SampleMaintenancePlan

Themaintenanceoffacilitiesisabout:
Resourcemanagement
Providingasafeenvironmentforstudentsandstaff
Creatingaphysicalenvironmentthatisconducivetolearning.

Accountabilities:

1. TheBusinessManager/Bursar/etcreportstothePrincipalfortheupkeepofgrounds,
buildings and other College/School assets; and for approval of the maintenance
budget.
2. TheBusinessManagerisresponsibleforthedevelopmentoftheAnnualMaintenance
Plan and the Assets Register to record the purchase or disposal of plant and
equipment.
3. Recommendations for major upgrade expenditure are to be included in the
formulationoftheschool/collegeannualbudgetforBoardapproval.
4. The Business Manager delegates responsibility for all maintenance activities to the
MaintenanceCoordinator.
5. Thisplanistobereadin conjunctionwithrelevantpolicydocumentsincludingthe
school/collegeWorkplaceHealthandSafetyPolicyandtheRiskManagementPolicy.

ResponsiveMaintenance:

Therewillalwaysbemaintenanceemergenciesthatneedtobeattendedto.Amaintenancerequest
book is kept at the Business Managers office. School staff must make requests for maintenance
throughtherequestbook.AdirectapproachtotheMaintenanceCoordinatorwillbeignored.

PlannedMaintenance:

Routine
Theschoolcleanersareresponsibleforthedaytodaycleaningofschoolbuildings.

The school groundspeople are employed to remove rubbish, cut grass, trim trees overhanging
buildings, tend gardens and assist with constant upgrading of school grounds, including
landscaping.

Maintenancestaffareresponsibleforthefollowing:
Locks,excludingworkthatmustbecarriedoutbyaprofessionallocksmith
Supplyandfittingoflighttubesandglobes
Replacementofcastorsonchairs
Regularinspectionsofguttersanddownpipes
Cleaningofsiltandacidtraps
Checksofsecurityfencesandminorrepairsasrequired
Softfallareasinplaygrounds/ovalstobemaintainedatasafedepth
Repaintingofsigns/blackboards

Movementoffurniture,whiteboards,blackboardsandnoticeboards
Minorrepairstoclassroomfans
Classroomcomfortfeatures
Additionalbellsandsirens
Repairofinsectscreens
Minorrepairstofurnitureandequipment
Minorwall,ceilinganddoorrepairs
Cleaningofminorgraffitiimmediatelyitappears
Rescrewingofinternaldoorhinges
Replacementofclockbatteries
Minorlandscapemaintenance
Replacingtapwashers
Replacingsigns

Preventative

Protectionoftheschoolsassetsandsafetyofschoolstaffandstudentsrequiresaregularcycleof
upkeep of school buildings, grounds, plant and equipment. The Maintenance Coordinator is
responsibleforarrangingthefollowing:

Monthly/Annually
Annualcheckingofelectricalequipmentbyprofessionaltradespeople
Annualpestcontroltreatment
Monthlytestsofalarmsystemsandsmokedetectors
Monthlyfilterchecksandcleaningforairconditioningunits
Annual checking of airconditioning via maintenance contract with professional
tradespeople
Annualinspectionofceilings,floors,paving,plumbing,internalpainting,doorhinges,hooks,
locks
Everytwoyears:
Replacementofglasswherenecessary
Powdercoatedfinishesappliedwherenecessary
Furniturereplacementwherenecessary
Everyfiveyears:
Internalpainting
Everytenyears
Externalpainting
Replacementoffloorcoverings
Replacementofnoticeboards
Replacementofguttering
Replacementofelectricalwiring
Everytwentyfiveyears
Roofrefurbishment/replacement

SAMPLEMAINTENANCEPLAN
Date
January

Activity

Steamcleaningofcarpets annually,each
January
Internalpaintingas
annually,each
designatedinfiveyear
January@20%of
cycle
buildings
Securitysystemaudit
annually,each
January
Termitecheck,upgrade
annually,each
January
Gardenmulching
Electricaltestingand
tagging
Treeauditandlopping
Cleaningequipment
service
Fireequipmentand
hydrantmaintenanceand
service
Playgroundandoutdoor
areaauditand
maintenance
Airconditionerunit
servicing

February

March

Frequency

Drinktapandfountains
auditandmaintenance
Internallightingcheck
Externallightingcheck
andmaintenance
Firebellmaintenance
Doorlatch,lock,hinge
repairs
Tractorservice
Internallightingcheck
Externallightingcheck
andmaintenance
Drinktapandfountains
auditandmaintenance
Firebellmaintenance
Toolauditand
maintenance

annually
annually
biannually,each
JanuaryandJuly
biannually
biannually,each
JanuaryandJuly
3monthly,
January,April,
July,October

Recordofactions
undertaken
date
date
buildingdetails
date
date
companyandcontact
details
date
date
date
date
plantandequipment
date
companyandcontact
details
date

3monthly,
January,April,
July,October
monthly

date,company,contact
details

monthly
monthly

date
date

monthly
annually

date
date

biannually,
Februaryand
August
monthly
monthly

date,company,contact
details

monthly

date

monthly
annually

date
date

date

date
date

Fumecupboard
maintenance
Internalpestcontrol

April

May

June

Internallightingcheck
Externallightingcheck
andmaintenance
Firebellmaintenance
Drinktapandfountains
auditandmaintenance
Playgroundandoutdoor
areaauditand
maintenance
Airconditionerunit
servicing
Generallawn/oval
maintenance,fertilise,
topdressasneeded,
aerateasneeded,
insecticide,herbicide
Drinktapandfountains
auditandmaintenance
Externallightingcheck
andmaintenance
Firebellmaintenance
Internallightingcheck

Servicingand
maintenanceofgarden
equipment,whipper
snipper,brushcutteretc
Internallightingcheck
Externallightingcheck
andmaintenance
Drinktapandfountains
auditandmaintenance
Firebellmaintenance
Servicingofplante.g.ride
onmower
Cleaningequipment
service
Internalpestcontrol
Internallightingcheck
Externallightingcheck
andmaintenance
Drinktapandfountains

annually

date

quarterly,March,
June,September,
December
monthly
monthly

date,company,contact
details
date
date

monthly
monthly

date
date

3monthly,
January,April,
July,October
3monthly,
January,April,
July,October
eachDecember,
AprilandAugust

date

monthly

date

monthly

date

monthly
monthly

date
date

annually

date

monthly
monthly

date
date

monthly

date

monthly
biannually,each
Juneand
December
biannually

date
date,plantand
equipment

quarterly,March,
June,September,
December
monthly
monthly

date,company,contact
details

monthly

date

date,company,contact
details
date
fertiliser,chemicalsused

date
plantandequipment

date
date

July

August

September

October

auditandmaintenance
Firebellmaintenance
Treeauditandlopping

monthly
biannually,each
JanuaryandJuly
Fireequipmentand
biannually,each
hydrantmaintenanceand JanuaryandJuly
service
Playgroundandoutdoor 3monthly,
areaauditand
January,April,
maintenance
July,October
Airconditionerunit
3monthly,
servicing
January,April,
July,October
Internallightingcheck
monthly
Externallightingcheck
monthly
andmaintenance
Drinktapandfountains
monthly
auditandmaintenance
Firebellmaintenance
monthly
Tractorservice
biannually,
Februaryand
August
Generallawn/oval
eachDecember,
maintenance,fertilise,
AprilandAugust
topdressasneeded,
aerateasneeded,
insecticide,herbicide
Internallightingcheck
monthly
Externallightingcheck
monthly
andmaintenance
Drinktapandfountains
monthly
auditandmaintenance
Firebellmaintenance
monthly
Internalpestcontrol
quarterly,March,
June,September,
December
Internallightingcheck
monthly
Externallightingcheck
monthly
andmaintenance
Drinktapandfountains
monthly
auditandmaintenance
Firebellmaintenance
monthly
Playgroundandoutdoor 3monthly,
areaauditand
January,April,
maintenance
July,October
Airconditionerunit
3monthly,
servicing
January,April,
July,October
Internallightingcheck
monthly
Externallightingcheck
monthly
andmaintenance

date
date
Date
Companyandcontact
details
date
date,company,contact
details
date
date
date
date
date,company,contact
details
date
fertiliser,chemicalsused

date
date
date
date
date,company,contact
details
date
date
date
date
date
date,company,contact
details
date
date

November

December

Drinktapandfountains
auditandmaintenance
Firebellmaintenance
Internallightingcheck
Externallightingcheck
andmaintenance
Drinktapandfountains
auditandmaintenance
Firebellmaintenance
SecurityandKeyaccess
update
Servicingofplantand
equipmente.g.rideon
mower
Generallawn/oval
maintenance,fertilise,
topdressasneeded,
aerateasneeded,
insecticide,herbicide
Internalpestcontrol
Internallightingcheck
Externallightingcheck
andmaintenance
Drinktapandfountains
auditandmaintenance
Firebellmaintenance

monthly

date

monthly
monthly
monthly

date
date
date

monthly

date

monthly
annually

date
date

date,plantand
equipment

biannually,each
Juneand
December
eachDecember,
AprilandAugust

date
fertiliser,chemicalsused

quarterly,March,
June,September,
December
monthly
monthly

date,company,contact
details

monthly

date

monthly

date

date
date