AMOS2 TQM PILOT VESSELS TASKS

01.

Objectives_____________________________________________________2

02.

Acknowledgment / Reply of backlog Notifications ___________________2

03.

Acknowledgment / Reply of NEW Notifications _____________________4

04.

Work Instructions______________________________________________4

05.

Generate Work Orders__________________________________________5

06.

Report Work Orders ___________________________________________5

07.

Initiate Events On-line form ____________________________________5

08.

Initiate Events Forms as External Template_______________________5

09.

Create New Work Orders with manual form inclusion _______________6

10.

Near Miss _____________________________________________________7

11.

Incident/Accident ______________________________________________7

12.

Non Conformity _______________________________________________8

13.

Employee _____________________________________________________8

14.

Sign-IN/Sign-OUT______________________________________________8

15.

Supernumerary ________________________________________________8

16.

Change Request________________________________________________9

17.

Minute of Meeting______________________________________________9

18.

Mail Handling _________________________________________________9

19.

Replication ___________________________________________________10

01.

Objectives

To gain hands on experience

Test of functionality of the application
Provide feedback to the company
Suggest improvements on the system

It is not intended to test the accuracy of the records during this period. Fictitious
records can be accepted during the pilot phase but fictitious records are ideally
realistic.

02.

Acknowledgment / Reply of backlog

Notifications

Go to Homepage
Assuming you had understood and read all notifications in detail by double-clicking
each notification:
01. Acknowledge at least 20 notifications each day
You can select notifications by block using the SHIFT key or
selective block using the CTRL key and selecting the selective
notifications.

02. Reply 20 notifications each day with some comments.

When replying select TQM PILOT TEAM BWSM from the
Choose Notification template drop down list.

03.

Acknowledgment / Reply of NEW

Notifications

Acknowledge or reply to notifications received after the initial installation of database

onboard your vessel in addition to the backlogs as described above.
Do this on daily basis if time permits

04.

Work Instructions

Go to Explorer bar QMS Work instructions

In the schedule tab, enter:

Frequency,
Responsible Group,
Window, if applicable
Last done date only for variable planning method jobs. Next Due Date will
automatically be populated
Next Due Date only for Fixed planning method jobs
Above are applicable only to jobs that are calendar based and not for trigger/event
driven jobs.
Planning Method:
Variable Due Date of work orders can be allowed to slide and not fixed
Fixed Due Date of work orders is always on the determined date
To be completed within 1 week

05.

Generate Work Orders

Go to Explorer bar Actions Generate Work Orders

Select Generate Work Orders. All work instructions with calendar based frequency
filled out would have their planned work orders generated.
To be completed within 1 week

06.

Report Work Orders

Go to Explorer bar QMS Work Order

After the work order filter has been selected, the work orders list will be displayed.
Work order reporting is via Business Flow.
At this point in time, if the reported work orders do not have on-line forms, use the
notes tab to write in your comments or findings. Likewise use the External File tab to
attach external file such as your current reporting forms in Excel, Words or Acroform
formats. You can also attach digital pictures. Remember to enter a description for
your external files and ensure the check box to replicate to the office is checked.
Kindly exercise restraint in the file size.
Report 1 to 2 calendar base work orders each day.

07.

Initiate Events On-line form

Go to Explorer bar Actions Initiate Event

Trigger an event base work order by selecting the following trigger:
Under Keel Clearance
This will generate a work order with an on-line form.
Report 1 online form work order weekly

08.

Initiate Events Forms as External Template

Trigger an event base work order by selecting the following trigger:

Cargo Stowage Plan
This will generate 2 work orders one each for tankers and bulk carriers
Using the Business Flow cancel the unrelated work order.
Report on the relevant cargo stowage plan work order.
This work order contains a external file form in either Excel, Words or Acroform
format.
You can choose to include the reported external form using external file after savingas the original form as shown in the references tab.
Report 1 external template form work order weekly

09.

Create New Work Orders with manual form

inclusion

Go to Explorer bar QMS Work Order

Select the NEW icon to create a new work order.
Enter a descriptive title.
In the forms field click on the browse button and select 1 form per each newly created
work order. You can select:
ME Air Cooler Performance
Lubricant monthly Return.
Report on these new work orders. The exercise above is done manually due to the
events for such forms are not connected to them yet.
Feel free to introduce ad-hoc notification at any stage of the process.
Report 1 online form work order weekly

10.

Near Miss

Go to Explorer bar QMS Near Miss

Select New from the filter dialog window if there are no existing Near Miss records or
when you want to create a new Near Miss record.
At any point in time you can select OK button from the filter dialog window.
Do not edit the report number since a number mask has already been pre-defined. The
pre-defined number will appear when you save the records as soon as you fill out the
accident date
Fill in the other required information in their respective fields. Do not edit the report
number field. Enter a description of the report in the description field. Do not report
the events field since this is not yet functional.
Fill out the fields in the Causes tab where applicable.
The recommendation tab logs all actions from all sites responding to this near miss
incident. Recommendations, Actions, Close-out and Cancelled.
Use the Notification when needed.
Report 1 near miss incident every 3 days

11.

Incident/Accident

Go to Explorer bar QMS Incident/Accident

Select New from filter dialog window if there are no Accident records or you want to
create a new record.
At any point in time you can select OK button from the filter dialog window.
Do not edit the report number since a number mask has already been pre-defined. The
pre-defined number will appear when you save the records as soon as you fill out the
accident date.
Do not report the events since this is not yet functional.
Select the checkboxes for Injury, Pollution, Cargo, Machinery and Property to enable
their respective tabs.
Report on at least one of the 5 tabs on each reporting. Report 1 accident report per
week.
Use the Notification when needed.
Report 1 accident weekly

12.

Non Conformity

Go to Explorer bar QMS Non Conformity

Create a new record starting with an observation and escalating to non-conformity.
Create a new record starting with non-conformity and escalating to major nonconformity.
Use the Notification when needed.
Report 1 non-conformity 3 days

13.

Employee

Go to Explorer bar Staff Management Employee

In Employee tab, attach a couple of photos to the respective employee if available.
In Personal Info tab, fill out the information of respective employee.
To be completed within 1 week

14.

Sign-IN/Sign-OUT

Go to Explorer bar Staff Management Sign-IN/Sign-OUT

Enter the respective information in the General tab.
Sign out a crew from your ship once a week
Sign in a crew into your ship. You can sign in the same person you sign out the
previous week.
Whenever you sign-in or sign-out a crew, ensure you activate the Synchronise
readlog.
Report 1 record fortnightly

15.

Supernumerary

Go to Explorer bar Staff Management Supernumerary

Create a new supernumerary
Report 1 near miss incident fortnightly

16.

Change Request

Go to Explorer bar Common Change Request

Create a new proposed change request.
Do not edit the report number since a number mask has already been pre-defined. The
pre-defined number will appear when you save the records as soon as you fill out the
accident date.
You can select any of the related entities if necessary. If the change request is not
related to any of the 3 entities, you can omit selecting the entity.
The office will change your proposed change request to either implemented or
cancelled.
Report 1 record weekly

17.

Minute of Meeting

Go to Explorer bar Common Minute of meeting

Schedule a new meeting.
Fill out the scheduled date and title of meeting. Fill out the attendees.
Via Business Flow, approve the scheduled meeting.
Fill out the start and end dates and also minutes of meeting in the Notes tab.
Via Business Flow, verify the minutes of meeting.
File it when everything is in order.
Use the Notification when needed.
Report 1 record fortnightly

18.

Mail Handling

Go to Explorer bar Common Mail Handling

Create a new draft record. Fill out the necessary fields.
When the mail has been sent, use the Business Flow and select sent.
When received by the office, the status will be changed to Received.
File all received status mail handling records.
Report 1 record weekly

19.

Replication

Go to Explorer bar Replication Replication Scheduler

Select the respective task (Import or Export) and using the execute task to perform the
data exchange process.
It is highly recommended you use the replication scheduler to perform all your data
replication tasks. Avoid using manual import/export unless specifically instructed by
the office.
Replicate in and out on daily basis