REQUEST FOR TENDER

SUPPLY, DELIVERY,
INSTALLATION AND
COMMISSIONING OF POWER
TRANSFORMERS
VOLUME 3
SCHEDULES OF PRICES

RFT NO: NPWR/2016/44

NamPower
15 Luther Street
PO Box 2864 Windhoek
Namibia
Tel : (+264 61) 205 4111
Fax : (+264 61) 205 2326

CONTENTS OF VOLUMES
VOLUME 1
Section 1

Instruction to Tenderers

Section 2

Tender Forms

Section 3

Contract Agreement and Conditions of Contract

Section 4

Tender Evaluation Process

VOLUME 2
Section 5

General Requirements

Section 6

General Technical Requirements

Section 7

Technical Specifications

Section 8

Technical Schedules

VOLUME 3
Section 9

Schedules of Prices

TABLE OF CONTENTS
Request For Tender .............................................................................................................. 0
Supply, Delivery, Installation and Commissioning of Power Transformers ............................. 0
Volume 3 ............................................................................................................................... 0
Schedules of Prices............................................................................................................... 0
RFT No: NPWR/2016/44 ....................................................................................................... 0
Schedules of Prices........................................................................................ 1
Introduction to the Schedule of Prices ............................................................ 1
Schedule 1 Bill of Quantity .......................................................................... 2
9.3.1 Item 1: Transformer ............................................................................ 2
9.3.2 Item 2 - 3: Supply, Delivery and Off-loading to/at Site Costs ............... 2
9.3.3 Item 4: Testing and Commissioning for Storage Costs ........................ 3
9.3.4 Item 5: Other Costs ............................................................................. 3
Schedule 2 Optional Spares ........................................................................ 3
9.4.1 Item 6: Spares .................................................................................... 3
Schedules of Prices........................................................................................ 4
9.5.1 Schedule 1 Bill of Quantity ............................................................... 4
9.5.2 Schedule 2 Optional Spares............................................................. 5
9.5.3 Schedule 3 Forecast Rate of Payment Schedule ............................. 6

SECTION 9
SCHEDULES OF PRICES

Supply, Delivery, Installation and Commissioning of Power Transformers.

Volume 3: Schedules of Prices

SCHEDULES OF PRICES
INTRODUCTION TO THE SCHEDULE OF PRICES
9.2.1 The Schedule of Prices describes the basis for payment stages in multiple currencies
and general progress monitoring.
9.2.2 Payments will be made thirty days (30) after correct invoice based on the following
milestones:

Design Stage:

15%

FAT Completed:

15%

Delivery and Offloaded (DDP):

60%

Tested and Commissioned/ Taking Over:

10%

9.2.3 The breakdown of Prices reflected on the Schedule of Prices shall be summated on
a Schedule of Price Summary Sheet and reflected on the monthly Cash Flow
Schedule.
9.2.4 Each currency for an Activity shall be recorded separately on both the Schedule of
Prices and the Forecast Rate of Payment Schedule.
9.2.5 These Schedules of Prices shall be read in conjunction with the other documents
forming part of the Contract. Such other documents as may be available for
information purposes only before bidding do not form part of the Contract.
9.2.6 The rates and prices inserted by the Contractor shall include and shall be deemed to
include (inter-alia) the following works, duties, liabilities, and expenses of the Contract
whether they are separately itemised or specifically referred to in the Schedules of
Prices or not:
a) All the liabilities, obligations, contingencies, and risks imposed by each and every
one of the Contract Documents.
b) Strict compliance with each and every provision of the Contract. General
directions and descriptions of works and equipment are not necessarily repeated
in the Schedules of Prices.
c) The cost and profit of all works and services and everything necessary for the due
execution, completion, and maintenance of the Works.
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Volume 3: Schedules of Prices

d) All necessary costs to satisfactorily complete the works, make it safe and
operational for commercial use whether or not specifically mentioned in the
Tender Documents.
9.2.7 Without affecting the generality of the foregoing provision, the rates and prices
entered by the Contractor in the Schedules of Prices shall include the cost, overhead
and profit of the following:
a) The design, manufacture, testing, transport to site, storage, use and maintenance
of all materials, plant, equipment, goods, machinery, and tools.
9.2.8 The quantities (where applicable) stated in the Schedules of Prices are estimates
only. They are given so that tenders can be prepared and compared on an equal
basis and are no guarantee that such quantities will in fact be required or will not be
exceeded.
9.2.9 The quantity of each and every item of work in the Schedules of Prices executed in
accordance with the Contract shall be measured in the units of the Schedule relating
to such quantity.
9.2.10 Any work performed in excess of the requirements of the plans and specifications,
such as over depth excavation, extra thickness of concrete, steel, galvanising, extra
length of cables, etc. will not be paid for, unless ordered in writing by the Purchaser.
SCHEDULE 1 BILL OF QUANTITY
The different items should be completed for each of the different Sections (different
Transformer designs). It should clearly be indicated should one or more of the Sections not
be offered.
The Tenderer is to list the Prices for the Items as follows:
9.3.1

Item 1: Transformer
Item 1 shall be inclusive of all costs (including all taxes and duties, but excluding VAT) related
to the design and manufacturing of the Units as per specifications.

9.3.2

Item 2 - 3: Supply, Delivery and Off-loading to/at Site Costs

Item 2 - 3 shall be inclusive of all costs related to the supply, delivery and offloading to the
sites of the units as per specifications.
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9.3.3

Item 4: Testing and Commissioning for Storage Costs

Item 4 shall be inclusive of all costs related to the testing and commissioning for storage
and/or installation, testing and commissioning of the unit(s) as given in the Scope of Works
at the sites of the units as per the manufacturers specifications and submitted methodology
statement.

9.3.4

Item 5: Other Costs

Item 5 shall be inclusive of all costs related to any other additional items deemed necessary
by the manufacturer to complete the scope of works that have not been included in the
previous items, only if required. The Tenderer shall clearly indicate what these costs are
required for and/or why they are deemed necessary, in a separate Table/List.
SCHEDULE 2 OPTIONAL SPARES
The Tenderer is to list all Spares / Optional Items recommended for the Units. These Spares
will be ordered separately if deemed necessary by the Purchaser.

9.4.1

Item 6: Spares
Item 6 shall be inclusive of all costs related to the Supply and Delivery of any spares as
recommended and listed by the manufacturer in Volume 2, Section 5: Clause 5.7. The
Prices shall be valid for the duration of the Contract. This item SHALL NOT be added to
the total price.

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Volume 3: Financial Schedules

SCHEDULES OF PRICES
9.5.1

Schedule 1 Bill of Quantity

Schedule of Prices: To Be fully completed by Tenderer

Totals
No of
Units (x)

Description
Item 1: Supply of , as per Specifications and
Timelines

TBA

Item 2: Delivery & Offloading of

TBA

Item 3: Delivery & Offloading of

TBA

Item 4: Testing and Commissioning for Storage of

TBA

Cost per Unit:

Cost for x units:

Total: N$

Total: Other Currency

Item 5: Other Costs (if required; to be detailed on

separate sheet)

Overall Total including all Taxes, Surcharges and Duties (excl. Vat)
(Total Fixed Price to be inserted in Letter of Tender)

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Volume 3: Financial Schedules

9.5.2

Schedule 2 Optional Spares

This Schedule is to be completed by the Tenderer as per their recommended Spares in Volume 2, Section 5: Clause 5.7

Totals
Description

Currency

Cost per Unit:

Cost for 1 units:

Total: N$

Total: Other Currency

Item(s) 6: Optional Spares: Tenderer to List

Overall Total SPARES (optional) including all Taxes, Surcharges and Duties (excl. Vat)

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Volume 3: Financial Schedules

9.5.3

Schedule 3 Forecast Rate of Payment Schedule

The Tenderer shall complete (as applicable) the below Schedule for the forecasted rate of payments, as per Section 9.1 above and also
correspond with Volume 2 Section 8.4 Schedule D: Guaranteed Delivery Dates.
Month

Milestone/Payment %

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