2.1.

5 Evaluation Procedure
a. The scope of evaluation depends on:
i. Whether applicant is an OEM, OEM approved subcontractor
or
airworthiness
authorities
approved
organization;
ii. Past history of the applicant;
iii. Types of aircraft components, parts or materials the
applicant can provide or service it can render;
iv
Known experience or recommend by other approved
organizations and
reputable aircraft operators.
2.1.6 Application and Approval of New Vendor
a.
b.

Supplier shall make request to the Manager ,Quality Assurance

through hand written application.
The applicant to be submitted together with all required
supporting documents. Distributors and stockiest shall also provide list of
their principals from whom they have the authority to act as their
distributors.

c.

Upon receipt of the Application, Manager, Quality Assurance shall

review the capability that they can provide to fulfill the Airworthiness /
Customer / Company requirements and standards. Similarly for stockiest and
suppliers, the Quality Assurance must be satisfied that the applicants meet
the requirements of CAAB.

d.

Additionally, it may be necessary for Hello Airlines Ltd to conduct

an audit on the suppliers premise, to assess the adequacy of its quality
control / assurance system.

e.

Upon satisfactory assessment of the applicant, Manager Quality

Assurance shall issue recommendation letter, as evidence of acceptance.

f.

Record of each individual supplier shall be maintained by the

Manager Quality Assurance.

2.1.7 Suppliers Review

a.

b.

Local Vendor evaluation/renewal is to be conducted at every 02

Years. Facility audit will be carried out, as necessary. Contact is to be
established with the vendors appointed representative prior to visit and
ensure all up-dated information is obtained.
A desktop audit/review shall be conducted on overseas vendor at

c.

every 02 years.
All approved suppliers shall agree to grant access to CAAB to
their facilities.
For Suppliers
o A copy of Certificate of Approval as Aviation Parts Suppliers like ASA Certificates
o A copy of Distributorship Certificates issued by OEMs if applicable
o A SOFT Copy of Approved Quality and/or Procedure Manual
o Categories of their supplies
o A copy of Contract
o List of their approved vendors
o List of their main customers

Jet Air
Purpose:
2.1.1.1 To ensure parts & material procured / sub contracted services provided by external
sources
are incompliance with required airworthiness standards.
2.1.2 Policy:
2.1.2.1 Spares/materials/tools/equipments intended to be used for aircraft maintenance shall be
procured from OEM / OEM recommended source / approved agencies. The aircraft
spares/materials shall have valid airworthiness certificate such as CA Form 1/ EASA Form
1/ FAA 8130-3 / Transport Canada Form One or Form 24-0078, a release document issued
under the terms of a DGCA maintenance bilateral agreement, Certificate of Conformance, as
applicable or other release certificate approved by Quality Manager.
2.1.2.2 Parts manufactured under PMA shall NOT be procured and used for maintenance of
critical
parts, except those parts manufactured under license from OEM. However, non-critical parts
such as internal fairing/ panels etc. shall be considered for use on aircraft/engine, subjected
to approval of Quality Manager / his designated representative.
2.1.2.3 Services such as Painting, plating, machining, technical manpower support etc. may be
either contracted to appropriate CAR 145 organization or sub contracted to non CAR 145
organization /service providers who function under the quality system of Jet Airways.
2.1.2.4 All suppliers, maintenance Organization, component repair agencies and service
providers
shall be evaluated and approved by Quality Manager / his designated representative.
2.1.3 Procedure for procurement of Spares / Materials /Tools/ Equipment :
2.1.3.1 In general, parts and materials shall be procured from OEM or OEM recommended
sources.
However, it may also be procured from other suppliers / repair agencies, subjected to
approval of Quality department.
2.1.3.2 The Manager of user department shall submit the vendor evaluation form along with the
supporting documents as specified in the Vendor Evaluation Form JA/E&M/EQ/14 to
Quality Department
2.1.3.3 Quality Department shall evaluate the credential and compliance with airworthiness
requirements for proposed spare/materials to be procured from the agencies though either a
desktop audit or on site audit at the discretion of Quality Manager.

2.1.3.4 OEMs and Vendors listed in the OEM document shall be approved for supply of the
part /
material on the strength of their status of the manufacturer of the equipment / part.
2.1.3.5 Based on satisfactory evaluation, the approval shall be granted to vendor/ supplier /
component repair agency for a maximum period of two years. However, OEM suppliers shall
be approved on permanent basis.
2.1.3.6 The approval shall be made in vendor evaluation form itself under intimation to the
originator. No specific approval certificate shall be issued in respect of vendors / suppliers /
repair agencies for small component which are located overseas and hold FAA / EASA
approval.
2.1.3.7 On approval, the vendor shall be defined in AMOS by the Materials Manager, recording
full
details of the agency and the vendor code shall be activated by Quality Department.
2.1.3.8 A database of all approved agencies / vendors for supply of spares / materials shall be
maintained in AMOS, which shall be used as reference for procurement of spare/ availing
services.
2.1.3.9 Purchase order for procurement of spares / materials shall be made through AMOS,
based
on approval of vendor/supplier in AMOS.
2.1.3.10 In the event of a necessity to procure spare on AOG situation from outside the
approved
vendor, one time approval shall be accorded, provided the supplier is DGCA / FAA / EASA
approved airlines or is IATA member

9.3.1 Supplier Evaluation Procedure:

A. Purpose:
To ensure parts & material procured are in compliance with required airworthiness
standards.
B.Scope:
(i)Certificate of Approval as Aviation Parts Supplier.
(ii) Distributorship Certificates issued by OEMs( if applicable)
(iii)Suppliers Approved Quality Procedure Manual
(iv)List of their approved vendors
(vi) List of their main customers
( vii) Past experience Certificate
C.Procedure: