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Hygienic Canned Food OHS Manual

For Doc. No. : OHSM-01


Effect. Date : 01-1-2009
Food Industry Rev. No. :0
Page :1 of 30

Table Of Contents
Sec. Subject OHSAS
18001
0.0 Table of Contents
1.0 Change Control Log.
2.0 OHSManual Control [4.4.5]
2.1 Approvals
2.2 Revisions
3.0 Introduction
4.0 Organization Chart [4.4.1]
5.0 General Requirements [4.1]
6.0 OHS Policy [4.2]
7.0 OHS Policy Statement [4.2]
8.0 Planning [4.3]
8.2 Hazard Identification & Risk Assessment & determing Control [4.3.1]
9.0 Legal and other Requirements [4.3.2]
10.0 Objectives and Programmes [4.3.3]
12.0 Resources , Roles , Responsibility and Authority [4.4.1]
13.0 Competence , Training and Awareness [4.4.2]
14.0 Communications Participation and Consultation [4.4.3]
15.0 Documentation [4.4.4]
16.0 Control OF documents [4.4.5]
17.0 Operation Control [4.4.6]
18.0 Emergency Preparedness and Response [4.4.7]
19.0 Checking [4.5]
19.1 Performance measurement & monitoring [4.5.1]
4.5.2 Evaluation of compliance [4.5.2]
20.0 4.5.3 Incident investigation, nonconformity, corrective [4.5.3]
action and preventive action
21.0 Control of Records [4.5.4]
22.0 4.5.5 Internal audit [4.5.5]
23.0 Management Review [4.6]
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1-Change Control Log

Section
No. Date Description of Change
Changed

2- OHS Manual Control

2.1 Approvals

This OHS Manual has been read, and approved by the CHAIRMAN
APPROVED by:
Sign.:
Eng. /
CHAIRMAN & CEO
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Date 01-1-2009

2.2 Revisions
The OHS Manual will be updated if necessary. The updating will be done by OHS
Management Representative ( OHSMR )
who will be responsible for distributing the updated copies and retrieving the old copies of
the manual.
The changes in any issue of the OHS Manual compared with the previous one are
identified by a vertical line segment at the right side of each change, and recorded in the
change control log (section 1.0).
OHSMR should approve changes in any section before release.
The QA manager will be responsible for recording the changed section in the change
control log. (section 1.0), distributing the updated section and retrieving the old one.
2.3 OHSManual Distribution:
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OHSManual copies will be distributed to:


Chairman
OHS manager
The Document control section chief .

3.0 Introduction
3.1 THE COMPANY
INTRODUCTION:
General Information:
HYGENIC canned food for food industries was established at 2006 at New Salheya
industrial city (125 km from Cairo) to produce a new product in Egypt with
production capacity is 15 ton daily approximately
SCOPE OF WORK:
Our process with receiving raw materials , processing it , packing in cans and
pasteurizing the delivery.
Legal Form:
HYGIENIC canned food for food industries a Partner Ship Company.

Address:

-New Salheya City Industries Area ( G )


3.2 COMMUNICATION :
-Tel : 002 055 3203737 - 39
- Fax 3203740
- E-mail: main@hygienic.elgebaly.net

3.3 Objectives
THE COPMANY has developed an OHS management system to improve the
OHSmanagement of the company. This manual and the OHS system comply with
OHSAS 18001 : 2007 International Standard .
3.4 Scope
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The OHS Management System, which is described in this Manual, includes departments
& sections of The Copmany shown on the Organization Chart (see section 4.0).
3.5 References
OHSAS 18001 : 2007 Management systems specification with guidance for use
3.6 Definitions
OHS Management System:-
The part of the overall management system that includes organizational structure,
planning activities, responsibilities, practices, procedures, processes and
resources for developing, implementing, achieving, reviewing and maintaining the
OHSpolicy.
OHS Management System Audit:-
A systematic and documented verification process of objectively obtaining and
evaluating evidence to determine whether an organization's OHSmanagement
system conforms to the OHSmanagement system audit criteria set by the
organization, and for communication of the results of this process to management .
OHSObjective:-
Overall OHSgoal, arising from the OHSpolicy, that an organization sets itself to
achieve, and which is quantified where practicable.
OHS Performance:-
Measurable results of the OHSmanagement system, related to an organization's
control of its OHShazard, based on its OHSpolicy, objectives and targets .
OHS Target:-
Detailed performance requirement, quantified where practicable, applicable to the
organization or parts thereof, that arises from the OHSobjectives and the needs to
be set and met in order to achieve those objectives.
Accident :
undesired event giving rise to death , ill health , injury , damage or other loss
Hazard :
Source or situation with a potential for harm in terms of injury or ill health ,
damage to property , damage to workplace environment , or a combination of
these
Hazard identification :
Process of recognizing that a hazard exists and defining its characteristics
Incident :
Event that gave rise to an accidents or had the potential to lead to an accident
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Non-conformance :
Any deviation from work standards , practices , procedures , regulations ,
management system performance etc.. that could either directly or indirectly lead
to injury or illness , property damage , damage to workplace environment , or a
combination of these

Occupational health and safety :


Conditions and factors that affect the well-being of employees , temporary
workers , contractors personnel , visitors and any other person in the workplace

Risk :
Combination of the likelihood and concequences of a specified hazardous event
occurring
Risk assessment :
Overall process of estimating the magnitude of risk and deciding whether or not
the risk is tolerable

Safety :
Freedom from unacceptable risk of harm
Tolerable risk :
Risk that has been reduced to a level that can be endured by the organization
having regard to its legal obligations and its own OHS policy

3.7 Acronyms & Abbreviations


OHSMR : OHS Management Representative :
Top Management Appointee (TMA )
CAR : Corrective Action Request.
OHSMS : OHS Management System
HR&T : Human Resourses & Training.
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4-Organization Chart

Chairman
Chairman

G.M

Secre

Production
Purcha
Sales &
Marketing Dept.
Mainten
ance Sto QA Admin Financi
al Dept.

Produc
tion QC HR
Production Personnel
Planning
OHS

Doc.

ENVI.
ENVI.
Health
Health

Approval

Sign. /

Mr. /
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5.0 OH&S management systemrequirements


4.1 General requirements [4.1]
THE COPMANY shall establish, document, implement, maintain and continually improve
an OH&S management system in accordance withthe requirements of this OHSAS
Standard and determine how it will fulfilthese requirements.The organization shall define
and document the scope of its OH&S management system.

6.0 OHS Policy [4.2]


6.1 Aim
To define and authorize the organizations OH&S policy and ensure that within the
defined scope of its OH&S management system it:
THE COMPANY OH&S policy
a) It is appropriate to the nature and scale of the organizations OH&S risks;
b) It includes a commitment to prevention of injury and ill health and continual
improvement in OH&S management and OH&S performance;
c) It includes a commitment to at least comply with applicable legal requirements and
with other requirements to which the organization subscribes that relate to its
OH&S hazards;
d) It provides the framework for setting and reviewing OH&S objectives;
e) It is documented, implemented and maintained;
f) It is communicated to all persons working under the control of the organization with
the intent that they are made aware of their individual OH&S obligations;
g) It is available to interested parties; and
h) It is reviewed periodically to ensure that it remains relevant and appropriate to the
organization.
6.2 Scope of Application
All departm ents
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6.3 Responsibilities / Procedure


including the commitments to the prevention of injury and ill health, to compliance with
applicable legal requirements and with other requirements to which the organization
subscribes, and to continual improvement
The OHS Policy, which is stated in section 6.0, THE COPMANY shall commit and
match its objectives and targets.
THE COMPANYs OHS Policy is defined by the OHS manager and is revised by the
OHS Management Representative . It will be revised and approved by the Chairman.
The OHS Management Representative who is responsible for maintaining the OHS
Policy.
The OHS Policy is explained and discussed at the general orientation training given to
all existing and new employees.
The OHS Policy is posted in conspicuous (visible) locations throughout THE
COMPANY.
6.4 Related Procedures
None.
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7- Q & OHSPolicy Statement

QUALITY AND OHS POLICY


THE COPMANY is a pioneer company in producing high quality Product .
THE COPMANY applies the Quality Management System ISO 9001:2000 and
Occupational Health and Safety Assessment System OHSAS 18001: 2007 THE
COPMANY is committed to the following :
1. Doing its best to achieve customer satisfaction and expectations.
2. The Compliance to customers requirements with the lowest impact of its products
and activities on the work environment while minimizing the possible hazards.
3. Continual improvement for the effectiveness of the three Management Systems
4. Compliance with all current applicable legislations ( statutory & regulatory ) and
other requirements of the three Management Systems
5. The Quality and Occupational Health and Safety Management System policy &
objectives and targets are reviewed through management reviews.
6. The protection of health & safety of its employees, neighbours , customers ,
subcontractor and visitors .
7. Document , implement and maintain its policy.
8. Communicate the policy to all employees, public and interested parties.

APPROVED by:
Sign.:
Eng. /
CHAIRMAN & CEO

Date : 01-00-000

8.0 Planning [ 4-3 ]


8.1 Hazard identification, risk assessment and determining controls [4.3.1]
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8-2-1 Aim.
To establish, implement and maintain aprocedure(s) for the ongoing hazard identification,
risk assessment, anddetermination of necessary controls.
To perform risk assessment To identify THE COPMANY OHS hazards associated with its
activities, services and products and implement all necessary control measures
8.2.2 Scope of Application
All departm ents.
8.2.3 Responsibilities / Procedure
The risk assessment take into account:
Routine and non-routine activities;
Activities of all persons having access to the workplace (including contractors and
visitors);
Human behaviour, capabilities and other human factors;
Identified hazards originating outside the workplace capable of adversely affecting
the health and safety of persons under the control of the organization within the
workplace;
Hazards created in the vicinity of the workplace by work-related activities under the
control of the organization;
Infrastructure , equipment and materials at the workplace, whether provided by the
organization or others;
Changes or proposed changes in the organization, its activities, or materials;
Modifications to the OH&S management system, including temporary changes, and
their impacts on operations, processes, and activities;
Any applicable legal obligations relating to risk assessment and implementation of
necessary controls .
The design of work areas, processes, installations, machinery/equipment, operating
procedures and work organization, including their adaptation to human capabilities.
Planning
The company s methodology for hazard identification and risk assessment shall:
Defined with respect to its scope, nature and timing to ensure it is proactive rather
than reactive; and
Provided for the identification, prioritization and documentation of risks, and the
application of controls, as appropriate. For the management of change, the company
shall identify the OH&S hazards and OH&S risks associated with changes in the
company , the OH&S management system, or its activities, prior to the introduction of
such changes.
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The company shall ensure that the results of these assessments are considered
when determining controls.
When determining controls, or considering changes to existing controls, consideration
shall be given to reducing the risks according to the following hierarchy:
elimination;
substitution;
engineering controls;
signage/warnings and/or administrative controls;
personal protective equipment.
The company shall document and keep the results of identification of hazards, risk
assessments and determined controls up-to-date.
The company shall ensure that the OH&S risks and determined controls are taken
into account when establishing, implementing and maintaining its OH&S management
system.
8.2.4 Related procedures.
HSP-31-01 :Planning for hazard identification , risk assessment and risk control

9.0 Legal and other requirements [4.3.2]


9.1 AIM
To identify and have access to legal and other requirements that are applicable to
THE COMPANYs OHS hazards.
To get and maintain the updates of these requirements .
9.2 Scope of Application
The OHS Manager.
All activities.
All managers.
9.3 Responsibilities / Procedure
The OHS Manager is assigned to :-
Identify , accesse and update the legal and other OH&S requirements that
are applicable to THE COMPANYs OHS hazards related to its activities,
products or services.
Identify other requirements, which are :
- Identification and updating of the codes and standards relevant to the
manufacturing process.
- Agreements with public authorities.
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communicate relevant information on legal andother requirements to


concerned persons working under the control .
The OHS Management Representative who is responsible for the follow up of
applying the regulations, codes and standards in collaboration with other departments
of THE COMPANY.
A copy of any part or full document, legislations, regulations, codes and standards is
also available for any interested party in the library of THE COMPANY.
9.4 Related Procedures
OHP-32-01 : Legal and other requirements.

10.0 Objectives and Programme [4.3.3]


10.1 AIM:
To establish THE COMPANYs OH&S objectives which are consistent with its OHS
Policy.
10.2 Scope of Application
The Chairman.
The OHS Management Representative .
The OHS Manager.
Managers of related departments.
10.3 Responsibility / Procedure
The Chairman and The OHS Representative set THE COMPANYs OH&S objectives
which measurable where practicable, and consistent with the OH&S policy .
When establishing THE COMPANYs OH&S Objectives the following issues are
considered:
The legal and other requirements to which the organization subscribes, and
its OH&S risks.
THE COMPANYs significant OHS hazards & risks , its technological options
and its financial, operational and business requirements.
The views of interested parties.
The Targets of THE COPMANY are to reduce OHS Hazard to the acceptable values
Objectives Programme(s) shall include as a minimum:
Designation of responsibility and authority for achieving objectives at relevant
functions and levels of the organization
The means and time-frame by which the objectives are to be achieved.
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The programme(s) shall be reviewed at regular and planned intervals,and


adjusted as necessary, to ensure that the objectives are achieved .
10.4 Related Procedures :-
HSP-33-01 Objectives and programme .

12.0 Resources,Roles,Responsibility and Authority [4.4.1]


12.1 AIM
To establish roles, responsibilities, authorities and commitment of THE COPMANY
employees to ensure the implementation, the control of performance and the
maintainability of the OHSAS.
12.2 Scope of Application :
The Chairman.
OHS Management Representative.
All departments.
12.3 Responsibilities/Procedure

General
The Chairman ultimately responsible for establishing, implementing and maintaining
the OHS management system. Specific responsibilities comprise : formulating the
OHS management policy, assigning authorities and responsibilities, periodically
reviewing the OHS management system and making available the resources
essential to establish, implement, maintain and improve the OH&S
management system.
Resources
THE COPMANY identifies resource requirements and provides adequate
technological and financial resources, including the assignment of qualified and
trained personnel.
Resources include human resources and specialized skills, organizational
infrastructure, technology and financial resources.

OHS Management Representative : Top Management Appointee (TMA )


The authority and responsibility of the OHS Management Representative: Top
Management Appointee ( TMA ) were assigned to all managers who has the
authority and responsibility to ensure that the OHS management system is
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developed, maintained, and continuously improved in compliance with OHSAS


18001:2007 standards.
Responsibilities
Chairman:
Approves the OHS policy.
OHS management representative.
Provides resources.
Approves the OHS manual.
Approves of procedures.
Reviewsthe OHS management programmes and follows up its implementation.
OHS Management Representative :
Participates the Chairman in formulating the OHS Policy.
Supervises the implementation of the OHS Policy.
Revises OHS manual.
Participates in setting the OHS management programme and follows up its
implementation.
Schedules and documents the management reviews concerning the OHS
management system.
Approves the schedule plan for OHS tests and measurements.
Revises the OHS procedures and work instructions .
The OHS Manager
Establishes OHS procedures.
Establishes the OHS manual.
Obtains and updates the laws and standards concerning the OHS management
system.
Communicates with departments authorities, Ministries and any international
authorized parties concerning OHS .
Identifies the OHS hazards .
Participates in setting the OHS management programme.
Establishes the schedule plan for OHS tests and measurements.
Analyzes the results of OHS tests and measurements.
Identifies the different emergency situations.
Report to the OHSM anagement Representative.
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Ensures that the OHS management documentation is implemented, and


controlled effectively.
Reports noncompliances in OHS management system implementation.
Monitors the execution of corrective actions.
Plans, conducts and updates the emergency preparedness plan and
implements practical training for it.
Ensures that all industrial safety equipment and fire equipment are checked
daily
Approves the emergency preparedness and response plans.
Selects the qualified vendors committed to the environment protection.
Monitors and assesses vendor performance.
Forces the vendors and services subcontractors to protect the environment &
avoid & control risk during executing works for THE COMPANY
Purchasing Manager :
Ensures that the purchased items are complying with legislations & regulations .
Department's Managers:
Implement the OHS program inside their departments.
Inform the OHS about any deviation or developments inside their departments
that would affect the significant environment aspect and OHS performance.
Co-operate with the fire defuse groups and rescue groups at any accident or
emergency.
Emergency Team:
Establish emergency plans for different emergencies.
Implement the emergency plan in case of occurring accident or emergency.
Follow up the implementation of corrective and preventive actions for the
deviations, which are discovered through training or emergency.
12.4 Related Procedures
OHP-41-01 Resources , Roles, Responsibilities and Authorities.

13.0 COMPETENCE ,TRAINNING AND AWARENESS [4.4.2]


13.1 AIM
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To ensure that any person(s) under its control performing tasks that can impact on
OH&S is (are) competent on the basis of appropriate education, training or
experience, and shall retain associated records.
13.2 Scope of Application
The Chairman.
The department managers.
ALL activities
13.3 Responsibilities / Procedure
THE COMPANYs department managers are responsible for identification of training
needs these needs cover the following subjects:
The importance of conformance with the OHS policy and procedures.
The OH&S consequences.
The OH&S benefits of improved personal performance;
Awareness about regulations, legislations, codes and standards relevant to the
OHS hazard of THE COMPANY
Potential and actual impacts of significant OHS hazard .
Roles and responsibilities to achieve the conformance with THE COMPANYs
OHS Policy and the requirements of OHSMS.
Emergency Preparedness.
Importance of training for person with tasks that cause hazard .
The training program is planned for upgrading the personnel awareness and
capabilities to run the OHSMS of THE COPMANY with its associated production
procedures, work instructions and forms.
THE COPMANY departments managers are responsible for following up and
monitoring the personnel performance with respect to THE COPMANY production
processes, activities and the implementation of the OHSMS.
The company evaluate the effectiveness of the training or action taken, and
retain associated records.
THE COPMANY establishs , implements and maintains a procedure to make person
working for it or on its behalf aware of :-
The importance of conformity with the OHS policy and procedures and with the
requirements of the ( OHSAS ) .
The significant OHS hazard and related actual or potential impacts associated
with their work , and the benefits of improved personal performance.
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Their rules and responsibilities in achieving conformity with the requirements of


the OHS system .
The potential consequences of deviation from specified procedures .
13.4 Related Procedures
HRP-06-01 Human Resources & Training.

14.0 COMMUNICATION, PARTICIPATION AND CONSULTATION [4.4.3]


14.1 Aim
To address the procedures followed to execute the external and internal ways of
communications to ensure that pertenant OHS implementation is communicated to and
from employees and other interested parties
14.2 Scope Of Application
OHS manager .
All activities and interested parties communications and consultations
14.3 Responsibilities / Procedure:
OHS manager is responsible for Communication includes
internal communication among the various levels and functions of the
organization;
communication with contractors and other visitors to the workplace;
receiving, documenting and responding to relevant communications from
external interested parties.
OHS manager is responsible for Participation and consultation includes
The participation of workers by their:
- Appropriate involvement in hazard identification, risk assessments and
determination of controls;
- Appropriate involvement in incident investigation;
- Involvement in the development and review of OH&S policies and
objectives;
Workers shall be informed about their participation arrangements,
including who is their representative(s) on OH&S matters.

OHS manager is responsible forconsultation includes


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Consultation with contractors where there are changes that affect their
OH&S.
The company shall ensure that, when appropriate, relevant external
interested parties are consulted about pertinent OH&S matters.
14.4 Related Procedures :
HSP-43-01 COMMUNICATION, PARTICIPATION AND CONSULTATION

15.0 DOCUMENTATION [4.4.4]


15.1 Aim :
To identify the OHSAS of THE COPMANY and its relevant operating procedures, work
instructions, and forms.
15.2 Scope of application
All departments.
All OHSAS documents .
15.3 Responsibilities/Procedure
THE COPMANY has documented and implemented an OHS management system
that satisfies the requirements of OHSAS 18001:2007 this system is documented
in :-
OHS Manual.
The OH&S objectives
Procedures.
Work Instructions.
Forms & Records.
A lot of procedures for quality management system (QMS) ISO 9001 and OHSAS
18001:2007 are corresponding. They are identified in the procedure matrix of OHS by
the symbol " * " which is put on the left side of each procedure identification number.
OHS Manual :-
This OHS Manual contains the outlined structure and regulations of the OHS It
states the THE COPMANYOHS policy and describes its OHS management
system. The OHS Manual also defines the responsibilities of management
personnel affected by the OHS and also provides general and specific
procedures for various activities comprising the OH&S.
The OHSmanual control is described in section 2.0 "OHS Manual Control".
Procedures :-
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The purpose of the procedures is to assign specific responsibilities for carrying


out all the main activities comprising the OHS management system, see
'Related Procedures' at the end of each section .
Work Instructions :-
They describe necessary task-specific OHS regulations defining work
procedure, / requirements, / assessment criteria, operations & methods,
documents and responsibilities.
Forms :-
Are used in the evaluations or gathering of data for a specific process. They are
attached to the procedure to which they are related .
Records :-
Are any filled out forms, evaluations, and other pertinent information involved in a
certain process.
The responsibilities for creating, approving, issuing and amending of procedures
and work instructions are defined in section 16 Document Control.
All personnel / who / manage, / perform / and / verify / work affecting
The OHS are responsible for implementing the OHSMS..
Implementation of the OHS management system is assessed regularly by way
of internal & third party audits and management reviews to provide confidence
that :
- The system is well understood and effective.
- The system is continuing suitability and effectiveness in satisfying the
requirements of OHSAS 18001:2007.
- Emphasis is placed on problem prevention rather than detection.
15.4 Related Procedures:
QAP-04-01 : Control of document and record .

16.0 CONTROL OF DOCUMENTS [4.4.5]


16.1 AIM
To ensure that correctly released up-to-date documents and data relating to the OHS
system are available at the appropriate locations, and that out-of-date documents and
data are removed or no longer used.
16.2 Area of Application
- OHS Management Representative.
- Document Control Section .
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16.3 Responsibilities/Procedure
Approve documents for adequacy prior to issue;
Review and update as necessary and re-approve documents;
Ensure that changes and the current revision status of documents are
identified;
Ensure that relevant versions of applicable documents are available at points
of use;
Ensure that documents remain legible and readily identifiable;
Ensure that documents of external origin determined by the organization to be
necessary for the planning and operation of the OH&S management system
are identified and their distribution controlled; and
Prevent the unintended use of obsolete documents and apply suitable
identification to them if they are retained for any purpose.
Document and data changes :-
The creators, the same procedure, perform revisions of documents and data will
be used as for creation.
Every department manager receives a copy of the Document Matrices for
procedures and work instructions currently available in his department.
Obsolete documents are promptly removed from all points of issue or use to be
assured against unintended use
Obsolete documents are identified by obsolete stamp and retained for knowledge
preservation purposes.
Correct and careful maintenance and use of all documents performed by the
document control section, and is monitored through the internal OHS audits.
16.4 Related Procedures :
QAP-04-01 : Control of document and ercord .

17.0 operational control [4.4.6]


17.1 Aim:
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To identify and control the processes that are associated with identified hazards . where
the implementation of controls is necessary to manage the OH&S risk(s).
17.2 Scope of Application:
All departments.
17.3 Responsibilities / Procedure :
The OHS manager and the departments managers are responsible for establishing
and maintaining documented procedures for the operations, products and services,
related to THE COPMANY significant hazards.these procedure stipulated operating
criteria where their absence could lead to deviations from the OH&S policy and
objectives .
Each department manager is responsible for :
- Achieving the objectives and targets according to THE COPMANYOHS policy.
- Updating the procedures to cover any new activity, service and product that have
an effect on THE COMPANYs significant E hazard and OHS hazards.
- Making the corrective actions necessary to eliminate any deviation in the OHS
hazards.
The OHS manager is responsible for monitoring of :-
- the purchaised goods , equipment delivered by suppliers and the services
delivered by subcontractors.
- Controls related to contractors and other visitors to the workplace;
The purchasing manager select and evaluate the suppliers and subcontractor
according to their safety performance
17.4 Related Procedures:

OHP-46-01 : Operational control.


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18.0 EMERGENCY PREPAREDNESS AND RESPONSE [4.4.7]


18.1 Aim :
To establish and maintain a procedure and work instructions to assist in mitigation of the
significant OHS hazards, health and safety problems associated with unforeseen
accidents.
18.2 Scope of Application :
All departments.
18. 3 Responsibilities / procedure :
The Emergency response program of THE COPMANY shall cover and revise the
following:
Periodical meeting for emergency team.
Accident records and reports.
Training activities on simulated accidents.
Reports of inspected hazardous material.
Mitigation measures for relevant OHS impacts due to accidents.
Channels of communication and reports in case of accidents.
Corrective actions to ensure the continual improvement of the emergency
procedures.
Identification of OHS hazards that may/could occur due to accidents at each
operating division of THE COMPANY.
Dealing with the wastes caused by the accidents.
The emergency team is responsible for the follow up of the training and testing of
simulated accidents and the revision for the emergency procedure in collaboration
with departments managers.
18.4 Related Procedures:
OHP-47-01 : Emergency preparedness and response
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19.0 Performance measurement and monitoring [4.5.1]


19.1 Aim :
To establish, implement and maintain a procedure(s) to monitor and measure
OH&S performance on a regular basis.
19.2 Scope of Application :
The OHS manager .
The document control and calibration section chief.
The Calibration section chief.
Accidents
19.3 Responsibilities / Procedure :
Monitoring of the extent to which the organizations OH&S objectives are met;
Monitoring the effectiveness of controls (for health as well as for safety);
Proactive measures of performance that monitor conformance with the OH&S
programme(s), controls and operational criteria;
Reactive measures of performance that monitor ill health, incidents (including
accidents, near-misses, etc.), and other historical evidence of deficient OH&S
performance;
Recording of data and results of monitoring and measurement sufficient to
facilitate subsequent corrective action and preventive action analysis.
As appropriate. Records of calibration and maintenance activities and results
shall be retained.
The OHS Manager is responsible for setting a time schedule for monitoring and
measuring of THE COPMANY operations and activities that have significant impact on
the OHS performance. He is also responsible for performing these measurements
according to the time schedule and recording them in the relevant forms.
The calibration section chief is responsible for ensuring that the monitoring equipment
are calibrated and maintained The calibration records are retained for 3 years.
The OHSmanager is responsible for monitoring and checking periodically the
compliance of THE COPMANYEMS & OHSMS with Egyptian legislation and
regulations.
19.4 Related Procedures :
HSP-51-01 : Performance measurement & monitoring .
QAP-07-01 : Calibration

Incident investigation, nonconformity, corrective action and preventive action [4.5.3]


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20.0 Incident investigation [4.5.3.1 ]


20.1 AIM
To investigate and analyse incidents:
20.2 Area of Application
- All departments.
20.3 Responsibilities/Procedure
Determine underlying OH&S deficiencies and other factors that might be
causing or contributing to the occurrence of incidents;
Identify the need for corrective action;
Identify opportunities for preventive action;
Identify opportunities for continual improvement;
Communicate the results of such investigations.
The investigations shall be performed in a timely manner.
The results of incident investigations shall be documented andmaintained.

21.0 Nonconformity, corrective action and preventive action [4.5.3.2]


21.1 AIM
To establish, implement and maintain a procedure for dealing with actual and
potential nonconformities and for taking corrective action and preventive action.
21.2 Area of Application
- All departments.
21.3 Responsibilities/Procedure
Identifying and correcting nonconformity and taking action to mitigate their
OH&S consequences;
Investigating nonconformity, determining their cause and taking actions in
order to avoid their recurrence;
Evaluating the need for actions to prevent nonconformity and implementing
appropriate actions designed to avoid their occurrence;
Recording and communicating the results of corrective action(s) and preventive
action(s) taken; and
Reviewing the effectiveness of corrective action and preventive action taken.
Where the corrective action and preventive action identifies new or changed
hazards or the need for new or changed controls, the procedure shall require
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that the proposed actions shall be taken through a risk assessment prior to
implementation.
Any corrective action or preventive action taken to eliminate the causes of
actual and potential nonconformity(ies) shall be appropriate to the magnitude
of problems and commensurate with the OH&S risk(s) encountered.
The company shall ensure that any necessary changes arising from corrective
action and preventive action are made to the OH&S management system
documentation

20.4 Related Procedures :-


QAP-08-06 : Corrective and preventive action.
HSP-08-06 : Accident And Incident Investigation &Control.

21.0 Control of records [4.5.4 ]


21.1 AIM
The organization shall establish and maintain records as necessary to demonstrate
conformity to the requirements of its OH&S management system and of this
OHSAS Standard, and the results achieved.
.
21.2 Area of Application
- All Departments.
21.3 Responsibilities/Procedure
Records identification, storage, protection, retrieval,retention and disposal of
records. Records shall be and remain legible, identifiable and traceable.
21.4 Related Procedures :-

QAP-04-01 : Document and Records control


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22.0 Internal audit [4.5.5 ]


22.1 AIM
a. To ensure that internal audits of the OH&S management system are conducted at
planned intervals.To determine whether the OH&S management system:
Conforms to planned arrangements for OH&S management,including the
requirements of this OHSAS Standard; and
Has been properly implemented and is maintained; and
Is effective in meeting the organizations policy and objectives;
b. Provide information on the results of audits to management.
22.2 Area of Application
All departments.
Internal Audit Sector.
22.3 Responsibilities/Procedure
Planning :-
Audit programme planned, established, implemented and maintained by the
organization, based on the results of risk assessments of the organizations
activities, and the results of previous audits.
The Internal Audit Manager is responsible for planning and scheduling of the
internal audits, The plan is checked by the OHS Management Representative and
approved by Chairman
Each department is audited at least twice every year.
Management Representative audits the Internal Audit Sector.
The Management Representative may also select certain departments for more
frequent auditing, depending on their status and past compliance history.
Audit Team :-
The Internal Auditor Manager (as lead auditor), assisted by the Auditee
conduct the audits.
Personnel from other departments, who have enough experience in auditing,
but independent of those having direct responsibility for the audited activity,
can participate in the internal auditing program as assisting auditors.
Preparation for Audit:-
Auditors prepare for an audit by fully familiarizing themselves with the
OHSAS18001:2007 standards, refreshing their knowledge of the OHS
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manual and relevant operating procedures, reviewing the nonconformity


reports and corrective action file, and preparing questions and check lists.
Conducting an Audit :-
The Lead Auditor is responsible for performing the audit according to the audit
objectives, using the Audit checklist to ensure a systematic and
comprehensive evaluation.
The Manager of the audited unit is responsible for ensuring the
co-operation of all his employees during the audit.
Audit Report :-
Deviation from the planned arrangements will be assessed by the Lead
Auditor and documented in deviation reports.
The Lead Auditor raises a summary report documenting the audit details and
results.
The audit report consists of the summary report and all deviation reports. The
audit report will be discussed between Lead Auditor and Manager of the
audited unit. Appropriate corrective actions and/ or preventive actions with
implementation dates and person responsible for implementation are
recorded in the deviation reports. Lead Auditor and Manager of the audited
unit sign all parts of the audit report.
Follow-Up of Audit Results :-
The Lead Auditor monitors the implementation of the agreed corrective and /
or preventive actions and documents their completion in the Annual Audit
Plan.
The results of the internal OHSaudits form an integral part of the regular
Management Reviews (see section 23).
22.4 Related Procedures :-
QAP-08-03 : Internal audits.
23.0 MANAGEMENT REVIEW [4.6]
23.1 Aim:

To assess the adequacy, effectiveness and suitability of the OHS management system.
23.2 Scope of Application:
Chairman .
QA manager .
The OHS Management Representative .
23.3 Responsibilities / Procedure :
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Records of the management reviews shall be retained


The Chairman reviews the OHS Management System every year to ensure the
suitability, adequacy and effectiveness of the OH&S Management Sysyem .
The OHS Management Representative is responsible for Scheduling the
Management Review.and Presenting his reports.
Input to management reviews includes :
a- Results of internal audits and evaluations of compliance with applicable legal
requirements and with other requirements to which the organization subscribes
b- The results of participation and consultation.
c- Relevant communication(s) from external interested parties, including complaints;
d- The OH&S performance of the organization;
e- The extent to which objectives have been met;
f- Status of incident investigations, corrective actions and preventiveactions;
g- Follow -up actions from previous management reviews;
h- Changing circumstances, including developments in legal and other requirements
related to OH&S; and
i- Recommendations for improvement
j- Opportunities for improvement and the need for changes to the OH&S.
k- Management system, including the OH&S policy and OH&S objectives .
The outputs from management reviews is consistent with theorganizations
commitment to continual improvement and shall include any decisions and actions
related to possible changes to:
a. OH&S performance;
b. OH&S policy and objectives;
c. Resources ; and
d. Other elements of the OH&S management system.
Relevant outputs from management review shall be made available for
communication and consultation .
23.4 Related Procedures:
QAP-05-03 : OHS Management Review.
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Annex (1)
Procedure List

OHSAS
S. Procedures Title ISO9001
18001
1 Document Control Record P0401
2 Management Review P0501
3 Competence , Training and Awareness P0601
4 Purchasing P0703
5 Maintenance and Calibration P07 01
6 Internal Audit P0803
Incident investigation, nonconformity,
7 - HSP-52-01
correctiveaction and preventive action

8 Hazard Identification & Risk Assessment &


HSP-31-01
determing Control
9 Legal and Other requirements HSP-32-01
10 Objectives and Programmes HSP-34-01

11 Communications Participation and HSP-43-01


Consultation
12 Operation control HSP-46-01
13 Emergency Preparedness and Response HSP-47-01
14 Performance measurement & monitoring HSP-51-01
15 Roles responsibilities and authorities HSP-41-01

The same procedure is applied for this standard