PROJECT A-SURE

User Training Manual

Financial Accounting
ACCOUNTS RECEIVABLE
CUSTOMER INVOICE - SCRAP SALE

CUSTOMER: PTCL
IMPLEMENTATION PARTNER: SIEMENS PAKISTAN

Date: 17 November, 2007

Author(s): Siemens Pakistan Engineering Company Limited

Document Number
Document Number

Document Date

FI-AR-033.01/001

17 November, 2007

Version History
Version Number

17 November
2007

01 / 001

FIAR033.01/001

Version Date

Summary of Changes
NA

Ref: Minutes of Review

NA

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TABLE OF CONTENTS
1. SAP EASY ACCESS ................................................................................................. 7
1.1. REQUIRED USER INPUT ......................................................................................................... 7
1.2. SAP SCREEN SNAP .............................................................................................................. 7
1.3. DESCRIPTION ........................................................................................................................ 7

2. CUSTOMER................................................................................................................ 8
2.1. REQUIRED USER INPUT ......................................................................................................... 8
2.2. SAP SCREEN SNAP .............................................................................................................. 8
2.3. DESCRIPTION ........................................................................................................................ 8

3. INVOICE DATE / DOCUMENT DATE........................................................................ 9

3.1. REQUIRED USER INPUT ......................................................................................................... 9
3.2. SAP SCREEN SNAP .............................................................................................................. 9
3.3. DESCRIPTION ........................................................................................................................ 9

4. POSTING DATE ....................................................................................................... 10

4.1. REQUIRED USER INPUT ....................................................................................................... 10
4.2. SAP SCREEN SNAP ............................................................................................................ 10
4.3. DESCRIPTION ...................................................................................................................... 10

5. AMOUNT .................................................................................................................. 11
5.1. REQUIRED USER INPUT ....................................................................................................... 11
5.2. SAP SCREEN SNAP ............................................................................................................ 11
5.3. DESCRIPTION ...................................................................................................................... 11

6. CURRENCY .............................................................................................................. 12
6.1. REQUIRED USER INPUT ....................................................................................................... 12
6.2. SAP SCREEN SNAP ............................................................................................................ 12
6.3. DESCRIPTION ...................................................................................................................... 12

7. LINE ITEM TEXT ...................................................................................................... 13

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7.1. REQUIRED USER INPUT ....................................................................................................... 13

7.2. SAP SCREEN SNAP ............................................................................................................ 13
7.3. DESCRIPTION ...................................................................................................................... 13

8. PAYMENT TAB ........................................................................................................ 14

8.1. REQUIRED USER INPUT ....................................................................................................... 14
8.2. SAP SCREEN SNAP ............................................................................................................ 14
8.3. DESCRIPTION ...................................................................................................................... 14

9. BASELINE DATE ..................................................................................................... 15

9.1. REQUIRED USER INPUT ....................................................................................................... 15
9.2. SAP SCREEN SNAP ............................................................................................................ 15
9.3. DESCRIPTION ...................................................................................................................... 15

10. PAYMENT TERM ................................................................................................... 16

10.1. REQUIRED USER INPUT ..................................................................................................... 16
10.2. SAP SCREEN SNAP .......................................................................................................... 16
10.3. DESCRIPTION .................................................................................................................... 16

11. DETAILS TAB ........................................................................................................ 17

11.1. REQUIRED USER INPUT ..................................................................................................... 17
11.2. SAP SCREEN SNAP .......................................................................................................... 17
11.3. DESCRIPTION .................................................................................................................... 17

12. DOCUMENT HEADER TEXT................................................................................. 18

12.1. REQUIRED USER INPUT ..................................................................................................... 18
12.2. SAP SCREEN SNAP .......................................................................................................... 18
12.3. DESCRIPTION .................................................................................................................... 18

13. GENERAL LEDGER ACCOUNT NO. .................................................................... 19

13.1. REQUIRED USER INPUT ..................................................................................................... 19
13.2. SAP SCREEN SNAP .......................................................................................................... 19
13.3. DESCRIPTION .................................................................................................................... 19

14. AMOUNT ................................................................................................................ 20

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14.1. REQUIRED USER INPUT ..................................................................................................... 20

14.2. SAP SCREEN SNAP .......................................................................................................... 20
14.3. DESCRIPTION .................................................................................................................... 20

15. LINE ITEM DETAIL ................................................................................................ 21

15.1. REQUIRED USER INPUT ..................................................................................................... 21
15.2. SAP SCREEN SNAP .......................................................................................................... 21
15.3. DESCRIPTION .................................................................................................................... 21

16. OUTPUT TAX CODE.............................................................................................. 22

16.1. REQUIRED USER INPUT ..................................................................................................... 22
16.2. SAP SCREEN SNAP .......................................................................................................... 22
16.3. DESCRIPTION .................................................................................................................... 22

17. CALCULATE TAX AUTOMATICALLY ................................................................. 23

17.1. REQUIRED USER INPUT ..................................................................................................... 23
17.2. SAP SCREEN SNAP .......................................................................................................... 23
17.3. DESCRIPTION .................................................................................................................... 23

18. COST CENTER ...................................................................................................... 24

18.1. REQUIRED USER INPUT ..................................................................................................... 24
18.2. SAP SCREEN SNAP .......................................................................................................... 24
18.3. DESCRIPTION .................................................................................................................... 24

19. PROFIT CENTER ................................................................................................... 25

19.1. REQUIRED USER INPUT ..................................................................................................... 25
19.2. SAP SCREEN SNAP .......................................................................................................... 25
19.3. DESCRIPTION .................................................................................................................... 25

20. FUNCTIONS AND PRODUCTS - TELECOM ........................................................ 26

20.1. REQUIRED USER INPUT ..................................................................................................... 26
20.2. SAP SCREEN SNAP .......................................................................................................... 26
20.3. DESCRIPTION .................................................................................................................... 26

21. BACK ...................................................................................................................... 27

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21.1. REQUIRED USER INPUT ..................................................................................................... 27

21.2. SAP SCREEN SNAP .......................................................................................................... 27
21.3. DESCRIPTION .................................................................................................................... 27

22. SIMULATE .............................................................................................................. 28

22.1. REQUIRED USER INPUT ..................................................................................................... 28
22.2. SAP SCREEN SNAP .......................................................................................................... 28
22.3. DESCRIPTION .................................................................................................................... 28

23. SAVE ...................................................................................................................... 29

23.1. REQUIRED USER INPUT ..................................................................................................... 29
23.2. SAP SCREEN SNAP .......................................................................................................... 29
23.3. DESCRIPTION .................................................................................................................... 29

24. DOCUMENT NUMBER .......................................................................................... 30

24.1. REQUIRED USER INPUT ..................................................................................................... 30
24.2. SAP SCREEN SNAP .......................................................................................................... 30
24.3. DESCRIPTION .................................................................................................................... 30

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1. SAP Easy Access

1.1. Required User Input
Enter transaction code "FB70" in the command line and press enter.

1.2. SAP Screen Snap

1.3. Description

Follow the menu path as shown in the screen snap and double click on "FB70 - Invoice" OR Enter
transaction code "FB70" in the command line and press enter.

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2. Customer
2.1. Required User Input
Enter "6200001" then press Tab.

2.2. SAP Screen Snap

2.3. Description

Number of the customer account from which the transactions are processed. A customer account number
is a unique key used to clearly identify the customer within the SAP system.

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3. Invoice Date / Document Date

3.1. Required User Input
Enter document date then press tab.

3.2. SAP Screen Snap

3.3. Description

The document date is the date on which the original document was issued. The document date may not
be the same as the posting date on which G/L account balances or customer and vendor balances are
updated. The document date can be the issue date of an invoice or a payment, for example.

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4. Posting Date
4.1. Required User Input
Enter posting date then press tab.

4.2. SAP Screen Snap

4.3. Description

Date which is used when storing the document in Financial Accounting or Controlling.

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5. Amount
5.1. Required User Input
Enter "800000" then press Tab.

5.2. SAP Screen Snap

5.3. Description

During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount
of the final line item is then the balance of all the line items previously entered. Amounts you enter may be
changed automatically by the system if automatic postings are made during postings e.g. Tax
adjustments, Cash discount adjustments.

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6. Currency
6.1. Required User Input
Enter "PKR" then press tab.

6.2. SAP Screen Snap

6.3. Description

Currency Key represents the currency for amounts in the document.

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7. Line Item Text

7.1. Required User Input
Enter appropriate line item text, then press tab.

7.2. SAP Screen Snap

7.3. Description

Line item text contains an explanatory text on the line item. Enter a text manually or transfer a standard
text. To transfer a standard text you enter the corresponding text variable with a prefixed equals sign
(=XXXX).

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8. Payment tab
8.1. Required User Input
Click on "Payment" tab.

8.2. SAP Screen Snap

8.3. Description

Click on "Payment" tab to enter payment related information.

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9. Baseline Date
9.1. Required User Input
Enter "Baseline Date" then press Tab.

9.2. SAP Screen Snap

9.3. Description

Baseline date is the date to which the periods for the cash discount deadline and the due date for net
payment refer. This is the case for line items in open item accounts. For line items in G/L accounts, the
item is due immediately on this date because there are no cash discount specifications. During document
entry for open item accounts, the date may be defaulted. For this, a terms of payment key must have
been specified in the customer's/vendor's master record for which a default value is requested in the
document. The proposed date can be overwritten. If the cash discount rates (and days) have not been
entered, the baseline date for payment is the same as the due date.

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10.

Payment Term

10.1.

Required User Input

Enter "Z015" then press Tab.

10.2.

SAP Screen Snap

10.3.

Description

Enter the payment term or change the payment term defaulted from customer master record, if required.
Key for defining payment terms composed of cash discount percentages and payment periods.

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11.

Details tab

11.1.

Required User Input

Click on "Details" tab.

11.2.

SAP Screen Snap

11.3.

Description

Click on details tab page to enter additional information.

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12.

Document Header Text

12.1.

Required User Input

Enter document header text then press tab.

12.2.

SAP Screen Snap

12.3.

Description

The document header text contains explanations or notes which apply to the document as a whole, that
is, not only for certain line items.

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13.

General Ledger Account no.

13.1.

Required User Input

Enter "6781005" then press Tab.

13.2.

SAP Screen Snap

13.3.

Description

This field contains the number of the expense or income G/L account to which the transaction figures are
updated.

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14.

Amount

14.1.

Required User Input

Enter "*" then press Tab.

14.2.

SAP Screen Snap

14.3.

Description

During document entry, enter the amount manually. In the last line item, you can enter a "*" - the amount
of the final line item is then the balance of all the line items previously entered. Amounts you enter may be
changed automatically by the system if automatic postings are made during postings e.g. Tax
adjustments, Cash discount adjustments.

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15.

Line Item Detail

15.1.

Required User Input

Double click on GL line item.

15.2.

SAP Screen Snap

15.3.

Description

Double click on GL line item to enter other requried information.

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16.

Output Tax Code

16.1.

Required User Input

Enter "za" then press Tab.

16.2.

SAP Screen Snap

16.3.

Description

Enter relevant Tax code. To search for appropriate tax code, press F4 or click on drop down icon to select
Tax code from drop down list.
The tax code represents a tax category which must be taken into consideration when making a tax return
to the tax authorities.
Tax codes are unique per country. The tax rate calculation rules and further features are stored in a table
for each tax code.
For tax-exempt or non-taxable transactions, you should use tax codes with a 0 percentage rate if the
corresponding transactions are to be displayed in the tax returns.
Note:
You must define new tax codes if tax rates are changed by the state. The old codes with the old tax rates
must remain in the system until no more open items which use this tax code exist

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17.

Calculate tax automatically

17.1.

Required User Input

Click on "Calculate tax" check box.

17.2.

SAP Screen Snap

17.3.

Description

Click on "calculate tax automatically" check box for calculation of sales tax automatically by the system
based on entered tax code.

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18.

Cost Center

18.1.

Required User Input

Enter "1004" then press Tab.

18.2.

SAP Screen Snap

18.3.

Description

An organizational unit within a controlling area that represents a defined location of cost incurrence.
Its a part of a company seen as a separate area of responsibility, location or cost-accounting entity. Place
at which costs occur.

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19.

Profit Center

19.1.

Required User Input

Enter "901" as profit center, then press Enter.

19.2.

SAP Screen Snap

19.3.

Description

A profit center is a management-oriented organizational unit used for internal controlling purposes.
Dividing your company up into profit centers allows you to analyze areas of responsibility and to delegate
responsibility to decentralized units, thus treating them as "companies within the company".

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20.

Functions and Products - Telecom

20.1.

Required User Input

Click on "Continue" Button.

20.2.

SAP Screen Snap

20.3.

Description

Enter function code if prompted by the system. The code will be used for function wise reporting of
expenses and income. Use F4 to see and select allowed values.
Enter product code if prompted by the system. The code will be used for product wise reporting of
expenses and income. Use F4 to see and select allowed values.
Click on "Continue" button to proceed.

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21.

Back

21.1.

Required User Input

Click on "Back" icon.

21.2.

SAP Screen Snap

21.3.

Description

Click on "Back" icon to go back to enjoy screen.

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22.

Simulate

22.1.

Required User Input

Choose "Simulate" from the document menu.

22.2.

SAP Screen Snap

22.3.

Description

To simulate the document click on Menu bar --> Document --> Simulate. It shows overview of accounting
document after execution of all Substitutions, execution of all validations and creation of automatically
created line Items.

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23.

Save

23.1.

Required User Input

Click on "Save" icon.

23.2.

SAP Screen Snap

23.3.

Description

Click on "Save" icon to post accounting entries.

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24.

Document Number

24.1.

Required User Input

Note document number for future reference.

24.2.

SAP Screen Snap

24.3.

Description

Note document number for future reference.

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