Format of a Progress Report

Introduction - Review the details of your project's purpose, scope, and activities. This will aid
recipients who are unfamiliar with the project, who do not remember certain details, or who want
to double-check your approach to the project.
1. Purpose The purpose explains the project and what the progress report is for.
2. Background The background gives a brief description of what the project is all about.
3. Scope The scope states what you project will cover thus including the overall tasks related to
the project (delegation of task) and down to the job specification of each task.
Status Explains what has been completed, what is currently working on and what is planned to
do.
1. Tasks Completed Briefly explain the work you have completed before the time period that
the report covers. In some cases, you may also provide some of the important data you have
obtained so far, the cost and time you have spent, or problems you have encountered.
2. Tasks Remaining This includes your next step, the things you are expecting to finish and the
things you still need to improve.
Conclusion - The conclusion section analyzes for the most important results from the discussion
and evaluates those results in the context of the entire work. In your conclusion, you often make
recommendations based on those evaluations. The conclusion is much like an informative
summary except for one thing-in the conclusion, you are writing to an audience who has read
your report.
1. Summary - This is the substance of the report (so summary may be a misnomer). You want
to discuss work done, work in progress, and work to be done. You might just use these as
subheadings to structure the section. This would be a project-tasks approach. Other approaches
are time-periods or a combined approach.
2. Evaluation Giving your professional opinion of how the project is going. In many situations,
this section is the bottom line for the client. It is the assessment of whether you will meet the
objectives in the proposed schedule and budget.
3. Forecast Indicates your prediction or estimate on how and when youre project is going to
progress.
Contact The contact is the person whom the client can contact if there are some queries
regarding the project.
Balite, Timmy S.
Melendez, Ma. Kathrina G.
Quidilig, Carmella Mae M.
Ulpindo, Roshina Krysha