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11) Does it provide good alerts & reminders of jobs that need to done?
Easy-to-see reminders/reports can let personnel know about work orders that are past due and may
have been skipped. The system may also offer the ability to review current and future maintenance
work, and provides options to balance them out. This can help avoid having days where too much work
is scheduled and other days during which very little is done.
12) How well does it keep track of maintenance inventory & usage?
Good CMMS systems can keep track of maintenance-related parts and spares, enabling maintenance
managers to associate parts with maintenance tasks and track their use as work orders are created. The
software can help track inventory, let personnel know when to restock items, and quickly identify parts
that are no longer required in situations where the equipment is retired. In addition, being able to track
the unusual use of certain parts is helpful because it can help identify potential pilferage or inefficient
maintenance practices.
Reports on maintenance statistics can be quite varied and confusing. What sort of data should
be collected? You will find a variety of ratios and numbers being provided e.g. MTBF, MTTF, MTTR,
downtime, backlog, estimating accuracy and so on. The most important of these maintenance statistics
would be work order backlog, average days to complete work orders, work order completion percent,
equipment downtime, preventative vs. breakdown time spent, equipment with the most cost and task
estimating accuracy. For more details on what these statistics mean you can see the following blog
article Key Maintenance Management Statistics for Maintenance Planners
(http://info.smglobal.com/blog/bid/132982/Key-Maintenance-Management-Statistics-For-
Maintenance-Planners ).
A good system can help reduce the frequency of equipment downtime and maintenance
personnel burnouts because of better work order tracking and helpful analysis of collected historical
data. Establishing and recording best practices provides better maintenance at lower cost. Maintenance
reports created by the system may also be useful to achieve certification and comply with local health
and safety standards. While the costs of such a system may look high at first glance, the multiple savings
opportunities and benefits can result in a payback period of six months or less. Many maintenance
management software vendors offer a trial of their software (you can find our 30-day trial of FastMaint
CMMS in the Downloads section of http://www.smglobal.com). Once you find software that looks like
it may meet your needs, you should be able to download a trial to confirm it will work for you.
Good luck!
Additional Resources:
You can also visit our Maintenance Software Blog (http://info.smglobal.com/blog) for articles and
advice on maintenance management software, for example:
1. CMMS Software Reviews How Good Are They?
2. Mobile Phone Support In CMMS/ Maintenance Management Software
3. CMMS/ Maintenance Software Setup Tips For First Time Users
4. Benefits Of Installed On-Premises CMMS Software vs. Cloud Based Maintenance Software
For more information, contact SMGlobal Inc. at 5448 Apex Peakway #308, Apex NC 27502; call +1.919.
647.9440; email sales@smglobal.com; or visit http://www.smglobal.com to download a fully functional
30-day trial of FastMaint CMMS for Maintenance Management.