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KBR Infrastructure

Project Controls

Safety

KBR Infrastructure

Project Controls

What are Project Controls?

KBR Infrastructure

Project Controls

Project Controls
Estimating
Scheduling
Cost Control

KBR Infrastructure

Project Controls

Why are Project Controls


important?

KBR Infrastructure

Project Controls

Corporate Organization
Americas COO

Maura Dunn

Director of Project Controls

Austin McArthur

Americas Region Manager

Henry Moore

Estimating

Dana Strebeck, Jim Thompson, Buddy Meyer

Scheduling

Jack Chism

Cost

Danny Douglas, Sharlie Abshier

KBR Infrastructure

Project Controls

Websites:
KBRconnect

Infrastructure

Support Services Project Controls

Help phone numbers


How tos
Procedures
KBRconnect

Infrastructure

Technical Services Project Management

On-line Project Managers Desk Manual for


Controls interfaces with management

KBR Infrastructure

Project Controls

Estimating

KBR Infrastructure

Project Controls

Estimating is tough!

Estimating

KBR Infrastructure

Type of Estimate

Project Controls

Design &
Pricing
Progress

Usage

Estimating

Accuracy
Range

Order of Magnitude
Estimate

0% to 3%

Studies, Viable Evaluation of


Alternate Schemes, Project
Screening, Long Range
Planning

+ 50%

Factored/Schematic
Estimates:

3% to 15%

Strategic Planning, Feasibility,


Budget Approval, Comparisons,
Indicative Costs

+ 30%

Conceptual Defined
Estimates:

15% to 50%

First Check, Control Estimate to


Monitor Costs, Bidding,
Funding

+ 15%

Definitive Estimate

50% to 100%

Production Check Estimate


Final Control, Baseline, Bidding,
Bid Checking, Supplier
Negotiation Support, Claims
and Dispute Resolution, Scope
Adjustments, Change Order
Review

+ 5%

KBR Infrastructure

Project Controls

Estimating

RSMeans

KBR Infrastructure

Project Controls

Scheduling

KBR Infrastructure

Project Controls

Scheduling

Schedule:
plan of work
logic driven

Objectives:

dynamic
complete, methodical plan
accurate progress tracking
valid forecasting

Scheduler:
facilitator
investigator
advocate

KBR Infrastructure

Project Controls

Scheduling

Fundamentals
Define Scope
Establish Work Breakdown Structure
Sequence the Activities
Assign/review resource requirements
Set baseline (or target)
Communication

KBR Infrastructure

Project Controls

Scheduling

Services
Resource planning
Physical progress baseline/forecast
Delay Claims
Consulting
Maintenance
Support/Training

KBR Infrastructure
Services

Project Controls

Resource planning

Scheduling

KBR Infrastructure

Project Controls

Scheduling

Physical Progress baseline/forecast

Services

Southwest Virginia Regional Jail


Total Progress

100%

80%

60%

40%

20%

0%
May-03

Jun-03

Jul-03

Aug-03

Sep-03

Oct-03

Nov-03

Dec-03

Jan-04

Feb-04

Mar-04

Apr-04

May-04

Jun-04

Jul-04

Aug-04

Sep-04

Oct-04

Nov-04

Dec-04

Jan-05

Feb-05

Mar-05

Early

0.1%

0.3%

0.7%

1.7%

3.2%

5.0%

7.7%

11.2%

15.5%

20.2%

27.8%

36.7%

47.0%

57.9%

67.1%

76.2%

83.9%

90.5%

95.1%

98.4%

99.6%

99.9%

100.0%

Lat e

0.0%

0.0%

0.0%

0.0%

0.1%

0.6%

2.0%

4.1%

7.0%

10.5%

15.9%

21.8%

27.8%

35.5%

44.0%

54.7%

65.2%

73.6%

80.7%

87.9%

94.3%

98.7%

100.0%

Actual

0.0%

0.1%

0.6%

1.1%

1.6%

2.4%

4.4%

6.9%

10.2%

13.7%

19.4%

Forecast

0.0%

0.1%

0.6%

1.1%

1.6%

2.4%

4.4%

8.0%

11.2%

15.5%

23.5%

34.9%

43.6%

53.5%

63.7%

73.5%

81.9%

88.9%

94.2%

97.5%

99.2%

99.9%

100.0%

KBR Infrastructure
Services

Project Controls

Scheduling

Delay Claims
Tazewell County Courthouse & Jail

Severe
Weather
Days

DECEMBER 2000

JANUARY 2001

4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 21 22 23 24 25 26 27 28 29 30 31 1 2 3

5 6 7 8 9 10

Weather Delay - Dec 00/Jan01

Structural Steel

Plan
09Dec 00

Projected
20Jan01

Concrete Slabs

CMU Masonry - lower level

12 November 01

25
Calendar
Days

data date 09Dec00

FINAL COMPLETION
07 December 01
data date 20Jan01

KBR Infrastructure

Project Controls

Services
Consulting
Maintenance
Training
Support

Scheduling

KBR Infrastructure

Project Controls

Products
Implementation plans
Proposals
Summary levels
Engineering tracking
Construction detail

Scheduling

KBR Infrastructure
Products

Project Controls

Implementation plans

Scheduling

KBR Infrastructure
Products

Project Controls

Proposals

Scheduling

KBR Infrastructure
Products

Project Controls

Summary levels

Scheduling

KBR Infrastructure
Products

Project Controls

Engineering tracking

Scheduling

KBR Infrastructure
Products

Project Controls

Construction detail

Scheduling

KBR Infrastructure

Project Controls

Software
Primavera P3
Primavera P3e/c
Primavera SureTrak
Microsoft Project

Scheduling

KBR Infrastructure

Project Controls

Scheduling

SCHEDULE
Definition

Objectives

plan of work

-complete, methodical plan

logic driven

-accurate progress tracking

dynamic

-valid forecasting

KBR Infrastructure

Project Controls

Cost

KBR Infrastructure

Project Controls

What is Cost Control?

Accumulation of Actual Expenditures


Tracks Subcontract / Purchase Order Commitments
Progress Measurement
Analysis
Change Management
Project Reporting
Forecasting

Cost

KBR Infrastructure

Project Controls

Cost

Objectives
Tool to Support the Project Team Efforts to Effectively Manage the
Project
Promotes Cost Consciousness on the Project Team
Organization of Project Budgets According to a Work Breakdown
Structure (WBS)
Provides Company/Client Current Status of Project Costs
Monitoring and Reporting Process for:
Budgets
Commitments
Actual Cost and Revenue

Administer Change management


Early Recognition of Project Deviations
Analysis, Trending, and Forecast of All project Cost and Revenue
Provide a Method of Tracking Project Progress

KBR Infrastructure

Project Controls

Cost Control Tools


Project Cost Management System (PCMS)
Work Measurement System (WMS)

Cost

KBR Infrastructure

Project Controls

PCMS - Advantages
Stand Alone or NT Server
Database Allows Multi Filtering
Minimal Project Cost
Easy to Learn and Maintain
Allows Tracking of Both Cost and Revenue
Training and Start up Support

Cost

KBR Infrastructure

Project Controls

PCMS System Highlights


On-Line User HELP Documentation
Windows GUI functionality
Interfaces with Procurement and Financials
Export/Import from Excel Spreadsheets
Generic Interface to .txt Data

Comprehensive and Flexible Reporting


Extensive Validation and Audit Trails
Enhanced Work Breakdown Structure
Client Coding Capability
Supports Multi-Currency Projects

Cost

KBR Infrastructure

Project Controls

PCMS Major Components


Work Breakdown Structure (WBS)
Multiple Budgets
Subcontract and Purchase Order Commitments
Actual Cost and Revenue Input
Progress Reporting
Change Management (Variance System)
Reports

Cost

KBR Infrastructure

Project Controls

Cost

PCMS - WBS
Provides a Common Structure for Coordination of All Controls
Functions
Ensures Systematic Control of the Project
In Accordance with Contractual Terms
Supports Financial Considerations
Defines How Project Cost are Budgeted, Accumulated and
Forecasted
Accommodates all Types and Sizes of Projects

KBR Infrastructure

Project Controls

Cost

PCMS WBS Example


TOTAL
TOTAL
PROJECT
PROJECT

AREA

CONTROL PACKAGE

WORK PACKAGE

AREA
AREA
100
100

AREA
AREA
200
200

CONTROL
CONTROL
PACKAGE
PACKAGE
11
CONCRETE
CONCRETE

ELECTRICAL
ELECTRICAL
WORK
WORK
PACKAGE
PACKAGE11

CONTROL
CONTROL
PACKAGE
PACKAGE
11
ELECTRICAL
ELECTRICAL

ELECTRICAL
ELECTRICAL
WORK
WORK
PACKAGE
PACKAGE22

ELECTRICAL
ELECTRICAL
WORK
WORK
PACKAGE
PACKAGE33

ELECTRICAL
ELECTRICAL
WORK
WORK
PACKAGE
PACKAGE44

AREA
AREA
300
300

CONTROL
CONTROL
PACKAGE
PACKAGE
11
SITE
SITEWORK
WORK

ELECTRICAL
ELECTRICAL
WORK
WORK
PACKAGE
PACKAGE55

CONTROL
CONTROL
PACKAGE
PACKAGE
22
ELECTRICAL
ELECTRICAL

ELECTRICAL
ELECTRICAL
WORK
WORK
PACKAGE
PACKAGE66

CONTROL
CONTROL
PACKAGE
PACKAGE
33
MECHANICAL
MECHANICAL

ELECTRICAL
ELECTRICAL
WORK
WORK
PACKAGE
PACKAGE77

DETAIL
INSTALL
INSTALL
U/G
U/GELECT.
ELECT.
ACTIVITY
ACTIVITY11

INSTALL
INSTALL
CONTROL
CONTROLPANEL
PANEL
ACTIVITY
ACTIVITY 22

INSTALL
INSTALL
CABLE
CABLE
ACTIVITY
ACTIVITY33

INSTALL
INSTALL
CONDUIT
CONDUIT
ACTIVITY
ACTIVITY44

INSTALL
INSTALL
LIGHT
LIGHTFIXTURES
FIXTURES
ACTIVITY
ACTIVITY55

ELECTRICAL
ELECTRICAL
WORK
WORK
PACKAGE
PACKAGE88

KBR Infrastructure

Project Controls

Cost

PCMS WBS for CM-0222 Re-evaluation of US 90 East


TOTAL
TOTAL
PROJECT
PROJECT

TASK

TASK
TASK
100
100
Project
ProjectMgmt
Mgmt

TASK
TASK
200
200
Right
Rightof
ofEntry
Entry

CONTROL
CONTROL
PACKAGE
PACKAGE
11
Environmental
Environmental

TASK
TASK
300
300
Public
Involvement
Public Involvement

CONTROL
CONTROL
PACKAGE
PACKAGE
11
Environmental
Environmental

CONTROL PACKAGE

CONTROL
CONTROL
PACKAGE
PACKAGE
11
ENVIRONMENTAL
ENVIRONMENTAL

CONTROL
CONTROL
PACKAGE
PACKAGE
22
SECRETARIAL
SECRETARIAL

CONTROL
CONTROL
PACKAGE
PACKAGE
33
ENGINEERING
ENGINEERING

CONTROL
CONTROL
PACKAGE
PACKAGE
44
PROJ.
PROJ.MGMT
MGMT

KBR Infrastructure

Project Controls

Cost

PCMS Multiple Budgets


Allows for Multiple Budgets for Both Cost And Revenue
The Most Commonly Used Budgets are:
Original Budget

- As Sold

Current Budget

- Original Budget + Approved Change Orders

Forecast Budget - Current Budget + Pending Change Orders + Other


Variances

KBR Infrastructure

Project Controls

Cost

PCMS Subcontracts / Purchase Orders Commitment


Tracks Current Value of Subcontracts and Purchase Orders
Subcontracts / Purchase Orders are Committed According to
WBS
Payments are Recorded by Subcontracts / Purchase Order
Number
Shows Amount Remaining to be Paid

KBR Infrastructure

Project Controls

Cost

PCMS Actual Cost and Revenue Input


Actual Cost Downloaded to PCMS from KBR Financials
Actual Revenue Downloaded to PCMS from KBR Financials
Actual Work Hours Downloaded from ENLAB or Other Labor Source
Broken Down by WBS

KBR Infrastructure

Project Controls

PCMS Progress Reporting


Two Methods of Progress Input:
Earned Value
Installed Quantity

Interfaces with WMS

Cost

KBR Infrastructure

Project Controls

Cost

PCMS Change Management


Tracks Changes to the Original Project Scope
Documents Changes to the Original Project Scope
Has an Audit Trail
Tracks How the Project got to the Forecast from the Original Budget
Budgets Can Only be Changed Through the Variance System
Allows Early Recognition of Project Changes
Separates Change Orders from Other Project Changes
Recognizes Pending Change Orders

KBR Infrastructure

Project Controls

Cost

PCMS Change Management Example Flow Diagram

KBR Infrastructure

Project Controls

PCMS Change Management Example PVN Form

Cost

KBR Infrastructure

Project Controls

PCMS Change Management Example PVN Log

Cost

KBR Infrastructure

Project Controls

PCMS - Reporting
Numerous Reports Both Client and Company
Reports can be:
Sorted
Filtered
Summarized

Custom Reports Can be Requested

Cost

KBR Infrastructure
PCMS Report Example

Project Controls

Cost

KBR Infrastructure
PCMS Report Example

Project Controls

Cost

KBR Infrastructure

Project Controls

Cost

PCMS How PCMS Supports Project Management


Supply Data for PSR
Define a WBS
Track Cost and Revenue to WBS
Maintain Meaningful Budgets
Provide a Change Management System with Audit History
List of Subcontracts/Purchase Orders, Commitments and Actuals
Easy Input of Actual Costs and Revenue
Systematic Way of Controlling Cost and Revenue
Flexible Reporting System

Provides Data for Project Forecast

KBR Infrastructure

Project Controls

WMS - Overview
Tracks Engineering Progress
Uses Budgeted Hours, Expended Hours and Earned Hours
Helps Forecast the Remaining Work Hours

Cost

KBR Infrastructure

Project Controls

WMS System Highlights


Milestone Base Engineering Progress System
Calculates Progress
Divides Scope into Tasks
Each Task Assigned Budget Work Hours
Progress Updated by Project Manager or Discipline Leads
Various Reports
Interfaces with PCMS
Interfaces with Schedule (P3 and Suretrak)

Cost

KBR Infrastructure
WMS - Reports

Project Controls

Cost

KBR Infrastructure

Project Controls

Closing

KBR Infrastructure

Project Controls

Closing
What we can do for you?

We provide you with management tools


to improve your project decision making!