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Purchasing Tables
SAPReader is a small program which converts purchase orders created by
the SAP R/3 system into a readable document. Its purpose is to enable
companies to receive purchase orders from customers who are using the SAP
R/3 system, and to translate these into a format using the supplier's own
product codes. The text file produced by SAPReader may then be manually
entered into the supplier's system or may be electronically uploaded.
4. Via the menu options Goto -> Means of communication, enter the desired means
of communication (e.g. EDI, or an output device such as a printer) for each message
record.
5. Save your data
Include new message type
If you wish to do this, you must
1. Create the message type and define its fine-tuned control (e.g. whether the
message type is to be used only for new printouts or only for change notices),
2. Assign the message type to a schema
3. Define the message determination
4. Maintain condition records for the message type, as described above.
How is the printer determined for message output purposes?
The system checks whether a printer has been specified in the condition record. If
so, it is used. If not, it checks the message type to see whether a print parameter has
been set. If no parameter has been set, no message is generated. If a parameter
has been set, a printer is sought in accordance with this parameter. If a printer is
found, it is used to output the message. If not, no message is generated.
Note:
You can change the printer when outputting messages (e.g. via the menu options
Purchasing document> -> Messages -> Print/transmit). Select the desired message
and choose Goto -> Message details -> Edit -> Means of communication.
Goods Receipts/Invoice Receipts for Purchase Order
Transaction OMW1 allows you to set whether the Price Control is a mandatory
"S" or "V".
V indicates that you want the system to value the stocks with the latest price.
S indicates that you want the system to value the stocks with a fixed price method.
Price Control V - Moving Average Price
Assume Material Master current price is 10
Goods Receipts for Purchase Order - Movement Type 101
Debit
12345 Inventory
12
Credit
67890 GR/IR
12
Debit
12345
Inventory
Credit
45678 Vendor
15
Debit
12345 Inventory
10
Debit
Credit
67890 GR/IR
12
Debit
Credit
45678 Vendor
12
3
15
selection parameter
scope-of-list parameter
ME2L - Vendor
ME2M - Material
ML93 - Service
Force buyers to create Purchase Order with ref. to a Pur. Req., Quotation or
Pur. Ord.
Transaction OMET
Ref. to P.O.
Ref. to quotation
You have to assign the control for ALL the SAP buyers via their SAP
users id.
Logoff and login again. Then try to create a Purchase Order without a
reference.
You have to assign the control for ALL the SAP buyers via their SAP
users id.
Logoff and login again. Then try to create a Purchase Order and check
the default values.
In the Fast Processing button:You can choose whether to adopt automatically all the line items fields in the
Purchase Requisitions
Purchase Order Condition
Suppose you want to calculate the GST and DISCOUNT for a Net Value of 1000.
Net value
1000
GST 10%
of 1000
100
DISCOUNT 10% of 1000
100
Final Net value
900
If you want the DISCOUNT to be calculated based on 1000, put the Steps
number in the column Fro
The Fro To controls the calculation.
Information Structure
In the SAP standard info structure S012 is updated by the Purchase Order creation
date, not the Goods Receipt date. E.g. a Purchase Order is created in January and
good receipt is in February and March, S012 will show the values in period January.
Transaction MC26
Info structure S012 Update group (stats) SAP
M/34
o
1 - New
2 - Change
M/36
Description
Rel. Strategy for PO
01
Release codes 01
Release
X
Description
Blocked
Release
Release status 0
1
Classification Choose your check values
OMGSCK - Check Release Strategies
(make sure there are no error messages)
Once the Purchase Order is not release, buyers will not be able to print the Purchase
Order.
Goods Receipts will be shown with Message no. ME 390 - Purchasing document
XXXXXXX not yet released.
In 4.6c, Purchase Order with Release Strategy has tabs at the end of the Header.
This allowed the buyers to check the release status of the Purchase Order.
The person with the release authorization has to use ME28 to release the Purchase
Order.
Prompt the last Purchase Order Price for the Material
If you want the system to take the price from the last Purchase Order, then do not
maintain the conditions in the info record because it has precedence over the last
PO. This means that the net price field in the info record should be left blank.
In the case when you have already maintained the conditions in the info record (or
net price), try to delete them or make them invalid by changing the validity date.
Even though no price was maintained, the info record will still keep track of the Order
price history.
To check the Order price history, go into the material info record and click
Environment -> Order price history
Adopt Purchase Order Header Text
To default the Header Text into the Purchase Order
Step 1:- Maintain text in Vendor Master
Filled in the field No. (e.g. 01 - Header Text), next tick whether you want the
text to be adopted or for displayed only
First you send the text converted Purchase Order to your SAPoffice
o Sample ABAP program for sending mail to your SAPoffice
Then from Microsoft Outlook, you can send it out externally to your Vendor
Install the SAP setup program on the SAP Presentation CD-ROM under
\GUI\WINDOWS\WIN32
Execute the SAP setup program and choose the Desktop Interfaces.
Then choose the SAP MAPI Service Provider (select Change Options to display the
selection)
Once the SAP MAPI is installed, you can create your logon profile for SAPoffice.
Go into your Control Panel of your windows.
Select the Mail option from the Control Panel to call the MAPI profile manager.