1MALAYSIA

GLOBALLY
RECOGNISED
INDUSTRY AND
PROFESSIONAL
CERTIFICATION
(1MALAYSIAGRIP)
GUIDELINE Volume 3 Date: 1 May 2016
 GUIDELINE

1MALAYSIA GLOBALLY RECOGNISED INDUSTRY AND

PROFESSIONAL CERTIFICATION PROGRAMME

(1MALAYSIAGRIP)
SECTION 1: GENERAL

1. PURPOSE

The purpose of this guideline is to inform employers, applicants and appointed

training providers on the procedures and implementation mechanism under the
1Malaysia Globally Recognised Industry and Professional Certification
Programme (1MalaysiaGRIP).

2. OBJECTIVE OF THE 1MALAYSIAGRIP

The objectives of the 1MalaysiaGRIP programme implemented by the

Government are:

2.1 To provide opportunity to employees to increase their skills by

participating in specific fields of training to be an expert that would
enhance their career development and earn higher income;

2.2 To provide employers with skilled workforce that will enable them to
explore business opportunities in higher valued chain that is related to
Knowledge Intensive activities that are knowledge-based, high-tech and
high value-added products / activities in order to be continuously
competitive in the global market; and

2.3 To increase labour supply in the strategic and high impact areas those
were identified to reduce countrys dependency on external expertise and
support the Governments aspiration to achieve developed nation status
by the year 2020.

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3. TARGET GROUP

3.1 Target group for the 1MalaysiaGRIP programme are Malaysian

Employees working under HRDF registered employers who are
striving to upgrade their skills and knowledge through upskilling and
reskilling programmes.

4. TRAINING COURSES OFFERED

4.1 In order to support Malaysia aspiration to upskill the current workforce, the
courses offered under 1MalaysiaGRIP are professional certification
which focuses in up-skilling and re-skilling. In this regard, the training
programmes offered are recognised globally either by the local or
international body and selected by the industry experts. Below are
some of skill areas of courses offered under 1MalaysiaGRIP programme:

Information Outsourcing
Technology (IT) Human Resources
Management or Purchasing or Logistic or
Strategic Supply chain
Management Accounting or Finance
Engineering Audit or Tax
New or High Quality and Productivity
Technology Supervisory
Process and Education or Training
Operation Marketing and Sales
Hotel or Tourism Medical or Healthcare

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 4.2 The information of training programmes that have been approved can be
viewed in PSMB portal at www.hrdf.com.my (Schemes- Government
Schemes-GRIP). The list is non-exhaustive and will be added from
time to time to ensure courses offered are in line with the industry
requirements.

4.3 In the event the courses offered under the 1MalaysiaGRIP are not in line
with the industry / employer requirements, the employers may suggest
skill areas of courses to PSMB for further consideration.

5. METHOD OF TRAINING

5.1 Under the GRIP Programme, training can be conducted either as a full-
time or part-time basis at declared venue in the session plan. Classes for
full-time and part-time courses must be conducted separately and the
combination of classes for these two categories is strictly prohibited.

5.2 Training providers are advised to plan the training session carefully to
avoid disruption of companys productivity. As such, classes are advised
to be conducted at the weekend.

5.3 Training need to be conducted at suitable facilities. The training providers

need to ensure trainees are comfortable during the training period.

5.4 Training providers may combine the trainees approved under

1MalaysiaGRIP programme with trainees from other HRDF schemes or
self-paid trainees. However, the number of trainees in a class shall not
exceed 25 participants.

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 5.5 Training providers need to ensure trainees obtain the certificate once the
training and exam has been completed. Legal implication will arise if
training providers fail to comply with this requirement.

SECTION 2: APPLICANT

6. ELIGIBILITY AND ENTITLEMENT OF APPLICANTS

6.1 All employees working under HDRF registered employers are eligible to
participate in the 1MalaysiaGRIP programme. Each employee can only
apply for a maximum of one training course from the list of approved
courses offered by the appointed training providers. If the trainees have
joined the 1MalaysiaGRIP programme previously, they are not
entitled to apply for this programme again.

6.2 Training providers need to ensure the applicants have fulfilled the pre-
requisite of the training programme determined by the certification body if
any.

6.3 Employees are required to obtain the endorsement from their respective
employers to validate their employment status. The application form needs
to be endorsed at least by their employees immediate supervisor (at least
one level up). However, the employers may determine company internal
policy on this matter.

6.4 There be will be no monthly allowances to be paid for trainee participating

under 1MalaysiaGRIP. HRDF registered employers are not entitled to
claim other allowable costs for training attended by their employees under
1MalaysiaGRIP programme.

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 6.5 Financial assistance for training fee and examination fee is only one off.
Any revision or re-examination attempt by the trainee will be under his/her
own cost.

6.6 Trainees must complete their tasks, assignments, projects and exam as
required by the particular course and participate actively in all practical
exercises, presentations and role play as directed by the trainers.

7. PROCEDURES TO SUBMIT APPLICATION BY APPLICANTS

7.1 Submission of applications must be made through appointed training

providers using form PSMB/GRIP/1/16 with supporting documents as
follows:

i. A copy of MyID card (Identity Card); and

ii. A copy of applicant's latest salary slip (minimum last two

months).

SECTION 3: TRAINING PROVIDERS

8. PROCEDURES TO SUBMIT TRAINEE APPLICATION BY TRAINING

PROVIDER

8.1 Training providers are required to compile all trainees registration forms
(PSMB/GRIP/1/16) and relevant supporting documents as stated below
and submit the application via online before the commencement of
training:
i. A copy of MyID card; and
ii. A copy of applicant's latest salary slip.

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8.2 Training providers are required to key in the trainees information into
PSMBs online system at least 1 week (7 working days) before the
commencement of training. Training providers are advised to submit the
applications early to ensure approvals are given before the
commencement of the class.

8.3 Training providers must ensure that information of the trainees keyed into
the system are accurate, particularly the name, MyID number and
MYCOID of the employer. Any application with the wrong MYCOID will be
rejected. Training providers are advised to verify the MYCOID with the
employers before keyed into the system.

8.4 All the supporting documents need to be uploaded in the online

application. Training providers are required to keep the hardcopy of the
application forms and supporting documents for inspection purposes.

8.5 Training providers are responsible for ensuring that trainees fulfil the pre-
requisite determined by the certification body before information of the
trainees keyed into the system.

8.6 Training providers also required to upload session plan

(PSMB/GRIP/2/16) for the particular class. The session plan is required
for the purpose of monitoring and inspection by PSMB. Any changes on
the Session Plan must be informed to PSMB at least 2 days before the
training start date. No changes can be made on the start and end
date of the training once the application has been approved. Training
providers are only allowed to change the dates in between start and end
date. Session plan submitted to PSMB need to take into account all public
holidays and any additional holidays declared. The session plan must in
line with total training days / hours approved by PSMB.

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8.7 The applications will be queried if the details and supporting documents of
the trainees are not complete. Training providers need to reply to the
queried application before the commencement of the training. PSMB is not
responsible to any queried or rejected application after the
commencement of the training.

8.8 Withdrawal or replacement of trainees is not allowed. As such, training

providers are advised to only select committed trainees to be registered
for the training courses.

8.9 The maximum number of trainees for each class is 25 participants.

Combination of classes with different Grant IDs is strictly not
allowed.

8.10 Training providers need to ensure the number of trainees for each class is
confirmed before the application to be submitted to PSMB. If the approval
has been given for 20 trainees, training providers is not allowed to add
additional trainees to maximise number of trainees in the class.

8.11 Training providers are strictly not allowed to enrol their own employees
to the courses offered by them under the 1MalaysiaGRIP programme. The
employees can apply any other courses offered by other training
providers.

8.12 Any cancelation of the approved class need to be informed to PSMB at

least two days before the training session. Training providers are not
allowed to request for change of date. Once the training is cancelled,
training providers need to make new application at least 1 week prior to
the new date of the class.

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9. PROCEDURE FOR COURSE FEE CLAIM

9.1 Payment of the course fee to be made using form PSMB/GRIP/3/16 upon
the completion of each training session.

9.2 Payment of the course fee for the long-term programme (programme
conducted for MORE than one-month duration) will be made
throughout the classroom training duration. The course fee will be divided
equally based on month of programme duration and payment will be made
after the end of each month period.

Example:
Claim First day of training One- month period
1 17/01/2016 17/01/2016 to 30 days after
17/01/2016
17/01/2016 15/02/2016
2 - 16/02/2016 to 30 days after
16/02/2016
16/02/2016-16/03/2016

9.3 Payment of the course fee for the short-term programme (programme
conducted for LESS than one-month duration) will be made after
completion of the training duration.

9.4 The claim form must be attached with original attendance form
(PSMB/GRIP/4/16), original evaluation form (PSMB/GRIP/5/15) and
invoice upon completion of training. Payment of course fee is subject to
number of days of training attended by each trainee as follows;

Payment of 100% course fee if trainees attendance is 80% and above;

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 Payment of 50% course fee if trainees attendance is between 50% -
79%; and
No payment of course fee if trainees attendance is below 50%.

9.5 Financial assistance for the course fee and examination fee is only one
off. Any revision or re-examination attempt by the trainee will be under
his/her own cost.

9.6 Training providers must ensure that training is conducted as per session
plan and trainees attendance is recorded for each training day. Training
providers are not allowed to submit scanned or photocopied trainees
attendance forms and evaluation forms.

9.7 Payment of the course fee will still be paid if trainees are absence from
training due to illness, provided that they submit the medical certificate
issued by a general practitioner to justify their absence. Without a medical
certificate, the course fee will be affected based on the number of days
absent.

9.8 Upon inspection by PSMB Inspectorate Officers, if the trainees are not in
the classroom during the inspection, attendance form of trainees will be
marked as absent by the inspectorate officer. The attendance form that
has been marked by inspectorate officer must be attcahed together with
claim form during claim submission. Failure to provide the original
attendance form and claim form will cause the claim not to be
processed.

9.9 Training providers are required to provide a copy of a certificate/

transcript for each trainee for e-learning / online courses during
claim submission for approval. Payment of course fee for e-learning/
online course will be made after completion of the training duration.

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 9.10 Training providers must ensure the claim is submitted within 3 months
after completion of training course.

9.11 Payment of course fee should cover notes, manuals, reference books and
professional examination fees; if any. Training providers are prohibited
from charging any additional fee to trainees in relation to training.

9.12 Payment of course fee will be made within 14 working days from the date
PSMB received the complete claim form from training providers.

9.13 If payment of course fee has been made due to false and misleading
declaration provided by training providers, PSMB reserves the right to
demand repayment from training providers whether wholly or partially
together with action to be decided.

10. INSPECTION

10.1 PSMB will conduct verification visit to training providers premise/ training
venue to check on the compliance and attendance of trainees. During the
verification visit by PSMBs officers, training providers must give their
fullest cooperation.

10.2 Besides physical verification, PSMB also will conduct inspection through
video conferencing as an alternative method. Training providers must
ensure the equipments for video conferencing is made available in
the training venue.

10.3 During the verification visit, PSMB officers will check the attendance of the
participants. If the participant is absent during the verification, PSMB
officer will stamp as absent in the attendance form. The original
stamped attendance form must be submitted during the claim submission.

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 10.4 Training provider must ensure the staff capable to assist the HRDF
officers in charge during verification and always can be reachable through
mobile phone.

10.5 Training provider must make sure all trainees attend the class as per
approval and monitor the attendance thoroughly.

10.6 During verification, all related documents such as attendance form,

approval letter from HRDF to be given to the officer for verification.

10.7 Actions shall be taken to training providers whom did not comply with the
guideline. Show cause letter or warning letter will be issued to the training
providers who did not comply with this guideline. Training providers will be
blacklisted if the show cause letter or warning letter has been issued by
HRDF more than three (3) times.

11. TRAINING EVALUATION

11.1 The Training Evaluation Form (PSMB/GRIP/5/16) will be provided to all

trainees upon the completion of the training. This is to obtain feedback on
the training they have attended.

11.2 As such, appointed training providers are required to ensure the Training
Evaluation Form (PSMB/GRIP/5/16) to be filled up by all trainees upon
completion of the training. Failure to ensure this will cause training
providers claim not to be approved.

11.3 Training providers are also required to ensure trainees complete the
Tracer Study Form (PSMB/GRIP/6/16), six (6) months after completion
of the training under 1MalaysiaGRIP. The certification attained by the
trainees need to be attached together with this Tracer Study Form.
This Tracer Study is designed to gauge the outcome of this programme.

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SECTION 5: OTHER MATTERS

12. AMENDMENTS

12.1 PSMB may from time to time change or amend the guideline. Training
providers, employees and employers will be notified for any changes
made to strengthen the implementation of the 1MalaysiaGRIP
programme.

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