HCM Us Year End 2015 Asug Webcast 2015oct15presentation

2015 SAP SE or an SAP affiliate company. All rights reserved.
Customer
Customer
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SAP ERP HCM U.S. Payroll & Tax Reporting

Year End Update, 2015
Dr. Reinhard Andreaus, Carlos Colangelo, Guilherme Santis

HCM U.S. Product Team
Oct 15th, 2015
Customer
Objective and Agenda

The objective of this document is to give you an update
about improvements and U.S. Year End changes.
During this HCM presentation we will cover:
U.S. Announcement /Reminders

U.S. Payroll and Tax Update
U.S. Tax Reporter Update
CLC for Year End
Links on SAP Service Marketplace
U.S. Year End Support
U.S. Tax Reporter Training
Customer
Announcements
Heads-up/Reminders for 2015, 2016
New Team Members in GS NA Product Management
Customer
10
HCM North America Product Team
Mani Kak - US PM
Gustavo Tamae - US PM
Margaret West - US PM
Customer
11
BSI TaxFactory Recent Improvements
2182954
2176339
Dictionary objects for SAP note 2176339 (UDO Note)

Allow execution of Sync. Tax Data tool without effective dates(Jul-2015)
Customer
12
BSI TaxFactory Recent Improvements
2195497
2193769
Dictionary objects for SAP note 2193769 (UDO Note)

Regulatory Bulletin level validation in Payroll
(Aug-2015)
Customer
13
BSI TaxFactory Recent Changes

Legal Changes:
2168645
New Marital Status for District of Columbia
(Customizing Note
May-2015)
Corrections:
2128332
Sync Payroll Tax Data does not save new client-specific data in transport (Apr-2015)
2166454
Sync Payroll Tax Data not able to sync tax type 30 for Wyoming
(Jun-2015)
2191011
Sync. Payroll Tax Data fails due to overlapping entries
(Sep-2015)
Customer
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BSI TaxFactory New Executables

New RFC Libraries based executables coming up !
SAPs BSI TaxFactory wrapper code will be redesigned to work with the new SAP NetWeaver RFC Library
available as of SAP NetWeaver version 7.10. The wrapper is part of the platform-specific BSI TaxFactory
executables published by BSI for download from the BSI customer-portal.
SAP ALC Note 2219445 announces the planned delivery of new executables available for downloads
Planned dates
New executables will be available on December 1st 2015
We will support both old and new RFC libraries till March 31st 2016
Decommissioned date for old executables is March 31st 2016
Effective April 1st 2016, only NEW wrapper code designed for new RFC library will be supported.
Please make sure that you have scheduled/planned an early adoption. Do not wait until the last minute.
There are no options for extending support for old executables after March 31st 2016 since the old
RFC libraries will no longer be supported after March 31st, 2016.
Updates will be published via SAP ALC Note 2219445 and http://service.sap.com/hrusa
Customer
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BSI TUB Tax update via Sync Tool Mandatory !

Synchronization Tax Update Data Tool
Rolled out via ASUG webcast on March 2014
Only to be used with TaxFactory 10.0
Effective May 2015, no new TUB transports available on Service Marketplace
User Guide - Synchronize Payroll Tax Data User Guide
ASUG webcast slides from March 17th 2014 - TUB Workbench, A Tool to Apply TUBs
FAQ Note - 2082725
During implementation if you want to reach out to BSI and/or SAP, please open an incident -
For BSI via component XX-PART-BSI-TFY (BSI only accepts requests from the users who are registered with BSI as Customer Contact )
For SAP via component PY-US-BSI
Customer
16
Affordable Care Act (ACA) Current Delivery Status

Announcement Note 2060131 Information Reporting for Employer Sponsored Coverage & MEC
2014 Final Forms and Instructions:
2015 Final Electronic Transmission Rules:
February 2015
August 2015
September 2015
2015
Jan-May
Customer
Engagement &
Design Thinking
Jun-Aug
Sep
Development
& Pilot
Testing
Oct
2016
Nov
Dec
Maintenance Phase / Electronic File &

Correction Form Development
Main
Delivery
1st
Update
2nd
Update
General available with SAP Note 2167502

Step 1 Note + Step 2 Note
+ Step 3 Note + Main Note
August 28th, 2015
1st ACA Update SAP Note 2211233
September 25th, 2015
Jan
(Sep-CLC/HRSP)
(Oct-CLC/HRSP)
(Nov-HRSP)
Customer
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Affordable Care Act (ACA) Upcoming Planned Deliveries

Announcement Note 2060131 Information Reporting for Employer Sponsored Coverage & MEC
2015 Final Electronic Transmission Rules:
February 2015
August 2015
September 2015
2015
Jan-May
Customer
Engagement &
Design Thinking
Jun-Aug
Sep
Development
& Pilot
Testing
Oct
2016
Nov
Maintenance Phase / Electronic File &

Correction Form Development
Main
Delivery
1st
Update
2nd
Update
3rd
Update
Dec
Electronic
File Support
Jan
Reporting
Electronic Filing
ACA
2nd ACA Update SAP Note 2211234
Planned October 16th, 2015
3rd ACA Update SAP Note 2211235
Planned November 20th, 2015
Electronic Filing ACA SAP Note 2211236
Planned for December 10th, 2015
Customer
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Resources for ACA reporting

Additional Tips and Information
For up-to-date information on SAP ERP HCM US Benefits Management,
see http://service.sap.com/hrusa.
For up-to-date information on ACA reporting functionality, see Announcement Note 2060131
Information Reporting for Employer Sponsored Coverage and Minimum Essential Coverage.
The SAP Affordable Care Act User Guide is available in Announcement Note 2060131.
Post questions regarding SAPs ACA functionality on http://scn.sap.com/thread/3792418.
For SAP system issues, log incidents under component PA-PA-US-BN.

ASUG Webcast: SAP Info Reporting for Affordable Care Act
Customer
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U.S. Payroll and Tax Update

For Years 2015 and 2016
Payroll and Tax Updates

Improvements
1836745
TAX: Additional Withholding Over Arrears
(Nov-HRSP)
Preparation for Tax Types > 99
2200493 + 2193343 TAX: Changes in infotype 0235
(Sep-CLC/HRSP)
2228339
(Nov-HRSP planned)
TAX: Changes in infotype 210
Important corrections
2219732
TAX: Incorrect year-to-date wages and taxes
(Oct-CLC/HRSP)
Customer
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Payroll/Master Data Reporting

VETS Form 4212
2168225
announced with SAP Note 2151079
Print form and file format for VETS-4212 year 2015
(Jul-HRSP)
COBRA General Notice and Election Notice 2015 announced with Note 2157591
2171473
COBRA General and Election Notice 2015
(Jun-HRSP)
Garnishments Publication 1494
SAP Note will be released on component PY-US-NT-GR as soon as publication is available.

Will be announced on Service Market Place http://service.sap.com/hrusa .
Customer
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U.S. Tax Reporter Update

Year End 2015
Legal Changes: Forms W-2/W-3 for 2015

Annual Form W-2 Authority copy, W-2 4/up, W-2 Self Sealer (Layout)
ONLY minor text changes to the authority copy of Form W-2 (form HR_F_W2_07)
W-2 4/up and Self Sealer forms not impacted
Forms and Envelopes - Note 2218870

Annual Reporting Form W-3
New version HR_F_W3_15
Minor text changes
Phase 1 Note 2214237

Customer
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Legal Changes: Forms W-2c/W-3c for 2015

Annual Correction Reporting Form W-2c
New version of form delivered with only minor text changes

HR_F_W2C_15_EE and HR_F_W2C_15_ER
Annual Correction Reporting Form W-3c
Minor text changes
Same version HR_F_W3C_14

Customer
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Legal Changes: PR W-2 and W-2c for 2015

Annual Reporting Form PR W-2 and W-2c
Puerto Rico W-2 for tax year 2015 - HR_F_W2_PR_LP_15

Puerto Rico W-2c for tax year 2015 - HR_F_W2C_PR_LP15
Changes include:
- New ver /year on Form
- Instructions revised
Approval letters are available on SAP Service Marketplace, at:

http://service.sap.com/hrusa Year End 2015
Approval Letter for PR Withholding Statement Form W-2
Approval Letter for PR Corrected Withholding Statement W-2c
Forms and Envelopes - Note 2218870

Customer
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Legal Changes: Electronic File Formats for 2015

EFW2 (HR_F_MMREF_1)
RA Record Location Address is no longer a required field
EFW2C (HR_F_MMREF_2)
RCW Record Originally Reported and Correct Advanced Earned Income Credit
(positions 398-408; 409-419 ) changed to blank
RCO Record Originally Reported and Correct HIRE Exempt Wages and Tips
(positions 189-199; 200-210) changed to blank
RCT Record Total Originally Reported and Correct Advanced Earned Income Credit
(positions 221-235; 236 - 250) changed to blank
RCU Record Originally Reported and Correct HIRE Exempt Wages and Tips
(positions 251-265; 266 -280) changed to blank

Customer
27
Legal Changes: Other Forms and Changes for 2015

Annual Reporting 1099-R
Form 1099-R (HR_F_1099R, HR_F_1099R_MULT)
Minor text changes
File Format - no changes

Annual Reporting Form 1096 (HR_F_1096_11)
Changes in box 6 were made as follows:

Checkbox
for Form 1098-Q 74 was added.
Checkbox
for Form 1099-H 71 was deleted.
Minor text changes have been added to the form.

Customer
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Legal Changes: Update Tables for 2015

New Municipalities in Table T5UX5
New municipalities should be added to table T5UX5 for tax year 2015
reporting
R.I.T.A
- consult Note 680308
Cleveland
Ohio School Districts
City of Columbus
Configure Table T5UX9 for different type of Information for 2015
Reference Note 903349
Customer
29
Online W-2
ASUG Webcast Presentation Online W-2 in EHP5 still valid
Online W-2 User Guide, Version 5 updated end of July 2014
Announcements
Any new updates or improvements for Online W-2 will be available via SAP Service Marketplace
(http://service.sap.com/hrusa) once the Notes are released
Any queries on SAP side can be posted via OSS under the relevant application components.
Customer
30
Year End 2015 Phase II for Tax Year 2015

What should you expect?
Philadelphia Annual Employer Reconciliation Form
At least 30 states, as well as some localities, are expected to publish file

format changes corresponding to EFW2.
As of Oct 7 only 6 states will have modification.
States IL, KY, ME, NC, NJ, UT
Modification to any delivered Phase I development
Customer
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Year End 2015 : Beyond Phase II 2015

Beyond Phase II, the following developments are expected:
Following forms have undergone changes. We have the draft version of the revised Forms
from IRS.
Form 940; Form 940-PR
Form 940 schedule A
A final version is expected in mid December
Any Magnetic Media changes that cannot be incorporated into U.S. Tax Reporter with Phase II
will be delivered to customers at a later date.
Depending on the size and contents of the changes to come, Tax Reporter Development will
combine subsequent changes for delivery in Phase III, or release these changes via individual
SAP Notes
SUI 4th Quarter - If we will find any change during our research, a Note will be released
and published on https://service.sap.com/hrusa
Customer
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Tips for PDF-Based Forms

SAP delivered more than 330 PDF-based forms in Tax Reporter. It is highly likely that the
formatting you are trying to introduce already exists in one of those forms.
Tax Reporter PDF-based forms contain much form scripting and many form-level exits, as well as
special fields.
After you create a new form, make sure you test it extensively using the testing tool in transaction
SFP. Unless you are satisfied with the test results, do not start to run the new form using U.S. Tax
Reporter.
Customer
33
Tips for PDF-Based Forms

Testing should include actual printing of the new form to ensure that it fulfills the formatting needs
of your enterprise, as well as your tax authority.
If you encounter the error message Error in generating the PDF form: <Form name>
within the Tax Reporter Log, contact your Basis team to check your ADS connection.
User Guide for PDF-based forms is available on SAP Service Marketplace, at

http://service.sap.com/hrusa (under Reference Materials).
Customer
34
ADS Installation Landscape Considerations

Using one Adobe Document Services (ADS) installation from several systems:
To optimize the use of your system landscape, it is possible to connect several ABAPbased SAP systems to one SAP NetWeaver AS Java running the ADS for the generation
of the Interactive Forms output formats. In general, this setup is suitable for the use of
Interactive Forms in interactive scenarios, or in printing scenarios where slower performance
is acceptable.
To take full advantage of the performance improvements for high-volume printing

shipped via SAP NetWeaver, you require a remote ADS for each system from which you
want to realize a high-volume printing scenario. This precludes the possibility of using one
ADS for several systems.
For all scenarios using one ADS installation for several systems, ensure that the Java
system and the corresponding ADS are at least on the same Support Package Stack level.
Customer
35
Post-Installation Configuration
Unless you are installing a new ABAP+JAVA system,
the following are mandatory manual configuration steps:
ABAP-RFC destination (SM59)
Setting Up Basic Authentication - Creating the ABAP Connection
ABAP (SMICM)
Activating the ICF service
ABAP (SU01 and PFCG)

Creating the Service User ADS_AGENT in the ABAP Environment
Java
Creating a User in the SAP NetWeaver AS Java for Basic Authentication
Java
Setting Up Basic Authentication in a Java Environment
Java
Creating or Changing the Destination Service
Link to online Adobe Document Services Configuration Guide:

http://help.sap.com/saphelp_nw73ehp1/helpdata/en/4b/95ae1e26f26e83e10000
000a421937/content.htm?frameset=/en/4b/9965d2e81d2d1be10000000a42189
c/frameset.htm&current_toc=/en/69/b830ac608446f38e9b53093cea3e14/plain.h
tm&node_id=4&show_children=false
Customer
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CLCs for Year End
Delivery of U.S. Legal Changes via CLCs

Customers need either apply the October HRSP or October CLC to obtain year-end legal changes
for SAP ERP 6.0, SAP enhancement package 4 for SAP ERP 6.0 and HR Renewal 2.0 (608).
To obtain BASE year-end legal changes for 2015:
Apply the May 2015 Synchronization HRSP, which serves as the Base HRSP.
or for HR Renewal 2.0 (608) the August 2015 HRSP
Apply the CLC for the U.S. country version, delivered in September and October* (Year End Phase I).
* Mandatory for Year End 2015
CLCs for Year End 2015:

Year End 2015 Phase I October (Only via CLC/HRSP)
Year End 2015 Phase II December (Released via SAP Note around Thanksgiving)
Year End 2015 Phase III* January 2016 (Released via SAP Note around Christmas)
* depending on number of legal changes
Customer
38
Delivery of U.S. Legal Changes via CLCs
Legal changes for Year End 2015 are delivered with the October HRSP/CLCs for
SAP ERP 6.0 and
SAP Enhancement Package 4 for SAP ERP 6.0 and
HR Renewal 2.0 (608)
Release
CLC /HRSP Number
Availability Date
HR Renewal 2.0 (608)
20
October 08, 2015
SAP enhancement package 4

for SAP ERP 6.0
92
October 08, 2015
SAP ERP 6.0

(ECC 6.0)
C6
October 08, 2015
Customer
39
UDO Notes How-To Install
UDO Notes: How to apply DDIC changes in advance Overview

Step 1: Apply UDO Note (w/ SNOTE)
Step 2: Apply Delivery Note (w/ SNOTE)
SAP Note xxxxxxx (UDO Note)
SAP Note yyyyyyy (Delivery Note)
Automatic Correction Instruction 1.1
Pre-Implementation Step 2.1
Creates via SNOTE an ABAP program
PROG RPU_PAYcc_UDO_NOTE_xxxxxxx
Execute SA38 for Program

RPU_PAYcc_UDO_NOTE_xxxxxxx
in Update & Activate mode and
in GENVIEW mode if indicated in Note
Automatic Correction Instructions 2.2
Change ABAP objects
Post-Implementation Steps 2.3 if applicable
Customer
41
UDO Report: Step 2.1 Pre-Implementation Step Details

Create/Change DDIC objects automatically in advance
Required authorization: Same as for SNOTE
Logon in English (EN) to

development system and client where you run SNOTE
Run SA38 in development system in workbench client
I.
In online-mode (manual confirmations during execution)
II.
Workbench transport request is generated
III.
Can be repeated as many times as needed
IV.
Release transports with generated/changed objects
Customer
42
UDO Report Further Questions

Create/Change DDIC objects automatically in advance
No Undo feature to avoid data loss (except if explicitly described in a separate SAP Note)
Object changes supported by SNOTE can be installed in advance via automatic correction
instruction,
other object changes supported by UDO Note can be installed in advance with an UDO Note
report,
further object changes neither supported by SNOTE nor by UDO can be installed in
advance following manual correction instructions in the specific Delivery Note.
Customer
43
UDO Notes: What happens in your system ?
Your system is on HRSP-level X,

but needed DDIC object changes are contained in a later HRSP-level Y
DDIC objects cannot be changed/created via automatic correction instruction
Step 1.1 (UDO Note) to create a program that allows

to create/change DDIC objects automatically
UDO
Report
Step 2.1 Create/Change DDIC objects automatically
in advance
DDIC
Objects
Step 2.2 Apply ABAP changes automatically
in advance
Later with
upgrade to the
HRSP level Y
you receive DDIC
and ABAP
changes via the
HRSP.
The UDO report
becomes
obsolete.
ABAP
Changes
Customer
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Important SAP Links
HR Country Legal Change Packages
http://service.sap.com/hrlegalchanges
Customer
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HR Support Packages
http://service.sap.com/hrsp
Customer
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HR Support Packages
Customer
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ERP SP-Stacks
http://service.sap.com/sp-stacks
Customer
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ERP HCM US
For Year End 2015, visit http://service.sap.com/hrusa Year End 2015.
Customer
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ERP HCM US
For Year End 2015, visit http://service.sap.com/hrusa Year End 2015.
Customer
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ERP HCM US
For Tax Update Bulletins (TUBs), visit ttp://service.sap.com/tubs.
Customer
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Year End Support
SAP ERP HCM US Year End support
Updated information on important compliance issues is regularly published in SAP Service

Marketplace. After November 1, review information weekly on SAP Service Marketplace, at
http://service.sap.com/hrusa.
Each SAP customer using U.S. Payroll Tax Reporter has access to Payroll Tax Reporter
specialists who will provide very limited no-fee consulting to address Tax Reporter concerns
via PY-US-TR Messages from November 1 through January 31.
Messages can be escalated, if needed, upon calling the SAP Customer Interaction Center at
(800) 677-7271. If additional support is needed beyond CIC, inform your Enterprise Support
Advisor (or Technical Quality Manager).
Fee-based Consulting (onsite or remote) can be readily arranged via a SAP Customer
Message or through your SAP Client Partner
For additional information, consult Note 1244025.

Customer
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Tax Reporter Training

HR710
U.S. Tax Reporter Training 2015 - 2016
U.S. Tax Reporter : HR710
Configuration of U.S. Tax Reporter

Generating tax forms in paper, tape and disk format (Adobe and MMREF/EFW2)
Performing Payroll Results Adjustments (IT0221)
Running the Reconciliation Report
Offering
Date (subject to change)
Location
HR710
November 30 December 1
Virtual Classroom
HR710
December 14 -15
Virtual Classroom
HR710
February 1 2 2016
Virtual Classroom
To enroll,
call SAP Americas Education and Registration Department at (888) 777-1727,
or visit the Online Training Catalog at https://training.sap.com/us/en/ .
Customer
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Questions
Customer
57
Thank you
HCM US Product Team
Globalization Services (GS)

eBook on GS
No part of this publication may be reproduced or transmitted in any form or for any purpose without the express permission of SAP SE or an SAP affiliate company.
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In particular, SAP SE or its affiliated companies have no obligation to pursue any course of business outlined in this document or any related presentation, or to develop
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Customer
59

HCM Us Year End 2015 Asug Webcast 2015oct15presentation

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2015 SAP SE or an SAP affiliate company. All rights reserved.

2015 SAP SE or an SAP affiliate company. All rights reserved.

2015 SAP SE or an SAP affiliate company. All rights reserved.

2015 SAP SE or an SAP affiliate company. All rights reserved.

Recharge HRthe one conference

Learn more/register at rechargehr.asug.com

2015 SAP SE or an SAP affiliate company. All rights reserved.

SAP ERP HCM U.S. Payroll & Tax Reporting

Dr. Reinhard Andreaus, Carlos Colangelo, Guilherme Santis

Objective and Agenda

U.S. Announcement /Reminders

2015 SAP SE or an SAP affiliate company. All rights reserved.

New Team Members in GS NA Product Management

2015 SAP SE or an SAP affiliate company. All rights reserved.

HCM North America Product Team

BSI TaxFactory Recent Improvements

Dictionary objects for SAP note 2176339 (UDO Note)

2015 SAP SE or an SAP affiliate company. All rights reserved.

BSI TaxFactory Recent Improvements

Dictionary objects for SAP note 2193769 (UDO Note)

2015 SAP SE or an SAP affiliate company. All rights reserved.

BSI TaxFactory Recent Changes

New Marital Status for District of Columbia

Sync. Payroll Tax Data fails due to overlapping entries

2015 SAP SE or an SAP affiliate company. All rights reserved.

BSI TaxFactory New Executables

Decommissioned date for old executables is March 31st 2016

2015 SAP SE or an SAP affiliate company. All rights reserved.

BSI TUB Tax update via Sync Tool Mandatory !

Rolled out via ASUG webcast on March 2014

Only to be used with TaxFactory 10.0

Effective May 2015, no new TUB transports available on Service Marketplace

User Guide - Synchronize Payroll Tax Data User Guide

FAQ Note - 2082725

For SAP via component PY-US-BSI

2015 SAP SE or an SAP affiliate company. All rights reserved.

Affordable Care Act (ACA) Current Delivery Status

Maintenance Phase / Electronic File &

General available with SAP Note 2167502

August 28th, 2015

1st ACA Update SAP Note 2211233

September 25th, 2015

2015 SAP SE or an SAP affiliate company. All rights reserved.

Affordable Care Act (ACA) Upcoming Planned Deliveries

Maintenance Phase / Electronic File &

2nd ACA Update SAP Note 2211234

Planned October 16th, 2015

3rd ACA Update SAP Note 2211235

Planned November 20th, 2015

Electronic Filing ACA SAP Note 2211236

Planned for December 10th, 2015

2015 SAP SE or an SAP affiliate company. All rights reserved.

Resources for ACA reporting

For SAP system issues, log incidents under component PA-PA-US-BN.

2015 SAP SE or an SAP affiliate company. All rights reserved.

U.S. Payroll and Tax Update

Payroll and Tax Updates

TAX: Additional Withholding Over Arrears

Preparation for Tax Types > 99

2200493 + 2193343 TAX: Changes in infotype 0235

TAX: Changes in infotype 210

TAX: Incorrect year-to-date wages and taxes

2015 SAP SE or an SAP affiliate company. All rights reserved.