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Cash Flow Projection Worksheet: Instructions

The attached worksheet is a template for projecting an organization's cash flow across the fiscal year, identifying in advance any potential cash
shortfalls that may need to be addressed.

The instructions below explain, step-by-step, how to use the worksheet.

Instructions Cell / Column / Row


INPUTS
Select the first month of the organization's fiscal year from the drop-down menu. This will automatically populate the
Start Date Cell D3
12 months of the organization's fiscal year across the header of the projection table.

Beginning Cash Balance Enter the organization's cash balance as of the beginning of the fiscal year. Cell D4

Enter the total budget for the fiscal year for each of the line items under "Cash Receipts," "Cash Disbursements,"
Current Year Budget and "Capital and Financing." (Note: do not include non-cash items such as depreciation.) To add individual or Column E
additional line items under a category, click the "+" buttons in the left margin of the spreadsheet.

Prior Year Carryover Enter any prior year's receivables or payables/accruals carried forward into the current year. Column D

For any item that will be disbursed or received in equal installments across the 12 months of the year, select "Yes"
from the "Spread Evenly?" drop-down in Column F. This will automatically distribute the total budgeted amount for
Spread Column F
that item across the 12 months. If the amount of a line item that will be received or disbursed varies from month to
month, select "No" or leave blank and manually enter the amount to be paid or disbursed in each month.

This shows any difference between the total budgeted amount for a line item and the total of
Variance receipts/disbursements allocated to each month. If the "Variance" column shows a number other than 0, revisit the Column V
monthly allocations to ensure that they add up to the total budgeted amount.

OUTPUT

Net Cash Excess (Shortfall) Shows the cash-basis results for the individual month. Row 112

Shows the cumulative cash position as of that month. If this amount is negative or only narrowly positive, it indicates
Rolling Cash Balance a potential cash shortage during the month. Steps should be taken to address this shortage in advance (e.g. Row 114
accelerating receipts, delaying disbursements, securing a loan or line of credit).

MONITORING

In order to make this tool an effective basis for ongoing planning and decision-making, it is important to update the
spreadsheet each month based on actual results.

On a monthly basis, replace the originally projected receipts and disbursement for each line item with the actual
amount received or disbursed for that item. For any differences between original projections and actual results that
are due to a timing discrepancy (e.g. a receipt/disbursement originally expected in March has been postponed until
Updates May), adjust the projected amount for the relevant future month to reflect the new assumption on timing of receipt or
disbursement. For any differences between original projections and actual results that are due to a permanent
change (e.g. a receipt/disbursement originally expected in March will not happen at all), adjust the projected amount
for the relevant month and the difference will appear in the "Variance" column (V).

As you update the monthly line items based on actual results, the Net Cash Excess/Shortfall (Row 112) and Rolling
Cash Balance (Row 114) will update automatically with revised projections.
Cash Flow Projection

Prior Year Current Yr Spread There-


Carryover Budgeted Evenly? Jan Feb Mar Apr May Jun Jul Aug Sep Oct Nov Dec after TOTAL Variance
CASH RECEIPTS
Contributions & Support
Foundations $ - 0
Corporations $ - 0
Individual contributions $ - 0
[additional line item] $ - 0
Government Contracts
Federal $ - 0
State/Local $ - 0
[additional line item] $ - 0
Other Revenue
Investment income $ - 0
Program service fees $ - 0
Special events $ - 0
Miscellaneous $ - 0
Prior Year Receivables
Foundation grants receivable $ - 0
Collection of other receivables $ - 0
Total Cash Receipts $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $ - 0
CASH DISBURSEMENTS
Personnel
Salaries & wages $ - 0
Payroll taxes $ - 0
Medical benefits $ - 0
Pension contributions $ - 0
Other (e.g. workers' comp, disability) $ - 0
Other than Personnel Expenses
Rent $ - 0
Utilities $ - 0
Professional services $ - 0
Conferences & meetings $ - 0
Travel $ - 0
Printing $ - 0
Technology $ - 0
Interest expense $ - 0
Special events expenses $ - 0
Other $ - 0
Prior Year Accruals
[line item] $ - 0
Total Cash Disbursements $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 0

Excess (Shortfall) from operations $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

CAPITAL AND FINANCING


Cash Receipts
Cash received from loans/financing $ - 0
Cash received from credit line $ - 0
Transfers from savings/investments $ - 0
Cash Disbursements
Capital purchases $ - 0
Repayment of loan principal $ - 0
Repayment of credit line principal $ - 0
Transfers to savings/investments $ - 0

NET CASH EXCESS (SHORTFALL) $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

ROLLING CASH BALANCE $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0 $0

2012 Fiscal Management Associates, LLC. All rights reserved. www.fmaonline.net

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