PPMP20010 Project Controls Report For Controls Assignment

PROJECT CONTROLS REPORT
NAME OF PROJECT
PPMP20010 Project Controls

Report for Controls Assignment
The Project Controls Report is a tool used to explain to the stakeholders of a project how
the goals and objectives of the project will be met and important items or deliverables will
be captured, managed and not lost by the project. The report is a vital communication tool
that is used as the basis for anticipating and averting problems through the proper
corrective actions. Controls are established and then activated either by an event
occurring or a timeframe being met. Outputs are generated as a consequence that then
becomes controllable items managed by the project team. These items are classified as
deliverables, configuration items, project status accounts, daily logs, and issue items.
Communication between the project team and the Project Board or Change Authority is
made through the control outputs and authorisations or advice managed.
The report is based on the contents of Managing Successful Projects with PRINCE2
(2009), A Guide to the Project Management Body of Knowledge (PMBOK Guide) 5 th
Edition (2013) and Kerzner Project Management: A Systems Approach to Planning,
Scheduling and Controlling (2013). Please complete this report for your chosen project.
Guidance boxes like this should be deleted when you have finished with the contents: position the cursor on the
border, left click when a cross appears and press delete.
1 P ROJECT I NFORMATION
Project Name: A brief name to describe the project
Date: Date of current Project Controls Report
Project Ownership: Area responsible for the project
Prepared by: Name and project position
Distribution List: List of those receiving the report
ENTER YOUR NAME WITH STUDENT ID
PAGE

NAME OF PROJECT
2 C ONTROLLABLE C ATEGORIES
Controllable Categories.
Managing PRINCE2 page 92 identifies that the following management products are
used to establish and maintain the projects controls for issues, changes and
configuration management. The lists of controllable categories consist of
deliverables, configuration items, project status accounts, daily logs, and issue
items. The PMBOK Guide deals with control in each of the Knowledge Area
chapters (4-13) according to the summary that is contained in section 3.6 Monitoring
and Controlling Process Group.
Break each category down further according to the advice contained in Managing
PRINCE2 chapter 9 and the PMBOK Guide chapter 4.4-4.5 and each section in the
PMBOK Guide that deals with control in chapters 5 to 13, i.e. 5.6 Control Scope, 6.7
Control Schedule, etc.
Identify what those category items are for your project in the table below. Adjust by
adding extra rows or columns the table as required to show the items in each of the
category.
Delete this guidance box when you have finished with the contents.
Controllable
Category
1. Deliverables
Item
Applicable PMBOK
Knowledge Area(s)
1.1
1.2
1.3
2.
Configuration
2.1
2.2
2.3
PAGE

NAME OF PROJECT
3.
Status
accounts
3.1
3.2
3.3
4.
Logs
4.1
4.2
4.3
5.
Issues
5.1
5.2
5.3
3 C ONFIGURATION P ROCEDURAL O UTPUTS

Configuration Procedural Outputs.
Managing PRINCE2 page 94 identifies that there are typically five core activities
that manage deliverables, configuration management, planning, identification,
control, status accounting, verification and audit. Additional information about
configuration items can be found in the indexes of PRINCE2, the PMBOK, and
Kerzner in section 11.33.
Identify the procedural outputs for those procedures where each category item
corresponds to your table in section 2 above. You may wish to write a short answer
as a paragraph to explain what is required, rather than list each item. Adjust by
adding extra rows or columns or merging cells in the table as required to show the
items in each of the categories.
PAGE

NAME OF PROJECT
Configuration
Item
Configuration
Control Level
Procedural Outputs
Coding
Baseline Status
System
Used in
Accounting
Used
this
Periodicity
project
Verification
and Audit
Review
Period and
Level of
Detail
1.1
1.2
1.3
2.1
2.2
2.3
4 E VENT D RIVEN C ONTROLS

Controllable
Item &
PMBOK Knowledge Area
Event
Driven Controls.
Category
Explanation
Input that are assigned
Tool & to control items
Output
Event Driven Controls are control mechanisms
as a
Technique
consequence of events that occur within a project. The
management of the events are
by taking
inputs, applying tools and techniques and generating or updating
1.governed
Deliverable
1.1
outputs. Each knowledge area in Write
the PMBOK
identifies
specific
of controls,
some
the explanation
of the a
event
drivenset
control
in this cell and
of which may be event driven.
delete this text afterwards. You may use as many words as you
require but
and succinctness
is preferable.
Identify the inputs, tools and techniques
andbrevity
outputs
that apply to
each event driven
1.2
controllable category item that you have identified in table 2 above. Provide a short
Writecontrol
the explanation
of the
event
driven control in this cell and
explanation of how your event driven
will affect
the
item.
require but brevity and succinctness is preferable.
1.3when you have finished with the contents.
Delete this guidance box
Write the explanation of the event driven control in this cell and
2. Configuration
2.1
2.2
2.3
3. Status
Accounts
3.1
3.2
PAGE

NAME OF PROJECT
3.3
4. Logs
4.1
4.2
4.3
5. Issues
5.1
5.2
5.3
5 T IME D RIVEN I TEMS

Time Driven Controls.
Time Driven Controls are control mechanisms that are assigned to control items at set
times that occur within a project. The management of the time events are governed by
taking inputs, applying tools and techniques and generating or updating outputs. Each
knowledge area in the PMBOK identifies a specific set of controls, some of which may
be time driven.
Identify the inputs, tools and techniques and outputs that apply to each time driven
controllable category item that you have identified in table 2 above. Provide a short
explanation of how your time driven control will affect the item.
PMBOK Knowledge Area

Controllable
Category
1. Deliverable
Item &
Explanation
1.1
Input
Tool &
Technique
Output
Write the explanation of the time driven control in this cell and delete
this text afterwards. You may use as many words as you require but
brevity and succinctness is preferable.
1.2
1.3
PAGE

NAME OF PROJECT
2. Configuration
2.1
2.2
2.3
3. Status
Accounts
3.1
3.2
3.3
4. Logs
4.1
4.2
4.3
5. Issues
5.1
5.2
5.3
PAGE

PPMP20010 Project Controls Report For Controls Assignment

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PROJECT CONTROLS REPORT