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Because Spy Hop works with youth and families of various ethnicities and
cultures, it is important that the organization uses clear writing to
communicate its ideas and programs. It has been decided that Spy Hops
publications will follow style rulings set in The Chicago Manual of Style
(sixteenth edition). This in-house style guide answers stylistic questions not
addressed in Chicago and dictates Spy Hops style preferences when multiple
style choices are available. Any deviations from the style standards put
forward in Chicago are made to allow the clearest communication of Spy
Hops goals and ideas. Since Spy Hop interacts with nonnative English
speakers or those from other English-speaking countries, this style guide also
includes principles of global English according to the standards established in
John R. Kohls The Global English Style Guide: Writing Clear, Translatable
Documentation for a Global Market (2008, SAS Press: Cary, North Carolina,
ISBN 987-1-59994-657-3).
This style guide uses actual text from Spy Hops website in the examples
listed under each editorial decision. Some excerpts have been revised to
best illustrate a stylistic decision or to maintain other style decisions
discussed in this style guide.
Table of Contents
5. Grammar and Usage
5.1 Verb-centered Writing
5.2 Subject Separated from Verb
5.3 Passive Voice
5.4 Parallel Structure
5.5 Clauses Joined by Conjunctions
5.6 Fragments
5.7 Limit Sentence Length
5.8 Which
5.9 Dont Capitalize Common Nouns
6. Punctuation
6.1 Commas with Independent Clauses Joined by Conjunctions
6.2 Independent Clauses not Joined by Conjunctions
6.3 Commas with Compound Predicates
6.4 Avoid Using a Semicolon to Separate Clauses
6.5 Serial Commas
6.6 Coordinating Adjectives
6.7 Em Dashes
6.8 En Dashes
6.9 Ampersand
9. Numbers
items are not like items, the sentence breaks down (Chicago 5.212). Every
item (noun, verb, adjective) in a parallel series must match its counterparts.
No: Spy Hop's mission is to mentor young people in the digital arts to help
them find their voice, tell their stories, and be empowered . . .
Yes: Spy Hop's mission is to mentor young people in the digital arts to help
them find their voice, tell their stories, and affect positive change . . .
(See also Chicago 5.212)
5.6 Fragments
Fragments, such as program descriptions set off in bullet points, should not
end in a period because they do not form complete sentences.
No: Personal and artistic expression through the use of emerging digital
technologies and the media arts.
Yes: Personal and artistic expression through the use of emerging digital
technologies and the media arts
5.8 Which
Dont use which to refer to an entire clause. Which should refer to a specific
noun phrase.
No: We encourage [youth] to talk and listen to each other, which creates a
connectivity and a community that wasnt there before.
Yes: Spy Hop nurtures a safe, welcoming space in which creativity,
innovation, and risk-taking can take place.
(See also Global English 5.3)
6. Punctuation
6.1 Commas with Independent Clauses Joined by Conjunctions
When a conjunction separates two independent clauses, place a comma
before the conjunction. The comma can be omitted if the two clauses are
short and not part of a series.
No: Our after-school and community programs . . . are a model for youth
development programs across the nation and Spy Hop is recognized by the
White House as a leading nonprofit arts and humanities organization.
Yes: Our after-school and community programs . . . are a model for youth
development programs across the nation, and Spy Hop is recognized by the
White House as a leading nonprofit arts and humanities organization .
(See also Chicago 6.28)
6.7 Em Dashes
When used correctly, an em dash () can be used to set off explanatory or
parenthetical information, but its misuse can create grammatically incorrect
sentences. As stated in Global English, Make sure the sentence would be
grammatical if the em dash phrase were omitted (172).
No: Its so much more than that thoughif you want to be truly inspired
check out all of their sites around the country . . .
Yes: Its so much more than that though. If you want to be truly inspired,
check out all of their sites around the country . . .
Yes: We believe in creativity, diversity, empowerment, transformation and
communityand we work each day to instill these qualities in our students
(See also Global English 8.5.3)
6.8 En Dashes
An en dash () can be used with inclusive numbers to signify up to, including,
or through. When from precedes the inclusive elements, connect the
inclusive pair using to, not an en dash. The from . . . to construction
maintains parallel structure.
No: Every Friday from 37 pm Spy Hop opens its state-of-the-art studio to
local Salt Lake youth . . .
Yes: Every Friday from 3 to 7 pm Spy Hop opens its state-of-the-art studio to
local Salt Lake youth . . .
(See also Chicago 6.78)
6.9 Ampersand
Do not use an ampersand (&) in place of and because nonnative speakers
may be unfamiliar with its usage. Use the ampersand only if it is part of a
brand or company name.
No: Learn Cinema4D & Photoshop to create 3D illustrations & designs.
Yes: Learn Cinema4D and Photoshop to create 3D illustrations and designs.
(See also Global English 8.1)
8.5 MP3
Use all-caps when writing MP3 as opposed to mp3 or any other variation.
No: . . . You will walk out with an .mp3 of your music!
Yes: . . . You will walk out with an MP3 of your music!
8.6 DJing
The verb DJing will be written like the noun DJ followed with the ing suffix.
Yes: All of our students in the audio or music programs are mixing sound for a
motion picture, DJing their own radio show on KRCL 90.9 FM . . .
8.7 Ethnicities
Readers may not understand abbreviated references to ethnicities. Consult
Chicago 8.378.38 for standard names of ethnic groups, with the exception
that Spy Hop chooses to use Native American instead of American Indian.
No: SNAG provides Native youth the opportunity to achieve balance and
harmony . . .
Yes: SNAG provides Native American youth the opportunity to achieve
balance and harmony . . .
(See also Chicago 8.37-8.38)
9. Numbers
9.1 Numerals and Numbers
Numbers zero through one hundred are spelled out and all numbers greater
than one hundred are written as numerals. When writing a whole number
between zero and one hundred that is followed by hundred, thousand, or
hundred thousand, spell out the number. When writing a number less than
one hundred that is made up of two words, the words should be hyphenated
(for example, thirty-two). Numbers that start sentences will always be
spelled out. For dates and times, see 9.2, 9.3, and 9.4 of this style guide.
Yes: All Spy Hop Youth Action Council members commit to three hours per
month for twelve months.
Yes: A one-time gift of support will help us inspire young media makers,
develop academic skills, and boost the confidence of nearly two thousand
students each year.
Yes: Since its beginning in 2001, more than a hundred teens have produced
over forty films that have screened at festivals around the world.
(See also Chicago 9.2, 9.4, 9.5)
When listing a specific date, use numerals. List as month day, year, with a
comma after the day and after the year (unless the year ends the sentence).
Do not abbreviate days of the week or months of the year, as this may
confuse nonnative English speakers.
No: 24 January 2015
Yes: January 24, 2015