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EMPOWERMENT TECHNOLOGIES

Mail Merge and Label Generation


MAIL MERGE - allows you to create
documents and combine or merge them with
another document or data file. It is commonly
used when sending out advertising materials
to various recipients.
Two components of Mail Merge
1. Form Document
*the first component of our mail
merged document. It is generally the
document that contains the main body of the
message we want to convey or send. The
main body of the message is the part of the
form document that remains the same no
matter whom you send it to form among your
list.
2. List or Data File
*the second component of our mail
merged document is the list or data file. This
is where the individual information or data
that needs to be plugged in(merged) the form
document is placed and maintained
IMAGE PLACEMENT
Characteristics of text wrapping options in MS
Word
1. In Line with Text
2. Square
3. Tight
4. Through
5. Top and bottom
6. Behind
7. In front of text
SMART Art predefined set of different
shapes grouped together to form ideas that
are organizational or structure in nature
Text Wrap adjust how the image behaves
around other objects or text
ADVANCED SPREADSHEET SKILLS
Formulas/Function in MS Excel
1. AVERAGE determines the average of sets
of numbers.
Syntax:
=AVERAGE(number1,number2, number3,)

2. COUNTIF allow us to count the number of


cells that contains something
Syntax: =COUNTIF(range,criteria)
Range - the cells where the counting
will take place
Criteria the label or value determines
if it is to be counted
Ex. =COUNTIF(J1:J19,YES)
3. AVERAGEIF can average a range if cell
beside it equals a criteria
Syntax:
AVERAGEIF(range,criteria,average range)
4. SUMIF determines the sum of a range of
numbes
Syntax:
=SUMIF(range)
ADVANCED PRESENTATION SKILLS
Effective Presentation Tips
a. Minimize - keep slide counts to minimum
b. Clarity
- use font that is easy to read
- avoid being fancy
c. Simplicity - use bullets or short sentence
- use the 6x7 rule (6 lines per
slide and 7 words per lines)
4. Visual use appropriate graphics
- use charts and graphs instead
of table data
5. Consistency
- make your design
uniform
6. Contrast use light font on dark
backgrounds and vice versa
USING HYPERLINKS IN MS POWERPOINT
Hyperlinks allows you to navigate slides
during presentation
Ways to insert hyperlinks
1. Select an object or highlight a text
2. Go to Insert > Hyperlink or use the
shortcut CTRL + K
3. When done, click OK to apply hyperlink
Link to options:
a. Existing File or Web Page
b. Place in this Document
c. Create a New Document
d. E-mail Address