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Hindustan Times

File Name:

Enterprise Controlling Consolidation

Responsibility:
Created by:

Central
Namrata Bhattacharyya

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

1. Trigger

Create Master data for Consolidation groups and maintain the same in the system.
Create Master data for Consolidation units and maintain the same in the system.
Parameters that affect the activities of a user in the Consolidation system. Global parameters include the
consolidation dimension, version, FS chart of accounts, ledger and fiscal year and period. This data is unique
by user. Local parameters can override the parameters version, fiscal and period.

2. Expected Outcome

A Consolidation groups is created in the system centrally, with a unique Code.


A Consolidation units is created in the system centrally, with a unique Code.
Consolidation Group - User-defined group of consolidation units created for consolidation and reporting
purposes
Consolidation Unit - Smallest element in a corporate group structure that can be used as a basis of complete
consolidation.

3. Business Process Procedure Overview


In the dimension that you have chosen for your consolidation, you can use the business object consolidation
group to represent the structure of the group. Depending on the complexity of your group, you can:

Group the consolidation units into a consolidation group

Create multiple consolidation groups and arrange them into a hierarchy.

Create multiple hierarchies of consolidation groups in parallel to structure the organizational units
according to different perspectives

Placing the cursor on that field, and pressing the F1 key access the help on a particular field.
The list of possible entries on a particular field is accessed by placing the cursor on that field, and pressing the
F4 key.

4. Procedural Steps for Creation of Consolidation groups


4.1 Access transaction by:
Menu Path

Accounting > Enterprise Controlling > Consolidation > Master data > Consolidation groups > Create

Transaction Code

CX1P

10 January, 2017

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Hindustan Times
File Name:

Enterprise Controlling Consolidation

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Created by:

Central
Namrata Bhattacharyya

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

4.2 On screen Create Consolidation groups, enter information in the fields as specified in the table below:

Field Name
Consolidation Group

R/O/C
R

Comments
Enter Consolidation Group Name - HT

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

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Hindustan Times
File Name:

Enterprise Controlling Consolidation

Responsibility:
Created by:

Central
Namrata Bhattacharyya

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Release:
Version:

4.3 On screen Create Consolidation Group : Master Data, enter information in the fields as specified in the
table below:

Field Name

R/O/C

Comments

Short Text

Short Text for Consolidation Group.

Long Text
Consolidation Frequency

R
R

Long Text for the Consolidation Group.


1, Annual Statement

Country
Language

R
R

IN, India
EN, English

Ledger

HT, Ledger

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

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Hindustan Times
File Name:

Enterprise Controlling Consolidation

Responsibility:
Created by:

Central
Namrata Bhattacharyya

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

4.4 On screen Create Consolidation Group : Correspondence, enter information in the fields as specified in
the table below:

Field Name

R/O/C

Comments

Name 1

Name of Consolidation Group

Street
City

R
R

Street Name
City

Country

IN, India

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

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Hindustan Times
File Name:

Enterprise Controlling Consolidation

Responsibility:
Created by:

Central
Namrata Bhattacharyya

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

4.5 On screen Create Consolidation Group : Method, enter information in the fields as specified in the table
below:

Field Name

R/O/C

Comments

Group Currency

INR

Translation Method
Period Category

R
R

01-10, Translation Method


Periods 1-16 through

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

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Hindustan Times
File Name:

Enterprise Controlling Consolidation

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Created by:

Central
Namrata Bhattacharyya

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

4.6 On screen Create Consolidation Group : Data Transfer, enter information in the fields as specified in the
table below:

Field Name

R/O/C

Comments

Financial Data Type

1, all consolidation unit

Group Task Data Monitor


Group Task Consolidation

R
R

All Tasks
All Tasks

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Enterprise Controlling Consolidation

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Created by:

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Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Monitor

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

4.7 On screen Create Consolidation Group : Assignment, enter information in the fields as specified in the
table below:

Field Name

10 January, 2017

R/O/C

Comments

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Enterprise Controlling Consolidation

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Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Consolidation Unit
From Year

R
R

All consolidation units


1st year for Consolidation

Period
To Year

R
R

1st Period for Consolidation


Valid year for Consolidation

Parent Unit

Tick for Parent Unit where ever applicable

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

Once all the fields have been filled, the user has to save the transaction for updating the master data.

5. Procedural Steps for Creation of Consolidation units


5.1 Access transaction by:
Menu Path

Accounting > Enterprise Controlling > Consolidation > Master data > Consolidation units > Create

Transaction Code

CX1M

5.2 On screen Create Consolidation units, enter information in the fields as specified in the table below:

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Enterprise Controlling Consolidation

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Field Name
Consolidation Unit

Release:
Version:

R/O/C
R

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Comments
Enter Code for Consolidation Unit

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

10 January, 2017

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Hindustan Times
File Name:

Enterprise Controlling Consolidation

Responsibility:
Created by:

Central
Namrata Bhattacharyya

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

5.3 On screen Create Consolidation units : Master Data, enter information in the fields as specified in the
table below:

Field Name

R/O/C

Comments

Short Text

Short Text for Consolidation units.

Long Text
Country

R
R

Long Text for the Consolidation units


IN, India

Language
Local Currency

R
R

EN, English
INR, Indian Rupees

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

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Hindustan Times
File Name:

Enterprise Controlling Consolidation

Responsibility:
Created by:

Central
Namrata Bhattacharyya

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

5.4 On screen Create Consolidation units : Correspondence, enter information in the fields as specified in
the table below:

Field Name

R/O/C

Comments

Name

Name of Consolidation unit

Street
City

R
R

Street Name of Address


City

Country

IN, India

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Hindustan Times
File Name:

Enterprise Controlling Consolidation

Responsibility:
Created by:

Central
Namrata Bhattacharyya

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

5.4 On screen Create Consolidation units : Methods, enter information in the fields as specified in the table
below:

Field Name

R/O/C

Comments

Financial Data Type

1, for all consolidation Unit

Local Currency

INR

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Enterprise Controlling Consolidation

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Entry In Group Currency


Translation Method

R
R

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Tick, yes
01-10, translation method

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

5.5 On screen Create Consolidation units : Data Collection, enter information in the fields as specified in the
table below:

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Enterprise Controlling Consolidation

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Field Name

Release:
Version:

R/O/C

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0
Comments

Data Transfer Method

Real Time Update from FI

Type of Consolidation
Logical System

R
R

1, Company Consolidation
HT1CLNT200

Company

Company Name HT

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

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Enterprise Controlling Consolidation

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Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

6. Procedural Steps for Changes of Consolidation units


6.1 Access transaction by:
Menu Path

Accounting > Enterprise Controlling > Consolidation > Master data > Consolidation units > Change

Transaction Code

CX1N

6.2 Make the necessary changes, as applicable.


6.3 Save the changes.

7. Procedural Steps for Display of Consolidation units


7.1 Access transaction by:
Menu Path
Transaction Code

Accounting > Enterprise Controlling > Consolidation > Master data > Consolidation units > Display
CX1O

7.2 Check/ Display the master data.

8. Procedural Steps for Creation of Financial Statement Items


8.1 Access transaction by:
Menu Path
Transaction Code

10 January, 2017

Accounting > Enterprise Controlling > Consolidation > Master data > FS items > Create
CX13

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Enterprise Controlling Consolidation

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Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

8.2 On screen Financial Statement Items : Create, enter information in the fields as specified in the table
below:

Following prerequisites must also be met before deletion :

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Hindustan Times
File Name:

Enterprise Controlling Consolidation

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Created by:

Central
Namrata Bhattacharyya

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Number same as G/L Code in the Chart of Accounts HTCA.

Identification if the Financial statement Item is a value item ( in case of G/l Account ) and total item
( in case of higher node of Financial Statement Version ).

Identification of Item being a Debit / Credit Item

Identification of Item being an Asset / Liability / Profit and Loss Item

Field Name

R/O/C

Comments

Financial Statement Item Type

Value Item or Total Item

Debit / Credit Indicator

Debit / Credit Item

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Enterprise Controlling Consolidation

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Where applied

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Release:
Version:

Asset / Liability / Income Statement

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

9. Procedural Steps for Creation of Financial Statement Hierarchy


9.1 Access transaction by:
Menu Path

Accounting > Enterprise Controlling > Consolidation > Master data > FS items > Hierarchy > Maintain

Transaction Code

CX16

9.2 On screen Financial Statement Hierarchy, enter information in the fields as specified in the table below:

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Enterprise Controlling Consolidation

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Field Name
Hierarchy Name

Release:
Version:

R/O/C
R

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Comments
HT, Hierarchy Name Given

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

9.3 On screen Create Financial Item Hierarchy with reference to Financial Statement Version, enter
information in the fields as specified in the table below:

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Enterprise Controlling Consolidation

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Central
Namrata Bhattacharyya

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

* Initial one time activity of creation Financial Statement Item Hierarchy from Financial Statement
Version. All the nodes are copied automatically, any change in Financial Statement Version needs to
be incorporated in the Financial Statement Item Hierarchy.
The higher nodes are created as total items and the lower nodes ( G/l Accounts ) are created value
items

10. Procedural Steps for Changes of Financial Statement Item


10.1 Access transaction by:
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Enterprise Controlling Consolidation

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Menu Path
Transaction Code

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Accounting > Enterprise Controlling > Consolidation > Master data > FS items > Change
CX14

10.2 Make the necessary changes, as applicable.


10.3 Save the changes.

11. Procedural Steps for Display of Financial Statement Item


11.1 Access transaction by:
Menu Path
Transaction Code

Accounting > Enterprise Controlling > Consolidation > Master data > FS items > Display
CX15

11.2 Check/ Display the master data, screen by screen.


* The Financial Statement Item in Consolidation creation is a prerequisite for Creation of G/L account
in the chart of Accounts HTCA

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Enterprise Controlling Consolidation

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Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Create the Financial Statement Item under ECConsolidation before creating a G/L Account
in Chart of Accounts HTCA.
The G/L account assigned to Financial
Statement Version needs to be changed in
Financial Statement Hierarchy of
Consolidation

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Enterprise Controlling Consolidation

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Created by:

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Namrata Bhattacharyya

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

12. Procedural Steps for Creation of Additional Financial Data in EC- Consolidation
12.1 Access transaction by:
Menu Path

Accounting > Enterprise Controlling > Consolidation > Data collection > Additional financial data > Enter

Transaction Code

CX21

12.2 On screen Creation of Additional Financial Data, enter information in the fields as specified in the table
below:

Change in Investment gives the details for


share holding pattern of the Consolidation
Unit with other consolidation Unit

Field Name

R/O/C

Consolidation Group

Consolidation Unit

10 January, 2017

Comments
HT, Consolidation Group
HTL, Consolidation Unit for which the financial data needs to be entered

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File Name:

Enterprise Controlling Consolidation

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Created by:

Central
Namrata Bhattacharyya

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

12.3 On screen Creation of Additional Financial Data : Changes in Investment, enter information in the fields
as specified in the table below:

10 January, 2017

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Enterprise Controlling Consolidation

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Created by:

Central
Namrata Bhattacharyya

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Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

12.4 On screen Creation of Additional Financial Data : Changes in Investment, enter information in the fields
as specified in the table below:

Share holding pattern


given for HTLs
investment in Company
SPHL (Investee Unit )

10 January, 2017

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Enterprise Controlling Consolidation

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Created by:

Central
Namrata Bhattacharyya

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Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

12.5 On screen Creation of Additional Financial Data : Changes in Investment - Details, enter information in
the fields as specified in the table below:

The Financial Statement Item


for HTL as investment in SPHL

10 January, 2017

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Hindustan Times
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Enterprise Controlling Consolidation

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Created by:

Central
Namrata Bhattacharyya

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Release:
Version:

Once all the fields have been filled, the user has to save the transaction for further processing of
Consolidation.

* Prerequisite for the above mentioned activity that the financial entries for Share Capital, Investment,
Capital Reserves are passed in the respective Company Codes
** Any change in the share holding pattern would be done as an financial entry in the respective
company code, along with entry in Consolidation for Profit till that date and recorded as other
activities for Investment in EC- Consolidation

Activities for Investment to be captured in the respective period


Numbe
r
01
05
06
07
08
09
10
11
12
14
15
16
17

Description for Activities for Investment


First consolidation
Increase in capitalization
Reduction in capitalization
Step acquisition
Partial transfer
Total transfer
Partial divestiture
Total divestiture
Liquidation
Amortization of investment
Write-up of investment
Horizontal business combination
Vertical business combination

12.6 On screen Creation of Additional Financial Data : Equity Holding Adjustments, enter information in the
fields as specified in the table below:

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Enterprise Controlling Consolidation

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Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Equity Holdings Adjustment captures


details of Annual Net Income, Dividends,
Net Worth Adjustments etc.

Field Name

R/O/C

Consolidation Group

Consolidation Unit

Comments
HT, Consolidation Group
HTL, Consolidation Unit for which the financial data needs to be entered

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

10 January, 2017

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Enterprise Controlling Consolidation

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Created by:

Central
Namrata Bhattacharyya

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

12.7 On screen Creation of Additional Financial Data : Equity Holding Adjustments, enter information in the
fields as specified in the table below:

Profit/ Loss amount till the


period in consideration

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Enterprise Controlling Consolidation

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Created by:

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Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

13. Procedural Steps for Inter-unit elimination


13.1 Access transaction by:
Menu Path

Accounting > Enterprise Controlling > Consolidation > Consolidation > Automatic posting
elimination

Transaction Code

CX54

> Inter-unit

13.2 On screen Inter-unit elimination, enter information in the fields as specified in the table below:

10 January, 2017

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Enterprise Controlling Consolidation

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Created by:

Central
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Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

13.3 On screen Inter-unit elimination, enter information in the fields as specified in the table below:

10 January, 2017

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Enterprise Controlling Consolidation

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Created by:

Central
Namrata Bhattacharyya

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

13.4 On screen Inter-unit elimination, enter information in the fields as specified in the table below:

10 January, 2017

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10 January, 2017

Release:
Version:

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Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Last Changed By: Namrata Bhattacharyya

Hindustan Times
File Name:

Enterprise Controlling Consolidation

Responsibility:
Created by:

Central
Namrata Bhattacharyya

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

14. Procedural Steps for Consolidation of investments


14.1 Access transaction by:
Menu Path

Accounting > Enterprise Controlling > Consolidation > Consolidation > Automatic posting > Consolidation
of investments

Transaction Code

CX57

14.2 On screen Consolidation of investments, enter information in the fields as specified in the table below:

10 January, 2017

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Enterprise Controlling Consolidation

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Created by:

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Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

14.3 On screen Consolidation of investments, enter information in the fields as specified in the table below:

10 January, 2017

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Enterprise Controlling Consolidation

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Created by:

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Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

14.3 On screen Consolidation of investments, enter information in the fields as specified in the table below:

10 January, 2017

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Enterprise Controlling Consolidation

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Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

** Check the Document that the system generates and then do update run in order to generate the
Consolidation Document

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Enterprise Controlling Consolidation

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Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

1. Trigger

Original Budget for Payments entered in the system.


Need to generate FM budget based on the plan data available in CO.Plan data transfer from Budgets created
in Cost Center Accounting for Cost Centers.
Release the Budget in Funds Management for the highest node in Fund Center for the specific Commitment
Item. Availability control for is active for year, and for the release of budget for the specific fund center and
commitment item.

2. Expected Outcome
CO plan data copied to FM budget; in addition listings are provided for the selection log, the success log and
the error log.
Budget values created in the system for the different budget types (e.g. original budget, supplement) top-down
or bottom-up either for the payment budget.
Instead of Overall budget the annual budget needs to be entered in the system for the purpose of availability
control check to be activated.

3. Business Process Procedure Overview


Once the budget has been approved, by the budgetary authority or a new budget proposal (see also budget
version handling) has been established, the figures need to be keyed into the system.
Plan data that has been entered in CO needs to be taken over into FM. The program copies data of a CO plan
version to a Funds Management budget version
The original budget in SAP is used under version 0 for the purpose of budget control.
The budget data that needs to be updated in the system:
Payment budget
The budget can be entered separately for those and depending on the update profile assigned to the FM area.
The execution data checks against either one of them.
SAP provides number of transactions to enter the budget figures:
The transaction aims to provide: ( FR04 )
o

Easy data entrance facilities: (copy of views)

An overview picture while budgeting

Treatment of sub-hierarchies

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Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

In contrast to the roll-up budget transactions the hierarchy transactions should be used: (FR33)

To avoid blocking of a complete/partial hierarchy and allow multiple users to enter the budget
at the same time

To keep budget reserves at certain levels

4. Procedural Steps for Creation of Original budget


4.1 Access transaction by:
Menu Path

Accounting > Financial Accounting > Funds Management > Budgeting > Original Budget > Payment >
Change

Transaction Code

FR04

4.2 On screen Create Original Budget, enter information in the fields as specified in the table below:

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Field Name

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

R/O/C

Comments

FM Area

Enter Funds Management Area - HT

Version
Year

R
O

Version 0, for activation of availability control


Annual Budgets

Period
Fund Center

O
O

Not Required, since for HT we have annual budget controls and not periodic
HT, the highest node of fund center hierarchy

Commitment Item

The Commitment Item for which budget needs to be entered

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)


4.3 On screen Original Budget Change information in the fields as specified in the table below:

Field Name

R/O/C

Fund Center

Commitment Item
Enter Amount

O
O

10 January, 2017

Comments

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SAP R/3 4.6C (EC-Consolidation)
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(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)


Once all the fields have been filled, the user has to save the transaction for updating the master data.

5. Procedural Steps for Plan data transfer from CO


5.1 Access transaction by:
Menu Path
Transaction Code

Accounting Financial Accounting Funds Management Budgeting Tools Plan Data Transfer
from CO
FM9C

5.2 On screen Plan data transfer from CO, enter information in the fields as specified in the table below:
Before using this process, please make sure that the assignment table from CO to FM are maintained.

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Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Enter Cost center for which you


want to transfer

Field Name

R/O/C

Comments

Source
Controlling area
Fiscal year
Source version
Cost center
Destination
Payment budget
Target version
Original Budget
Test run
Test run

R
R
R
O

Enter controlling area from which plan data is to be transferred


Enter fiscal year for plan data

O
R
O

Select this if you want to copy data to payment budget


Enter the FM budget version to transfer plan data to
Click this radio button if you want to copy data to Original Budget

O
To execute
press [F8]

Enter plan version


Enter cost center or range of cost centers of plan data to be transferred

Click this button if you wish to perform a test copy


Alternatively, use the green and white check mark

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)

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Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

6 Procedural Steps for Transfer: Budget from One Fund Center to Other Fund Center
6.1 Access transaction by:
Menu Path

Accounting > Financial Accounting > Funds Management > Budgeting > Transfer > Payment

Transaction Code

FR14

6.2 On screen Transfer from one fund Center to Other Fund center, enter information in the fields as specified
in the table below:

Field Name

R/O/C

Comments

Document Date
FM Area

R
R

Document Date
HT

Version
Sender Year

R
R

Version 0
Fiscal Year

Receiver Year

Receiver Year

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Total Values

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Check for Total Values

(Note: On above table, in column R/O/C, R = Required, O = Optional, C = Conditional)


6.3 On screen Transfer from one fund Center to Other Fund center, enter information in the fields as specified
in the table below:

Check the entry, press F9.

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SAP R/3 4.6C (EC-Consolidation)
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7. Procedural Steps for Entering Supplement Budget


7.1 Access transaction by:
Menu Path

Accounting > Financial Accounting > Funds Management > Budgeting > Supplement > Payment > Change

Transaction Code

FR19

7.2 On screen Supplement Budget for Fund Center and Commitment Item, enter information in the fields as
specified in the table below
If the available funds are not sufficient, you can top up the budget in a funds center or commitment item by
means of a supplement.
Allocate supplements top-down or Roll up value

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Field Name

Release:
Version:

R/O/C

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Comments

FM Area

HT

Version
Fiscal Year

R
R

Version 0
Fiscal Year

Fund Center
Commitment Item

O
O

Higher Node
Commitment Item

Check the supplement before saving.

8. Procedural Steps for Returning Budget


8.1 Access transaction by:

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Menu Path
Transaction Code

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Accounting > Financial Accounting > Funds Management > Budgeting > Return > Payment > Change
FR27

8.2 On screen Return Budget for Fund Center and Commitment Item, enter information in the fields as
specified in the table below
If you have funds to spare, this function enables you to reduce the budget. Returns usually take place bottomup.
Allocate supplements bottom-up or Roll up value

Field Name
FM Area
Version

10 January, 2017

R/O/C
R
R

Comments
HT
Version 0

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Fiscal Year
Fund Center

R
O

Fiscal Year
Higher Node

Commitment Item

Commitment Item

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Return results in
for the budget value

9. Procedural Steps for Release Budget


9.1 Access transaction by:
Menu Path
Transaction Code

10 January, 2017

Accounting > Financial Accounting > Funds Management > Budgeting > Release > Payment > Change
FR10

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SAP R/3 4.6C (EC-Consolidation)
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9.2 On screen Release Budget for Fund Center and Commitment Item, enter information in the fields as
specified in the table below
In many organizations, distributing a budget is not the same as releasing the funds. For this reason, Funds
Management includes a release option, which you can use to release the budget bit by bit. A release can
relate to annual values.
If you have released the whole budget or only part of it for an FM account assignment, you must also
gradually release the budget for all other FM account assignments.
The release is based on the current budget - that is, the original budget as amended by supplements, returns,
and transfers
Allocate supplements top-down or Roll up value

Field Name

10 January, 2017

R/O/C

Comments

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FM Area
Version

R
R

HT
Version 0

Fiscal Year
Fund Center

R
O

Fiscal Year
Higher Node

Commitment Item

Commitment Item

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Check the transaction before saving the release of budget.

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SAP R/3 4.6C (EC-Consolidation)
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10. Procedural Steps for Document Change / Display


10.1 Access transaction by:
Menu Path

Accounting > Financial Accounting > Funds Management > Budgeting > Document > Change / Display

Transaction Code

FM2E / FM2F

10.2 On screen Change Document enter information in the fields as specified in the table below

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SAP R/3 4.6C (EC-Consolidation)
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In case the document number is not known, please list the document by pressing F4

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Field Name

Release:
Version:

R/O/C

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Comments

Document Number

Number

Created By
Document Date

O
O

User Name
Document Date

Created on
Fiscal Year

O
O

Creation date
Fiscal Year

FM Area
Fund Center

O
O

HT
Fund Center

Commitment Item

Commitment Item

Execute F8.

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Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Select the document and change it. You can change only the text for the document.
Similar activities are done for document display.

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SAP R/3 4.6C (EC-Consolidation)
1.0

11. Procedural Steps for Total Up


11.1 Access transaction by:
Menu Path

Accounting > Financial Accounting > Funds Management > Budgeting > Tools > Total Up

Transaction Code

FM9Q

11.2 On screen Total Up enter information in the fields as specified in the table below
If you have not set up the whole hierarchy for budget allocation, the budget values in the subordinate funds
centers or commitment items are only totaled up as far as the initial items you chose. If you want to total up the
budget values right up to the top node, you must start the program for totaling up the budget after you have
allocated your budget. This program always processes the current budget.

Field Name

R/O/C

Comments

FM Area

HT

Version
Fiscal Year

O
O

Version 0
Fiscal Year

Budget
Payment Budget

O
O

Tick on Budget
Tick on Payment

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SAP R/3 4.6C (EC-Consolidation)
1.0

Add new data

Execute, F8.

12 Procedural Steps for Budget Carry Forward


12.1 Access transaction by:
Menu Path

Accounting > Financial Accounting > Funds Management > More Function > Closing Operations > Budget
Carry forward > Prepare

Transaction Code

FMJA

12.2 On screen Budget Carry Forward enter information in the fields as specified in the table below

Field Name

R/O/C

Comments

FM Area
Fiscal Year

R
O

HT
Fiscal Year

Fund

Fund

Execute, F8

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Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

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SAP R/3 4.6C (EC-Consolidation)
1.0

12.3 Access transaction by: for Budget Carry Forward Determine


Menu Path
Transaction Code

Accounting > Financial Accounting > Funds Management > More Function > Closing Operations > Budget
Carry forward > Determine
FMJB

12.4 On screen Budget Carry Forward enter information in the fields as specified in the table below

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Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

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Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

12.5Access transaction by: for Budget Carry Forward Execute


Menu Path
Transaction Code

Accounting > Financial Accounting > Funds Management > More Function > Closing Operations > Budget
Carry forward > Execute
FMJC

12.6On screen Budget Carry Forward enter information in the fields as specified in the table below

Execute F8.

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SAP R/3 4.6C (EC-Consolidation)
1.0

Check the budget

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SAP R/3 4.6C (EC-Consolidation)
1.0

12.7Access transaction by: Display the Budget Carried Forward


Menu Path
Transaction Code

10 January, 2017

Accounting > Financial Accounting > Funds Management > Budgeting > Original Budget > Payment >
Display
FR05

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SAP R/3 4.6C (EC-Consolidation)
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Year 2001

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SAP R/3 4.6C (EC-Consolidation)
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Year 2002

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SAP R/3 4.6C (EC-Consolidation)
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13 Procedural Steps for Information System


13.1Access transaction by:
Menu Path

Accounting > Financial Accounting > Funds Management > Information System > Master Data Indexes >
Commitment Item > Assignments to G/L Accounts

Transaction Code

S_ALR_87012604

Execute F8.

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Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

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Menu Path
Transaction Code

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Accounting > Financial Accounting > Funds Management > Information System > Master Data Indexes >
Commitment Item > Assignments to CO Account Assignments
S_ALR_87012610 - Assignments to Cost Centers

Execute F8.

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Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

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Menu Path
Transaction Code

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Accounting > Financial Accounting > Funds Management > Information System > Total Records > Budget >
Annual Values >Overview
S_ALR_87012615

Execute F8.

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SAP R/3 4.6C (EC-Consolidation)
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Drilldown for details

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Menu Path
Transaction Code

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Accounting > Financial Accounting > Funds Management > Information System > Total Records >
Commitments/ Actual > List
S_ALR_87012625

Execute F8.

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Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

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Menu Path
Transaction Code

10 January, 2017

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Accounting > Financial Accounting > Funds Management > Information System > Line Items >
Commitment/Actual for Assigned Budget > Annual Budget
S_ALR_87012634

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SAP R/3 4.6C (EC-Consolidation)
1.0

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Menu Path
Transaction Code

Release:
Version:

Business Process Procedure


Consolidation
SAP R/3 4.6C (EC-Consolidation)
1.0

Accounting > Financial Accounting > Funds Management > Information System > Analysis > Commitments
and Actual > Compare > For other Components > Totals Records for FI Documents
S_ALR_87012637

Execute F8.

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