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Excel 2016 Shortcuts

Platform: Windows/English

1 Juggle Rows, Columns, and Cells

[Shift]+[Space], Select single row; then delete
Navigate Worksheets
then [Ctrl]+[-]
[Arrow Keys] Navigate by one cell at a time in any direction [Shift]+[Space], Select multiple rows; then delete
[Page Down]/[Page Move one screen down/ up
Up] [Shift]+[Arrow
Up]/[Arrow Down],
[Alt]+[Page Move one screen right/ left
Down]/[Page Up] then [Ctrl]+[-]
[Tab]/[Shift]+[Tab] Move one cell to the right/ to the left in a worksheet [Shift]+[Space], Select single row; then insert one row above
[Ctrl]+[Arrow Move to the edge of next data region (cells that
Keys] contains data) [Ctrl]+[Shift]+[+]
[Home] Move to the beginning of row [Shift]+[Space], Select multiple rows; then insert the same number
rows below
[Ctrl]+[Home] Move to the beginning of worksheet
[Ctrl]+[End] Move to the last cell with content of worksheet Up]/[Arrow Down],
[Ctrl]+[G] Display the [G]oTo dialog box
[Ctrl]+[G] then type Go to line 50, Column A then
e.g. A50 [Ctrl]+[Shift]+[+]
[Ctrl]+[G] then type Go to column G, Line 1 [Ctrl]+[Space], Select single (or multiple) columns, then delete
e.g. G1
then [Ctrl]+[-]
Select Cells [Ctrl]+[Space], Select single row, then insert row below. Select
multiple rows to insert multiple rows
Basic Selects [Ctrl]+[Shift]+[+]
[Shift]+[Arrow Extend selection by one cell [Ctrl]+[Shift]+[+] Paste Insert - paste row(s) from clipboard and shift
Keys] with row(s) in existing content downward
[Shift]+[Page Extend selection one screen down/ up clipboard and a
Down]/[Page Up] row selected

[Ctrl]+[Shift]+[Arro Extend selection to next non-blank cell [Ctrl]+[Shift]+[+] Paste Insert - paste column(s) from clipboard and
w Keys] with column(s) in shift existing content to the right
clipboard and
[Shift]+[Home] Extend selection to beginning of the row column selected
(unfortunately, there is no [Shift]+[End] equivalent)
[Ctrl]+[Shift]+[+] With cells that are not complete rows/columns - Open
[Ctrl]+[A] with no Select [a]ll insert cell/ row/ column menu
data nearby
current cell [Ctrl]+[-] With cells that are not complete rows/columns - Open
delete cell/ row/ column menu
[Ctrl]+[A] with data Select [a]ll cells in data-containing area. Press twice
nearby current cell to select everything [Shift]+[Arrow Fill single cell content down to all cells selected with
Down], [Shift]+[Arrow Down]
[Ctrl]+[Shift]+[Hom Extend selection to first cell of the worksheet [F2], then
e] [Ctrl]+[Enter]
[Ctrl]+[Shift]+[End] Extend selection to last used cell on the worksheet [Shift]+[Arrow Up], Fill single cell content upto all cells selected with
(lower-right corner) [Shift]+[Arrow Down]
[Shift]+[F8] Lock Selection Extend Mode - Select Cell Range, press [F2], then
[Shift]+[F8], move around, add to selection with [Ctrl]+[Enter]
[Shift]+[Arrow Keys], etc
[Ctrl]+[G] Manual selection by row/ column via [G]oTo menu. Edit Cell Content
A:B selects column A thru C,
These assume you are inside a cell.
1:3 selects row 1 thru 3 ,
A1:B3 select cells A1 thru B3, etc [F2] Edit cell. Press [Escape] to cancel
[Home]/[End] Jump to beginning/ end of cell
Column and Row Selection [Arrow Keys] Navigate by one character left/ right or one line up/
[Shift]+[Space] Select current row down

[Shift]+[Space], Select current row, then expand selection by one row [Ctrl]+[Arrow Left]/ Navigate by one word left/ right
then down/ up [Arrow Right]
[Shift]+[Arrow [Shift]+[Arrow Select one character to the left/ right (or one line
Down]/ [Arrow Up] Keys] up/down)
[Shift]+[Space], Select current row, then expand selection by one [Shift]+ Select from the insertion point to beginning/ end of
]then page down/ up [Home]/[End] cell
Down]/ [Page Up] [Ctrl]+[Shift]+[Arro Select or unselect one word to the left/ right
w Left]/[Arrow
[Ctrl]+[Space] Select current column Right]
[Shift]+[Space], Select current column, then expand selection by one [Delete]/[Backspace Delete one character to the right/ left of cursor
then column right/ left ]
Right]/ [Arrow [Ctrl]+[Delete] Delete from cursor to end of cell
Left] [Alt]+[Enter] Start a new line inside cell
[Shift]+[Space], Select current column, then expand selection by one [Enter]/[Shift]+[Ent Complete cell entry and move one cell down/ up
then screen right/ left er]
Down]/ [Page Up] [Tab]/[Shift]+[Tab] Complete cell entry and move one cell right/ left

Excel 2016 Shortcuts
Platform: Windows/English

[Ctrl]+[Enter] Complete cell entry and don't move selection Format Cells
[Ctrl]+['] Duplicate value from Cell above into current cell at
cursor position General Cell Format
[Ctrl]+[;] Insert current date at cursor position [Ctrl]+[Alt]+[V], Copy a cell via [Ctrl]+[C], then via Paste Spacieal,
[Ctrl]+[Shift]+[;] Insert current time at cursor position then [T] and paste forma[t] of that cell to current cell
Duplicate Cells, Rows, and Columns [Alt]+[Enter] Repeat a previous cell format action on current cell

[Ctrl]+[D] Fill [D]own from cell(s) above into current cell(s) [Ctrl]+[1] Open Format Cells dialog with last selection active

[Ctrl]+[D] with a Duplicate row via fill down - Fill current row with [Ctrl]+[Shift]+[F] Open Format Cells dialog with [F]ont Tab active
row selected content from row above.
[Ctrl]+[D] with Duplicate content of first cell(s) in first row to all cells Font Face, Font Decoration, and Cell Color
multiple empty in selection downward. [Ctrl]+[B] Apply/ remove [b]old format
cells selected
[Ctrl]+[I] Apply/ remove [i]talic format
[Ctrl]+[R] Fill [R]right from cell(s) on the left into current cell(s)
[Ctrl]+[U] Apply/ remove [u]nderline format
[Ctrl]+[R] with a Duplicate column via fill right - Fill current column
column selected with content from column on the left. [Ctrl]+[5] Apply/ remove strikethrough formatting
[Ctrl]+[D] with Duplicate content first cell(s) in first column to all [Alt]+[H], [FF] [H]ome select [F]ont [F]ace; type font name
multiple empty cells in selection to the right. supported by auto-complete, or use [Arrow Down] to
cells selected select.
[Ctrl]+['] Duplicate formula from cell above [Alt]+[H], [FS] [H]ome select [F]ont [S]ize; use [Arrow Key], then
[Enter] to change size

Undo, Redo, and Repeat Action [Alt]+[H], [FC], Assign current font color to selection via [H]ome
[Escape], [Enter] [F]ont [C]olor. While escaping the font-color
With Excel 2016 'redo' (undo an undo) and 'repeat' (repeat last action) drop-down, the focus stays on the icon; simply press
became a bit confus. [Ctrl]+[Y] is a repeat if no undo is present. [Enter] to assign the current color.
[Ctrl]+[Z] Undo [Alt]+[HH], Assign current fill color to selected cell color via
[Ctrl]+[Y] Redo (after undo) or Repeat (e.g. when applying [Escape], [Enter] [H]ome [H]iglight Cell. While escaping the highlight
formats) drop-down, the focus stays on the icon; simply press
[Enter] to assign the current color.
[Alt]+[2] Undo list (via quick access). Use [Arrow Down] to
extend undo range. [Alt]+[HH], then Set to [N]o fill color
[Alt]+[3] Redo list (via quick access). Use [Arrow Down] to
extend redo range.
Number Formats
[Alt]+[Enter] Repeat last action. E.g. try to set a cell bold with
outside edit cell [Ctrl]+[B], then go to a different cell and press [Ctrl]+[Shift]+[~] Apply the general number format (e.g. 1000)
mode [Alt]+[Enter]; great to cascade formatting across [Ctrl]+[Shift]+[1] Apply the number format with two decimal places,
multiple cells thousands separator (e.g. 1,000.00)
[Ctrl]+[Shift]+[2] Apply the time format with the hour and minute, and
Cut, Copy, Paste, and Paste Spacial indicate AM or PM
[Ctrl]+[X] Cut cell(s) to clipoard [Ctrl]+[Shift]+[3] Apply the date format with the day, month, and year
[Ctrl]+[C] Copy cell(s) to clipboard [Ctrl]+[Shift]+[4] Apply the currency format with two decimal places
[Ctrl]+[V] Paste cell(s) from clipboard (e.g. $1,000.00)

[Ctrl]+[+] Insert Paste - Paste cell and push content downward [Ctrl]+[Shift]+[5] Apply the percentage format with no decimal places
or rightward. Works great for entire rows and (e.g. 10%)
columns. [Ctrl]+[Shift]+[6] Apply the scientific number format
[Ctrl]+[Alt]+[V] Open Paste Special Menu (requires a prior copy to
Clipboard) Alignments
[Ctrl]+[Alt]+[V], Paste [V]alues [Alt]+[H], [AL] [A]lign [L]eft
then [V], [Enter]
[Alt]+[H], [AR] [A]lign [R]ight
[Ctrl]+[Alt]+[V], Paste Forma[t]s
then [T], [Enter] [Alt]+[H], [AC] [A]lign [C]ight
[Ctrl]+[Alt]+[V], Paste Transpos[e]d [Alt]+[H], [AT] [A]lign [T]op
then [E], [Enter] [Alt]+[H], [AM] [A]lign [M]iddle
[Ctrl]+[Alt]+[V], Paste Column [W]idth [Alt]+[H], [AB] [A]lign [B]ottom
then [W], [Enter]
[Ctrl]+[Alt]+[V], Paste Values and N[u]mber Formats
Wrap and Merge
then [U], [Enter]
[Alt]+[H], [W] Wrap or unwrap text ([H]ome - [W]rap Text)
[F3] Paste a defined name into a formula
[Alt]+[H], [MM] [M]erge cells - [M]erge
[Alt]+[H], [MU] [M]erge - [U]nmerge
[Alt]+[H], [MC] [M]erge and [C]enter
[Alt]+[H], [MA] [M]erge [A]cross (merge all columns, but not rows in

Excel 2016 Shortcuts
Platform: Windows/English

Border Shortcuts [Ctr]+['] Duplicate formula from cell above

There are only two direct shortcuts which apply or remove the complete [F3] Paste named range in formula
outline. It seems the the easiest to enter the border menu, and then apply [Ctrl]+[Backspace] When navigated away while editing formula; jump
the shortcuts in the border menu. back to active cell while keeping formula intact.
[Alt]+[H], [BM] [H]ome - [B]order - [M]enu; technically it says 'more'.
[Alt]+[T] (in border Toggle [T]op border Trace Dependents and Precendents
[Ctrl]+[[] Select direct precendents
[Alt]+[B] Toggle [B]ottom border
[Ctrl]+[Shift]+[[] Select all precendents
[Alt]+[R] Toggle [R]ight border
[Ctrl]+[]] Select direct dependends
[Alt]+[L] Toggle [L]eft border
[Ctrl]+[Shift]+[]] Select all dependends
[Alt]+[H] Toggle [H]orizontal interior border
[Alt]+[V] Toggle [V]ertical interior border Manual Calculation
[Alt]+[U] Toggle [U]pwards diagonal border [F9] Calculate all worksheets in all open workbooks
[Alt]+[D] Toggle [D]ownwards diagonal border [Shift]+[F9] Calculate the active worksheet
[Ctrl]+[Shift]+[&am Add outline borders from cell or selection [Ctrl]+[Alt]+[F9] Calculate all worksheets in all open workbooks,
p;] regardless of whether they have changed since the
[Ctrl]+[Shift]+[-] Remove outline borders from cell or selection last calculation
[Ctrl]+[Alt]+[Shift]+ Recheck dependent formulas, and then calculates all
Find and Replace [F9] cells in all open workbooks, including cells not
marked as needing to be calculated
[Ctrl]+[F] Display the [F]ind and Replace dialog box (with find
Manage Workbooks
[Ctrl]+[H] Display the find and replace dialog box (with replace
Open and Save Workbooks
[Escape] Close the find and replace dialog Box (with focus on
dialog box) [Ctrl]+[O] [O]pen file via standard open dialog box
[Shift]+[F4] Find bext (with search box closed) [Alt]+[F], [O] [F]ile [O]pen via Excel file manager
[Ctrl]+[Shift]+[F4] Find previous (with search box closed) [Alt]+[F], [O] + [1]... Open recent file (1 thru 9)
[Alt]+[Tab], or Toggle focus between find/ replace dialog box and
[Ctrl]+[F]/[H] when worksheet [Alt]+[F], [O], [Y], Open recent file (10 upwards)
losing focus [1]...[Z]
[Alt]+[F] [F]ind next with find dialog box active [Alt]+[F], [O], [K] [F]ile [O]pen from OneDrive Lin[k]
[Alt]+[I] F[i]nd all with find dialog box active [Ctrl]+[S] [S]ave File with current file name
* in search option Use as asterix for searching multiple characters [F12] Save file as via standard save dialog box
? in search options Use as wildcard for searching any single character, [Alt]+[F], [A] [F]ile S[a]ve as via Excel file manager
Use '~' before '?' when searching special characters. [Alt]+[F], [A], [K] [F]ile S[a]ve to OneDrive Lin[k]
~* searches for *
~~ searches for ~ [Escape] Exit open/ save menu
~? searches for ?
Print Workbooks
[Ctrl]+[P] Print. This won't offer offer Key Tips/ Options. To
continue with shortcuts, use the new Key Options
Basics below.

[=] Start a formula [Alt]+[F], [P] Open [F]ile [P]rint menu

[Alt]+[=] Insert the AutoSum formula [I] in Print Menu Select pr[i]nter

[Ctrl]+[A] with Edit formula in formula B[a]r [Alt]+[P] if Key Tips Return [P]rint key tips/ options
formula present disappear

[Ctrl]+[Shift]+[U] Expand/ collapse formula bar [V] in Print Menu Focus on [V]iew pane; use arrow keys to forward/
backward preview pages
[F4] After typing cell reference (eg =E4) makes reference
absolute (=$E$4). Repeat if you want to toogle from [G] in Print Menu Pa[g]e setup
absolute reference to parcial or complete removal [N] in Print Menu Set [N]umber of copies
($E$4 -> E$4 -> $E4 -> returning to E4.
[Shift]+[F3] with Display the 'insert function; dialog box Manage Worksheet Tabs
empty cell
[Ctrl]+[Page Move to the next/ previous worksheet in current
[Shift]+[F3] with Edit arguments of formula at cursor position Down]/[Page Up] workbook
formula present
[Alt]+[H], [IS] Insert worksheet ([H]ome - [I]nsert [S]heet)
[Alt]+[H],[FD], [U] Select all Formulas ([H]ome - [F]in[d] - Form[u]las
[Alt]+[H], [DS] Delete worksheet [H]ome - [D]elete [S]heet
[Ctrl]+[Shift]+[Ente Enter a formula as an array formula. Formula bar
r] with array will show this as e.g. {=SUM(A1:A3*B1:B3)} whichis [Alt]+[H], [OR] Rename worksheet ([H]ome - F[o]rmat - [R]ename
formula the sum of A1*B2+A2*B2+A3+B3. This is an easy and worksheet)
concise method. Remember that each time editing [Alt]+[H], [OM] Move worksheet ([H]ome - F[o]rmat - [M]ove
the formula will require the [Ctrl]+[Shift]+[Enter]. worksheet)
Some keyboards seem to distinguish between left
and right [Shift] key [Alt]+[H], [OT] Worksheet tab color, continue with mouse or arrow
keys ([H]ome - F[o]rmat - [T]ab color)
[Ctrl]+[~] Show/ hide all formulas. This will automatically
extend all column widths which reverses when
presed again

Excel 2016 Shortcuts
Platform: Windows/English

Freeze, Split, and Hide Comments and Hyperlinks

[Alt]+[W]+[FF] Vie[w] - [F]reeze or un[f]reeze; unfreeze works for [Ctrl]+[K] Insert or edit hyperlin[K] (for complete cell only)
any Freeze Setting
[Shift]+[F10], then [R]emove one or multiple hyperlink(s)
[Alt]+[W]+[R] Vie[w] - [F]reeze first visible [R]ow on screen [R]
[Alt]+[W]+[C] Vie[w] - [F]reeze first [C]olumn on screen [Shift]+[F10], then [O]pen hyperlink (In the Excel 2016 Contextmenu, 'O'
2x [O], then [Enter] is double-assigned which require the extra keys)
[Ctrl]+[9] Hide selected rows
[Shift]+[F2] Insert/ edit a cell comment
[Ctrl]+[Shift]+[9] Unhide hidden rows within the selection
1x [Escape] when Move comment
[Ctrl]+[0] Hide selected columns
in Comment, then
[Shift]+[F10], then [U]nhide selected columns ([Ctrl]+[Shift]+[0] not [Arrow Keys]
[U] working in Excel 2010, 2013, or 2016)
2x [Escape] when Escape comment editing and return to cell
[Alt]+[W][S] [S]plit or unsplit Worksheet at current position in Comment
[Ctrl]+[Shift]+[O] Select all cells with c[o]mments
Auto Filter
[Shift]+[F10], then Delete single co[m]ment (or multipe with multiple
[Ctrl]+[Shift]+[L] Turn Autofi[l]ter on or off. Select table as necessary [M] comments selected)
but many times Excel figures out what you want.
[Alt]+[Arrow On the field with column head, display the AutoFilter Pivot Tables
Down] list for the current column. Press [Escape] to cancel
Creating Pivot Tables with Shortcuts only seems to be nearly impossible;
[Arrow Select the next/ previous item in the AutoFilter list managing existing tables is doable.
Down]/[Arrow Up]
[Alt]+[N][V] I[n]sert Pi[v]otTable after selecting data range.
and [S]ace]
Follow up with [Alt]+[E] for [e]xisting worksheet if
[Alt]+[Arrow Up] Close the AutoFilter list for the current column desired, [Tab], and type the cell reference where it
[Home]/[End] Select the first item/ last item in the AutoFilter list should go (e.g. C1)
[F10]+[R] [R]efresh PivotTable
Column Width and Row Height [Ctrl]+[-] Hide selected item
It takes only a little bit patience to get used to set row-height and [Alt]+[Arrow Unhide item(s) by opening header drop-down and
column-width using the pixels instead of the mouse; but only after a short Down] in header using [Arrow Keys] and [Space] to unhide item
while getting used to the keyboard shortcuts, you won't go back. It can't Type over any field Unhide item(s) (assume you have two fields 'color',
get any easier to exactly double or triple the row height by working with with the value and 'size' and you hid 'color'. Go into 'size' field and
the values given. hidden type 'color' - this will unhide the 'color' field
[Alt]+[H][O] [H]ome - F[o]rmat Worksheet Type over any field Flip current field value with the value typed
[H] (in Format Set row [H]eight with another field
Worksheet Menu) in same table
[A] [A]utofit row height [Ctrl]+[Shift]+[*] Select the entire PivotTable report
[W] Set column [W]idth [Alt]+[Shift]+[Arro Group selected PivotTable items
w Right]
[I] Autof[i]t column width (Based on current cell; mark
column if you want to autfit column based on widest [Alt]+[Shift]+[Arro Ungroup selected PivotTable items when on group
cell) w Left] header
[D] Set [D]efault width (for all columns that haven't been [ALT]+[JT][X] E[x]and all fields
changed yet) [ALT]+[JT][P] Colla[p]se all fields
[Ctrl]+[Shift]+[+] Insert pivot formula/ calculated field
Navigate Multi-Cell Selections
[Alt]+[F1] Create Pivot Chart in same Worksheet
All these shortcuts assume multipe cells have been selected. Try with at
least 2-3 columns and rows. [F1] Create Pivot Chart in new Worksheet

[Tab]/[Shift]+[Tab] Move active cell right/ left in selection

Excel Auto Tables and Data Forms
[Enter]/[Shift]+[Ent Move active cell down/ up in selection
Auto Tables
[Shift]+[Backspace] Select only the active cell when multiple cells are
selected [Ctrl]+[T] Create auto [T]able from selection
[Ctrl]+[Backspace] Show active cell within selection; helps with large [Shift]+[Space] Select table column
selections when active cell is off screen
[Ctrl]+[Space] Select table row
[Ctrl]+[.] Move clockwise between the four courners of a
Data Forms
[Ctrl]+[Alt]+[Arrow Move to the right/ to the left between non-adjacent
Right]/ [Arrow selections (with multiple ranges selected) [Tab]/[Shift]+[Tab] Move to the next/ previous field which can be edited
Left] [Enter]/[Shift]+[Ent Move to the first field in the next/ previous record
[Arrow Keys] with Cancel Selection er]
active Selection [Page Down]/[Page Move to the same field 10 records forward/ back
[Ctrl]+[Page Down] Move to a new record
[Ctrl]+[Page Up] Move to the first record
[Home]/[End] Move to the beginning/ end of a field

Excel 2016 Shortcuts
Platform: Windows/English

Group Rows and Columns

[Alt]+[Shift]+[Arro Group rows or columns
w Right]
[Alt]+[Shift]+[Arro Ungroup rows or columns
w Left]
[Alt]+[AH] D[a]ta [H]ide detail
[Alt]+[AJ] D[a]ta Show Detail ([j] is next to [h] on keyboard
that?s probably why they picked 'J' isntead of
somthing else)
[Ctrl]+[8] Display or hides the outline symbols
[Alt]+ASCII Code Enter ASCII code, e.g. [Alt]+0169 inserts Symbol

The Rest
[Ctrl]+[F1] Minimize/ restore Excel ribbons
[Ctrl] after Display format, chart, totals, tables, and sparklines
selecting at least 2 menus
rows and 2
[Shift]+[F7] Display the thesaurus dialog box
[F7] Display the spelling dialog box
[Alt]+[F], [IE] "Enable Editing for protected wiew ([F]ile [I]nfo
[E]nable Editing)
[Alt]+[F4] Close Excel
[F1] Help
[Alt]+['] Style dialog box
[Ctrl]+[F3] Define a name or dialog
[Ctrl]+[Shift]+[F3] Create names from row and column labels
[Alt]+[F1] Create and insert chart with data in current range as
embedded Chart Object
[F11] Create and insert chart with data in current range in
a separate Chart Sheet
[Alt]+[F11] Open VBA editor window
[Ctrl]+[F6] Scroll between open workbooks
[Alt]+[F8] Display macro dialog box