a panel to
qualify for the award of a degree.
2. POLICY DETAILS (EVALUATION)
The panel for judging the thesis will consist of at least two members to be
selected by the Office of ORICfrom the list of potential examiners
formulated by the Dean.
In the case of research report for a Bachelorsdegree, the students may
working groups of a maximum of five.
In the case of a thesis at the Masters level/ M.Phil/PhD, no group work
will be allowed and each candidate will submit his/her individual thesis.
At MBA/MPHIL level the thesis-1/thesis-2 will be graded as ass (P) or
incomplete (I). In the case of incomplete, the student will be allowedto re-do
thesis and submit/re-submit to ORIC.
Incaseofthesis-1, the incomplete (I-Grade) will be converted into F-Grade
if thesis-I is remained unclear/incomplete for more than a year after the
Thesis-I enrollment.
An examination fee of Rs.3000/- will be charged from all masters /M Phil
/PhD students, whose thesis is to be examined. This will be applicable both
to the existing students and the new intake.
2. ADVISOR POLICY
Students are allowed to choose their thesis supervisor from the available list
of supervisors approved by ORIC. The willingness of the supervisor is
required. Incaseof non-availability of the mentioned supervisors Head
Research-ORICmay approve an external supervisor as per the approval
policy of IqraUniversity.
39

 The supervisor will guide the student in his/her research work as per the
policy.
3. THE PROCESS
Student must first decide about the possible area of his/her research i.e.
Telecom, Marketing, Databases, Economics, Finance, Management,
International Business in Thesis-I supervision class.
ORICwill then confirm and approve there search title for the thesis.
After this, the student can start working on his/her proposal for research
under the guidance of the supervisor in Thesis-I class.
This proposal will then be submitted to ORIC for evaluation. They should not
take more than one week to evaluate.

After the approval of the ORIC, the student will then continue to work on
his/her actual Thesis. (i.e. Thesis-II).

Once the Thesis is complete then student should submit required copies of
Thesis to the ORIC and ORIC will appoint the panel of members for
evaluation.
Lastly, student will be asked to defend his/her thesis after the panel has
received his/her work. This defense will be done within a week after the
submission of thesis.
ORICwill issue a detailed comment sheet on the Evaluation of Thesis/Thesis
Examination one week after the viva examination.
The Certificate of Resubmission duly signed by Thesis supervisor shall
translate that supervisor has made studentto incorporate all required
modification as suggested by examiners/ORICvia comment sheet.
Once the Thesis Certificate of Resubmission will be signed by the supervisor,
the ORIC will accept the resubmission certificate and the attached thesis draft
for the Pass Notification of results.
Remuneration Plan for Thesis Supervision for students of M. Phil / MS /
new MBA or equivalent:A teacher who supervises the thesis of a student in

Rs. 5,000/- per

40

M. Phil / MS / new MBA or equivalent levels

successful
the degree.

thesis

on
the
award of

41

Sample Thesis/Project Report Format

(May vary from program to program. The relevant department may be contacted for the
standard format):

IQRA University
THESIS (RESEARCH REPORT) FORMAT:
All students must adhere to this thesis (research report) format.
Title Page

Required

Copyright Notice

If Used

Table of Contents

Required

List of Tables

Required*

List of Figures

Required*

Preface, Foreword, Acknowledgments

Abstract

Required

Introduction**

Required

Literature Review**

Required

Theory
Theoretical framework and research hypothesis

Required

Research Methodology

Required

Results

Required

Discussion***

Required

Conclusions***

Required

Summary
Literature Cited or References

Required

Appendix

If necessary

Index

If necessary

42

Brief Description of Thesis Format

Steps in Thesis-I
1-

Getting registered in Thesis-I Class according to students specialization.

2-

Topic selection in liaison with Thesis-I main and co-supervisor.

3-

Replication check by ORICon the Thesis-I topics selected, as provided by

each Thesis-I main supervisor.

4-

Preparing Research Proposal of the finalized topic selected in liaison with

Thesis-I main and co-supervisor.

5-

Finalization of Research Proposal by getting it duly signed by your Thesis-I

main supervisor within a semesters time-period.

6-

Submission of duly signedResearch Proposal by your Thesis-I supervisor

and Thesis-II supervisorselection form to Associate Office of ORICon the
dates announced by ORIC.

7-

Thesis-I Results announcement based on the proper submission of

Research Proposal and the Thesis-II supervisor selection fromthe
ORICNotice Board and Online Examination Result via Iqra Universitys
website.

8-

New Thesis-II List based on the results of Thesis-I announced on the ORIC
Notice Board.

9-

Incaseof Pass, getting registered in

Incomplete/Withdraw/Fail contacting ORIC.

Thesis-II

and

incase

of

43

Steps in Thesis-II
1-

Getting Registered in Thesis-II on the basis of Passing Thesis-I.

2-

Announcement of Thesis-II students with respective supervisors as approved

by ORICplaced on the notice board.

3-

Attending Thesis-II feedback class every week for feedback on thesis-II

work.

4-

Keeping a constant liaison with the respective thesis-II supervisor and

maintaining minute sheet of every week and submitting it in the Thesis-II
feedback class.

5-

After completion of thesis-II, submission to the Associate Office of

ORICwith all the formalities as listed on the ORICnotice board.

6-

A week after submission, the examination will be fixed with the panel of two
thesis examiners approved by ORIC.

7-

The Student at the Examination time has to defend his/her thesis in

presentation format.

8-

The Examiners provide the status of the evaluation of the given thesis within
two days.

9-

ORIC prepares the final comment sheet within a weeks time after receiving
the evaluation sheets from the thesis examiners.

10-

As the comment sheets are ready, ORICinforms the students via Call and/or
SMS.

11-

The student after receiving the comment sheet requires making

modifications in the thesis with the assistance of their thesis-II supervisor.
In case of Re-Viva, which is mentioned in the comment sheet the student to
revisit his/her Thesis as per the examiner(s) advice in15 days timeand reappear in Re-Viva Exam as scheduled by ORIC.

12-

The s t u d e n t i s to submit the required modifications i.e. the Resubmission (Final Submission) of the thesis to the Associate Office of
ORICafter a weeks time with the all formalities as mentioned on the
ORICNotice Board.

13-

At the point of Thesis Re-submission (Final Submission) with all the

44

formalities, the student thesis is accepted at ORIC for Thesis Pass

Notification (on the approvalof his/her Thesis-II supervisor) and then the
student has tosubmit a final copy of complete Approved Thesis in a CD
format and is required to extract Research Paper out of the Thesis, which
be duly signed by the students thesis-II supervisor as it should be
submitted in a hard-copy format as well. The research paper should also be
present in the final CD format.
14-

Once the student has submitted the final Thesis CD and Research Paper in
both formats (hard and soft copy) then he/she is eligible for collecting the
certificate of Pass Thesis from Head Office of ORICand getting the
certificate bind in the final three Thesis bind copies as guided by the Office
of ORIC.

15-

After submitting the Thesis Bind copies to the Office of ORIC, the student
is given the Original Thesis Certificate and the students Final Pass
Notification with all formalities is sent to the Examination department for
updating the result andthenthe student is eligible for the Issuance of the
Final Transcript and respective Degree.

45

Proposed Guidelines for writing MPhil/PhD Thesis

There is no hard and fast rule in terms of the structure for a thesis. However, Iqra
University would prefer the thesis/dissertation writing to follow the APA style for the
purposes of referencing and footnoting the manuscript as well as the bibliography.
Appendices are enclosed which briefly define the approximate content and time
requirements for completion to set a guideline for candidates to plan their
approach. Brief description of writing a research proposal is also enclosed as a
guideline.
The following sections lay down broad guidelines for the formatting that will be
considered to be the necessary requirements for submission of the
dissertation/thesis. This format will provide a standard to facilitate printing and
subsequent use in the library.
Guidelines for writing an average time MPhil / MS / MBA Thesis
Chapter
or section
1
2
3
4
5

Topic

% Words

Months

Introduction
Literature review
Methodology
Data analysis
Conclusions/limitations
and
Implications

5
1,500
30 10,000
20 6,500
25 8,500

1
2
1.25
1.5

20 6,500
100 33,000

1.25
7

Guidelines for writing an average time Ph. D. Thesis

Chapter
or section
1
2
3
4
5

Topic

% Words

Months

Introduction
Literature review
Methodology
Data analysis
Conclusions/limitations
and
Implications

5
3,500
30 21,000
20 14,000
25 17,500

3
6
4
5

20 17,000

46

100 73,000

24

Guidelines for Supervisors and Examiners of M. Phil/PhD

Thesis

a) Evidence of an Original Investigation or the Testing of Ideas

i.
ii.

Was the aim of the research clearly described?

Were the hypotheses to be tested, questions to be answered, and
methods to be developed clearly stated?
Was the relationship between the current and previous research in
related topic areas defined, with similarities and differences stressed?
Is the nature and extent of the original contribution clear?

iii.
iv.

b) Ability to Make Critical Use of Published Work and Source Materials

i.
ii.
iii.
iv.
v.

Was the literature referenced pertinent to the research?

To what extent could general reference to the literature be criticized on
the grounds of insufficiency or excessiveness?
Was evidence presented of skills in searching the literature?
Was due credit given to previous workers for ideas and techniques
used by the author?
Is evidence displayed of the ability to identify key items in the literature
and to compare, contrast and critically review them?

c) Appreciation of the Relationship of the Special Theme to the Wider Field of

Knowledge

i.
ii.
iii.

Was the relationship between the current and previous research in

related topic areas defined, with similarities and differences stressed?
Was literature in related disciplines reviewed?
Was an attempt made to present previous work within an overall
conceptual framework and in a systematic way?

d) Originality as Shown by the Topic Researched or the Methodology

Employed

i.

To what extent was the topic selected novel?

47

ii.

Was there evidence of innovation in research methodology compared

with previous practice in the field?

e) Competence in Independent Work or Organization

i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.

Was the methodology employed appropriate?

Was the methodology selected justified?
Was the methodology applied adequately described?
Were the variables that might influence the study recognized and
either controlled in the research design or properly measured?
Were valid and reliable instruments used to collect the data?
Was there evidence of care and accuracy in recording and
summarizing the data?
Was evidence displayed of knowledge of and the ability to use all
relevant sources?
Were limitations inherent in the study recognized and stated?
Were the conclusions reached justifiable in the light of the data and the
way they were analyzed?

f) An Understanding of Appropriate Techniques

i.
ii.
iii.
iv.

Given the facilities available, did it seem that the best possible
techniques were employed to gather and analyze data?
Was full justification given for the use of the techniques selected?
Were the selected techniques adequately described?
Were the techniques selected related to the stated aims of the
research?

g) Distinct Contribution to Knowledge

i.
ii.
iii.
iv.
v.
vi.

What new material was reported?

To what extent would the new material be perceived as a valuable
addition to a field of knowledge?
To what extent do the conclusions overturn or challenge previous
beliefs?
Were the findings compared with the findings of any similar studies?
Was the new contribution clearly delimited and prospects for further
work identified?
To what extent does the work open up whole new areas for future
research?

48

h) Implications
Practitioners
i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
I)

for

Academics,

Entrepreneurs,

Policy-Makers

and

Has the study made a contribution to theory?

Has the study identified novel research questions / hypotheses /
propositions worthy of additional research attention?
How can this study be extended / replicated in another industrial,
location or cultural setting?
How can potential and current entrepreneurs benefit from this study?
What are the managerial implications associated with the study?
What methods of best practice highlighted by entrepreneurs / firms /
enterprise agencies has the study identified?
What policy debates has the study addressed? Has the study
identified a new policy angle that needs to be considered?
How can policy-makers and practitioners disseminate the identified
methods of best practice?
Worthy, in part, of Publication

i.
ii.
iii.

J)

Was the organization of the report logical?

Was the style of the report attractive?
With appropriate extraction and editing could the basis of articles or a
book be identified?

Advice for Students

i.

Read widely

ii.

Focus ideas

iii.

Revisit or attend research methodology course

iv.

Must take full responsibility for the thesis as an independent project

v.

Discuss ideas with other students

vi.

Regularly contact supervisor

49

Rules for Independent Study Course

i.

Independent Study Course will be normally offered only for Ph. D. programmes
with enrolments of 5 or less students in a course. In special cases in Masters
Programmes permission may be given by the President on the
recommendations of the Dean.

ii.

Independent Study will be offered only for those courses which are approved
by the statutory bodies.

iii.

Independent Study will be offered only for courses where registration is less
than 05 students.

iv.

For an Independent Study Course, a minimum of 04 meetings are required

between student and supervisor.

v.

A mid-term of not less than 20% and final exam of not less than 30% weight
age must be conducted.

vi.

Course evaluation must include term report of not less than 30% of total marks.

vii.

A record must be submitted to the Examination Department of each meeting

with the student on a regular attendance sheet and course control form
(specimen attached). Another copy must be submitted to the HOD for record
keeping.

viii.

The course must be completed within semester duration.

Code of Academic Integrity

Integrity is expected of every student in all academic work. The guiding principle of
academic integrity is that a students submitted work must be the students own.
Students engaging in academic dishonesty diminish their education and bring
discredit to the academic community. Students shall not violate the Code of
Academic Integrity and shall avoid situations likely to compromise academic
integrity.
Conduct prohibited by the Code consists of all forms of academic dishonesty,
including, but not limited to: cheating, fabrication, facilitating academic dishonesty,
50

and plagiarism (using someone elses work without writing proper reference) as set
out and defined in the Code of conduct, modifying academic work for the purpose of
obtaining additional credit after such work has been submitted to the supervising
faculty member unless the supervising faculty member approves such alterations;
and attempting to commit any act prohibited by the Code. Any attempt to commit an
act prohibited by these rules shall be subject to sanctions to the same extent as
completed acts. All cases concerning prohibited conduct will be forwarded to the
disciplinary committee.

HANDLING OF COMPLAINTS REGARDING PLAGIARISM

AGAINST TEACHERS OR STUDENTS IN THE UNIVERSITY
The policy of Iqra University is that it will not tolerate any plagiarism by teachers or
students.
At the same time, IU is cognizant of the fact that this is a serious complaint.
Therefore, IU want its teachers and students not to be harassed by frivolous and
false complaints.
In the light of the above scenario, the University has laid down basic rules for
handling such complaints:i.

No verbal complaints will be entertained. The complainants must be asked to

fully identify themselves and to put their complaints in writing with their
signatures / authentication.

ii.

There will be some anonymous and pseudonymous complaints. All such

complaints must be ignored as IU cannot go on a witch-hunt where the
complainant fails to properly take the responsibility for leveling the allegations.

iii.

Complaints of plagiarism must be supported by documentary evidence.

iv.

Complaints of this nature are a University level issue. All such complaints
along with the documentation must be forwarded immediately to the Registrar.
This is necessary as such complaints defame the name of the University.

v.

Where well documented complaints are received from individuals or the Higher
Education Commission or any other regulatory body, the University will take
cognizance and proceed in the light of the procedures laid down by the Higher
Education Commission.

University Academic Honors and Scholarships

51

Honors are bestowed as recognition of outstanding academic achievement and as a

means to further encourage sound scholarship. They are awarded to every
undergraduate student attaining the required proficiency. Students also receive
plaques and certificates. The Iqra University supports academic achievement and is
pleased to recognize and reward undergraduate students whose performance merits
special attention.

a. Deans List:
Three categories are awarded every semester based on units completed for
credit and letter grade excluding Research Project(s) and Theses.
i.

Deans List with Distinction is based on 15 credits - minimum five courses and a
4.00 grade-point average.

ii.

Deans List is based on 15 credits and a grade-point average of 3.75-3.99.

iii.

Honorable Mention is based on 15 credits and a grade-point average of 3.50 3.74.

iv.

A student can be placed on the Deans list provided he/she secures a semester
GPA of 3.75 or above with a minimum of fifteen credits load. A student on the
Deans List is entitled to a scholarship, if his CGPA is above 3.5.
Students awarded these academic honors receive a certificate at the University
gathering. This recognition becomes part of their official record.

b. Performance Based Scholarships:

i.

Students achieving 4 GPA will be offered a scholarship of 60% of the fee for
that semester.

ii.

Students acquiring 3.75 GPA to 3.99 GPA will be offered a scholarship of 40%
of the fee for that semester provided they have a CGPA of 3.5.

iii.

Students achieving GPA 3.5 to 3.74 will be offered a scholarship of 20% of the
fee for that semester provided they have a CGPA of 3.5.

iv.

The above scholarships will be admissible to students against whom there is no

disciplinary proceeding pending and they have taken at least the following
credit hours:52

a. For a Bachelor program at least 15 credit hours.

b. For a Masters program 12 credit hours.
c. For MS Programs in Media & Engineering 9 credit hours (if offering is not
more than 9 credit hours).
Note: Research Project (s) and Theses shall not be included in
Cr. Hr count.
v.

The total number of scholarships will not exceed 10% of the total number of
students enrolled in that semester in that particular program.

vi.

These scholarships are offered on semester basis only and a list is prepared
after the announcement of every semester result.

vii.

If the total number of applicants exceeds 10% then a merit list will be
prepared.

viii.

A separate list of scholarship recipients will be prepared for each program.

c. Qarz-e-Hasana / Need Based Financial Assistance:

Keeping in view the socio-economic conditions in the country, Iqra University
will provide Qarz-e-Hasana to the poor and needy students to pursue higher
education. It is also the vision of Iqra University to educate more and more
Pakistani children so that they may be able to spend their lives in a proper and
prosperous manner. The Procedure is:
i.

ii.
iii.
iv.
v.
vi.
vii.

Applicants who have limited financial resources may apply for Qarz-e-Hasana
(30% of the total fee per semester. This may go upto 50% in some deserving
cases). The decision of award would be subject to verification of the
information provided.
The applicant(s) will collect the prescribed forms from SIC (Student
Information Centre) and will submit the completed forms with required
information and documents to SIC.
The applicant (s) will mention the period (Number of Semesters) he/she
would be requiring this assistance.
The forms will be presented to the Vice Chancellor for approval. It usually
takes one day subject to availability of the concerned authority.
After the approval new fee voucher for the reduced amount will be issued to
the student.
The entitlement of Qarz-e-Hasana will remain valid if student(s) maintains
GPA=2.5 or above.
The University does not charge any kind of interest on the amount of Qarz-eHasana given to the student.
Procedure of Recoup:
53

I.

The Qarz-e-Hasana amount will be returned to the university within

one year of graduation in equal installments or lump sum as per
convenience of the student.

d. Sports Scholarship:
i.
ii.

iii.
iv.
v.
vi.
vii.
vii.

Sports scholarships will be awarded on the recommendations of departmental

committee including Manager Events & Sports.
Scholarship will be offered initially for one semester and will be renewed for
each semester based on students participation in the sports event
representing IU. The recommendation will come from Manager Events &
Sports.
A Player who has secured Gold, Silver or Bronze Medal at International Level
in sports event will be offered 60% scholarship on tuition fee at the time of
admission at IU.
A Player who has only participated at International Level or has secured Gold,
Silver or Bronze Medal at National level in a sports even will be offered 50%
scholarship on tuition fee at the time of admission at IU.
A Player who has secured Gold, Silver or Bronze Medal at Regional Level will
be offered 30% scholarship on tuition fee at the time of admission at IU.
In order to obtain sports scholarship a player has to:
a) Clear University admission test.
b) Clear an interview with departmental committee comprising
Sports Scholarship will not be awarded again for a course in which the player
has F grade.
Player will be not allowed to play for any other organization while they are
availing scholarship at IU.

The Gold Medal Award Criteria

Gold Medal Award Criteria is as follows:
i.

Gold medal will be awarded to the students program wise and for the period
announced. The gold medal(s) will be distributed amongst the students
registered for the convocation.

ii.

The gold medal will be awarded to the student who secures the highest CGPA
in particular degree program with no F grade during the whole academic
tenure.

iii.

The gold medal will be awarded to a student having no disciplinary

punishments.

iv.

If the student does not complete the degree within the prescribed time, he/she
will not be eligible for the award of gold medal.
54

v.

The gold medal will not be awarded to transfer students of universities other
than Iqra University who transferred more than 10% of the total credit hours.

vi.

Inter Campus Transferees will be eligible for a gold medal.

vii.

In case of a tie between two or more students on their CGPA, the total marks
obtained during the whole academic period covering the mandatory course
requirements should be considered as the tie-breaking criterion.

viii.

In case the tie persists, two or more gold medals, as the case may be, should
be awarded.

ix.

A gold medal should be awarded to the student having a minimum 3.5 CGPA.

Award of the Degree

1. In order to qualify for the award of a Degree in the University, every candidate
must have:
i.

Completed all required courses as a student of the University in

accordance with the regulations.

ii.

A CGPA of at least 2.5.

iii.

Pursued that course of study for the prescribed period and passed the
required examinations.

iv.

For the issuance of degree it should be applied to the university on the

prescribed application form and must have collected the receipt of such
application.

v.

Paid the prescribed fees and submitted the required forms;

vi.

Complied with such other Ordinances and Regulations as may be

relevant.

vii.

Discharged all obligations to the University including the payment of fees

prescribed by regulation, the return of all books and other material
borrowed from the Library and any other sum due from him/her to the
University.

2. Degrees shall be conferred at the Convocation of the University.

3. With the approval of the management, Degrees, Diplomas and Certificates
55

may be conferred upon persons in absentia. Such approvals must be sought

from the office of Registrar in writing.
4. The university prescribed fee for the award of degree is Rs. 6000/-. However
the University reserves the right to increase the fee from time to time.

Rounding of CGPA for the Award of Degree

The GPA should not be rounded off to any nearest figures. If the system
performs any rounding off in the GPA at any level it should be amended.

56

Transcript Issuance (Complete / Incomplete)

a. Incomplete Transcript:
Students enrolled in a program can apply for an incomplete transcript for their own
record or any other reason. This transcript will reflect all grades of the students
whether withdrawal, Incomplete, Fail etc.

b. Complete Transcript:
A student is eligible to apply for a complete transcript after he / she has completed
the program of study successfully with a CGPA of 2.5 or above.
Before the issuance of transcript, the examination department will check the entire
courses (passed or failed) with original grade card and change the course result if it
is reflected differently on the system.
Students can view their incomplete transcripts on the Web Site.

Procedure for the award of a Duplicate Transcript or Degree

The following procedure will be followed for the award of a duplicate transcript
or a duplicate degree to a student who loses his/her degree or a transcript:i.
ii.

He/she has to file an FIR and give the University a copy of the same.
The student pays fees of Rs. 1000/- for a Duplicate transcript and
Rs. 6,000/- for a duplicate degree.
(Rates are subject to revision from time to time by Finance and Planning
Committee)

iii.

The office verifies the academic records and prepares a duplicate

transcript or a duplicate degree which are marked as Duplicate.

Co-curricular Activities
1. There shall be a Students Council of the University for the Promotion of the
general interests of students and to afford a recognized channel of
communication between students and the outside business environment.
2. Members of the academic staff may be appointed/nominated as coordinators
of different societies of the University.
3. Appointment of faculty members as coordinators shall be for a period of one
academic year. A coordinator shall, on the expiry of his/her semester of
57

appointment as coordinator, be eligible for re-appointment as coordinator of

the same society.
4. Each society under the Council is required to conduct at least one activity in a
semester. The purpose of activity should be enhancement of general
knowledge in the student body.
5. Full details of decisions to conduct an activity must be published by the
society and the notice made available to all students and to the management
of the University.
6. The Hierarchy of the Council is as under:
i.
ii.
iii.
iv.
v.
vi.

Council Coordinator (a faculty member)

President
Vice President
General Secretary
Finance Secretary
04 Executive Committee Members(In case of societies that come
under the Council)

7. Office bearers of the society shall be:

All students who have passed at least 06 courses at the university.
i. Those students who have not completed 06 courses at the time of
election may be considered subject to their experience and abilities.
ii. All students must have a cumulative GPA of 2.5 and above.
iii.

Must apply for membership on the prescribed form.

iv. Must not be involved in any unethical activities (according to the

University regulations).
v. Must not have been fined/penalized or punished at the University for
any Offence in the last two semesters.
vi. Must be able to spare time for organizing various events and be
capable of coordinating other members of the society on regular
basis.
vii. Any member of a society shall not work for another society at the
same time.
viii. Obeying other regulations as may be relevant.
ix. The coordinator of the societies shall get approval from the
administration for an activity one month before the scheduled date.
58

Entrepreneurship (Incubation Centre) Policy

In order to inculcate entrepreneurial sense among the aspiring graduates IU
promotes students to take initiatives of practicing business like situations and to
transform conceited ideas into reality through entrepreneurial incubation centres.
The following measures should be kept in consideration:
1- The objective of the policy is to promote entrepreneurial activities.
2- The aspiring students would apply for incubation centre facility who want to
transform their ideas into reality
3- A committee comprising of following members would vet and approve the
request of the student:
A- The Dean of Business School
B- The HoD (Under Graduate) / The HoD (Graduate) Program
C- One Senior Faculty Member
4- The requests will be assessed on the following aspects:
i-

Demand of the proposed business

ii-

Marketability of the Project

iii-

The extent of the marketing, finance, and human resources needed.

iv-

Existence of such business in the market

v-

Quality of the overall business plan

vi-

Ability of the proposal to take-up such venture

vii-

Relationship of the proposal with mission and vision of Business

School

viii-

The business has to be in the service industry and overall cost of the
startup and the overall cost of the proposed business should not be
over 100,000.00

5- The committee would recommend only 03 project per year

6- Nature and the Support provided by the university:
i-

Workstation

ii-

Office with telephone & internet (LAN/Wifi) and other requisite facilities

7- The funds will be borne on IU Students Council Fund.

59

Activities and Policies relating to Placement & Corporate Liaison

Policy on Students Grooming and Development
It is mandatory for Placement Department to prepare students for their professional
careers in such a way that they are ready to be deployed for the positions they apply
for in the corporate sector. For this purpose additional trainings required. Following
guidelines may please be adhered to:

Placement Department must organize at least 4 Personal Development Program

each semester.
Placement Department must host multiple training with Guest Speaker coming
from the Corporate Sector.

For budgetary allocations Placement Department would request Students Council

for payments of all the expenses incurred.

Policy on Students Career Counseling

Placement Department shall assist students in career assessments and job search.
The objective is to connect graduating students with career opportunities that align
their academic qualifications with their goals:

Placement Department shall assist in road-mapping students career. One to

one mentoring shall be provided to students, they can schedule a session and
receive mentoring for their career development

Placement Department shall carry out talent classification by classifying students

based on high academic, intellectual aptitude and extraordinary talent.
The students shall go through the following series of processes:
1. Learn how to write professional CV in different formats
2. Get prepared for aptitude test (maths/english/logic)
3. Acquire business acumen and refresh technical and functional skills through tests
and projects
4. Go through panel behavioral and situational interviews and learn how to relate
personal learnings to competency questions and professional conduct
5. High scorers shall be recommended to organizations according to their
requirements.
Following additional services shall be extended to the students:
Resume Writing
Creating an effective, representation for students educational and co-curricular
achievements
Job Search
60

 Keep students connected about job opportunities and recruitment drives

Internships
Give students access to current and up-to-date internship opportunities for your
mandatory summer internship.
Mock Interviews
Give student feedback on their interview skills

Policy on Graduate Placement

Placement Department shall assist graduates in career assessments and job
search. The objective is to connect graduates with career opportunities that align
their academic qualifications with their goals:

Placement Department shall assist in road-mapping graduates career. One to

one mentoring shall be provided to graduates, they can schedule a session and
receive mentoring for their career development

Placement Department shall carry out talent classification by classifying alumnus

based on high academic, intellectual aptitude and extraordinary talent.
The graduates shall go through the following series of processes:
1. Learn how to write professional CV in different formats
2. Get prepared for aptitude test (maths/english/logic)
3. Acquire business acumen and refresh technical and functional skills through
tests and projects
4. Go through panel behavioral and situational interviews and learn how to
relate personal learnings to competency questions and professional conduct
5. High scorers shall be recommended to organizations according to their
requirements.
Following additional services shall be extended to the alumnus:
Resume Writing
Creating an effective, representation for graduates educational and cocurricular achievements
Job Search
Keep graduates connected about job opportunities and recruitment drives
Internships
Give graduates access to current and up-to-date internship opportunities
for your mandatory summer internship.
Mock Interviews
Give graduates feedback on their interview skills

61

Policy on Corporate Linkage

All possible measures shall be taken to develop and maintain congenial yet mutually
beneficial relationships with the corporate sector in order to know the changing
demands.
Keeping in consideration that:
1. All MOUs must ensure that no financial or legal liability or the act of the
corporation becomes a liability of Iqra University.
2. All MOUs must ensure that these in no way violates the mission, vision &
values of Iqra University.

The additional following measures shall be taken by the Placement &
Corporate Liaison department:
1. Identify the training & development needs of the corporate sector & forward
them to the relevant department for initiation of training courses.
2. Ensure true representation of IQRA University on platforms of professional
associations.
3. Consistently apprise Corporate/Business Sector about the Researches
conducted by ORIC and extend University support for conducting research on
any problem.
4. Arrange /attend Corporate Seminars /Works to establish close liaison with the
corporate sector.
5. Invite alumni who are working in business sector as guest/moderators to
increase both Alumni and Corporate relationships.
6. Seek assistance from corporate sector in updating Curriculum.

Internship
Out Campus:
i.

All Students of IU are required to undertake an internship of 8 to 12 weeks in

an organization of good repute.

ii.

Internship is a mandatory requirement for award of Bachelors and Master

degrees. The students of Bachelors program shall have completed 24 courses
and Master students shall have completed 10 courses in order to be eligible for
internship.

iii.

To get internship opportunity, the student should have at least 2.5 CGPA.

iv.

The student can also submit an application to the placement department to get
assistance in getting Internship. However, it will remain the prime responsibility
of the student (s) to seek an opportunity of internship.
62

v.

The student shall have to pass the in-house interview for internship, if
Placement Department is arranging the same.

vi.

At the end of the internship period, the student shall submit an internship report
and is also subject to an interview. The student will also obtain a performance
report (on IU Prescribed Form) from the supervisor of the relevant organization.

In Campus:
a. Conditions:
i.

The student should have a CGPA of 2.50 or above

ii.

Internees are required to work for a minimum of 30 hours per week.

iii.

The Internee Shall be appointed for a specific purpose. However, he/she may
be called for any other work during the semester for which he/she will keep
himself/herself available.

iv.

The internee will not perform any activities which may be detrimental to the
reputation of the University.

v.

Hiring of internees will be for a period of 3 months which will be extendable for
another 3 month subject to the approval of the competent authority.

vi.

Internees will be paid as under:

a. For Bachelor / Master students Rs. 3,000 per month ( Fixed )
b. For MS students Rs.4000 per month ( Fixed )
(This amount may be reviewed from time to time by Finance and Planning
Committee of the University)

vii.

Internees will not be entitled to fringe benefits offered to other employees of the
University

b. Process:
i.

The Head of the respective Department will evaluate tasks to be performed by

these internees and fill out Internee Request Form and will submit the same to
Human Resource Department (HRD).

ii.

Approval will be granted by the president and the Registrar for all Internees to
be hired for all departments. In case of campuses other than the Main Campus
the approval will be granted by the Director of the Campus.
63

iii.

After the approval is granted, the HRD will issue standardized appointment
letters to the applicants. Signed copy of letter will be returned to the HR by the
Registrars Office/candidate who will forward it to the Finance Department for
record keeping purposes.

64

Alumni Association:
The Iqra University Alumni Association was formed in 2001 as a network for
encouraging promotion of alumni related activities. This forum enabled graduates to
initiate their support and activities related to Student welfare, Academics and
Research. These activities have been extended to focus on alumni relations and
their efforts in support of the University. Alumni interest and goodwill has been
encouraged resulting in development of intellectual and emotional ties between
members and their University.
The Association office bearers are elected through electronic/ digital voting.
The Executive Committee comprise of:
1.
2.
3.
4.
5.
6.
7.
8.
9.

Patron
President
Secretary General
Joint/Working Secretary General (Ex-Officio HOD Alumni Affairs)
Vice President Memberships
Vice President Loyalty Cards
Vice President Local Chapters
Vice President Academics
Treasurer

Tenure: All the elected office bearers shall hold office for 2 years. The Executive
body shall have all the powers for the management and promotion of the objectives
of the Association. No person shall serve more than two consecutive terms in the
executive
committee.
Vacancy: In the eventuality of any seat being vacant, Executive Body shall
nominate
members
to
fill
the
vacancy
by
the
Patrons
approval.
Meetings:
Executive Body shall meet every two months (Physically/Electronically), however,
secretary may call an urgent meeting any time with the consent of the President. 07
days notice shall be given to the members for Executive Body for convening a
meeting.
Events:
Alumni dinner & meet ups are arranged at university by Alumni Association in
coordination with Office of Alumni Affairs. Alumni Association is also responsible for
the hosting Seminars / Intellect Exchange Events & Annual Meeting.
65

Funds: The funds available at IU Students Council can be disbursed for activities of
Alumni Council. Similarly funds raised by Alumni Council will be deposited in the
Student Councils account.

Rules & Regulations/By-Laws

1. Name of the Society:
The name of the society shall be Iqra University Alumni Association
2. Membership:
Entire Alumni body from all the campuses of Iqra University will be the member
of the Association.
3. Bodies of the Association:
a) Executive Body: There shall be a top layer of Association known as the
Executive body to manage the affairs
b) General Body: There shall be General body of all the members of the
Association
c) Local Chapters: There shall be a local chapters of the Association in
different cities of Pakistan and around the world
4. Executive Body:
a) Executive Body of the Association shall include:
i. Patron
ii. President
iii. Secretary General
iv.
Joint/Working Secretary General (Ex-Officio HOD Alumni Affairs)
v.
Vice President Memberships
vi.
Vice President Loyalty Cards
vii. Vice President Local Chapters
viii. Vice President Academics
ix.
Treasurer
b) Executive Body shall meet every two months (Physically/Electronically),
however, secretary may call an urgent meeting any time with the consent
of the President
c) 07 days notice shall be given to the members for EB for convening a
meeting
d) All the elected office bearers shall hold office for 2 years
e) The Executive body shall have all the powers for the management and
promotion of the objectives of the Association
f) Associations affair shall be managed by the majority voting in EB, in case
of tie President shall cast his/her vote

66

5. General Body:
a) General body shall represent all the members of the Association
b) General body meeting shall be at least once a year
c) No more than fourteen months shall elapse between 2 annual General
Body Meetings
d) 14 days notice shall be given to the members for convening General
Body meeting
e) General body shall elect Executive Body through afore mentioned
Election Procedure
6. Local Chapters:
a) Association will govern the local chapters with Rules and by-laws of the
Association
b) Local chapter shall be recognized by the Parent Association of any
city/country if it will have at least 15 members registered
c) Jurisdiction of Local Chapters shall be defined by the Association from
time to time
d) Local chapters shall host activities to promote the objectives of the
Association under their jurisdiction
7. Roles & Responsibilities:
a) Patron (Ex-Officio Vice Chancellor/ Registrar): Patron of the Iqra
University Alumni Association shall be Ex-Officio Vice Chancellor/
Registrar of the University; he/she shall preside over Association on whole
b) President: President shall preside over Executive Body and General
Body meetings, he/she shall have all the powers for the management and
promotion of the objectives of the Association
c) Secretary General: He/she shall be responsible for:
i. Maintenance of all the records of the association
ii. Driving all the communication, preparation & disbursement of all the
publications for/of the Association
iii. Financial matters of Association
iv.
Presenting amendments in the general body meetings
v.
Designing and managing different seminars for current students
d) Joint Secretary General (Ex-Officio HOD Alumni Affairs): Joint
Secretary shall equally share all the responsibilities of Secretary General
and act as SG in his/her absence
e) Vice President Memberships:shall be responsible to maintain &
manage Members Directory and Issuance of Membership Cards, he/she
shall be assisted by officials of Alumni Affairs.

67

f) Vice President Loyalty Cards:shall be responsible to enhance value

(Discount offers) of the Alumni loyalty cards, he/she shall be assisted by
officials of Alumni Affairs.
g) Vice President Local Chapters: shall be responsible to keep track of the
activities by the local chapters of the Association in different cities of
Pakistan and around the world
h) Vice President Academics: shall be responsible to devise committees to
contribute in Universitys curriculum of different program
i) Treasurer: shall be responsible to keep the books of accounts, shall
collect all dues & claims for Association, and shall liaise with Auditors
8. Election Procedure and rules:
a) Executive committee shall be elected amongst the General body
b) Executive committee shall be elected by the General body
c) HOD Alumni affairs shall be the interim head of the association
d) Jurisdiction of elected office bearers shall be defined through the by-laws
of the Association
e) Election process would be conducted by Election committee, that would
include following:
i. Chief Election Commissioner nominated by the Patron
ii. (2) Senior most Alumni nominated by the Patron
iii. (2) Senior Professors nominated by the Patron
iv.
Ex-officio HOD Alumni Affairs
v.
Ex- officio team Alumni Affairs, Iqra University
f) No elected office bearer should be allowed to contest two consecutive
elections, exceptional circumstances shall be allowed on the approval of
Patron
g) In the eventuality of any seat being vacant, Executive Body shall
nominate members to fill the vacancy by the Patrons approval
9. Procedure to introduce Amendments:
Amendments can be introduced in the current constitution through the following
framework:
a) Member of EB shall propose an amendment in Executive Bodys meeting
b) EB shall pass the amendment with simple majority vote which in any case
should not be less than 1/3 of the total number, in case of tie, President
shall have the casting vote
c) Amendment shall be presented to the patron for his approval to present it
to the general body
d) General body shall give the vote of confidence and pass the resolution by
60% vote
e) Secretary General shall communicate the amendments to the entire
General Body,30 days before its effect
68

10. Finance, Accounts and Audit:

a) Association shall raise funds for the promotion of its objectives through
following:
i. Subscriptions form of Alumni Association
ii. Donation by members
iii. Donation by Iqra University
iv.
Any other Source approved by Executive committee
b) Bank accounts of Alumni Association shall be maintained in any Bank in
Karachi
c) Secretary General and Joint Secretary General shall deal with the
financial matters of the Association
d) Treasurer of the Association shall assist President and Secretary General
in all the financial matters
e) The funds of the Association shall be invested in financial instruments
after the approval of Patron
f) Associations financial year shall be from January 1 to December 31
g) All the accounts of the Association shall be audited annually by the CFO
of Iqra University
h) Executive committee may appoint a Chartered Accountant to audit the
accounts, if required
11. Winding up of Association:
The winding up of the Association shall be carried out by the Patron of the
Society, if required.

69

CONVOCATION
Rules relating to the convocation of the University:1. These regulations may be called the IQRA University, Karachi convocation
Regulations, 2001
2. These regulations shall come into force with immediate effect.
3. In these regulations the following expression shall have the meanings hereby
respectively assigned to them, that is to say:i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.
x.
xi.
xii.

University means the IQRA University Karachi.

Patron means the Patron of the University, who shall be Governor of
the Sindh.
Chancellor means the Chancellor of the University.
President means President of the University.
Registrar means Registrar of the University.
Controller of Examination means Controller of Examination of the
University.
Dean means Dean of Faculty of the University.
Board of Governors means Board of Governors of the University.
Degree means the degrees of the University.
Convocation means the convocation of the University.
Candidates mean the persons who are to be formally admitted to
the degrees at the Convocation.

4. Formal admission of such persons who have passed the examinations required
for the various degrees of the University and fulfill the conditions prescribed for
admissions to these degrees shall ordinarily take the form of conferment of
degrees on the candidates concerned at convocation.
5. The convocation shall be held in the Campus of Iqra University.
6. The Patron, when present, shall preside at the Convocation and in case of his
absence, the Chancellor shall preside it.
7. The date of the Convocation shall be fixed by the Chancellor on the
recommendation of the President.
8. The office of the Registrar shall, through Letters/Telephones/Notices
Boards/News, notify the candidates concerned of the time, date and venue of
the convocation.
9. The Registrar, shall, likewise, notify all members of the Boards of Governors,
Academic Council and the faculties by means of a circular, of the time, date
and venue of the Convocation.
10. The candidates concerned shall attend the convocation in the prescribed
academical costume for which they shall make their own arrangements.
11. All members of the Board attending the Convocation shall wear the prescribed
academical costumes.
12. On the appointed date and time, a procession will be formed and will enter the
Convocation Hall in the following order:70

i.
ii.
iii.
iv.
v.
vi.
vii.
viii.
ix.

Registrar
Graduates
Faculty & their Deans
The President
Members of the Board of Governors
The Guest of Honor
The President
The Chancellor
The Patron

13. The Patron/ Chancellor/ President, BOG, Registrar and the Guest of honor
shall sit on the dais other shall sit at the places assigned to them.
14. As the procession enters the Convocation Hall, all those present there shall rise
from their seats and then resume their seats after the national anthem has
been played and the members of the procession are seated.
15. The Registrar will then request the Patron/ Chancellor/ President to declare the
Convocation open in the following words:i.
ii.

Mr. Patron, Sir, May I request you to declare the convocation

open
The Chancellor will declare the convocation open in the following
words:
I declare the convocation open

16. The proceedings of the convocation shall begin with a recitation from the Holy
Quran.
Invite the president for welcome address and invite the valedictorian for
speech
17. The Registrar will request the Chancellor permission for the presentation of the
candidates in the following words:i.
ii.

Chancellor, Sir, May the candidatesbepresented

conferment of degrees?
The patron/ Chancellor/ President will say:
Let the candidates be presented.

for

the

18. The candidates shall be presented to the Chancellor by the person nominated
by the President (such as Registrar)
19. The following order shall be observed in the conferment of the degrees:
i.
ii.
iii.

Candidates for the degree of MPhil & PhD Program

Candidates for the degree of Master Program
Candidates for the degree of Bachelors Program
71

20. The candidates will rise from their seats and stand in a line facing the Patron/
Chancellor.
The nominee (Registrar) will address the Chancellor with the following
words:Sir I present to you this person/these persons who have been
certified after examination, to be duly qualified to receive the degree of
______________ to which degree I pray that he/she/they be admitted.
21. The Patron/ Chancellor shall confer the Degree in the following words:By virtue of the authority vested in me as Patron/ Chancellor/ President
of this University, I admit you to the degree of ________________ and in
token thereof I present to you this degree and authorize you to wear the
robes ordained as the insignia of the degree.
22. The candidates after receiving their degrees shall resume their seats.
23. The Registrar shall then present the winners of medals who during the previous
year , earned distinction in the various University examination in the following
manner:Chancellor, Sir, may the recipients of the University Gold Medals and
Presidential Award be presented:24. The Chancellor will say:
Let them be presented.
The Registrar will then call the recipients of Gold Medals.
25. The president will then present his annual report.
26. Thereafter the Patron/ Chancellor or Guest of honor will deliver the convocation
address.
27. The convocation will come to an end when the Patron/ Chancellor/ President or
the Guest of honor concludes his/her address.
28. The Registrar will then request the Patron/ Chancellor to declare the
convocation closed in the following words:Sir I request you to declare the convocation closed.
29. The Patron/ Chancellor will declare the Convocation closed in the following
words:I declare the convocation closed.

FORM OF ACADEMICAL COSTUMES

1.
2.

3.

In these regulation ordinary academical costumes means a black cap

and gown with hood or sash and full academical costume means, in
addition, a hood or sash and for doctors, a scarlet instead of a black gown.
Full academical costume shall be worn by all fellows and all graduate of
the University and may be worn by all Graduates of other Universities at
Convocation and on such other ceremonial occasions as the Board of
Governors or President may appoint.
Ordinary academical costumes shall be worn by all fellows at meetings of
the Board of Governors.
72

4.
5.

If a Fellow is a graduate of any University, he may either wear the

costume of his Degree or the costume to which he is entitled to wear as a
Fellow.
Fellow and Graduates of the University are entitled to wear academical
costumes as follows.
Chancellor & Chief Guest
Gown:

Blue Velvet gown with long bag sleeves, faced with gold silk
embroidery & 4 bands on shoulder.

Cap:

Blue academicals cap with golden tassel.

Vice Chancellor/President and all members of Board of Governors

Gown:

Blue Velvet gown similar to that of the Chancellor, faced

with Gold silk embroidery & 3 bands on shoulder.

Cap:

Blueacademical cap with golden tassel.

Registrar
Gown:
Blue Velvet gown similar to that of the Chancellor, faced with
black silk embroidery.
Cap:

Blueacademical cap with golden tassel.

Fellows (Faculty)
Gown:
Dark Blue gown with wide open elbow length sleeves.
Cap:

Blueacademical cap with golden tassel.

GRADUATES
Bachelors Program
Gown & Cap:
As prescribed by the university.
Hood:
As prescribed by the university.
Masters Program
Gown & Cap:
As prescribed by the university.
Hood:
As prescribed by the university.
Candidates for admission to any Degree except that of Doctor in any Faculty
shall wear at convocation, the costume of the degree to which they are enlisted.
73

A candidate for the degree of Doctor in any Faculty shall assume the costume
of that degree immediately after his/her admission to the degree.

HONORARY DEGREES
a.

The Board of Governors may confer an Honorary Degree on any person

without requiring him to undergo an Examination, if it is satisfied that he is a fit
and proper person to receive such a degree by reason of his eminence in the
field of science or scholarship or in view of his distinguished service to the
country or humanity in general.

b.

The Board of Governors decision to confer such a degree (which shall be

subject to confirmation by the Chancellor/Patron) shall be made on a
recommendation to that effect coming up from the Board of Governors. The
Board of Governors decision shall be made at meeting held after proper
notice and supported in each case by the opinion of a majority of at least twothirds of the members present at the meeting.

74

General Policies
Planning and Documentation of Research Activities
1. University encourages dissemination of published work and hence faculty
members must share their research work in departmental meetings, seminars
and courses so that learning can be shared.
2. The role of the ORIC of the university will remain intact in all research
activities.
3. The teaching departments must encourage their faculty to commercialize their
research work by patenting it. ORIC department will be responsible to provide
such support.

Research and Development Policy

Educational institutions at tertiary level exists to create new knowledge. Hence
research & development is a prime concern of the university and the following
policies must be complied with:
1. Every student & faculty member of the university must be encouraged to
undertake research.
2. All students must undertake at least 06 credit hours of research courses as
part of their curricula.
3. The student researches must be carried out as per their Research Project
guidelines.
4. All research work must be checked for plagiarism as per the Plagiarism policy
of the university.
5. The university must allocate at least 10 percent of its budget for the research
& development activities.
6. The university must encourage its faculty to participate in International
conferences and compensate as per its conference participation policy.
7. The teaching departments must encourage their senior faculty in particular &
all other faculty to publish in the Impact factor & ISI/Scopus listed journals. As
per the university publication policy, University will pay the publication fee and
incentive of Rs. 25,000 to the principal author and course load of faculty is
reduced up to 1, if 2 publications are published in ISI Thomson Reuters (JCR)
listed journals in a year.
8. University encourages disseminates of published work and hence faculty
members must share their research work in departmental meetings, seminars
and courses so that learning can be shared.
9. The university encourages its faculty to undertake corporate researches as
paid project or as a CSR activity so that the business community can be
helped & industry university relationships can be strengthened.
75

10. The research committee of the university working under ORIC must evaluate
such projects and approve as per guidelines provided to them. No projects
can be initiated without the approval of the Research committee.
11. The role of the ORIC of the university will remain intact in all research
activities.
12. The teaching departments must encourage their faculty to commercialize their
research work by patenting it. ORIC department will be responsible to provide
such support.

Policies for National / International and Academic/Business World

Linkages
A)

Academic and Corporate / Business Linkages:

All possible measures shall be taken to develop and maintain congenial yet mutual
beneficial relationships with the corporate sector in order to know the changing
demands. Keeping in consideration that:
1. All MOUs must ensure that no financial or legal liability or the act of the
corporation becomes a liability of Iqra University.
2. All MOUs must ensure that these in no way violates the mission, vision &
values of Iqra University.
The additional following measures shall be taken by the Placement & Corporate
Liaison department:
1. Identify the training & development needs of the corporate sector & forward
them to the relevant department for initiation of training courses.
2. Ensure true representation of IQRA University on platforms of professional
associations.
3. Consistently apprise Corporate/Business Sector about the Researches
conducted by ORIC and extend University support for conducting research on
any problem.
4. Arrange /attend Corporate Seminars /Workshops to establish close liaison with
the corporate sector.
5. Invite alumni who are working in business sector as guests/moderators to
increase both Alumni and Corporate relationships.
6. Seek assistance from corporate sector in updating Curriculum.
B)

Establishment of International Linkages

Iqra University believes in building an International outlook for its faculty and
students. To achieve this objective university focuses in building linkages and
collaborations with International institutions of repute to the extent that its
idiosyncratic identity is not compromised. The following aspect must be considered
before building any collaboration and linkage.
76

1. Iqra University will not serve as a recruiting ground for the foreign
university/institute.
2. The transfer and acceptance of credit hours has to be reciprocal and in
accordance with the stipulations of the Higher Education Commission of
Pakistan.
3. Sharing and exchange of faculty has to be on reciprocal basis.
4. All decisions
5. of the collaboration must be brought to the university coordination committee
comprising of the following members.
i.
ii.
iii.
iv.
v.
vi.

Chancellor
Vice Chancellor
Registrar
Director Finance
Deans
Controller of Examinations

Policy for Corporate Social Responsibility (CSR)

Iqra Universitys mission and vision statements clearly specify that in its capacity
university should contribute towards the society. Hence, university can undertake
any of the following activities that can help in the overall development of the society.
1. University can setup fund raising activities for the victims of Natural Disasters
such as Earthquakes, floods etc.
2. University can undertake and run orphanages so that it can direct youth
towards progressive activities.
3. University can also propose any other activity that comes under its mission
statement that can help overall improvement to its neighborhood.
All such activities record and accounts must be recorded separately and must have
prior approval from the Vice Chancellor before their initiation.

Policy for Convening Board of Faculty / Board of Studies

There shall be at least 02 meetings each of BoS / BoF per academic year. However,
the faculties and departments are advised to convene Board of Studies and Board of
Faculties Meetings as many as required in order to keep the operations of the
institution swift, in orderly fashion, abreast with local or international changes, and
for removing the glitches in routine activities.

Policy on Student to Teacher Ratio

77

In order to increase teacher student peer to research interaction Iqra University

would maintain certain student to teacher ratio as mentioned below:
i) For Undergraduate studies; Ratio will be 25:1 or lower where possible
ii)
For Postgraduate studies; Ratio will be 15:1 or lower where possible

Counseling Hours Policy

Academia of 21st Century is not only the infrastructure of brick and mortar and
indifferent of the complexities of the modern world where diversity, technology, and
fast pace has compelled youth to think and execute fast. Keeping in view these
challenges the University has made it compulsory, from its inception, that the faculty
members, irrespective of their position, would manage to provide counseling to
students both on curricular difficulties and beyond curricular matters.
As per contractual obligation, the faculty members are required to provide
counseling of 06-08 hours per month to the students and are required to affix the
counseling hours schedule on the door of their room/cubical. The faculty members
counseling hours schedule shall also be made available online. Minimum 02 Hrs per
course per week must be allocated for this task.
The counseling shall be for Academic, Psychological, and Career oriented matters.
The faculty members shall maintain the record of the same.

Policy regarding Formulation and Updation of Curriculum

IQRA University curriculum shall be designed and updated to meet the demands of
corporate sector ranging from financial institutions to service providers while
considering the following aspects:
1The prescribed curriculum of regulatory bodies such as the Higher Education
Commission of Pakistan and Pakistan Engineering Council.
2The curriculum of leading universities around the globe.
3Industry / Corporate Sector Feedback:
AEmployers feedback shall be obtained through online feedback from
BAlumni feedback shall be obtained through the feedback form and by
input given in guest speaking session and seminars.
CIndustry feedback shall be taken from adjunct faculty coming from
industry.
4The faculty must also incorporate the local market practices being regularly
collected by the university through Research Projects, Final Year Projects,
and Theses.
5Feedback acquired from all sources must go to the course committee through
Dean and other sources.
78

6-

The Course Committee shall complete its recommendations for subsequent

consideration by the Board of Faculty, Board of Studies, and the Academic
Council.

Policy for International Content:

All teaching departments must ensure that the curriculum is compared and matched
with other international leading universities curriculum to ensure that the course that
are offered are internationally accepted.
The contents of the courses must be designed while considering internationally used
reputed books of the respective disciplines.
Teachers must be required to use international books for class room delivery and
developing course material.
Classroom discussions must include local industry examples as well as international
examples to ensure that students learning remained aligned with local industry
needs and international market demands.

Policy for Faculty Participation in Academic & Professional

Organizations
The role of Academia has evolved from agent of behavioral change to an entity
responsible of inculcating professional competencies. This requires faculty members
to remain abreast with latest in the discipline and practices.
The competent authority is pleased to support faculty members to get memberships
of the concerned, active Associations / Professional Organizations. In this regards,
following measures shall be adhered to:
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Faculty members must identify the professional bodies / organization in their

teaching domain.
Every faculty member must get membership of at least one national or
international professional organization.
Faculty members must seek approval of the Dean concerned for acquiring the
membership of professional bodies.
The Dean shall seek an institutional membership as well to facilitate all
members.
The faculty members are also directed to actively participate in Educational /
Professional Conferences and Workshops.

The Dean of Teaching Faculty shall provide complete information about the
participation of faculty members in different programs of academic and professional
importance.
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Faculty Training and Development Policy

It is imperative for every educational institution to sustain and develop its faculty. It is
one of the top priority at Iqra University to provide opportunities to its faculty to
acquire skills that are needed to deliver quality education. The following are salient
features of the policy:
1. It is the prime responsibility of the Deans to identify the developmental needs of
their faculty related to their subject of expertise (teaching domain).
2. The Deans must circulate a Need Analysis Form to all the faculty members at
least three months prior to the beginning of new Academic Year.
3. Faculty members are also encouraged to take it as their responsibility to notify to
the Dean as and when they identify any developmental need in their teaching
domain.
4. Dean must also make it mandatory on their faculty members to enroll in higher
degree programs based on subsidized fee policy of the University.
5. The Deans must also send one faculty member from each of the specialization
area to work with an organization for same time and acquire practical knowledge.
6. Each teaching department must conduct at least two training sessions per year
to enhance the teaching skills of the faculty in the area of communication skills,
technology use, curriculum development and examination/assessments.
A yearly report in this regard must be submitted by the Deans to the Office of the
President/Vice Chancellor.

Guidelines for Establishing Partnership with Local Colleges and

Schools of Professional Education and
Social Sector
Organizations
A)

Establishing Partnership
Professional Education

with

Local

Colleges

and

Schools

of

The institutions in modern day cannot survive in vacuum, there has to be

relationship of significant mutual interest and benefits. Iqra University shall
develop such relationships with public and private institutions on the following
basis:
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The Institute shall of a recognized institution and good repute with which the
relationship shall be developed.
The Institutions having relationship tie shall add value to the programs offered
on reciprocal basis.
The Institutions shall indemnify each other of all kinds of infringements.
The institutions and their constituent campuses / branches shall protect each
other from harm.
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B)

Iqra University shall provide academic assistance to the institutions by

sending knowledge Leaders for dissemination of knowledge and sharing
experience without any cost to the institutions.
The Dean of Faculty must recommend elaborating the relevance and
importance of the agreement. The MoU shall be sent to the regulatory body
for seeking permission before signing the agreement.
Collaboration with Social Sector Organizations

For business education it is imperative that the faculty members must be well versed
with the corporate world in terms of latest tools, techniques & practices. Hence, the
following policy must be adhered to:
1. Encourage faculty members to do consultancy with the industry as per the
approved profit sharing policy.
2. Encourage faculty members to provide research & other marketing support to
the industry as a CSR activity to the University and as per CSR policy.
3. Encourage faculty members to invite guest speakers from the corporate world
into the classes so that corporate experience can become a part of their
learning as well.
4. Encourage departments to build partnerships with the industry to encourage
sharing of resources & experiences.
5. Arrange training courses for faculty about latest research and analytical tools
used in the industry through corporate services department & ORIC.
6. Frequent visits to industries will be arranged for a better knowledge of various
operations that are being carried out.
7. The Dean of the faculty will be solely authorized to approve such
participations if they are in line with the University policies.

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