Constitution

1. Name and place of belonging

1.1 Name of the organization is StudyLife.
1.2 Organizations abbreviation of the name is SL.
1.3 Organization is constituted in Aalborg.

2. Purpose
2.1 StudyLife is an abbreviation for a whole life of a student in North Denmark. Through
organizing parties, sports events, study sessions and various other events, both cultural and social,
StudyLifes purpose is to unite every student in Aalborg, regardless of their nationality or place of
study. This is strived to be achieved by letting students challenge themselves and reach their full
potential.
2.2 Organization does not engage in political interests.

3. Membership
3.3 All students and people with an interest in promoting students' qualifications are eligible for
becoming members of the organization.
3.4 Permanent teachers and other non-students are also eligible to become members of the
organization, but cannot occupy a seat in the Board.
3.5 The Board can refuse to grant admission to become member of StudyLife, if 3/5 of its members
vote in favour. A refusal of admission can be given in the written form, and submitted on the next
general assembly, if the rejected applicant wishes.

4. Honorary Member
4.1 Person, who has for a long time, and in various ways, earned such an appreciation, may be
appointed as an Honorary Member of StudyLife.
4.2 Appointment of Honorary member can only be done by through regular or extraordinary General
Assembly.
4.3 Resolution on the appointment of honorary member shall be taken by a 2/3 majority vote among
those in attendance, voting members. The appointment requires the Board's unanimous
recommendation and must be included as a separate agenda item. The proposal cannot be the subject of
discussion on the assembly.
4.4 Honorary members do not pay dues.
4.5 Honorary members may be stripped of their honorary membership by the Board.
 5. Quota
5.1 Quota shall be set at the Regular General Assembly for the next year.
5.2 The quota can be paid in the following ways:
5.2.1 The quotas are paid for a half-year period. This quota covers the membership (along all
benefits it includes) of the semester in which it is paid
5.2.2 Handing cash to the President.
5.2.3 Sending the money to the organizations bank account.
5.3 In case of member resigning from the organization, an already paid quota will not be refunded.

6. The Board
6.1 A Board of five members elected at the Regular General Assembly manages the organization
along with its Volunteers. However, any major decision and official representation of the organization
can only be done by the Board. To be eligible for election one must be a member of the organization
for at least 2 months and enrolled at a high education institution in Aalborg.
6.2 If a person elected to the Board completes its studies before the General Assembly, that person
can remain seated if desired. If not, his position will be taken over by one of the other Board members
(decided among the Board members by a simple majority).
6.3 Board members are elected for a period of one year. Members can be re-elected. The General
Assembly may at any time with a simple majority deprive the Board or individual Board members of
their duties.
6.4. Servings on the board are:
President
Vice President
Chairman
Deputy Chairman
Treasurer
6.5 The Board shall, if possible, be filled by students who have passed their first semester exam.
6.6 If a member of the Board decided, because of various reasons, to quit his position or the
organization as a whole, other Board members can either choose to leave the missing position vacant
until the next General Assembly or unanimously choose other eligible person for that position. All
happenings must be clearly stated and published on one of the organizations platforms (Facebook or
Podio).
6.7 The Board is responsible for management of the organization and it is responsible for its
planning. The Board may, when it deems it necessary, appoint committees (Volunteers) to perform
defined tasks beneficial to the organization as a whole.
6.8 A Board meeting must be held at least once a semester. Furthermore, Board meetings can be
scheduled when either President, Vice President or Chairman deem it necessary or when at least three
Board members demand it. The agenda should be specified within a reasonable time.
6.9 Board constitutes a quorum when at least three members are present. In case of a tie, the casting
vote will be the Presidents, in his absence, it will be the Vice Presidents.
6.10 The Board has a duty to inform StudyLife members about its work and major decisions (the
Board deems which decisions are considered as major) on a mutual organizations platform
(Facebook or Podio).
6.11 Board meetings are open to StudyLife members, unless the Board determines otherwise at a
specified meeting beforehand.

7. Accounting and auditing

7.1 Financial year runs from 01/10 30/9.
7.2 Accounts must be audited before the Regular General Assembly by one of the auditors elected on
the previous General Assembly, who cannot be a member of the Board.
7.3 Accounts of StudyLife shall be prepared in accordance with generally accepted accounting
principles. Upon presentation of financial statements, they should be comparable with previous years'
records.

8. Wealth
8.1 The organizations assets should be placed in a reputable bank and should preferably be interest
bearing.

9. General Assembly
9.1 The General Assembly is in all affairs the main authority in and of StudyLife.
9.2 The Regular General Assembly will happen between 1/2 and 1/5.
9.3 In case of a Regular General Assembly, notice of at least 14 days has to be given in advance.
Notice of Regular and Extraordinary General Assembly will (at least) be posted on IHNDs website
and by notification on StudyLifes Facebook page.
9.4 The financial statements and the agenda must be available to members at least 14 days before the
Assembly on the invitation specified manner.
 9.5 Items for the agenda of the Assembly can be proposed by any member by contacting the
Chairman at least 7 days before the General Assembly. In this case, the new agenda is announced on
the notice Boards as soon as possible.
9.6 An Extraordinary General Assembly can be organized when the Board deems it necessary, and
must be organized when at least 20% of the members request it. In the latter case, the Extraordinary
General Assembly has to be arranged no later than one month after the Board has received the request.
9.7 Anyone who becomes member at least 7 days before the General Assembly will have the right to
vote on the General Assembly.
9.8 Voting right can only be casted in person at the Assembly.
9.9 Nominations for the elections for the Board have to be in a written form, sent to the Board or
published on a mutual organizations platform (i.e. Podio and/or Facebook) no later than 7 days before
the Assembly. All students are eligible to be elected to the Board.
9.10 The Board shall, within three days before the General Assembly, publish the alphabetical list of
the candidates with an indication of their course and class (year when they started) on the StudyLife's
Facebook page.
9.11 Agenda for the Regular General Assembly shall always include:
1. Election of a Moderator and a minute taker.
2. Chairman's presentation of the annual report for approval.
3. Treasurers' presentation of the StudyLife's accounts.
4. Approval of the accounts.
5. Determination of the quotas for the next academic year.
6. Election of five Board members and, if wished, one alternate among the candidates.
7. Election of one auditor and, if wished, one alternate.
8. Proposals from members.
9. Any other items.
9.12 All decisions are taken by simple majority.
9.13. Voting for each Board position can be done in two ways, and is done for each position
separately (counting of the votes is done behind closed doors by, at least, two independent counters,
chosen by the existing Board and monitored by the Moderator):
A written ballot where a Board position can be assigned only if 50% or more of voters vote in
favour of a nominee.
A written ballot where every voter votes for 3 candidates. It is weighted that first candidate
name on the list is assigned two votes and the following two candidates on the list will be
assigned one vote each. If they are only two candidates running for a position, the first one on
 the list is assigned two votes, the second one is assigned one point. After the count is done - it
will be published how many votes all of the new Board members and alternates have received
each, and also the total number of ceding votes.
9.14 Voting on all other matters will be done by showing the hands, unless voting requires ballot.
9.15 The Moderator shall preside over the Assembly and decide on all matters relating to the
Assembly.
9.16 Candidates for the Board and auditors, if not present at the Assembly, are selectable only if the
written mandate exists.
9.17 The Board shall, within three weeks after the general Assembly, publish the minutes of the
Assembly on the StudyLife's Facebook page and other relevant notice boards.

10. Amendments to the Statutes

10.1 In order to change StudyLife's statutes it is required to have 2/3 majority of the General
Assembly votes.
10.2 For significant changes to StudyLife's purpose it is required to have 2/3 majority of all its
members by voting on the General Assembly. If 2/3 of the members are not present, the Board shall
within 30 days convene a new General Assembly at which the amendment may be adopted by 2/3 of
the members present.
10.3 The Moderator decides whether the change is significant or not.

11. Subscriptions and liability

11.1 Organization is bound by the signatures of two directors, one of which shall be the President, or
in his absence the Vice President.
11.2 The Board may give the organizations Treasurer the authorization to receive deposits and pay
incoming liabilities and manage the organizations accounts.
11.3 The Board may authorize members to sign for the organization by the Board of Directors
specified guidelines.
11.4 The Organization shall only be liable for its obligations with the remaining assets at the time.
The Members of the organization or the Board will never be liable personally.

12. Dissolution
12.1 Dissolution of the Organization requires a 2/3 majority of all its members to vote on the General
Assembly. If 2/3 of the members are not present, the Board shall within 30 days convene a new
General Assembly at which the dissolution may be adopted by 2/3 of the members present.
 12.2 Last General Assembly determines to which the association any wealth must be used - however,
this use be in accordance with the association's purpose.

13. Volunteering
13.1 Details specified in 3. Membership are also valid and in power for becoming a Volunteer in
the organization.
13.2 When becoming a Volunteer, along with fulfilling 13.1, the person is given a trial task in the
organization. Only if the person performs well (deemed by the Board) it can be offered to sign a
Volunteer Contract and pay the quota.
13.3 A person involved in the organization as a Volunteer will get real-life experience and be given
the chance to reach its full potential.
13.4 Other details on volunteering, as well as Volunteers rights, obligations and other issues, are
written and specified in the Volunteer Contract and it should be followed for any issues or regulations
regarding volunteering.
13.4 Every Volunteer Contract has two copies, one belonging to the Volunteer, and the other
belonging to the Chairman.

14. Adoption and establishment

14.1 Constitution was adopted in this form at the General Assembly on 26th of February, 2016.