Академический Документы
Профессиональный Документы
Культура Документы
Project Location
Project Type
LLH Hospital
Dubai
Implementation
Customer Name
Planned Start/Finish
Proposed Model
Aug14 Jan 15
ASAP Methodology
Project Sponsor
Program Manager
Mr. Sasidhar
iMED SOLUTIONS
Page 1
TABLE OF CONTENTS
Introduction..................................................................................................................................... 3
Confidentiality Statement............................................................................................................ 3
Management / Executive Summary................................................................................................ 4
Time Management.......................................................................................................................... 4
Holiday Calendars..................................................................................................................... 4
Working Times.......................................................................................................................... 5
Daily Work Schedules............................................................................................................... 6
Period Work Schedules............................................................................................................. 6
Time Data Recording and Administration.................................................................................7
Absence Types.......................................................................................................................... 7
Absence Quotas........................................................................................................................ 9
Time Data Info types.............................................................................................................. 10
Overtime................................................................................................................................. 10
Conversions............................................................................................................................ 11
Interfaces................................................................................................................................ 11
Enhancements........................................................................................................................ 11
Reports................................................................................................................................... 11
Forms......................................................................................................................................... 12
Workflow/Program.................................................................................................................. 12
Role & Authorizations............................................................................................................. 12
Assumptions........................................................................................................................... 12
Document History......................................................................................................................... 13
Introduction
IMED SOLUTIONS FZ LLC
Page 2
This document states all of the conceptual results of the project Medeor 24X7 Dubai Hospital, Dubai. These
project results were devised and decided on by the project team and the department experts from customer
Medeor 24X7 Dubai Hospital during the Business Blueprint project phase. This is the main concept document
of the project. It is supplemented by separate specifications for custom developments.
The content of this document forms the basis and the guidelines for the subsequent Realization phase.
This document aims to describe the future business solution based on SAP software. Both, IT subjects and
organizational issues that are required to understand the situation, are described in it. Any additional
explanations that are only relevant when the project is in progress are given in the various project management
plan documents, which the project management team will provide on request.
Authors and contributors can be referred to in section Document History.
Confidentiality Statement
This document contains information that is proprietary and confidential to Medeor 24X7 Dubai Hospital, which
shall not be disclosed outside, transmitted, or duplicated, used in whole or in part for any purpose other than its
intended purpose. Any use or disclosure in whole or in part of this information without express or written
permission of Medeor 24X7 Dubai Hospital is prohibited.
Any other company and product names mentioned are used for identification purposes only, and may be
trademarks of their respective owners.
Page 3
The Personnel Time Management component offers you support in performing all human resources processes
involving the planning, recording, and valuation of internal and external employees work performed and
absence times. It provides other SAP applications with planning data and delivers information to business
processes
Time Management
In order to improve HR Business Operations, processes, establish a rigorous control over HR & Payroll
functions, Medeor 24X7 Dubai Hospitals has invited iMed Solutions to implement SAP ERP HCM solution.
The Scope of the implementation includes the following SAP HCM Sub Modules
Organizational Management
Recruitment
Personnel Administration
Time Management
Payroll
The Personnel Time Management component in SAP HCM offers to support in performing all human resources
processes involving the planning, recording, and valuation of all employees work performed and their absence
times. Time Management has user-oriented interfaces that support centralized and decentralized entry and
administration of time data of all the employees in the organization. Time data can be processed centrally by
administrators in the human resources department or in individual departments by time administrators.
Holiday Calendars
In SAP HCM, public Holiday calendar is defined in the following way:
All necessary public holidays are identified, their properties are stated
Public holiday calendar for Medeor 24X7 Dubai Hospital is identified, relevant holidays are assigned to the
calendar
Holiday Calendar
Holiday Calendar
The below public holidays are defined as per the UAE Labor law for the year 2014
Page 4
Calendar
ID
MH
MH
MH
MH
MH
MH
MH
Holiday Calendar
Name
Holiday
Calendar
Medeor DUX Hospital
Holiday
Calendar
Medeor DUX Hospital
Holiday
Calendar
Medeor DUX Hospital
Holiday
Calendar
Medeor DUX Hospital
Holiday
Calendar
Medeor DUX Hospital
Holiday
Calendar
Medeor DUX Hospital
Holiday
Calendar
Medeor DUX Hospital
Date
01.01.2014
Milad Un Nabi
13.01.2014
Lailat Al Miraj
27.05.2014
Eid Al Fitr
28.07.2013,
29.07.2013
04.10.2013,
05.10.2014
25.10.2014
02.12.2014
Eid Al Adha
Personnel Subarea
Holiday Calendar
MH
Working Times
Employee should maintain swipe in & swipe out through daily work schedule format basis.
S.No
1.
2.
3.
4.
5.
6.
7.
Shift Code
MGRS
MEMS
MMRS
MAFS
MNIS
MSPS
MOFF
09:00- 17:30
07:00- 15:30
08:00 16:30
15:00 23:30
23:00 07:00
09:00 21:00
No. of working
Hours
8 hours
8 hours
8 hours
8 hours
8 hours
24 hours
No. of
Days/week
6
6
6
6
6
6
Process flow:
IMED SOLUTIONS FZ LLC
Page 5
Work schedule or planned working time is stated for the company and is then identified for an employee.
Planned work time for an employee may deviate from the company work schedule, if he/she is for example a
part time worker. Changes of employee planned working time are subject to transfer.
Mon
MEMS
Tue
MEMS
Wed
MEMS
Thu
MEMS
Fri
MOFF
M002
Description
Early Morning
Shift
Morning shift
MMRS
MMRS
MMRS
MMRS
MOFF
M003
General Shift
MGRS
MGRS
MGRS
MGRS
MOFF
M004
M005
M006
Afternoon Shift
Night Shift
Split Shift
MAFS
MNIS
MSPS
MAFS
MNIS
MSPS
MAFS
MNIS
MSPS
MAFS
MNIS
MSPS
MOFF
MOFF
MOFF
Sat
MEM
S
MMR
S
MGR
S
MAFS
MNIS
MSPS
Sun
MEM
S
MMR
S
MGR
S
MAFS
MNIS
MSPS
Page 6
Absence Types
Absences are paid or unpaid planned working times during which the employee has not worked. They
therefore represent an deviation to the employee's work schedule.
Ref#
1
2
3
5
6
7
8
9
10
11
Absence Type
LOP Full Day
LOP Half Day
Annual leave
Sick Leave with Full Pay
Sick Leave with Half Pay
CME Leave
Maternity Leave
Suspension Leave
Emergency Leave
Haj/Pilgrimage Leave
Employee Category
All
All
All
All
All
All
Female Employees
All
All
Muslim Employees
Department
All
All
All
All
All
All
All
All
All
All
The Loss of Pay (Half day and Full Day) are allowed from the date of joining itself
Annual Leave is as per the UAE Labor law, but with few amendments as per the client requirement
A minimum of thirty days annually and a maximum number of 45 days that an employee can avail at
one go.
At the end of his/her service the employee is entitled to annual leave for the fraction of service he/she
spent for the previous year and if in case of employee doesnt want to avail the Annual Leave; the quota
should be added to the next years eligibility provided the maximum number of leaves doesnt cross 45
days.
Annual leave is calculated on the basis of calendar month rather than by working days.
Page 7
As per the client requirement, there should be a provision to book the Annual Leave for half day to
attend specific scenarios in the organization.
Annual Leave Payment is the employees (1.Basic, 2. Basic + HRA and 3. Gross) per month
The Annual leaves which are partly booked during the month would be paid with the regular salary and
the quota is to be deducted accordingly.
The balance of the unused Annual Leaves will be processed through Off Cycle payment along with
other payments.
Sick Leave:
Employee is not entitled to any paid sick leave during the probation period.
Only after a period of three months of continuous service after the probation period, the employee will
be eligible for paid sick leave.
CME/Study Leave:
The CME/Study Leave is to provide eligible employees an opportunity for professional growth and
development.
Maternity Leave:
Maternity leave support all pregnant female employees with leave during pre and post maternity period
and to help working parents work and family life
Married Female employees are eligible to 45 days Maternity Leave with full pay after completion of 1
year of service from date of joining.
Maternity leave with less than one year of service will be a half paid leave.
Compensatory off
IMED SOLUTIONS FZ LLC
Page 8
When an employee work more than his stipulated number of hours or on a public holiday, the same can
be compensated in the form of Compensatory Off on any other day, all the employees across the
organization are eligible to avail a compensatory off as per the approval from their departmental heads.
Suspension Leave
This leave is booked against the employee who has been suspended by Medeor 24X7 Dubai Hospitals
for any reason. This leave period is a loss of pay for the employee.
Emergency Leave
Emergency leave, as the name suggests is availed by the employee under any unforeseen
circumstances subject to approval from their departmental heads and this leave is considered to be
Loss of Pay.
Haj/Pilgrimage Leave
This leave is availed by an employee once in his service period in the company for attending the HAJ,
this leave is for a period of 30 days and its an unpaid leave. Please note that this leave is only
applicable to Muslim Employees.
Absence Quotas
Ref#
1
Attendance Types
Annual leave
Employee Category
All
Department
All
All
All
All
All
CME/Study Leave
All
All
All
All
Dependent 1 Tickets
All
All
No of Leaves
As per UAE labor
law
As per UAE labor
law
As per UAE labor
law
As per UAE Labor
Law/Medeor 24X7
Dubai Hospital CME
Policy
As per UAE labor
law
As per UAE labor
law
Page 9
Dependent 2 Tickets
All
All
Dependent 3 Tickets
All
All
2001
Absences
2002
Attendance
2006
Absence Quota
0080
2011
Maternity
Protection/Parental Leave
Time Events
0050
Description
This Infotype stores the Planned Working Time
of the employee as a Work Schedule Rule. The
Work Schedule Rule is an object, which
describes the daily working times of the
employee, the weekly off times of an employee,
and treatment on days such as Public Holidays.
Time evaluation status is maintained in this
Infotype depending on the type of time
evaluation process to be adopted. For
example, Time evaluation with clock times or
without clock times
This Infotype is used to record the Absences of
the employee. The data can be recorded in no
of days. Ex: 1 day.
This Infotype is used to store the Attendance of
the employee. The data can be stored in no of
days. Ex: day or 2 days
This infotype stores the Absence Quotas of the
employee.
This Infotype Maintains the Maternity Leave
Records.
This Infotype is used to store the time events
( for clock in and clock out captured from
biometric Terminals) for all employees.
This infotype contains the ID number for time
recording which is in turn linked with Biometric
Terminal. When you enter the number, the
system checks that the same number does not
exist already
Overtime
Page 10
The Overtime Payment is applicable for all employees across the organization subject to approval from the
departmental heads and the Calculation is as per the UAE Labor law. The detailed discussion of Overtime
handling in Medeor 24X7 Dubai Hospital will be discussed in Payroll BPP.
Conversions
Req #
Conversion Description
01
Interfaces
None Identified
Req #
Interface Name
Interface Description
Enhancements
Req #
Enhancement Name
Enhancement Description
01
02
Reports
Req #
Report Name
Reports Description
1.
PT_QTA10
2.
PT_CLSTB2
3.
PT63
4.
PT65
Attendance overview
5.
PT91_ATT
Attendance
Report (Excel
Sheet)
Page 11
Forms
Req #
Form Name
Form Description
1.
Attendance
Report (SMART
FORM)
Req #
Workflow/Progra
m
Description
01.
OT
Approval Overtime Approval Process to be a 3
Process (3-Level) level approval process starting from
Head of Dept. HR Dept.
Finance Dept.
Workflow/Program
Roles
01
Z_MH02_HR_TM
02
Z_MH02_HR_CUSTOM_REPORTS
03
Z_MH02_HR_TIME_UPLOAD
04
Z_MH02_HR_ATTENDANCE_TABLE
Assumptions
None
Document History
AUTHORS & PARTICIPANTS
Role
IMED SOLUTIONS FZ LLC
Name
Private & Confidential
Page 12
Mr. Ashish
Mr. Ashish
REVISION HISTORY
Document
Date
Version
20.10.2014
0
12.12.2014
1.0
Author
Original Document
1) Details of Key Stakeholders, Business
Process Owner have been added.
2) Hospital Logo has been added
3) Reports and forms has been added.
Shirish Reddy. T
Shirish Reddy. T
Title
Key Stakeholder
Key Stakeholder
Key Stakeholder
Mr. Ashish
Business Process
Owner
Mr. Sasidhar
Dat
e
Approved
Page 13