Bloomingdales, Al Maryah Central

Abu Dhabi, UAE.

Tender for Retail Fit Out
November 2016

Tender Retail Fit-out BLM ITT

Contents
1.0

Instructions to Tenderers

1.1

Tender Documents

1.2

Contract type

1.3

Indicative Project Milestones

1.4

Site Location

1.5

Retails Store Information

1.6

Standard Documents

1.7

Site Inspection

1.8

Tender Queries

1.9

Discrepancies

1.10

Completion of Documents

1.11

Interpretation of Documents

1.12

Tender Bill of Quantities

1.13

Alteration to Bill of Quantities

1.14

Tender Circulars / Addendas

1.15

Labour Regulations

1.16

Subcontracting

1.17

Confidentiality of Tender

1.18

Form of Contract

1.19

Letter of Tender

1.20

Submittal Stage

1.21

Employer Accepts No Obligation

1.22

Evaluation of Tenders

1.23

Validity of Tender

1.24

Performance Bond

1.25

Advance Payment Guarantee

1.26

Insurances

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2.0

Letter of Tender and Appendices (To be returned with Sub-Contractors

submission)

2.0

Letter of Tender

2.1

Appendix A -

List of Plant & Equipment

2.2

Appendix B -

Certificate of Site Inspection

2.3

Appendix C -

Subcontractors

2.4

Appendix D -

Head Office/Project Specific Organization Chart including CVs of key staff

2.5

Appendix E -

Method Statement

2.6

Appendix F -

Sub-Contractor Programme for the works

2.7

Appendix G-

Tender Query Sheet Template

2.8

Appendix H -

Technical Evaluation Score Card

2.9

Appendix I -

Commercial Evaluation Score Card

2.10

Appendix J -

Performance Bond Specimen.

2.11

Appendix K -

Advance Payment Guarantee,

2.12

Appendix L -

ATS Standard Sub Contract order and Terms & Conditions

2.13

Appendix M -

Main Contract Conditions and Particular Conditions (To Follow)

2.14

Appendix N -

Bills Of Quantities (To Follow)

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Instructions to Tenderers
1.1

Tender Documents
This document constitutes an integral part of and must be read in conjunction with the set of documents
issued to Tenderers, requesting offers be submitted for the Fit out Works for Bloomingdales, Al
Maryah Central, Abu Dhabi UAE.
Tenderers are to consider Macys and Bloomingdales as separate projects / packages and are required
to price and submit each project individually. The Employer has the right to decide whether to award
either one or both of the packages to the successful Tenderer without providing any further justification.
Please be advised that no adjustments to the subcontract price shall be entertained should a single
project be awarded
The Tenderer is advised to read these instructions carefully and to ensure that he has complied
therewith in all respects on submitting his Tender. Failure to do so may result in rejection of the Tender.
No claim will be entertained on the grounds of failure to read or comply with these instructions and/or for
any alleged misunderstanding of their importance.

1.2

Contract type
The Contract is to be a Lump Sum Fixed Price Contract and the Tenderer must include in its rates
and prices an allowance for any possible increases in the cost of labour, materials and construction
plant/equipment, which may occur after the submission of the Tender and throughout the period of the
Contract.
The quoted Tender prices shall be valid during the whole period of the execution of the Works and no
compensation or reimbursement shall be made due to currency fluctuations or escalations in material,
labour, fuel costs and the like.

1.3

Indicative Project Milestones

Action

Date
nd

Collection of Tender Documents

22 Nov 2016

Issuance of BoQ

24 Nov 2016

Site Inspection date

29 Nov 2016

Tender Interviews (mid bid)

5 Dec 2016

Cut Off date for Tenderers Queries

28 Nov 2016

Tender Return

22 Dec 2016

Post tender interviews (For shortlisted Tenderers)

3 Jan 2017

Package Award Target Date

12 April 2017

Site works Target Commencement Date

29 June 2017

Ground Floor Early Access For Vendor's Site

Measurement

16 Jan 2018

th
th

th

th

nd

rd

th
th

th

Third Floor Early Access For Vendor's Site Measurement 23rd Jan 2018
First Floor Early Access For Vendor's Site Measurement

th

06 Feb 2018

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Second Floor Early Access For Vendor's Site

Measurement

13 Feb 2018

Readiness For Civil Defense Submission

30 April 2018

th

th

Target Completion and Handover / Occupation (including

th
05 June 2018
testing & Commissioning)
The Tenderer is to provide their programme for the works in Primavera (P6) format or MS Projects
(Appendix F) in line with the ATS Master Programme included in the Tender Documents and return as
part of their submission.
th

A Main Contract award date of 28 February 2017 is anticipated based on timely issuance of approvals
from the relevant Authority, however the Contractor should make due allowance for a grace period of
90 days from the anticipated Contract award date to allow the Employer to obtain such approvals. The
Contractor shall not be entitled to any claim for Extension of Time during the grace period.
Should the Sub-Contractor fail to complete the Works within the Time for Completion, the Contractor
will be entitled to deduct Delay Damages for late completion in line with the Main Contract and any
other costs incurred by the Contractor as a result of the late completion.

1.4

Site Location
The site is located in Al Maryah Central, Abu Dhabi Global Market Square, Al Maryah Island, Abu Dhabi
- United Arab Emirates

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1.5

Retail Store Information

The projects consist of the fit-out from shell and core to the following areas:

Store (South):

Bloomingdales (Al Maryah Central, Maryah Island, Abu Dhabi UAE)

It is envisaged that approximately 150 vendors will be accommodated into Bloomingdales store.
Summary of Areas:

1.6

Standard Documents
In addition to these Tender Documents, the Tenderer shall be deemed to have in his possession copies
of the following standard documents and, where appropriate, to have included in his Tender Price for
complying with the provisions of the specifications, regulations, terms and conditions, standard
Government procedures, etc contained therein:

a) Any document / circular currently relevant and issued by the appropriate Government authorities
controlling building and construction work in the Emirate of Abu Dhabi.
b) Any local Municipality regulations and Civil Defense regulations.
c) Any applicable Federal Law or Statute.
1.7

Site Inspection
th

The Tenderer is required to visit and inspect the site on the 29 November 2016 at 10h00am and coordinate with ATS representatives mentioned below, for access purposes. The Tenderer will inspect the
site entirely at his own risk and expense and liability and ascertain for himself the accessibility and
nature of the site, the full extent and character of the operations, the supply of labour and any of the
matters affecting his tender.
The Tenderer shall be responsible for all consequential costs if he fails to visit the site and/or misinterprets
site conditions.

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1.8

Tender Queries

Should the Tenderer wish to raise any queries or observations with respect to the content of these
Tender Documents, he shall follow the process as identified below:
The Tenderer shall complete Appendix G - Tender Query Sheet included within the Tender Documents
and submit same via E-mail as follows:Bloomingdales :

Mr. Olim Lawrence Mendonca

Email: olmendonca@altayerstocks.com

Queries will not be accepted after the cutoff date mentioned in the above schedule of Milestone dates.
Response to all queries received will be distributed to all tenderers via a master Query Sheet.
Should the Tenderer deem it necessary to issue further queries, these queries shall be added to the
previous list thus forming a consolidated master Query List from that Tenderer. All additional queries
shall be sent before the query cutoff date.
1.9

Discrepancies
Should the Tenderer conclude from the Tender Documents that there exists any inconsistency,
discrepancy or conflict within the content thereof, he must notify the same in writing to ATS for
clarification. Such notification must be delivered no later than five (5) days after collection of the Tender.
No claim shall be entertained on the grounds that the Tenderer failed to check that these Tender
Documents were complete and contained all referenced information.

1.10

Completion of Documents
All items in the Tender Documents requested are to be completed by the Tenderer in the English
language and priced in black INK.
The Tender is to be signed and stamped by the principal of the firm, with the name of the principal, and
the name and address of the Contracting firm, printed in block letters in the space provided below the
signature.
Any Tender that is incomplete, conditional, obscure or qualified in any way will be regarded as
disqualified and will therefore be rejected.
The Tenderer shall take all precautions to ensure that any explanatory note and the like included in his
Tender does not constitute a qualification as this could result in disqualification.

1.11

Interpretation of Documents
The Tenderer shall make no unauthorized alteration to the Tender Documents.
If the Tenderer has any doubt as to the meaning of any part of the Tender Documents, or if he
discovers any ambiguity or discrepancy in the Tender Documents, or if any words or figures should be
indistinct in the copy of the documents provided, then the Tenderer shall report the same to:
Bloomingdales :

Mr. Olim Lawrence Mendonca

Email: olmendonca@altayerstocks.com

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The Client may, at their discretion, issue an addendum to the Tender Documents to all Tenderers to
clarify any issue so raised.
Any addendum issued will be given in the form of a circular letter, fax or e-mail to all Tenderers and any
such circular shall be acknowledged by the Tenderers in reply to the Employers addendum and to be
reflected on the Letter of Tender.
No amendment to the submitted Tender will be allowed after the date and time fixed for submission
should the Tenderer claim that any page or drawing was missing or had been duplicated.
Any mistake made in completing the Tender Documents and corrected before submission of the
Tender, shall be initialed by the principal authorized to sign the Tender.
1.12

Tender Bill of Quantities

The quantities inserted against items in the Bill of Quantities are estimated quantities for the works for
the purpose of Tender evaluation, and the Tenderer shall be deemed to have checked and verified
such quantities in the compilation of his Tender price prior to the submission of his tender. Any
discrepancy/additional items not covered in the Bill of Quantities as per the respective Tenderers
review of the information are to be inserted in the relevant sections provided within the Bill of
Quantities. Upon the award of the contract, the priced bill of quantities shall be used solely for
evaluating interim payments due to the Contractor, and as a schedule of rates for establishing the value
of variations.
1.13

Alteration to Bill of Quantities

The Tenderer shall not amend descriptions in the Bills of Quantities he deems to be incorrect. Instead,
he shall raise any observations of this nature in accordance of these Tender Documents and shall
summarize them under a separate cover letter. Failure to comply with this requirement shall render such
amendments void and may lead to the disqualification of the Tender Return.
Notwithstanding the above, the Tenderer shall not amend any quantities or item marked Provisional,
Prime Cost, Approximate or Contingency. Similarly he shall not alter any items contained in the Day
works section (other than inserting his own tender rates). The value of these items will be automatically
omitted and the value of work actually carried out during the Contract period will be added, calculated at the
rates or percentage, where applicable, inserted by the Tenderer (in accordance with the proposed conditions
of contract). These adjustments to the Contract price will form the basis of the Final Statement.
1.14

Tender Circulars / Addendas

Up to and including a date not later than one (1) day before the date set for the Tender Return, the
Employer may issue letters to the Tenderer giving clarifications and explanations as he may deem
appropriate and/or amending any dates contained in these Tender Documents.
1.15

Labour Regulations

The Tenderer is to comply with all regulations, rules or instructions concerning conditions and terms of
employment of any class of employee for the full currency of the Contract. Before submitting his Tender
the Tenderer is to ascertain from the Ministry of Labour their requirements affecting the employment of
labour in respect of this Contract.
1.16

Subcontracting

The Tenderers attention is drawn to the Conditions of Contract which prohibits the subcontracting of
any part of the works without the consent of the Employer. This requirement will be strictly applied and
a flagrant disregard of it by the Contractor will be treated as grounds for termination of the Contract.
The Tenderer shall submit in Appendix 'C' to the Letter of Tender a list of all the portions of the Works
he proposes to subcontract with particulars (as far as possible) of the Subcontractors he proposes to

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employ, but the acceptance of his Tender shall not be regarded as implying in any way approval of his
proposals for subcontracting.
1.17

Confidentiality of Tender
All information supplied in this Tender Document or provided under separate cover must be treated by
the Tenderer as strictly confidential. As per the terms of the Non-Disclosure Agreement the Tenderer
shall not issue or allow to be issued any information relating to this Tender to any form of media without
the prior written permission of the Employer and shall not allow any part of this Tender Document to be
reproduced or given to a third party other than for the purpose of preparing a bona fide Tender.

1.18

Form of Contract

The Tenderers attention is drawn to the Conditions of Contract, which comprise the General
Conditions, which form part of the FIDIC Red Book 1999 published by the Fdration Internationale
des Ingnieurs-Conseils (FIDIC) with amended and additional clauses as detailed in the Particular
Conditions. Please refer to the attached Appendix M
1.19

Letter of Tender

The Tender return shall be submitted with a covering letter bound into this document and all
Appendices to the Tender shall be duly completed. Failure to complete any of the Appendices shall
render the Tender null and void.
The covering letter must be signed by the principal of the firm or by a person properly authorized for the
purpose and the registered name and address of the Tenderer shall be printed or typed in BLOCK
LETTERS.
1.20

Submittal Stage

Three (3) hard copies and one (1) soft copy (PDF + Excel) of the bona fide tenders, in sealed and
unmarked envelopes (Marked Technical and Commercial Volumes 1 & 2 respectively) must be
nd
submitted in person no later than 9:00am Thursday 22 December 2016 to the recipient below:
Al Tayer Stocks LLC,
PO Box: 2623
API Trio Tower,
th
30 Floor
Al Barsha 1, Dubai UAE
a) Volume 1 Technical Submission

1. Letter of Submission including statement of understanding of scope

2. All Technical document registers, including Drawing Registers are to be returned as part of the
Tender submission, including the Instruction to Tenderers document with each page stamped,
initialed and dated.
3. List of all works elements to be subcontracted and shortlist of proposed Subcontractor.
4. All further supporting Tender documentation identified by the Tenderer (Technically related)
5. Detailed Methodology (Project Specific Method Statement)
6. Head Office and Project Level Organization Chart
7. Tenderers Proposed Project Staff and CVs
8. Statement of Site Visit
9. Proposed H&S Strategy including safety accreditation credentials & safety record statistics
10. Site Logistics & Traffic Management Plan
11. Previous Relevant Experience and current work order book.
12. Project Programme in Primavera (P6) format or MS Projects
13. QA/QC Procedure including quality accreditation certificate and project specific quality plan.

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14. List of Plant & Equipment and factory/facilities information statement

15. Valid Trade License
16. Information pertaining to the Labour camp where Sub-Contractors laborers will be based
b) Volume 2 Commercial Submission

1. Letter of Tender & completed Appendices

2. Priced Bill of Quantities in line with ITT requirements (Instruction to Tenderers).
3. All Commercial documents issued as part of the Tender process, including the Instruction to
Tender document with each page stamped, initialed and dated.
4. Priced Day works Schedules of rates & OH&P Percentage confirmation
5. Valid Insurances that will be required for the project
6. Signed Copies of Tender Circulars / Addendas (if applicable)
7. List of any works to be sub-contracted and proposed sub-contractors (If applicable)
8. Confirmation of Acceptance of ATS Contract Terms & Conditions
9. All further supporting Tender documentation identified by the Tenderer (Commercially Related)
NOTE:Sub-Contractors are to ensure that their submissions are segregated as per above two Volumes 1 and 2 and
packaged in separate envelopes and follow the same sequence as stipulated above. Any deviations will
attract deductions in the scoring matrix.
1.21

Employer Accepts No Obligation

The Employer has the right to accept or reject any or all offers or to cancel the Tender and stop the
bidding without giving any justification.
The Employer is not bound to accept the lowest offer or to give any explanation or reason for its
rejection.
The Employer will not be responsible for, or pay for, expenses or losses which may be incurred by the
Tenderers for the preparation of his Tender or as may be incurred through the subsequent rejection or
non-acceptance of a Tender for any reason whatsoever.
1.22

Evaluation of Tenders

The evaluation of Tender shall be based on the following:

1. Technical Evaluation (Based on Criteria as per Technical Evaluation Score card attached
as Appendix H).
2. Commercial Evaluation (Based on Criteria as per Commercial Evaluation Score card
attached as Appendix I).
1.23

Validity of Tender

The Tender shall remain a valid offer open for acceptance for a minimum period of 90 days.
1.24

Performance Bond
The successful Tenderer shall be required to provide a Performance Bond in accordance with the
Conditions of Contract.
The Performance Bond shall be obtained from a bank based in the local emirate states in line with the
Specimen provided in Appendix J.
Should a formal Contract be entered into, a maximum of fourteen (14) days will be allowed for the
execution and finalization of the Performance Bond. Should the sub-contractor default in finalizing the

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Performance Bond within this period, the Employer reserves their right, without liability, to terminate the
formal Contract.
1.25

Advance Payment Guarantee

A 10% advance payment can be requested by the Tenderer. No advance payment shall be made until
an Advance Payment Guarantee and Performance Bond have been submitted and the relevant
insurances are provided, all of which are subject to approval by the Employer. The form of the Advance
Payment Guarantee shall be in accordance with the stipulated Conditions of Contract a Specimen of
which is provided in Appendix K.

1.26

Insurances
The Contractor shall, at its sole expense, effect and maintain at all times during the carrying out of the
Works (and for any longer periods as may be required under the Contract) insurances as set out in the
Conditions of Contract. All insurances shall be obtained from a reputable insurance company and will
be subject to approval by the Employer.

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2.0

Letter of Tender and Appendices

Letter of Tender
Letter to be engrossed on official headed paper of the Tenderer and submitted to the Employer.
A separate Letter of Tender will be required for each of the respective department store projects i.e.
Bloomingdales and Macys.
Note: Appendices A-M form part of this Tender.
Al Tayer Stocks LLC
PO Box 2623, Dubai, UAE
Attn: Mr Roy Blackman
Tender for:

Retail Fit Out

Project Title:

Bloomingdales/Al Maryah Central, Abu Dhabi UAE

To whom it may concern,

We have examined the Tender Documents for the above-named Works.
We offer to execute and complete the Works within the Time for Completion stated within our
submission and remedy any defects therein within the period for notifying defects in conformity with this
Tender.
We understand that you are not bound to accept any Tender you may receive.
We acknowledge that the requirements outlined within Section 1.20 of Tender Document and the
Appendices A-L to this Tender form our Tender and have been duly completed as evidence by our
stamping, initialing and dating the relevant pages.
We acknowledge receipt of the following Tender Addenda issued by the Client:

Tender Addenda

Dated

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and we confirm that we have taken account thereof in our Tender.

Signature

: OOOOOOOOOOOOOOOOOOOOOOOOOOOOO...

Name (in Block Capitals)

: OOOOOOOOOOOOOOOOOOOOOOOOOOOOO...
: OOOOOOOOOOOOOOOOOOOOOOOOOOOO......

In the Capacity of
(in Block Capitals)

: OOOOOOOOOOOOOOOOOOOOOOOOOOOOO...

Duly authorized to sign Tenders

for and on behalf of name of
Contractor (Block capitals)

: OOOOOOOOOOOOOOOOOOOOOOOOOOOOO...

P.O. Box Number

: OOOOOOOOOOOOOOOOOOOOOOOOOOOO......

Telephone Number

: (Office) OOOOOOOOOOOOOOOOOOOOOOOOOO.
: (Mobile) OOOOOOOOOOOOOOOOOOOOOOOOOO

Facsimile Number

: ...........................................................................................................

E-Mail Address

: ...........................................................................................................

Contractors Professional
Trade License Nr

: ........................................................................................................

License Expiry date

: ........................................................................................................

License issued by

: ........................................................................................................

Witness Name & Signature

: ........................................................................................................

Occupation

: ........................................................................................................

Address (PO Box / Tel / Fax No.) : ...........................................................................................................

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2.1

Appendix A - List of Plant and Equipment

The Tenderer shall insert below the plant and equipment he proposes to use on the site. All plant shall be
identified as either owned or hired.

-------------------------------------------------------------------------------------------------------------------------------------------------Signed: _______________________________
Duly authorized to sign
for and on behalf of:

Date:
Note: Failure to complete this Appendix may invalidate the Tender

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2.2

Appendix B Certificate of Site Inspection

To be engrossed on official headed paper of the Tenderer and submitted with the Tender to the
Employer. No terms shall be deleted from this section nor shall any terms be added. Failure to comply
will result in the Tender being disqualified

To:
Al Tayer Stocks LLC
PO Box 2623, Dubai, UAE
Attn: Mr. Roy Blackman

Dear Sirs,
Retail Fit out Bloomingdales
Al Maryah Central
We hereby certify that we have visited the proposed construction site and familiarized ourselves with
the prevailing conditions. We fully understand the extent and character of the operations described and
shown in this Tender Document including the Drawings and the Specification.
Yours faithfully
Signed by: ........................................................... (Tenderer)
Duly authorized to sign this Letter of Tender for and on behalf of the Tenderer.

Note: Failure to complete this Appendix may invalidate the Tender

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2.3

Appendix C- Subcontractors
The Tenderer shall insert below the elements of the Works he proposes to subcontract together with
the shortlist of names and addresses of the respective subcontractors/suppliers whom he proposes to
Tender the Works Packages to.
The provision of this information shall not release the Tenderer whose Tender is accepted from
obtaining the consent of the Employer to the subcontracting of any part of the Works as required under
the Conditions of Contract.
Tenderers shall provide the names of all proposed Subcontractors/Suppliers and for a particular job or
element.

-------------------------------------------------------------------------------------------------------------------------------------------------Signed: _______________________________
Duly authorized to sign
for and on behalf of:

Date:
Note: Failure to complete this Appendix may invalidate the Tender

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2.4

Appendix D- Head Office/Project Specific Organization Chart including CVs of key staff
The Tenderer shall enclose head office and project level organization charts and corresponding CVs
showing the position of principal, personnel within the Tenderers organization to be employed on this
contract together with details of their qualifications and experience. Details of each person shall be
given in the form of the attached pro-forma.

-------------------------------------------------------------------------------------------------------------------------------------------------Signed: _______________________________
Duly authorized to sign
for and on behalf of:

Date:
Note: Failure to complete this Appendix may invalidate the Tender

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Pro-Forma Details of Contractors Key Personnel

1. Full Name

: ..................................................................................................
: ..................................................................................................
: ..................................................................................................

2. Nationality

: ..................................................................................................

3. Position in Contract Organization

: ..................................................................................................

4. Languages Spoken
Mother Tongue

: ..................................................................................................

Others*

: ..................................................................................................

5. Previous Experience

: ..........................................................................................
: ..........................................................................................
: ..........................................................................................

6. Technical Qualifications

: ..........................................................................................

(Giving Dates, Place, Etc.)

: ..........................................................................................
: ..........................................................................................

Specimen Signature Of The Above Named ..........................................................................................

* Indicate fluency: Fluent (F), Moderate (M), Slight (S).

Note: All key personnel should comply with the local labour regulations enforced in Abu Dhabi, United
Arab Emirates.
Failure to complete this Appendix may invalidate the Tender

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2.5

Appendix E- Method Statement

The Tenderer shall provide a method statement detailing the key elements as described within this
document. This memorandum shall not in any way alleviate the successful Tenderer of his requirement
to prepare a detailed programme for the execution of the Works but should be complementary to it

-------------------------------------------------------------------------------------------------------------------------------------------------Signed: _______________________________
Duly authorized to sign
for and on behalf of:

Date:

Note: Failure to complete this Appendix may invalidate the Tender.

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2.6

Appendix F- Subcontractor Programme of the Works

The Tenderer shall submit with his Tender a fully detailed (Level One) bar chart and programme
showing each element of every section of the works. This programme should be based on the Master
Programme included in our Tender Document.
Each activity contained within the programme shall be fully resourced to demonstrate the resource
planning for the project. The programme shall show the salient dates applicable to all elements of works
and shall be separated into sections to show how the various elements of the works are to be
integrated and shall incorporate the works of the Tenderer, and all sub-consultants and sub-contractors.

The program should include the following sections:

1. Authorities approval
2. Material & Shop drawing submission and approval with lead times

3. Mobilization & Construction

4. Commissioning & authorities close out approvals
5. Cash flow
6. Manpower histogram through all phases

-------------------------------------------------------------------------------------------------------------------------------------------------Signed: _______________________________
Duly authorized to sign
for and on behalf of:

Date:

Note: Failure to complete this Appendix may invalidate the Tender.

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2.7

Appendix G- Tender Query Sheet Template

The Tenderer should use the below Tender Query sheet for them to raise any queries to send out to
Client in excel format.
The Tenderer confirms that the Tender Circulars and Addenda listed below have been incorporated in
the Tender Price.

Al-Tayer Stocks LLC

Interior & Building Contractors
P.O.Box 2623, Dubai-UAE
Ph.: +971(0)4 2825855
Fx.: +971(0)4 2826594
email:ats@altayer.com

TENDER QUERY SCHEDULE

PROJECT/TENDER NAME: BLLOMINGDALE
JOB NUMBER: AD 5511
Tender
Query Nr
(TQ)

Query Description

Date of
Submission

Client Query Response

Received Date

Status

-------------------------------------------------------------------------------------------------------------------------------------------------Signed: _______________________________
Duly authorized to sign
for and on behalf of:

Date:
Note: Failure to complete this Appendix may invalidate the Tender.

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2.8

Appendix H- Technical Evaluation Score Card

Please note that the Client will be evaluating your Technical submission based on the attached schedule.

-------------------------------------------------------------------------------------------------------------------------------------------------Signed: _______________________________
Duly authorized to sign
for and on behalf of:

Date:
Note: Failure to complete this Appendix may invalidate the Tender.

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Appendix H- Technical Evaluation Score Card

Technical Evaluation

Subcontractor

Sl

Technical Evaluation Criteria

Subcontractor 1

Score
Criteria

Rating

Contractors
Overall
Score %

Comments

Health & Safety

1

Safety accreditation

Safety record

Project specific safety plan & risk assessment

0.00%

Quality
4

Quality accreditation

Previous project performance

Project specific quality plan

0.00%

Capability
7

Manpower Strength & management Organogram

Factory, facilities & equipment

Previous projects of similar value & current order book

0.00%

Technical Expertise
10

Technical competency of staff

11

Method statement

12

Previous project experience of a similar nature

0.00%

Programme
13

Technical assessment (software, links, detailing)

14

Presentation assessment (structure, sequence, phasing plan)

15

Logic assessment (narrative, critical items, milestones)

0.00%

Business Structure
16

Location of factory

17

Location of labour camp

18

Conformance to government supplementary specifications

0.00%

Quality of Tender Submission

19

Presentation of proposal submission

20

Understanding of project requirements

GRAND TOTAL:

Evaluator:

100

Numerical Scoring:

0.00%

0.00%

Date:

Numerical scoring of the evaluation criteria shall be performed on the following basis

The proposal significantly exceeds the requirements and represents a clearly superior and desirable approach with
a high probability of success.

The proposal meets or exceeds the requirements and represents a somewhat superior approach with a good
probability of success.

The proposal meets the requirements and represents an acceptable approach with reasonable probability of
success.

The proposal meets most of the requirements but represents a somewhat inferior approach.

The proposal has several deficiencies and represents a poor approach or has low probability of success.

The proposal has failed to address the requirements and represents an unacceptable approach.

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2.9

Appendix I- Commercial Evaluation Score Card

Please note that the Client will be evaluating your Commercial submission based on the attached
schedule.

-------------------------------------------------------------------------------------------------------------------------------------------------Signed: _______________________________
Duly authorized to sign
for and on behalf of:

Date:
Note: Failure to complete this Appendix may invalidate the Tender.

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Appendix I- Commercial Evaluation Score Card

Commercial Evaluation

Subcontractor

Sl

Commercial Evaluation Criteria

Subcontractor 1

Score
Criteria

Rating

Contractors
Overall
Score %

Comments

Pricing Schedules/Bills of Quantities

1

Have all BoQ items been priced correctly

Are rates and overall Tender price competitive

Does the margin percentage proposed by the Subcontractor on

Variations align with current market rates

Are P & G Rates & OH&P % market related & in line as a % of Total
sub-contract Value

0.00%

Compliance to Specification
4

Are all rates based on Specification and drawings provided

Have additional Items been priced by Tenderer

Is Tender return heavily qualified

0.00%

Payment terms
7

Has the subcontractor agreed to back to back advance payment

terms in accordance with the Main Contract

Has the Subcontractor agreed to ATS standard payment terms

0.00%
9
9

Does supplier intend/have a tendency to hold back delivery of

goods/services due to potential late payments
Does the Subcontractor agree to the Contractor retaining
Retention

Bonds/Guarantees/Insurances
10
11
12

Does the Subcontractor have the ability to align back to back with
the Main Contract
Does subcontractor have a good track record in timeously
providing such Bonds/Guarantees/Insurances
Are subcontractors flexible with bond wording

0.00%

Contract Terms & Conditions

13

Does the Subcontractor hold a valid Trade License for the Emirate
of Abu Dhabi

14

Has the subcontractor agreed/ackowledged back to back Contract

& Conditions terms in accordance with the Main Contract

105

15
15

Has the Subcontractor agreed to ATS standard Contract terms &

Conditions
Has the Subcontractor confirmed that the works will be
undertaken on a lump sum, fixed cost basis

0.00%

Capability
16
17
18

Has subcontractor successfully completed work of a similar value &

nature
Does subcontractor have their own Plant & Equipment to perform
the works
Is ATS required to provide large attendances to subcontractor i.e
Scaffolding

GRAND TOTAL:
Evaluator:

Numerical Scoring:

0.00%

0.00%
Date:

Numerical scoring of the evaluation criteria shall be performed on the following basis

The proposal significantly exceeds the requirements and represents a clearly superior and desirable approach with
a high probability of success.

The proposal meets or exceeds the requirements and represents a somewhat superior approach with a good
probability of success.

The proposal meets the requirements and represents an acceptable approach with reasonable probability of
success.

The proposal meets most of the requirements but represents a somewhat inferior approach.

The proposal has several deficiencies and represents a poor approach or has low probability of success.

The proposal has failed to address the requirements and represents an unacceptable approach.

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2.10 Appendix J- Performance Bond Specimen

Please find attached our Performance Bond Specimen for your reference. If you find any ambiguities,
please inform the Client through the Tender Query Schedule.

-------------------------------------------------------------------------------------------------------------------------------------------------Signed: _______________________________
Duly authorized to sign
for and on behalf of:

Date:
Note: Failure to complete this Appendix may invalidate the Tender.

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Appendix J- Performance Bond Specimen

Date:
Our Ref:
To:
M/s. XXXXXX
PO Box XXXX
Dubai, UAE
Dear Sirs,
OUR PERFORMANCE GUARANTEE NO.XXXXXXXXX FOR AED XXXXXX
In respect of XXXXXXXXXXXXXX(the works)
We have been informed by M/s.XXXXXX, Dubai, UAE., (hereinafter referred to as the Contractor) that
their tender for the construction of the above named works has been accepted, we, XXXX Bank , PO Box
XXXXX, Dubai, UAE., hereby unconditionally and as a primary obligation undertake to pay on demand to
M/s XXXXXX,Dubai, UAE, as the Employer under the main contract the sum of AEDXXXXX (in words)
such amount being XXX PCT of the contract sum. This Bond shall be free of interest and payable on your
first demand without the Contractor or any other person on his behalf or ourselves having the right to
suspend or delay payment or to object thereto for any reason whatsoever.
This Bond is valid until the defects liability certificate(as defined in the main contract)for the works(as
defined in the main contract)has been issued or until advised by you that the main contract has been
fulfilled
Your demand under this bond must be received at this office in the form of a statement signed by you
that:
The Contractor has failed to perform its obligations in accordance with the terms and conditions of the
main contract.
Our obligations hereunder constitute direct primary, irrevocable and unconditional obligations shall not
require any previous notice to or claim against the Contractor and shall not be discharged or otherwise
prejudiced or adversely affected by:
Any time, indulgence, wavier, concession or forbearance which you may grant to the contractor or any
negligence by you in enforcing any right of action or remedy you have against the Contractor under the
main contract.
Any amendment, modification or extension, which may be made to the main contractor or the works
performed thereunder or any suspension of such works.
Any change in the constitution or organization of the Contractor.
Any termination of the main contract or the employment of the Contractor.
Any other bond, guarantee or guarantee held or obtained by you for any of the obligations of the
contractor under the main contract or any release or waiver thereof.
Any act or omission of the Contractor pursuant to any other arrangement with ourselves.
Any payments by us hereunder shall be in freely transferable UAE Dirhams free and clear of and without
any deduction for or on account of any present or future taxes, levies imposts, duties, charges, fees,
deduction or withholdings of any nature whatsoever and by whomsoever imposed.

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Claims, if any, under this guarantee must be presented to us through your bankers with your signature(s)
on the claim letter duly verified by them, along with the original guarantee and original amendments, if
any, and should be received by us prior to the expiry date.
.
This Guarantee shall be governed and construed in accordance with the laws of the United Arab
Emirates. The courts of Dubai shall have exclusive jurisdiction to settle any claim or dispute that arises
under this Guarantee.
Notwithstanding anything herein stated above, we shall be released of all obligations under this
guarantee once the original guarantee is returned at our counters
Yours Faithfully,
For XXXXX

Authorized Signatures

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2.11 Appendix K- Advance Payment Guarantee

Please find attached our Advance Payment Guarantee Specimen for your reference. If you find any
ambiguities, please inform the Client through the Tender Query Schedule.

-------------------------------------------------------------------------------------------------------------------------------------------------Signed: _______________________________
Duly authorized to sign
for and on behalf of:

Date:
Note: Failure to complete this Appendix may invalidate the Tender.

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Appendix K- Advance Payment Guarantee

Name:
Address:

Date:

Dear Sirs,.
Re: Advance payment Guarantee no. OOOO.
Whereas our clients xxxxxxx, Dubai (referred to hereinafter as to hereinafter as The Contractor) have
entered into a Contract with you (referred to hereinafter as the Employer) for carrying out and
completion of the XXXXXXXXXX. (the works)
We XXXXXX Bank, P.O. Box XXX Dubai, United Arab Emirates, hereby irrevocably and unconditionally
undertake that, forthwith upon our receiving written notice from you stating that in your absolute judgment
the Contractor has failed to observe or perform any of the terms, conditions or provisions of the Contract
on its part to be observed or performed, we will notwithstanding any objection which may be made by the
Contractor, pay to you or as you may direct in UAE Dirhams such an amount as you may in such notice
require not exceeding (when aggregated with any such amount(s) previously paid) the amount for which
this Bond is for the time being valid.
This guarantee shall remain valid until _________________[The Employers Name] receives full
repayment of the advance payment amount from the Contractor. It is understood that our liability towards
you will be progressively reduced by the amount repaid to you by the Contractor as contained in the
Interim Payment Certificates and payments against the said advance payment
This guarantee is non operative pending receipt of AED XXXXX from M/s. XXXXXXX into OOOOO.,
IBAN No. xxxxxxxx with us quoting our guarantee no. xxxxxxx under advice to us stating value date and
our guarantee no. xxxxxxxx..
Any payments by us hereunder shall be in freely transferable UAE Dirhams free and clear of and without
any deduction for or on account of any present or future taxes, levies imposts, duties, charges, fees,
deduction or withholdings of any nature whatsoever and by whomsoever imposed.
Our obligations hereunder constitute direct primary irrevocable and unconditional obligations, shall not
require any previous notice to or claim against the Contractor, and shall not be discharged or otherwise
prejudiced or adversely affected by any time, indulgence or forbearance which you may grant to the
Contractor, any amendment, modification or extension which may be made to the Contract or the work
to be performed there under, any intermediate payment or other satisfaction made to the contractor, any
change in the constitution or organization of the Contractor, of any other matter or thing which in the
absence of this provision would or might have that effect a discharge of amendment expressly made or
agreed to by you in writing.
Claims, if any, under this guarantee must be presented to us through your bankers with your signature(s)
on the claim letter duly verified by them, along with the original guarantee and original amendments, if
any, and should be received by us prior to the expiry date.
This Bond shall be governed by and construed in accordance with the laws and regulations of the Dubai
and (to the extent the same are applicable therein) the laws and regulations of the United Arab Emirates.
Notwithstanding anything herein stated above, we shall be released of all obligations under this
guarantee once the original guarantee is returned at our counters.
For and on behalf of Bank

Authorized signatory

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2.12 Appendix L- ATS Standard Subcontract order and Terms & Conditions
Please refer to our attached Sub-Contract order for your reference. Should you find any ambiguities,
please inform us through the Tender Query Schedule.

-------------------------------------------------------------------------------------------------------------------------------------------------Signed: _______________________________
Duly authorized to sign
for and on behalf of:

Date:
Note: Failure to complete this Appendix may invalidate the Tender.

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2.10

Appendix L- ATS Standard Subcontract order and Terms & Conditions

SUBCONTRACT ORDER
Project:

BLM's, Al Maryah Central, Abu Dhabi, UAE

Company:

Order No:

PO Box:

Date:

Phone No:

Mobile No:

Email:

Contact:
Details:

Quantum:

For the supply and installation of

Construction Program m e

[Please attach and state here the programme reference]

Draw ing List

[Please attach and state here the drawing list reference]

Specification List

[Please attach and state here the specification list reference]

Item

Description

Unit

Qty

Rate

AED

Total Order Value

(Project Manager)

(Commercial Manager)

(Date)

(Subcontractor)

Total (AED)

0.00

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TERMS AND CONDITIONS

Notw ithstanding the Subcontractors requirement to comply w ith all the relevant Main Contract Documentation,
your attention is specifically draw n to the follow ing Particular Conditions. Where any ambiguity exists
betw een these Particular Conditions and those contained w ithin the Main Contract Documentation the Main
Contract Documentation shall take precedence over these Particular Conditions. The Main Contract
Documentation is available for inspection at our offices and you are deemed to have fully acquainted
yourselves w ith these documents.

PARTICULAR CONDITIONS
CLAUSE

1.00 COMMERCIAL & CONTRACTUAL

1.01 The terms and conditions contained w ithin the Main Contract Documentation (inclusive of the requirements of
the Tenant / Landlord Fit-Out Manual) and these Particular Conditions together w ith the attached Annexures 1 3 inclusive shall constitute the entire agreement
1.02 Subcontractors are to ensure that their invoices together w ith all the backup required to the satisfaction of Al
Tayer Stocks LLC to substantiate their invoice is delivered to Al Tayer Stocks LLC by no later than 22nd day
of each month. The invoice is to clearly show the progressive value of w orks carried out projected to the
month end. Failure to meet this date w ill mean the invoice w ill only be included in the follow ing months
1.03 Payment of the amount included in the Al Tayer Stocks LLC valuation and certified by the Client less any
advance payments, retentions or contra accounts w ill be made w ithin seven (7) days of receipt of payment
from the Client to Al Tayer Stocks LLC.
1.04 No payments w ill be made unless the unaltered, signed and stamped copy of the Subcontract Order together
w ith the required documents as listed in Annexure 2 have been returned to our head office.
1.05 Should the Subcontractor undertake any w ork that is not specifically covered by this order he is to ensure
that a variation instruction (vi) has been issued by Al Tayers Stocks LLC prior to commencing the additional
1.06 Payment for any variation instruction that has been issued is reliant on the Subcontractor producing full back
up to the satisfaction of Al Tayer Stocks LLC w ithin 7 days of the variation instruction having been issued.
Should the Subcontractor consider that any draw ing or instruction issued by either the Client or the Main
Contractor to be variation under this Subcontract Order the Subcontractor shall notify the Main Contractor
w ithin 7 days of the impact of such to include any time and cost implications
1.07 All correspondence and communication is to be in English.
1.08 Advance payments are only made for the purchase of materials and w ill be deducted in proportion to w ork
done until 90% of all materials have been delivered. The advance payment w ill then be deducted in full and
the security bond/guarantee or undated security cheque w ill be returned upon request. Should the security
bond/guarantee expire prior to full repayment thereof Al Tayer Stocks LLC reserve the right to deduct the
advance in full until such time as a new form of security is issued.
1.09 An advance payment w ill only be released against the follow ing types of security;
A. Advance Payments up to and including AED 100,000.00 (subject to Management discretion); an undated,
signed cheque made out to Al Tayer Stocks LLC. to the full value of the advance payment
B. Advance Payments exceeding AED 100,000; a bond/guarantee from an Al Tayer Stocks LLC approved
International Bank made out to Al Tayer Stocks LLC to the full value of the advance payment

(Project Manager)

(Commercial Manager)
(Subcontractor)

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1.10 This order is a Fixed Price Lump Sum based on draw ings and specifications attached to this order supplied to
you either at tender stage or subsequently and form a part of this order. All freight, duty and any applicable
taxes are deemed included w ithin the Fixed Price Lump Sum amount
1.11 Quantities given in this order are advisory only. It is the Subcontractors responsibility to visit the site, check
the draw ings and specifications so as to ascertain the exact quantities, verify all dimensions, opening sizes
and site conditions prior to placing orders
1.12 Transport of labour and goods to and from the site is for the Subcontractors account and all costs associated
w ith this transport are deemed to be included.
1.13 Any costs incurred or monies charged to Al Tayer Stocks LLC due to the failure of the Subcontractor to
perform his contractual obligations or the costs of any rectification for damage caused by the fault of the
Subcontractor shall be deducted from any monies ow ing to them by Al Tayer Stocks LLC and shall attract a
15% administration charge
1.14 Delay Damages shall be levied at the rate of 1% of the Contract Price per day or part thereof, subject to a
maximum liability of 10% of the Contract Price
1.15 The Subcontractor w ill be required to provide and issue samples as and w hen requested to do so by Al
Tayer Stocks LLC. The Subcontractors price is deemed to include for such samples.
1.16 The Subcontractor w ill be required to provide and issue all necessary detailed w orking draw ings for the
execution of the subcontract w orks to the approval of Al Tayer Stocks LLC, the Engineer and / or Project
Manager. The Subcontractors price is deemed to include for such draw ings.
1.17 The Subcontractor w ill be required to provide and issue As Built draw ings (in hard and soft copies), all
relevant guarantees, w arrantees, operative training and spares/attic stock together w ith operation and
maintenance (O&M) manuals as required under the Main Contract Documentation. The Subcontractors price is
deemed to include for such.
1.18 Al Tayer Stocks LLC reserves the right to terminate this Subcontract Order w ithin 48 (forty eight) hours after
giving w ritten notice indicating its intent to terminate. Termination shall be permissable in the follow ing
circumstances;
A. Failure by the Subcontractor to provide payment security under Clause 1.09
B. Failure by the Subcontractor to provide a valid Trade / Commercial Licence
C. Failure by the Subcontractor to provide a valid Workmen's Compensation Insurance Policy
D. Failure by the Subcontractor to adequately resource the project in accordance w ith the agreed programme
E. Failure by the Subcontractor to adhere to the Al Tayer Stocks LLC QHSE Policy
1.19 Retention w ill be held at a rate of 10% on the agreed value of w ork completed until the issuing of the
Completion Certificate in terms of the Main Contract Documentation. Upon the issue of the certificate the
subcontractor's retention w ill be reduced to 5% of the agreed value of w ork completed. The remaining 5%
retention w ill be released upon the receipt of the Main Contract Defects Notification Period Completion
1.20 Any operation and maintenance (O&M) manuals and As Built draw ings are to be submitted 7 (seven) days
prior to handover of the Subcontractors w ork to the Al Tayer Stocks LLC Project Manager. Failure to comply
w ill delay the release of retention and w ill attract a AED 500 / day penalty
1.21 The Subcontractor shall not assign or transfer this Subcontract Order or any of its rights and / or obligations
therein to any other party w ithout the prior w ritten consent of Al Tayer Stocks LLC
(Project Manager)

(Commercial Manager)
(Subcontractor)

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1.22 The Subcontractor shall indemnify the Main Contractor in all aspects for any penalties or costs levied by the
Client (or others) due to any damage and or loss of property arising from the misuse by the Subcontractor of
the Client's and / or Main Contractors equipment
1.23 Should the Employer request access to the Main Contractors and / or Subcontractors documentation under
the Main Contract Documentation Terms and Conditions for the purposes of audit and compliance, the
Subcontractor shall comply in all respects.
1.23 Employers Risks shall be as stated and defined w ithin the Main Contract Documentation
1.24 Force Majeure shall be as stated and defined w ithin the Main Contract Documentation
1.25 Dispute Resolution Procedures shall be as stated and defined w ithin the Main Contract Documentation
1.26 This Subcontract Order shall be governed by the law s of of the Emirate in w hich the w orks are being carried
out and the Federal law s of the United Arab Emirates
CLAUSE

2.00 SUPERVISION
2.01 The Subcontractor is fully responsible for providing adequate resources and supervision to complete the
w orks included as part of this order on or before the agreed completion date
2.02 The Subcontractor is required to have competent supervision on site at all times capable of receiving and
issuing instructions.
2.03 The Subcontractor is to ensure that their supervisor is supplied w ith a mobile phone and is contactable at all
times.
2.04 Upon w ritten notice and w ithin 48 (forty eight) hours of a failure to comply w ith any or all of the clauses 2.01,
2.02 and 2.03 above the Main Contractor may provide additional resources and supervision as deemed
required to complete the w orks. All costs incurred by the Main Contractor shall be contracharged to the
Subcontractor inclusive of a 15% administration charge. This clause does not affect our rights under Clause
1.17 w ith regards to termination

CLAUSE

3.00 QHSE (QUALITY, HEALTH,SAFETY & ENVIRONMENT)

3.01 The subcontractor and all his site based employees are required to attend a Health, Safety and Environment
induction course prior to the commencement of any w orks on the site. The date and timing of the induction
shall be agreed w ith the Project Manager.
3.02 The Main Contractor's QHSE Policies, the Project QHSE Plan and all applicable Health, Safety and
Environmental law s, Decrees, Municipality Guidelines (and the like) should be follow ed at all times.
3.03 The Main Contractors QHSE policy w ill be strictly enforced and any persons w ho contravene / breach the
policy w ill be asked to leave the site.
3.04 The Subcontractor is responsible for the safety of his employees and shall ensure that all of their employees
w ear correct and adequate personal protection equipment (PPE) at all times. (Hard hats, safety shoes, face
masks, protective eyew ear, earmuffs, gloves, reflective vest, etc.).
3.05 The Subcontractor and all persons employed by him w ho w ork or visit the site in execution of this order shall
comply in all respects w ith the provisions of all Acts, Orders, Law s and Regulations concerning the safety,
health and w elfare of persons w orking on the site.
3.06 The Subcontractor shall indemnify the Main Contractor in all aspects for any penalties or costs levied by the
Client (or others) due to negligence of the Subcontractor in complying w ith all site safety rules and
regulations.
(Project Manager)

(Commercial Manager)
(Subcontractor)

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CLAUSE

4.00 INSURANCE
4.01 The Subcontractor is deemed to have acquainted himself w ith the necessary perils and excesses contained
w ithin the Main Contract Documentation insurance requirements and thus shall be deemed to have
incorporated these requirements and the associated costs into his Fixed Price Lump Sum.

CLAUSE

5.00 ACCESS, PROTECTION & MAINTENANCE

5.01 All access / scaffolding provisions either fixed or mobile upto a w orking platform height of 3.5 metres shall be
provided by the Subcontractor unless stated otherw ise
5.02 Subcontractor shall be responsible for the supply, delivery, offloading, horizontal and vertical transportation
of all materials, plant and labour as is required to the necessary location of the permanent w orks
5.03 The Subcontractor shall attend to all Defects of their subcontract w orks for a minimum period of tw elve (12)
months from the date of the Certificate for Practical Completion or the Taking Over Certificate as per the Main
Contract Documentation as issued by the Engineer and or the Project Manager
5.04 Should the Subcontractor complete the subcontract w orks before the issue of the Certificate for Practical
Completion or the Taking Over Certificate, they shall continue to maintain and protect the subcontract w orks at
their expense in the condition required by the Main Contract Documentation and / or to the satisfaction of the
Main Contractor

CLAUSE

5.05 All defects as issued in the Defects list shall be rectified w ithin the said terms of the contract, failure by the
Subcontractor to remedy the Defects to the satisfaction of the Engineer and or Project Manager shall be
treated as a breach of contract. The Main Contractor reserves the right to remedy such w orks after having
given 7 (seven) days w ritten notice to the Subcontractor to rectify such Defects. All costs incurred as a
result of such rectification w ork shall be contracharged to the Subcontractor including a 15% administration
charge.
5.06 The Main Contractor w ill supply either centrally located w aste bins or skips, into w hich the Subcontractor w ill
be responsible for depositing all w aste, offcuts etc. Failure to do so by the Subcontractor w ill be deemed to
constitute a lack of resources and / or supervision under Clause 2.01 and w ill be dealt w ith under Clause
2.04
6.00 PROGRAMME
6.01 On receipt of the order the Subcontractor is to prepare and submit w ithin 7 (seven) w orking days their
programme for the w orks. The Subcontractor is to adhere to the parameters set by the Main Contractors
Construction Programme w hich is available on site for your perusal. Please contact the Project Manager in
this regard.
6.02 Works are to be programmed on a 24 hrs a day, 7 days a w eek basis as necessary to maintain programme.
6.03 Any item of w ork that requires an Engineer / Consultant's approval is to be submitted during standard
w eekdays (Sunday - Thursday) all as defined in the Main Contract Documentation
6.04 The agreed subcontract start date is:
6.05 The agreed subcontract completion date is:
6.06 Should the Subcontractor fall behind programme or if it is of the reasonable opinion of the Main Contractor that
the Subcontractor w ill fail to achieve the Subcontract completion date the Main Contractor shall be entitled to
6.07 To maintain the programme its is deemed included w ithin the subcontractors rates that any mode of transport
(land, sea or air) to deliver materials to the site required to achieve the agreed programme have been
included.

(Project Manager)

(Commercial Manager)
(Subcontractor)

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CLAUSE

7.00 AMENDMENTS TO TERMS & CONDITIONS

(Commercial Manager)

(Project Manager)

(Subcontractor)

Signed on Behalf of:

Al-Tayer Stocks LLC

Date:

OOOOOOOOO..

Date:

OOOOOOOOO..

OOOOOOOOOOOOOOOOOOOOOOOO.
Print Name:
R. Blackman

Signed on
Behalf of:

OOOOOOOOOOOOOOOOOOOOOOOO.
Print Name:
Position:
PLEASE NOTE BY SIGNING ABOVE IT IS ACCEPTED THAT THE PERSON SIGNING HAS FULL AUTHORITY
TO ENTER INTO THIS CONTRACT FOR AND ON BEHALF OF THE COMPANY AS STATED

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ANNEXURE 1 - DEFINITIONS
1.00 Main Contract Docum entation

Shall mean; All documents that are included as part of the signed and agreed
contract documentation entered into betw een Al Tayer Stocks LLC
and the Client

2.00 Main Contractor

3.00 Subcontractor

Shall mean; Al Tayer Stocks LLC

Shall mean; The party entering into this contractual agreement w ith
Al Tayer Stocks LLC and is the named party in the Subcontract Order

4.00 Term s & Conditions

Shall mean; The Terms and Conditions contained w ithin the Main Contract
Documentation

5.00 Particular Conditions

Shall mean; The additional terms and conditions stated herein that are
applicable to this Subcontract Order

6.00 Project Manager

Shall mean; The individual or persons appointed by Al Tayer Stocks LLC

to manage the project

7.00 Com m ercial Manager

Shall mean; The person appointed by Al Tayer Stocks LLC to manage the
commercial aspects of the project

8.00 Engineer

Shall mean; The company or person employed by the Client and acting on his
behalf as stated in the Main Contract Documentation

9.00 Agreed Program m e

Shall mean; The specific start and completion dates stated in this Subcontract
Order

10.00 Defects

Shall mean; Any w orks not in the condition required by the Main Contract
Documentation by the expiry of the relevant Defects Notification Period
(or similar defined period)

(Project Manager)

(Commercial Manager)
(Subcontractor)

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ANNEXURE 2 - DOCUMENTS TO BE RETURNED WITH SIGNED SUBCONTRACT ORDER

YES

NO

1.00 The signed and stamped Subcontract Order

2.00 A copy of the Subcontractor's valid Trade / Commercial Licence
3.00 A copy of the Subcontractor's valid Workmen's Compensation Insurance Policy
4.00 An undated cheque made out to Al Tayer Stocks LLC for the agreed value

OR
5.00 A bond/bank guarantee from an approved International Bank made out to
Al Tayer Stocks LLC for the agreed value
6.00 A copy of the Subcontractor's Professional Indemnity (P.I) Insurance
w here design w ork is being undertaken by the Subcontractor

(Project Manager)

(Commercial Manager)
(Subcontractor)

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Annexure 3 Works, Services & Attendances

Project:
Contract No:
The following is intended to establish the respective obligations of Al Tayer Stocks LLC (The Main Contractor)
and the Subcontractor as to whether the following items are available and who is responsible for providing such
items, including the cost thereof.
The Main Contractor shall provide the Works, Services & Attendances specified in the table below and shall
permit the Subcontractor, in common with other Subcontractors to have the use thereof for the purposes of
executing and completing the Subcontract Works.
Areas available on the Project Site for temporary facilities could be limited, therefore the Main Contractor shall
from time to time designate areas of the site to be made available to the Subcontractor for any temporary
facilities to be provided or utilized by the Subcontractor. The Subcontractor will be required to arrange his
operations in a manner such as to optimize the usage of these designated areas.

ID

Description

Site Establishment
Provision of Air Conditioned Space for Sub Contractor (All FFE, Computers, Printers,
Telephone etc. excluded).
Provision and erection of Subcontractor workshop & stores, compounds, foundations,
welfare facilities, communication equipment, covered parking if required, etc. Removal
of entire establishment on completion (Main Contractor to provide limited space/open
area outside on the site demise).
Provision of accommodation for staff and labour.

Perimeter and site access control.

Security of Subcontractors facilities, plant and materials.

On site traffic management.

Access Passes.

Provision of onsite First Aid facilities.

Temporary Services
Electricity to site wide Main Distribution Boards (240V) by Contractor step down to
110V by Subcontractor.
Power distribution to work face (To agreed location).
Provision of electricity and water connection for Subcontractor offices to central
designated location.
Provision of telephone, facsimile, internet lines and data connection for Subcontractor
offices.
Provision of electricity and water to Subcontractor storage buildings (if required).

Electricity and water to general areas for general use.

General lighting - access to workface, safety lighting.

Task lighting and specialist / supplementary lighting.

Drinking water at designated locations.

Ablution Facilities.

Compressed Air supply, hoses and tools if required.

a
b
c
d

Main
Contractor

SubContractor

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ID
l

Description

Main
Contractor

SubContractor

Fuel, Oil & Gas for Site Vehicles & Plant if required.
Water Source and power Source for Testing and Commissioning (including chilled
water).
380V. 3phase power (welding machine power) if required.

Temporary Fire Fighting Equipment.

Storage and Protection

Provision of personal protective equipment (PPE).

Fall protection equipment and additional temporary handrails where applicable.

Storage and protection of Subcontractor materials.

Storage of hazardous materials (as per Waste Management Plan and OHSAS
guidelines).
Dust Suppression/Prevention (resulting from Subcontractors direct works).
Protection of Subcontractor works until Substantial Completion of Project / Taking Over
Certificate is issued under the Main Contract.
Cranage & Hoisting

Use of Mobile Cranes for hoisting of any MEP Plant / Equipment.

Use of external hoists (by arrangement) If Hoists are in Use.

Mobile Scaffolding to carry out the works.

Use of fixed scaffolding (General for access to the works) Modifications to same to
suit Subcontractor needs to be at Subcontractors cost.

Special Platforms, mobile scaffold towers and access equipment (scissors lifts / cherry
pickers / ladders) for the Subcontract works.

m
n

d
e
f

N/A

N/A

Shared use of internal cargo lifts Controlled by Contractor only (however lifting of all
materials is under subcontractor responsibility).
Temporary lifting equipment.

Lifting Accessories for vertical transportation - supply of chains.

Lifting Accessories for vertical transportation special brackets, slings, beams.

Rigging of lifts for mobile cranes & Protection as required.

Transport and delivery of materials to/from site and handling of materials on site.

Offloading materials from delivery lorries to Subcontractor storage areas/buildings.

Loading out Subcontractor materials to place of installation.

Rubbish Removal
Transporting builders rubbish to designated rubbish collection areas (main skip
locations), outside of construction site including removal of debris, waste and excess
materials.
Removal of skips from central skip area.
Recycling or treatment of waste water (Discharge Water) and the like such as pipe
flushing / cleaning water (Recycle where Possible / Removal by Subcontractor).
Removal of waste water (Discharge Water) and the like such as pipe flushing /
cleaning water (if unsuitable for recycling / treatment).
Removal of hazardous material/used oil and the like from site.

Welfare & Transportation of Personnel

Transportation of Labour and Staff to and from Site Location.

Provision of Lunch Meal for all Site Based Labour.

a
b
c
d

NA

NA

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ID
d
e
7
a
b

Description
Accommodation and meals. (Note that no temporary housing shall be permitted on
site).
Provision of Site Evacuation Facilities and Basic Medical Services.
Setting Out
Provision of data line/benchmarks (control points only) Primary setting out and
survey control.
All other setting out for Subcontract Works.

Working Hours & Shift Patterns

The Subcontractor will be required to work set shift patterns as set by the Main
Contractor.
The site hours and shift patterns during Summer Time Working and Ramadan will be
as set by the Working Hours Plan.
General

Prototypes / samples / mock ups / testing.

Cleaning of the works.

Attendance Labour.

Small Plant and Tools.

Limited open storage space will be provided for free of cost by Contractor outside of
the site demise
Space (if required) for bulk deliveries to be allowed by sub-contractor off site
Compliance for Operatives/Labour Supplementary Specifications (if required) to be
sub-contractor responsibility

e
f
G

Main
Contractor

SubContractor

Use and priority of these facilities is solely at the discretion of the Main Contractors Site Management.
Note: Attendances not covered above will be the obligation of the Subcontractor
(i)
(ii)
(iii)
(iv)
(v)

(vi)
(vii)
(viii)

(ix)
(x)
(xi)
(xii)

Compliance to Project Standard Health, Safety and Security Requirements as stipulated.

Subcontractors are to comply with ATS QAQC requirements and issue all inspection requests for works.
All site supplied power will be 240 volts only.
Please note no free standing halogen lights will be allowed due to fire risk.
The subcontractor will clear and segregate all waste as per the site waste management plan, minimum
daily or as instructed by the Main Contractor, to special colour coded bins / holding areas as instructed
and in different locations as works progress.
The Main Contractor will provide limited area(s) for site office and lay down, storage, such area(s) to be
vacated as and when required by Employer/Client/Main Contractor.
Security of offices and materials will be the responsibility of the Subcontractor.
All Subcontractors Management and workers are required to attend an onsite induction, prior to being
allowed to work on site, any visitors/ suppliers of the Subcontractor will have to be escorted by a
competent and inducted person and they must wear full PPE at all times. All non-inducted persons must
obtain permission from the Main Contractor prior to any site visit.
No photography or video taping of any kind will be allowed without the Main Contractors permission in
writing
The use of step ladders will be in compliance with HSE Plan. Contract work must be done on a suitable
and guarded platform/ scaffold etc., and be clearly shown in method statements.
The following items will not be permitted on site- Radios, cassette players, CD players, music systems,
Walkmans, TVs, IPods etc.,
Mobile phone use should be restricted to managers of the work only and any personal calls should be
restricted to break times.

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Tender Retail Fit-out BLM ITT

(xiii)

The site is in an operational facility area and all Staff and Workers must behave appropriately, any
person/s deemed not to will be removed and will not allowed back on to site.
(xiv) No Smoking will be allowed in the structure at any time, designated smoking area will be provided, and
no smoking in any other area will be allowed.

(Project Manager)

(Commercial Manager)

(Date)

(Subcontractor)

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2.13 Appendix M- Main Contract Conditions and Particular Conditions

To Follow

-------------------------------------------------------------------------------------------------------------------------------------------------Signed: _______________________________
Duly authorized to sign
for and on behalf of:

Date:
Note: Failure to complete this Appendix may invalidate the Tender.

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2.14 Appendix N- Bills of Quantities

To Follow

-------------------------------------------------------------------------------------------------------------------------------------------------Signed: _______________________________
Duly authorized to sign
for and on behalf of:

Date:
Note: Failure to complete this Appendix may invalidate the Tender.

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