Compliance Audit

Client Name: ______________________________

Location:

Checked By: _______________________________

Date:

Visitors Book / Statutory Notices

Yes No N/A Comments

a1 Public Access (adequate/maintenance)

a2 A visitors book was available and sign in required
a3 Health & Safety information/instructions given to visitors
a4 Health & Safety Poster on display
a5 Current Certificate of Employers Liability Insurance displayed
B

Accident Book/Reporting

Yes No N/A Comments

b1 Were copies of accident forms available

b2 Are all staff aware of where the accident forms are kept
b3 Have all completed forms been sent to the office
b4 Have any accidents occurred within the last month
b5 Have all accidents been investigated
b5 Have all corrective actions been carried out
C

General Site Safety

Yes No N/A Comments

c1 Are lighting levels adequate

c2 Is workspace sufficient
c3 Are welfare facilities available/adequate
c4 Is traffic management sufficient
c5 Is all flooring/glazing adequate/good condition
c6 Is there a need for legionella flushing (showers etc)
c7 Is the temperature suitable/adequate
c8 Are any flammable items present (use/storage/marking/PPE)
c9 Are there any noise issues (measured/PPE in use)
c10 Are any dusts/fumes/vapours present
D

Fire Safety

Yes No N/A Comments

d1 Fire Alarm (present/maintained)

d2 Fire Drill (undertaken in last 66 months)
d3 Emergency Lighting (present/maintained)
d4 Fire Extinguishers (present/sufficient/maintained)
d5 Fire Routes (suitable signage)
d6 Fire Exits (signed/marked/suitable)
E

First Aid / Emergencies

Yes No N/A Comments

e1 Is first aid treatment available on site

e2 Are first aid boxes available on site
e3 Are emergency procedures in place - contact helpline etc
Comments:

Cleaning Operations

Yes No N/A Comments

f1 Are operatives fully uniformed

f2 Are operatives wearing correct footwear
f3 Has a lockable store cupboard been provided
f4 Is the store in good order
f5 Can chemicals be stored off the floor
f6 Are chemical containers in good condition
f7 Are dosing systems available for chemicals (pumps/optics)
f8 Are all chemicals clearly labelled
f9 Are correct spray bottles in use
f10 Are any unauthorised chemicals present
f11 Are wet floor/warning signs available and in use
f12 Is PPE in use/sufficient
f13 Are supplies of PPE held and available
f14 Is there access to water in cleaning store
G

Cleaning Machinery

Yes No N/A Comments

g1 Is machinery in good order/clean/presentable

g2 Are plugs and cables free from damage
g3 Does machinery carry valid PAT test label
g4 Have broken machines been removed from use
g5 Have broken machines been reported for repair
g6 Is the machinery suitable for the tasks on site
H

Waste Removal

Yes No N/A Comments

h1 Is waste collected and moved to refuse points/bins

h2 Is the waste "special" waste (hazardous/biological etc)
h3 Is body fluid cleaning required on site
h4 Are sharps likely to be present
h5 Can waste be broken down for easy handling
h6 Can waste be moved to refuse points/bins easily
h7 Are there any manual handling issues
h8 Is a compactor in use
h9 Has training been provided for compactor use
h10Does compactor have SSOW e.g. interlocks
I

Access Equipment

Yes No N/A Comments

h1 Is access equipment used by cleaning staff (ladders, etc)

h2 If Yes - is it in good condition & regularly inspected

h3 If Yes - are staff trained in safe use of the equipment

Completed by: ___________________________________

Date:
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Compliance Audit

Client/Location:

Use of Rubbish Bins

Use of Compactors
Recycling

Biological Hazards Medical Waste

Body Fluids
Pest Contact/Waste
Leptospirosis
Legionnella
Sharps

Needles/Syringes
Blades
Other

Hotwater
Slipping
Lone Working
Effect of work
activities on others
Interaction with
other contractors
Completed by:

Date:

FURTHER TRAINING
REQUIRED

Other Electrical
Equipment
Working below 1.5m
internal
External
Working above 1.5m
internal
External
General
Unusual

PRESENT TRAINING
SUFFICUIENT
SATISFACTORY

Disposing of
Rubbish

Tub Vacuum Cleaners

U/right Vac Cleaners
Wet Pick Up Vac
Floor Machines
Scrubber Drier Cable
Scrubber Drier Battery
Multiwash
Extension Leads

FURTHER EQUIPMENT
REQUIRED

Manual Handling

Usual Chemicals
Bleach
Other Chemicals

PRESENT EQUIPMENT
SATISFACTORY

Working at Height

INDIVIDUAL R. A .

Electrical
Equipment

GENERIC R. A.

Chemicals

EQUIPMENT
SUBSTANCES ETC.

ASSESSMENT
REQUIRED/IN PLACE
YES/NO

TOPIC

RISK ASSESSMENTS

Page 2 of 5

Compliance Audit
Client/Location:
Employees Working at Site:
Name:
1
2
3
4
5
6

TRAINING RECORDS

Position:

Basic Training Records

a1

Are training records available for all staff

a2

Has induction training been completed for everyone

a3

Has colour blind testing been completed for everyone

a4

Has chemical training been completed for everyone

a5

Has cleaning procedures training been completed for everyone

a6

Has machinery training been completed for all users

Special Training Requirements

b1

Has body fluid training been completed

b2

Has sharps handling training been completed

b3

Has specific machinery training been completed

b4

Has compactor training been completed

b5

Has supervisory training been completed

b6

Has NVQ training been offered on site

Comments / Other Requirements Identified

Completed by: __________________________________

Yes

Yes

No

N/A Comments

No

N/A Comments

Date:

Page 3 of 5

Compliance Audit
Client Name: ______________________________
A

Quality Documents

ISO9001:2000
Yes No N/A Comments

a1 Quality Policy Statement available on site file

a2 QP2 Corrective/Preventive Actions on site file
a3 QP4 Cleaning Procedures on site file
a4 Health & Safety Law booklet on site file
a5 QP10 Health and Safety Policy on site file
a6 Risk Assessments on site
a7 COSHH Assessments & MSDS on site file
a8 Certificate of Liability Insurance (Monthind) current
a9 ISO9001 Certificate
a10Timesheets/Signing In books available/correct use
a11Cleaners Comments Book in use/completed
B

Quality Procedures

Yes No N/A Comments

b1 Employees aware of site file contents

b2 Employees aware of ISO9001 accreditation/standards
b3 Employees aware of ISO9001 procedures
b4 Corrective actions have all been implemented
b5 Preventive actions have all been implemented
b6 Are the correct cleaning procedures followed

Completed by: ___________________________________

Date:
Page 4 of 5

Compliance Audit

Client/Location:

Completed by:

Comments

Date:
Page 5 of 5