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DocID:
DBAE256592
Revision:
Status:
Approved
Pages:
1 (11)
Invitation to tender
Created by:
Energy Solutions
Project:
Description:
FOR
GEITA GOLDMINE POWER PLANT PROJECT, GEITA
TANZANIA
ON BEHALF OF:
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R. Senthilathiban
Harrison Erhie
(Project Manager)
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Table of Content
1.
2.
3.
4.
5.
6.
7.
8.
9.
10.
11.
12.
13.
14.
15.
16.
17.
18.
19.
DEFINITIONS ....................................................................................................................... 4
GENERAL PROVISIONS ...................................................................................................... 5
CLOSING DATE AND HANDING OVER ADDRESS ............................................................. 6
VALIDITY OF THE QUOTATION .......................................................................................... 6
REJECTION OF THE QUOTATION ...................................................................................... 6
ASSIGNMENTS AND SUBCONTRACTING.......................................................................... 6
PROPERTY RIGHTS AND CONFIDENTIALITY ................................................................... 7
APPLICABLE LAWS AND ARBITRATION ............................................................................ 7
RETENTION OF TITLE ......................................................................................................... 7
PRICING ............................................................................................................................... 7
PAYMENT TERMS & CONDITIONS ..................................................................................... 8
LIQUIDATED DAMAGES ...................................................................................................... 8
INSURANCE POLICY ........................................................................................................... 9
RESPONSIBILITIES OF THE CONTRACTOR...................................................................... 9
TIME SCHEDULE ............................................................................................................... 10
COORDINATION AND CORRESPONDANCE .................................................................... 10
SITE.................................................................................................................................... 10
SCOPE OF WORK.............................................................................................................. 11
ENCLOSURES ................................................................................................................... 11
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1. DEFINITIONS
In the Tender Documents (as hereinafter defined) the following words, phrases,
terms, expressions, interpretations and abbreviations, when capitalised, SHALL
have the meaning hereby assigned to them, except where the context otherwise
requires:
Contractor means the person, firm or company or group of companies, to whom
the Invitation to Tender has been handed over by the Builder. The meaning includes
the Contractors official representatives, successors and permitted assignees.
Builder is WARTSILA TANZANIA LIMITED and includes the legal successors
and permitted assignees in title to the Builder.
Builders representative is the project manager or any person, who SHALL
have the responsibility or authority specifically delegated to such individual by the
Builder and made known in writing to the Contractor, including, but not limited to the
authority of the Builder to issue and approve changes in Work.
Other party / other parties / Third Party is the person, firm, company or group of
companies, with whom the Builder or the Contractor may have contact regarding the
Project or generally.
Client is the person, firm, company or group of companies in this Project, who
have employed the Builder.
Project is defined as installations, erections, delivery, supplies and services under
the agreement between the Builder and the Client.
Quotation / Offer is the Contractors proposal based on the Tender
Documents.
Sub-Contractor is any person, firm, company or group of companies (other than
the Contractor), who has been appointed by the Contractor to perform any part of
the Work.
Tender Documents are the invitation and instruction to Contractor, description of
Project or Work and specifications issued by the Builder in the tender package. Any
other written information given by the Builder, between the dates when the invitation
to tender was issued and the Contract was signed, is also included unless otherwise
stated.
Variation order is an item approved by the Builder such as additional services,
works or materials, which deviate from the Contract. It also means variations in
amounts, duration and specifications compared to the statements in the Contract.
Work is defined as all installations, erections, deliveries, supplies and services
that will be carried out under the Contract between the Builder and the Contractor.
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2. GENERAL PROVISIONS
Language
All drawings, documents and correspondence between the Builder and the
Contractor SHALL be in the English language.
Measurements
All measurements SHALL be according to the SI - system unless otherwise
specified.
Interpretation
The following SHALL form the principal basis for interpretation of the Tender
Documents.
The provisions of the Invitation to Tender including the modifications and, or
variations agreed upon, SHALL prevail over those of any other document forming
part of the Tender Documents. Notwithstanding, the several documents forming the
Tender Documents SHALL be taken as mutually explanatory of one another but in
case of ambiguities, discrepancies or errors, the Contractor SHALL ask the Builder
for an explanation. The Builder will thereupon issue to the Contractor instructions
directing in what manner the issue is to be handled.
The Tender Documents SHALL prevail in any case of variance between provisions
thereof and provisions contained in the Quotation. Any exception to or alteration of
the Tender Documents proposed by the Contractor SHALL only be valid, if agreed
upon between the Builder and the Contractor in writing.
The Contractor SHALL include any Work, shown in the tender drawings and not
particularly specified in other Tender Documents. The omission from specifications
and drawings of any detail of Work necessary and obviously intended for the proper
function of the plant, SHALL not relieve the Contractor from furnishing the same
without extra costs to the Builder. It is understood by the Contractor that the Work
described SHALL be complete and functional in every detail, even though every
item necessarily involved may not have been particularly mentioned.
Compliance with laws
The Contractor and his employees SHALL strictly comply with the laws, rules and
regulations of Tanzania.
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9. RETENTION OF TITLE
The Builder SHALL maintain title and ownership of Builder provided drawings,
items, tools and materials. The Contractor SHALL clearly mark and keep them
separate from other drawings, items, tools and materials. All Builder provided
drawings, items, tools and materials, SHALL be returned to the Builder upon expiry
or rejection of the Quotation.
10. PRICING
The price must be according to the attached Wrtsil BOQ Structure
DBAE256567, DBAE256571 and DBAE256574. Including services specified in
Scope of Work document. As per our estimation the exactness of these theoretical
quantities calculations is +/- 5%. However, No adjustment of price is possible. The
payment will be made based on actual quantity of work executed by the contractor
after certification from the Wrtsil Site Manager.
The return right for tools after completion of the works SHALL be provided by
Builder.
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The price SHALL contain all Contractor related taxes, duties and third part
inspections, which might be payable according to governmental or local laws, rules
or regulations for work intended to be executed, as described in Tender
Documents. The Builder is not responsible to inform or take any other actions in
order to fulfil the tax regulations towards governmental or local authorities. No
additional tax related sum can be claimed by the Contractor in case of signing a
contract.
A misinformation from the Contractor regarding tax issues can lead to rejection of
the Quotation.
The price SHALL be in Tanzanian shillings or US Dollars as agreed during contract
negotiation without any VAT.
All other mandatory taxes SHALL be priced and reported separately in the
Quotation.
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Environmental System
The Contractor SHALL enclose their Environmental Plan to their Quotation
(Appendix # 7).
General conditions:
TIME SCHEDULE
The work SHALL be commenced from 20.02.2017 and SHALL be completed by
16.10.2017. Contractor SHALL prepare detailed schedule plan of the works within
this time frame.
Final contract time with milestones SHALL be mutually agreed before signing of
the contract.
Contractor SHALL enclose his estimation for Detail Time/ Manpower Schedule
(preliminary) (Appendix # 8)
17. SITE
Storage / On Site Prefabrication area
Within the site area there will be space available for storage and On-Site Prefabrication work.
The Contractor SHALL submit a proposal for the Storage / On-Site Pre-fabrication
area. (Appendix # 10)
Security
Contractor SHALL arrange security for his own premises and storage area(s).
Health and Safety
The Contractor SHALL be responsible for the adequacy, stability and safety of his
operations on Site and SHALL comply with any of Wrtsil or customers safety
regulations applicable at the Site.
The contractor SHALL be responsible for the safety, health and welfare of all
persons visiting or employed at the Site.
The Contractor SHALL ensure that the execution of the installation work complies
with the statutory requirements of all legislation relating to safety, health and welfare
on construction sites.
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The Contractor SHALL submit to Wrtsil all necessary documentation needed for
site health and safety file. In particular, but not limited to, this should mean
sufficiently detailed Method Statements, descriptions, schedules and plans for all
installation work. The Contractor SHALL also be requested to take part in regular
meetings and to cooperate with Builder to cover all health and safety aspects.
19. ENCLOSURES
DBAE256567
DBAE256571
DBAE256574
DBAE201324
DBAE258100