Commercial Taxes Department

Government of Karnataka

National Informatics Centre

Bangalore

USER MANUAL FOR

AMENDMENT TO
REGITRATION MODULE
IN DEALERS LOGIN

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Introduction:
It has been noticed time and again that the process of amendment to
the registration details is getting delayed causing hardship both to the
dealers and also to the departmental officials. Hence, it has become
necessary to bring in certain procedural changes to facilitate faster
amendments to the registration data to maintain currency of the data.
This is all the more important due to the impending introduction of
Goods and Services Tax. In addition to the above, the long pending
demand of the dealer community would also be fulfilled.

PROCEDURE
The screens available for the dealers in their login under Self
Authentication , Verification and Inspection submenus are
provided in the ensuing paragraphs along with the steps to be
followed for the information of the dealers. The dealers are requested
to understand the procedure involved while making an amendment
entry in the module so that that chance of committing mistakes is
minimized.
The module for amendment of registration details has been deployed
in Dealers Login under
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Others

Amendment based on .

The purpose of providing this module to dealers is to expedite the

process of bringing amendments to the registration data. Under this
scheme, it is contemplated to provide a facility to amend the
registration fields at three levels depending on importance of the data
from legal and administrative point of view. Certain fields are opened
to dealers to amend the details by themselves for which no formal
verification is required. These amendments are carried out in the
registration details by deemed approval from the Registering
Authority.
Some registration data is allowed to be amended by the dealers by
uploading the concerned documentary evidences in support of the
amendment sought and on approval by the concerned jurisdictional
LVO, the data will be saved to the system. On other hand amendment
to certain registration data will be granted only after visit and
verification by CTI of the concerned jurisdictional LVO. These aspects
are further elaborated in the ensuing paragraphs.
Incorporating the above, three separate forms are provided for the
dealers to request the department for amendment of registration
details.

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1. Self-Authentication: This form involves those fields that are

covered under deemed approval of amendment
2. Verification: This form involves those fields where the amendments
needs to be carried out by the LVO after duly verifying the
documentary evidences filed on line by the applicant.

3. Inspection: This form involves those fields where the amendments

needs to be carried out by the LVO after duly getting a field visit
report of the official of the Department
4. Check Status:- In this submenu the status of the applications for
amendment filed electronically by the dealer will be displayed for
his information.

The dealer is required to logon to the departmental website using the

user name and pass word provided to him. The required form could
be opened by following others Amendment based on Self
Authentication / Verification / Inspection /Check Status path way.

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The important feature of this facility is that the existing data with the
Commercial Tax Department is displayed and a field is provided
besides it for correction/ amendment or for new entry of the data.
The field is activated only after clicking the check box. Therefore, the
dealers are required to activate the fields only when it is necessary to
correct/amend or to make new entry altogether in the concerned
fields.

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SELF AUTHENTICATION FORM

The dealer is required to click on Self Authentication submenu
which consists of Part-A, Part-B, CST/ KTEG, Bank Info, Form VAT 3,
Form VAT 4 and Finish screens. This submenu allows the dealer to
amend certain registration details like Fathers name, Sex, Date of
birth, Registration details with other statutory authorities, contact
details etc. On left side of the screen existing registration details have
been displayed. On the right side of the screen field /boxes have been
provided to enter new values. These boxes can be activated by clicking
check box provided in the middle of the screen. Any amendment
made in this sub menu does not require any documentary support
either to be uploaded to the system or to be handed over to the
concerned jurisdictional LVO. The corrections /amendments made to
the fields in this screen will be automatically saved to the system by
clicking the Submit button in Finish screen.
The Part A screen allows the dealer to amend the certain details like
his fathers name, date of birth, mobile number, email id etc. One
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important feature in this screen is that a provision has been made to

enter his registration details with other statutory authorities afresh or
to amend the details already existing in the system. The existing data
can be updated /amended by clicking on Select button which
display the records on left side of the screen. After making
appropriate changes, the data will be saved to the system by clicking
on Update button. Similarly, a new record could be added to the
system by clicking Add button and existing one can be removed by
clicking Delete button. The same procedure is involved to update,
add or delete the records in any other screens of this module.

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In Part B screen, a facility to amend / correct the residential address of

the dealer declared to the department at the time of obtaining
registration has been provided. On clicking the check box provided,
the respective fields will be activated and render it amenable for
correction / amendment. If the residential/ permanent address of the
dealer is located outside the state the dealer can choose outside
Karnataka in drop down menu and select the name of his native
state. In addition to this, this screen also display the list of
commodities already registered under KVAT Act. A facility has been
provided to the dealer to add new commodities with prospective
effect under KVAT Act.
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Similarly, in CST/ KTEG Screen a facility has been provided to add

new commodities under both CST and KTEG Act prospectively. It
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also displays the list of existing commodities registered under the

respective Acts. The dealer is required to activate the field by
clicking the checkbox provided and required commodity could be
selected from the drop down menu provided. The date from which a
new commodity is to be included should be entered into the box
provided for this purpose. Inclusion of a new commodity under both
the KTEG and CST Act is strictly from prospective date. When any
new commodity should be added under CST Act, it should
necessarily be first included under VAT in PART B screen. Without
first adding a new commodity under VAT, the system will not allow
it to be included under CST Act.
If the dealer is not registered under CST or KTEG Act he can do so by
clicking radio button provided in this screen. But inclusion of the
commodity will not be allowed on the same day of applying for
registration.

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In bank info screen, the dealer can upload information relating to his
bank details, edit or delete the existing details. If the name of bank is

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not found in drop down menu, he can choose other bank and type
out the name of bank not listed in drop down menu.

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Form VAT 3 screen provides for effecting amendments to the contact

details of additional place of business like Telephone No, E mail,
Mobile etc.

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Similarly, Form VAT 4 screen provides for effecting amendments to

the contact details of partners of business like Telephone No, E mail,
Mobile etc.

Once the dealer is finished with entering the details, he can click the
Submit button provided in this screen. The system will prompt the
dealer to confirm whether the entries made are correct before clicking
submit button by flashing a warning message. If the dealer is
convinced that the entries made are correct he can proceed to save
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the data by clicking Submit button. The dealer is required to

traverse through all the screen like Part-A, Part-B,CST/KTEG, Bank
Info, Form VAT-3 and Form VAT-4 by clicking Next button before
clicking Submit in Finish Screen. He should not directly click
Submit button in Finish Screen after making changes in any of
earlier screens. In such a case the data will not be saved to the system.

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After clicking the submit button a unique token number will be

generated for future reference of the dealer.

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VERIFICATION FORM
In Verification submenu the dealer is required to upload the PDF
format of the documents in support of the amendments sought by
him. Unlike in Self-Authentication submenu the amendments
sought will not automatically be approved by the Department. It
requires approval by the Jurisdictional LVO in his screen. Therefore,
the dealers should be careful in uploading the correct documents in
support of the amendments sought so that the amendments
requested are properly vouched for.

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In Part A screen number of partners in a partnership concern can be

updated. On the left side of the screen the number of existing
partners is shown. On the right side of the screen the number of
partners as per amendment can be entered. For example, If the
existing number of partners is 3, if the dealer wants to add one more
partner, he should enter total 4 in the box provided on right side of
the screen.
In PART- B screen, the dealer can alter the type of business by
choosing the appropriate category provided in drop down menu. If he
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wants to include a commodity under CST Act, he has to first include

the same under KVAT Act in this screen. This is because, unless a
commodity first included under KVAT Act, the system does not allow
inclusion of the same under CST Act in the next screen i.e CST/KTEG
He can also delete the existing commodity if he is no more dealing in
that commodity by clicking Delete button. In this screen the list of
commodities already included under KVAT Act is displayed. The dealer
can also amend the date of commencement of business if it is
required

subjected

to

production

of

supporting

electronically by uploading the same in pdf format.

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documents

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In CST/ KTEG screen, a provision has been made to include

commodities under CST Act from retrospective date subjected to
condition that such commodity necessarily required to be included
under KVAT Act first in the previous screen i.e Part-B . The dealer is
required to upload any supporting evidences for having requested the
department for inclusion of commodities under CST Act during the
periods prior to the date of making request in this module (like CST
Registration

Certificate

issued

under

KST

regime,

copy

of

acknowledgement issued by the department on application for

inclusion of CST commodity etc ) The dealer should upload the pdf
copy of the document by clicking Browse button followed by
Upload button. On successful uploading of the document, the
system will flash message Upload Successful The dealer can also
declare the purpose for which the commodity is proposed to be
utilized by selecting appropriate category provided in drop down
menu under Sub Category . A separate box has been provided to
enter the effective date of inclusion of commodity.

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On the same lines, the dealer can include the commodities under
KTEG Act by following the procedures as detailed in the paragraph
ante.

In PART-4 screen the constitution details of partnership concern can

be amended. For this purpose the dealer is required to upload the
self-attested copy of reconstituted partnership deed for verification of
the LVO. In this screen the dealer can add new partner details or edit
the details of the existing partner. He can also delete the existing

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dealer from the list. In support of the amendments made the dealer is
required to upload the documents without fail.

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In finish screen on clicking Submit button the system will prompt

the dealer to confirm whether all the details furnished to the
department for amendment are correct or not by throwing out a
message box. If the dealer is sure of correctness of the details
furnished, he can save the data by clicking Submit button. On
successful saving of the data a unique system generated number will
appear on the screen. The dealer is required to keep note of this

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number to monitor the status of his amendment application in EFS

system.

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A unique token number will be generated for future reference.

INSPECTION FORM

In Inspection submenu the dealer is allowed to seek amendments to

his business address including additional place of business. He can edit
/ update the existing data and add new fields also. However, he is
required to upload the documentary evidences in pdf format in
support of the amendments sought by him like address proof of the
new premises etc. After updating the data by the dealer from his side,
the CTI of the jurisdictional LVO will visit the premises to ascertain the
veracity of the amendments made. In case the additional place of
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business lies in the territorial jurisdiction of the other LVO, the

application for amendment will be forwarded to the concerned LVO.
The amendments will not be automatically saved to the system unless
the jurisdictional LVO approves the amendment based on the report
given by the CTI.

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Part-A of the screen contains the existing trade name and address of
the business concern on the right side. On left side of the screen, the
fields have been provided to make entry of the amended data by
clicking check box provided in the middle of the screen. The list of
documents required to be uploaded in support of the amendment
sought i.e change in the business address is given in the screen itself.

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In Form VAT-3 the dealer can amend the address, contact details, date
of commencement etc of the existing additional place of business. He
can also add new additional place of business in the screen. In support
of the amendment sought, the dealer is required to upload the
documents as detailed in the screen itself. If the additional
place/places of the business to be added comes within the territorial
jurisdiction of the LVO in which he is registered, then he can add the
all the additional places in a single application form. In case any one of
the additional places comes within the territorial jurisdiction of the
LVO other than where he is registered, then he has to make separate
application to add such additional place of business.

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On reaching Finish screen the system will prompt the dealer to

ascertain whether the details entered into the system are correct or
not. Once the dealer is sure of veracity of details entered, he can save
the same by clicking Submit button. A unique amendment
application number will be generated by the system for future
reference by the dealer.

The dealers are requested to make use of this facility to amend

/correct the registration data so that the information is up to date and

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transition to the proposed GST regime would become smooth and

hassle-free.

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