Regular Meeting of the Edgecombe County Board of Education

Edgecombe County Board Rooms

412 Pearl Street
Tarboro, NC 27886
October 17, 2016
AMENDED AGENDA
6:30 P.M. (OPEN SESSION)
(1)
Call to Order of Regular Meeting of the Board
(1.1) Pledge of Allegiance
(2)

Recognitions
(2.1) Employee of the Month
(2.2) NCSBA Gold Bell Award
(2.3) Rocky Mount Fair Award Winners
(2.4) MMA Book Drive

(3)

Public Comments
(This time for public comments has been established for citizens who desire to address the board
and who register prior to the start of the meeting. The Board has established a 3-minute time
limitation for comments to be taken into consideration by the Board. Feedback will not be given
during the Board Session. If a response is necessary, the Board will respond within ten working
days. Thank you. [Edgecombe County Board of Education Policy 2310])

(4)

Approval of Agenda

(5)

Approval of Open Session Minutes

(6)

Items for Information

(6.1) United Way Campaign
(6.2) Google Docs Paperless Board Meeting Demonstration
(6.3) Field Trips:
Extended Day
SWEHS (6973) THS, Tarboro, NC; Marching Band; 09/23/2016; Departure: 4:00 p.m.
Return: 11:00 p.m.
SWEHS (6974) John A Holmes High School, Edenton, NC; Marching Band; 10/01/2016;
Departure: 8:00 a.m. Return: 11:00 p.m.
THS (7119) West Johnston High School, Benson, NC; Band; 10/01-02/2016; Departure:
10/01/2016 at 10:00 a.m. Return: 10/02/2016 at 12:15 a.m.
SWEHS (6975) White Oak High School, Jacksonville, NC; Marching Band; 10/08/2016;
Departure: 8:00 a.m. Return: 11:00 p.m.
EECHS (7097) NC A&T State University, Greensboro, NC; Seniors; 10/10/2016; Departure:
7:00 a.m. Return: 6:00 p.m.
THS (6938) Hobgood Cotton Festival, Hobgood, NC; Color Guard; 10/10/2016; Departure:
8:00 a.m. Return: 12:30 p.m.

(6.4)
(7)

Hurricane Matthew Impact

Committee Reports
(7.1) Policy Committee
6420 Contracts With the Board REVISED

Board Agenda October 10, 2016

Page 2
9030 Facility Construction REVISED
9120 Bidding For Construction Work REVISED
9130 Supervision of Construction Contracts REVISED
(8)A

Consent Items (One Motion Approval)

(8.1.A) Field Trips:
Extended Day
SWEHS (6976) Clayton High School, Clayton, NC; Band; 10/15/2016; Departure: 8:00 a.m.
Return: 11:00 p.m.
THS (7124) - Clayton High School, Clayton, NC; Band; 10/15-16/2016; Departure: 10/15/2016 at
10:00 a.m. Return: 10/16/2016 at 12:15 a.m.
SWEHS (6977) Green Central High School, Snow Hill, NC; Band; 10/22/2016; Departure:
8:00 a.m. Return: 11:00 p.m.
THS (7125) Green Central High School, Snow Hill, NC; Band; 10/22-23/2016; Departure:
10/22/2016 at 10:00 a.m. Return: 10/23/2016 at 12:15 a.m.
Carver Elementary (7104) Marbles Kids Museum, Raleigh, NC; 2nd Grade; 02/24/2017;
Departure: 8:15 a.m. Return: 5:00 p.m.
Carver Elementary (7105) NC Zoo, Asheboro, NC; 4th Grade; 04/07/2017; Departure: 8:15
a.m. Return: 7:00 p.m.
Carver Elementary (7121) Museum of Life and Science, Durham, NC; 2nd Grade; 05/05/2017;
Departure: 8:00 a.m. Return: 6:00 p.m.

Overnight:
Coker-Wimberly Elementary (7106) Don Lee Camp & Retreat Center, Arapahoe, NC; 4th
Grade; 04/11-12/2017; Departure: 04/11/2017 at 8:30 a.m. Return: 04/12/2017 at 6:00 p.m.
Coker-Wimberly Elementary (7107) Don Lee Camp & Retreat Center, Arapahoe, NC; 5th
Grade; 05/02-04/2017; Departure: 05/02/2017 at 8:30 a.m. Return: 05/04/2017 at 6:00 p.m.

(8.2.A) Fundraisers:
NEHS Fundraiser with Krispy Kreme to Sell Doughnut Coupons for $8 each on October 11 24,
2016
Coker-Wimberly Elementary School Fundraiser to Host a Fall Festival on October 13, 2016
from 5:00 p.m. 8:00 p.m. and Sell Tickets for $0.25 each to Participate in Games and Activities
THS Marching Band Fundraiser with Florida Indian River Grooves to Sell Fruit on October 1322, 2016
SWEHS National Honor Society Fundraiser with Krispy Kreme to Sell Donut Certificates for $7
each on October 18 - 31, 2016
Stocks Elementary Fundraiser with The Candy Man to Items from $8 - $30 on October 20
November 2, 2016
MMA Art Program Fundraiser with Square 1 Visual Arts Company to Sell Artwork from $6 - $40
on October 26 November 8, 2016
G. W. Carver Elementary School Fundraiser to Host a Mother/Son Dance on October 27, 2016
from 5:30 p.m. 7:00 p.m. and Charge a $10 Admission Fee per Couple; and an Option to
Purchase a Photo for $2 each
THS Marching Band Fundraiser to Sell BBQ Chicken Plates for $7 each on October 29,
November 12 and November 19, 2016
THS Marching Band Fundraiser with Pizza Inn on November 7, 2016 from 5:00 p.m. 8:00 p.m.
SWEHS Chorus Fundraiser to Sell BBQ Plate Tickets for $8 each on November 11 18, 2016
G. W. Carver Elementary School Fundraiser to Host a Daddy/Daughter Dance on November 17,
2016 from 5:30 p.m. 7:00 p.m. and Charge a $10 Admission Fee per Couple; and an Option to
Purchase a Photo for $2 each
Coker-Wimberly Elementary School Fundraiser to Sell Tickets for $0.25 each on January 27
February 8, 2017 and Host a Sweetheart Ball on February 9, 2017 from 6:00 p.m. 8:00 p.m.

Board Agenda October 10, 2016

Page 3
(8)B

Items for Action

(8.1.B) Approval of Iglesia Principle dePaz Church Using the Gymnasium at Tarboro
High School past 9:00 p.m. on Saturday, November 5, 2016 and Sunday,
November 6, 2016, from 4:00 p.m. 10:00 p.m. Policy #5030 Community Use
of Facilities
(8.2.B) Approval of Heaven Bound Holy Church Using the Auditorium Facility at
Martin Millennium Academy past 9:00 p.m. on Saturday, April 8, 2017, from
5:00 p.m. 10:00 p.m. Policy #5030 Community Use of Facilities
(8.3.B) Approval of the Waiver of Policy 3410 25% Exam Grade Requirement for Math
II and Math III (2016-17 year only)
(8.4.B) Approval of Moving Princeville Instructional Program to Bridgers Building
(8.5.B) Approval of MOU between ECPS and Tarboro Town Council
(8.6.B) Approval of 2016-2017 ECPS Traditional Schools and Early College
High School Calendar Addendums

Motion Required: I make a motion under the North Carolina Open Meetings Law, Sections 143318.11 (a) (1), (a) (3), and (a) (6), to go into Closed Session to consider personnel matters, to
consult with the attorney to preserve attorney-client client privileged information, and to prevent
the disclosure of student records rendered confidential under the Family Educational Rights and
Privacy Act, 20 U.S.C. 1232g, and the disclosure of personnel records rendered confidential
under G.S. 115C-319 through 321.
CLOSED SESSION:
(9.1) Personnel Management
(9.1.1) Listed Personnel (Resignations, New Hires, Retirements,
Transfers, Leave Requests, Substitutes, etc.)
(9.2)

Student Management
(9.2.1) Student Transfers

(9.3)

Legal Issues - None

(9.4)

Review of Closed Session Minutes

OPEN SESSION:
(10) Approval of Closed Session Items:
(10.1) Personnel Management
(10.1.1) Listed Personnel
(10.2) Closed Session Minutes
(11)

Board Correspondence

(12)

Items Brought by Board Members or Superintendent for Consideration/Discussion

(13)

Adjourn