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The purpose of this chapter is to introduce you to the payrollrelated pages viewed in the Compensate Employees menu
group of PeopleSoft.
Chapter Objectives
This chapter explains:
Additional Pay data fields.
Actuals Distribution inquiry page.
Chapter Contents
This chapter contains the following lessons:
Lesson 1: Additional Pay ............................................................... 5-2
Lesson 2: Earnings Distribution ................................................... 5-10
04/09
5-1
Augmentation
Certification pay
Uniform allowance
Other supplemental pay
The SDR team inputs all continuous Additional Pay
earnings, including longevity, directly into the Commitment
Accounting application (called Department Budget Table) to
specify the corresponding funding for this type of pay. Onetime payments are NOT input into the Department Budget
Table
An overnight batch process uses the Commitment Accounting
information for Additional Pay earnings (except for Longevity),
to calculate and automatically populate the Additional Pay
component used in payroll processing. The SDR team must
manually input Longevity and One-Time payments into the
Additional Pay component.
When Payroll runs the PeopleSoft pay cycle, data from both the
Additional Pay and Compensation pages are used to calculate
paychecks for eligible employees.
5-2
04/09
04/09
5-3
5-4
04/09
04/09
Field
Definition
Earnings Code
Effective Date
Addl Seq #
Earnings
Goal Amt
End Date
Reason
5-5
The
Additional Pay
Addl Seq# field
does NOT
correspond to the
Seq# field on the
Department
Budget Table.
Longevitty is
paid on the first pay
period of the month.
Most other additional
pay earnings codes are
paid on both the first
and second pay
periods of the month.
Employees
with multiple positions
will have different Empl
Rcd#s. Be sure to
retrieve the correct
Empl Rcd# to see the
corresponding Position
Number and Additional
Pay data.
Field
Definition
Goal Balance
Prorate
Additional Pay
OK to Pay
Applies to Pay
Periods
Compensation
Frequency
Standard
Hours
Employee
Type
DeptID
Job Code
Shift
5-6
Position
Business Unit
04/09
Field
Definition
DeptID
Job Code
Account Code
GL Pay Type
Addl Shift
04/09
State
Locality
Tax Method
Tax Frequency
Tax Periods
Benefits
Deductions
Taken
Benefits Ded
Subset ID
General
Deductions
Taken
General Ded
Subset ID
5-7
New data created in PeopleSoft 9.0 will usually have only one
Addl Seq number for each Earnings Code and Effective Date on
the Additional Pay page. This occurs because the custom
process that populates Additional Pay combines all amounts
from the funding sources for an earnings code and effective
date from the Department Budget Table.
For example, assume you submitted a PA Funding form for
AUG (augmentation) containing the following information:
AUG, Account code A, $100 per pay period
AUG , Account code B, $200 per pay period
AUG, Account code C, $500 per pay period
The SDR team inputs this detail into the Department Budget
Table; the overnight batch job combines this information and
automatically populates the Additional Pay page as follows:
AUG, Addl Seq#1, Earnings $800 per pay period.
5-8
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5-9
5-10
04/09