SUMMER TRAINING PROJECT REPORT

(CP-304)
ON

Functioning of various Departments in Varroc polymers

Pvt. Ltd.

In Partial Fulfillment of
Requirements for the Award of Degree of
MASTER OF BUSINESS ADMINISTRATION (MBA)
Of Dr. Babasaheb Ambedkar Marathwada University, Aurangabad

Submitted by
DEEPALI DESHMUKH

MBA [IIISEM]
Roll No.: FS2215202
Under the Guidance of

Prof. TANUUJA DUBE

MGM
Institute of Management (IOM)
N-6, CIDCO, Aurangabad-431003

2016-2017

MGM IOM/MBA STP-III SEM 2016 Page 1

 CERTIFICATE

This is to certify that the Summer Training Project report on Communication and
Coordination between various Departments in Varroc polymers Pvt. Ltd submitted by
Deepali Dilip Deshmukh is the result of his original research work completed under our
supervision. To the best of our knowledge & belief the work embodied in this Summer Training
Project Report has not formed earlier the basis for the award of any degree or similar title of this
for any other examining body.

Project Guide Coordinator Academics Director

(Prof.Tanuja dube) Prof.(Anil Palve ) (Dr. Col Pardeep Kumar)

MGM IOM/MBA STP-III SEM 2016 Page 2

 DECLARATION

I, undersigned, hereby declare that the Summer Training Report on Communication and
Coordination between various departments in Varroc Polymers Pvt. Ltd. submitted by
Deepali Dilip Deshmukh to the MGM Institute of Management, CIDCO, Aurangabad is my
original work & the conclusions drawn there in are based on the data & material collected by
myself.

Place: Aurangabad Deepali Deshmukh

Date: (Roll No FS2215202)

MGM IOM/MBA STP-III SEM 2016 Page 3

 ACKNOWLEDGEMENT

Firstly I would like to express our immense gratitude towards our institution MGM Institute of
Management, Aurangabad, which created a great platform to attain profound technical skills in
the field of MBA, thereby fulfilling our most cherished goal.
I would like to thank our director, Dr. Col Pardeep Kumar for enlightening me the importance of
summer project. I also thank our Co-ordinate Academics, Prof. Anil Palve and my internal guide,
Prof. Tnuja dube for guiding me in every stage of my project.
I would also like to thank Varroc Polymers Pvt. Ltd. for guiding me and helping me in successful
completion of the project.
Finally I convey my thanks to my beloved parents, friends and my faculties who helped me
directly or indirectly in bringing this project successfully.

Deepali Deshmukh

(MBA FS2215202)

MGM IOM/MBA STP-III SEM 2016 Page 4

 INDEX
CHAPT CONTENTS
ER PAGE.
NO.

1 PART-I Introduction 7

Executive Summary brief explanation of the 8

summer project.

Introduction to the concept 9-10

Objectives of the Project study 11

2 PART-II Profile 12

Industry profile 13

History 14-15

Growth 16-18

Company profile 19

Background and inception of the company 20

Vision, Mission and Quality Policy 21

Product/Services Profile 22-31

Area of Operation Global/National/Regional 32

Organizational Structure 33

Achievement Award 34-36

3 PART- III Research Methodology 37

Data collection 38

Methods of data collection 39

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 4 PART- IV

Coordinating organizational activities 40-47

Working between department 48-54

5 PART-V

Findings 55

Suggestions 56

Learning experience and contribution to the host 57

organization
6 PART-VI

SWOT Analysis 58

Bibliography 59

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PART 1
Executive summary:

Varroc Group is an emerging global auto components manufacturer headquartered in

Aurangabad, India. For the requirement of auto industry, the group was mainly divided into
Varroc Polymers and Varroc Engineering. Varroc Polymers mainly designs the interior and
exterior vehicle components including bumpers, door panels, instrument panels, HVAC parts,
Seats, two-wheeler mirrors, four-wheeler mirror assemblies, air cleaner assemblies and many
more components.
Varroc Polymers has nine polymer plants throughout India and one technology center in
Aurangabad. There are more than 64 professionals working in research and development (R&D)
for the company and 95 personnel who staff the tool room.
Varroc Polymer is dedicated for providing polymer-based solutions to clients who require lead-
time sensitivity, product development, and complex tooling with complete validation and
manufacturing all under one roof,
Varroc Polymers is constantly enhancing its capacities and adding new technologies to cater to
its original equipment manufacturers (OEMs) customers worldwide. Our philosophy of being
where the customer is has helped to position us ahead in the competition. We have better
coordination with clients. We also have shortened the product development cycle, and are
prepared to support every need of the rapidly growing vehicle market in India,

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INTRODUCTION

Founded in 1990, Varroc group is an emerging global automotive component manufacturer and
supplier of exterior lighting systems, powertrains, electricals-electonics, body and chassis parts
to leading passenger car and motorcycle segments worldwide. With 35 world-class
manufacturing facilities, 11 engineering centres, 13500 employees and 760 engineering experts
in 10 countries, Varroc group is on an exponential growth trajectory clocking a sales of 1.3
billion USD in 2015-16. The company is a leading global passenger car lighting supplier and the
number one 2-wheeler automotive component supplier in India. Varroc offers best design
solutions that give customers a competitive edge in their markets.

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Introduction to the concept

Communication plays a part in almost every aspect of your business, so being able to
communicate well can boost your overall performance. Good communication is essential to
building a cohesive and effective team. Good communication skills are essential to managing the
performance of your team members, and if you know how to communicate well to large groups
you can minimize the risk of industrial problems developing in your workplace. Communication
skills can be particularly important during times of higher workplace stress, for example during
downsizing, where good communication is an essential part of change management. You also
need to communicate well to build and maintain effective relationships with your suppliers and
clients. Communication skills are crucial to dealing with customer complaints effectively and
limiting any negative word-of-mouth about your business. You can draw on communication
skills when you assess the effectiveness of your marketing campaigns. The first step in good
communication is to listen effectively. Todays trend is away from top-down management, where
decisions and policies are proclaimed from above. Good managers now consult a lot with their
teams, using them as a resource for information and suggestions. Consultation is not only a good
way to get ideas on business strategy, it is also a way of making sure that when you do decide on
policies and everyone feels like they have been involved. Your team will be able to implement
policies more effectively if they have been involved in their formulation. They will be more
familiar with the issues you will have dealt first-hand with any misgivings they may have.
Effective listening is based on having the trust of the people you are speaking to. People may not
offer their true opinions when they are wary about how they will be received. So being a good
communicator means winning the trust of those around you. It also means being able to foster a
work environment where people treat each other fairly, where they respect each others opinions
and where there is a minimum of anti-social behavior such as backbiting or rumour mongering.
Bullying or harassment of any kind will build walls in a workplace. It will stunt communication,
shut down co-operation and hurt efficiency. Good communication skills are a key part of
managing individual employee performance. If you have good communication skills, you will
know how to give clear feedback on performance while not denting peoples self-esteem. Good
communication skills will enable you to work more closely with your team members, determine
personal goals that will suit them and help them to work towards those goals. As a good
communicator, you will know the difference between being assertive and aggressive (aggression
merely gets peoples backs up). You will be able to keep a professional and impersonal tone in
the face of provocation and this will help you deal with conflict situations. It will also help you
set clear boundaries for acceptable behavior, counsel those who overstep them and, if necessary,
fire people while.

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The first thing ought to be kept in mind is that the target and objective of the business should be
unmistakable distinct. Everybody should know the task he can play to realize set goal. Harmony
of purpose can only be achieved by the way of coordination. The organizational structure should
also have the ingredient of lucidity. Clarity of responsibility and authority of all the personnel
should be achieved to keep away from conflicts.
If your employees identify themselves with the company and are ready to cooperate on their
own, coordination becomes a very easy task.
The commutation between various departments is the most crucial concept for ever company.
During my summer internship I have analysis that communication and coordination is very most.
The various department of the company are Finance, Marketing, Human Resources, Purchase,
Sale, Production, IT, etc.
The study and analysis the commutation and coordination between the various departments in
Varroc companies are very distinct and worthwhile.

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Objectives of Project study

To study the various department and functioning of various department of varroc.

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PART II

PROFILE

Varroc Engineering Pvt. Ltd., together with its subsidiaries, designs,

develops, manufactures, and supplies plastic molded modules, engine
valves, machined forgings, exterior lighting, and electrical systems to auto
industry. The company offers electrical products, including switches, head
lamps and tail lamps, wiper motors, magnetos, CDIs, regulator rectifiers, and
digital instrument clusters; and metallic products, such as crankshafts,
camshafts, connecting rods, steering spindle assemblies, front wheel hub
assemblies, engine valves, links, transmission assemblies, crankpins,
catalytic converters, idler shafts, motor shafts, and spools. It also offers
polymer products, including interior trims, door trims, HVAC and under hood
parts, air filter assemblies, seating assemblies, instrument panels, rubber
and rubber to metal bonded parts, co-extruded thermoplastic sheets, painted
plastic exterior products, and mirror assemblies; and lighting systems, which
include front lighting systems, light emitting diode front lighting, projector
headlamps, high intensity discharge/xenon lighting, rear combination lamps,
center high mounted stop lamps, and fog lamps. The company offers its
products to two wheelers, passenger cars, commercial cars, and system
suppliers worldwide. Varroc Engineering Pvt. Ltd. was founded in 1990 and is
based in Aurangabad, India with subsidiary locations in India, Vietnam, Italy,
Romania, Mexico, Czech Republic, and Poland. It also operates manufacturing
plants, and technical and development centers globally.

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Industrial Profile

India is currently the sixth largest passenger car and commercial vehicle producer in the world
and the automotive industry is one of the key drivers of the Indian economy. The component
industry holds a significant place in the growing Indian economy.
The component sector clocked a turnover of US$ 39.7 billion, recording a CAGR of 8 per cent
during the period of 2008-2013. The industry is expected to grow up to USD 115 billion by
2020, with increase in vehicle production. Of this, the domestic turnover expected to touch USD
85 billion and exports USD 30 billion. The component industry is expected to become a
significant contributor - 3.6%, to Indias GDP, up from the current level of 2.2%. To achieve this
potential, the industry requires additional skilled manpower of over 1 million and
cumulative Investment of over USD 35 billion.
According to the Society of Indian Automobile Manufacturers, annual vehicle sales are projected
to increase to 4 million by 2015, no longer 5 million as previously projected.
The majority of India's car manufacturing industry is based around three clusters in the south,
west and north. The southern cluster consisting of Chennai is the biggest with 35% of the
revenue share. The western hub near Mumbai and Pune contributes to 33% of the market and the
northern cluster around the National Capital Region contributes 32%.
InChennai,housesof Ford, Hyundai, Renault, Mitsubishi, Nissan, BMW,HindustanMotors, Daiml
er, Caparo, Mini, and Datsun. Chennai accounts for 60% of the country's automotive exports.
Gurgaon and Manesar in Haryana form the northern cluster where the country's largest car
manufacturer, Maruti Suzuki, is based.
The Chakan corridor near Pune, Maharashtra is the western cluster with companies like General
Motors, Volkswagen, Skoda, Mahindra and Mahindra, Tata Motors, Mercedes Benz, Land
Rover, Jaguar Cars, Fiat and Force Motors having assembly plants in the area.
Nasik has a major base of Mahindra and Mahindra with a SUV assembly unit and
an Engine assembly unit.
Aurangabad with Audi, Skoda and Volkswagen also forms part of the western cluster.
Another emerging cluster is in the state of Gujarat with manufacturing facility of General
Motors in Haloland further planned for Tata Nanoat their plant in Sanand Ford, Maruti Suzuki
and Peugeot-Citroen plants are also set to come up in Gujarat. Kolkata with Hindustan
Motors, Noida with Honda and Bangalore with Toyota are some of the other automotive
manufacturing regions around the country.

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History of Varroc:-

The Beginning

Varroc Established as 100% owned company.

Series Production for Polymer based components as single source to Bajaj Auto.

Product Diversification & Capacity Expansion

Enhance Product Portfolio- added Products- Auto Electricals & Engine Valves.
Technology Tie-ups with product domain global leader.

Manufacturing Excellence and Creating Development Capabilities

State of art Design & Development Center- Concurrent Design Partner for OEMs.
Extended OEM customer base.
Expanded manufacturing footprint on geographical spread.
TPM Launch.

Expanding Manufacturing Footprint

Foray into European markets with acquisition of IMES, Italy & Poland to add to our forging
capabilities.

State of art manufacturing facility set up at Pant Nagar, Uttarakhand.

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 Global Acquisitions Domain Leadership

Varroc Group divided into 2 companies:

1. Varroc Polymers.
2. Varroc Engineering.
Center of Excellence including testing& validation of Polymer based components and modules.

Journey Continues

Acquisition of Visteon Global Lighting business

Acquisition of European Two Wheeler lighting major Tri o.m. S.p.A.

Acquired E.S.E.X Forging in Italy for application in defense parts

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GROWTH
1990-1991

The Beginning..

o Established 'Varroc' as a brand

o Commenced the Polymer Division

1992-1998

Product Diversification and Capacity Expansion

o Commenced the Electrical Division in 1995

o Started Operation of the Metallic Division in 1997

o Started 2 more Polymer manufacturing facilities in Pune and

Aurangabad

1999-2003

Manufacturing Excellence and Creating Development Capabilities

o Technical collaboration with MITSUBA - Starter Motor and

Magneto (Electrical-Electronics Components) in 2001

o Invested in first Paint Shop at Polymers Plant in Pune

o Invested in Electrical Plant in Pune

2003-2006

Expanding Manufacturing Footprint

o Technical collaboration with Umicore - Automotive Catalytic

Converter (Electrical- Electronics Component) in 2005

o Engine Valve Technology in 2005

o Turnover crossed INR 1000 Cr. in 2006

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 o Invested in 6 manufacturing plants and R&D centers (Metallic-2,
Polymer-1, Valve-1, Exhaust-1)

o Ventured into European market with exports

o Commenced Integrated facility in North India

2007-2010

Global Acquisitions Domain Leadership

o Acquired IMES, Poland and Italy to strengthen Forging Business in

European Markets, Off-Road and Oil Drilling Industry

o Invested in Manufacturing Capability and Paint Shop for Polymers

in NCR region to cater to OEMs in North India

o Turnover crossed INR 2000 Cr. in 2009-2010

2011-2012

Acquiring a mark in Lighting Business

o Acquired E.S.E.X Forging in Italy for supplying components for

the defence sector and auto industry

o Acquired European Two Wheeler Lighting Organization Tri.O.M.

S.p.A. including its R&D center

o Acquired Visteon's Global Lighting Business

o Turnover crossed USD 1 billion mark with acquisition of Visteon's

Lighting Business along with its 2 R&D centers

o Invested in Crankshaft facility to cater to SCV and LCV segment

o Polymer Plant set up in Pithampur (Indore), to cater to Volvo,

Eicher and Mahindra Two Wheeler Ltd.; Bengaluru Plant to cater
to Honda Motorcycle and Scooter India Pvt. Ltd. and Passenger
Car segment

o Invested in design and set up of the 10th Polymer Plant at

Chennai to cater to India Yamaha Motors Pvt. Ltd.

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2013-2016 onwards

Journey Continues..

o Investments in New Technology Areas

o Investments to Establish State-of-the-Art Injection Moulding & Pai

nt Shop

o Investments to Enhance Global Footprint

o Technology Tie-ups for Advance Systems/Modules

o Continuous Investments in Lean Manufacturing Systems

o Turnover touched USD 1.3 Billion

o Celebrates 26 Years of Excellence in the automotive industry

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COMPANY PROFILE:-
Name of the company: - Varroc Polymer Pvt Ltd Plant III
Location: - M 165-167 MIDC Waluj Aurangabad
Type of company: - Private Limited
No. Of employees: - Over 10000+ dedicated Employees
Area Served: - Global
Establishments:-1990
Website:- www.varrocgroup.com
Founder of the company: -
Mr. Tarang Jain

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About Varroc group: -

One billion dollar enterprise, Varroc Group is a Full Service Supplier of Plastic Moulded
Modules, Engine Valves, Machined Forgings, Exterior Lighting and Electrical Systems
to Auto Industry with unparalleled manufacturing reach and ability. We strongly believe that our
growth is directly linked to the growth of our esteemed clients, so our growth philosophy is-
being where customer wants us to be. We currently operate from 35 Manufacturing Plants & 8
Technical and Development Centers across 3 continents, 10 countries globally.

We have a diversified product portfolio catering to automotive companies worldwide. A

workforce of 10,000+ dedicated employees helps to manage our production capabilities
efficiently. Varroc, the dynamic and progressive Group focus on value added products, services
and innovative solutions. We have developed technology and products that enhance the quality,
reliability and economy of automobiles and ensure total customer satisfaction. Our flexibility
leaves no opportunity unanswered and better ideas are unearthed every day.

Vision:

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 To be a $4 Billion Globally diversified business in the transportation and allied industry
in 2020:
Core Business will continue to be automotive components.

Select technology products for 4-Wheeler industry.

Mission:
Be an affordable and flexible global technology supplier and deliver value to customer
by being the supplier of choice from manufacturing footprints:
By achieving operational excellence.

By investing in safe and green technologies.

Quality Policy
We at Varroc Group are committed to manufacture and Delivery

Quality product
On time
That complies with customer and regulatory requirement and provide
Excellent service
By continues improving effectiveness
Of all processes files, striving to become a world class organization

Products of the company:-

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Electrical/Electronics
Switch

Capability to design & develop electro mechanical switches for auto mobiles.

Head Lamps and Tail Lamps

Lighting expert & market leader in automotive lighting technology.Pioneering in 2 Wheeler LED
technologies.

Wiper Motors

Providing the highest quality standards while constantly maintaining the sustainability of our
products.

Magneto

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With cutting edge technology and next generation versions of the magneto we designs and
manufactures complete range of Single and Three phase magnetos catering to the challenging
needs of OEMs

CDI

Design and manufacture wide range of Microcomputer based Capacitive (Digital DC & AC CDI
unit) and Inductive (TCI unit) Ignition Controllers to suit customer needs.

Regulator Rectifier

Designs and manufacture wide range of Single and Three Phase Regulators of various
configurations (Shunt / Series) and current ratings.

Digital Instrument Cluster

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Our leading-edge technology of Digital Instrument Cluster provides the driver with various
Vehicle informations (convenience) accurately like Engine RPM, Vehicle Speed, Fuel status,
ODO meter, Trip Meter.

Polymer product
Interior Trims

Varroc, today, puts together all of the major interior components for a seamless interior
experience.

Door Trims

Our design experience, diverse material knowledge and manufacturing capabilities allow us to
offer the highest value door at the economic cost.
Varroc melds innovation with safety when

HVAC & Under Hood Parts

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From under-hood applications like fluid recovery bottles or washer fluid bottles to HVAC ducts,
load floors, seat backs and floor consoles, Varroc bends and stretches the possibilities of
moulding to create and shape products for any size vehicle.

Air Filter Assemblies

Manufactured at 4 different locations in India in close proximity of OEMs.

Seat Assemblies

Varroc expertise in producing seat assemblies for two, three, four wheeler segments.

Mirror Assemblies

MGM IOM/MBA STP-III SEM 2016 Page 25

Full module supplier.

Instrument Panel

One of the most difficult interior components to engineer and produce. Regardless of the
complexity, Varroc is fully integrated to engineer; manufacture Instrument Panel assemblies for
customers.

Rubber & Rubber to Metal Bonded Parts

The Group manufactures extruded rubber components and has in-house rubber mixing facilities.

Co-Extruded Thermoplastic Sheets

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Having won the confidence of customers in the area of Injection Moulding, the Group forayed
into the area of sheet extrusion.

Metallic
Crankshaft

Crankshaft is the part of an engine that translates reciprocating linear piston

Camshaft

Varroc has the capability to manufacture range of Camshafts for 3-Wheeler, 4-Wheeler and
Commercial Vehicle applications in forged condition.

Connecting Rod

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Manufacture wide range of hot forged Connecting rod for Commercial vehicle applications.

Steering Spindle Assembly

Varroc supplies steering spindle assembly for 3-Wheeler applications in fully finished condition.

Front Wheel Hub Assembly

Varroc supplies wheel hub assembly for 3-Wheeler in fully finished condition.

Engine Valve

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The Engine Valve division of the Metallic Business uses state of the art and environment friendly
technology to produce high quality engine valves for latest high performance engines .

Links

We have a manufacturing capability of a range of track links and rollers for off road vehicle
applications.

Transmission Assembly

Varroc has developed special expertise in supplying 4 speed/5 speed transmission assemblies for
both 2-Wheeler and 3-Wheeler.

Crankpin

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Varroc has developed an expertise over the years to produce critical component like crank pin.

Catalytic Converter

A catalytic converter (colloquially, cat or catcon) is a vehicle emissions control device which
converts toxic byproducts of combustion

Idler Shaft

Varroc supplies idler shafts for various hydraulic gear pump applications in fully finished
condition.

Motor Cardan Shaft

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Varroc supplies different types of motor cardan shafts in fully finished condition to off road
vehicle steering applications.

Spool

We supply valve spools in fully finished condition for off road steering applications.

Area of operation

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Global: - Varroc has their 2 plants in Europe and they also export the product from India to
South Africa and Pakistan.

National: - They have a huge setup of 20 plants in India which are located at Pantnagar, Greater
Noida, Pritampur, Pune (Chankan&Takve) and Aurangabad.

Regional: - There are 9 Plant located in Aurangabad itself and head office of Varroc is also
Situated in Aurangabad.

Organizational Structure

Managing
MGM IOM/MBA STP-III SEM 2016 Page 32
Director
 President Sr. vice Corporat
Varroc President e

SBU Finance
SBU SBU Head SBU SBU Head
Head Metallic Head Head
Metalli (Engine Electrical integrated
c valves) (Pantnaga
Human
Plant Resource
Plant Plant Plant Plant Head
Head Head Head Head
Legal

Business
Business Business Business
Developme Sourcing
Developm Developm Developm
nt & Supply
ent ent ent

IT & SAP
Tech Tech Tech Tech Center
Center Center Center

M& A,
Corp.

INFRASTRUCTURAL FACILITIES

MGM IOM/MBA STP-III SEM 2016 Page 33

INTERNAL FACILITIES
The company is well known for there internal facilities. The company provide a various facility
to there employees for there welfare. Facilities like Canteen, First Aid, Bus for travelling, Special
Wash Room for the employees, Costume for there safety. Apart from that they take care of there
employees because of they well known that employee is our strength and we all about our
employees.

After every year they try to increase there salary because they well known the Indian market
condition. Also the company provide employee the Diwali Bonus at every Diwali apart from
cash bonus they give new dress for the employee and also to there family like wife and children.
And also they give the leave of every big festival to the employees. This leave is called as paid
leave. Apart from these the company arrange tour in every year different areas in India. The
purpose of the tour the employees are feeling well and different and they are stable in there work.
Also they arrange ground games in under of company area.

EXTERNAL FACILITIES

Apart from internal facilities the company is also well known of there external facilities. That is
they provide there order goods in time to time to there customers and transfer goods without any
damages to the customer.

Achievements and Awards

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 Year Achievements
May
2009 May 2009 2nd Western Regional Quality Convention on Allied Concepts2009 organized by
Quality Circle Forum of India Varroc team stood 2nd in the competition

Nov.
2009 LG India acknowledge Varroc efforts and awarded Supplier Quality Improvement Award

Dec.
2009 Tata Johnsons Controls given Supplier Quality Improvement Award to Varroc
Polymers Plant I

Dec.
2009 23rd National Convention in Quality Circles Varroc Polymers distinguished for Outstanding
Performance

Jan 2010
Behr India awarded Varroc Polymer for Outstanding Performance during the year 2009-10

Jan 2010
Honda Motorcycle & Scooter India acknowledge Varroc Polymer notable contribution &
revere as Special Achievement Award for year 2009-10

Feb 2010
Bajaj Auto Vendor Association 3rd Kaizen Competition Varroc Polymer stood 2nd in the
competition.

April
2010 Tata Toyo Radiator awarded Varroc Polymer for Outstanding Quality Performance during
the year 2009-10

Mahindra reveres Varroc spearheading efforts in flawless launches support by certifying as

Best Performance in Product Development certification during Supplier Performance

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 Award for the year 2009-10

Bajaj Auto Limited recognized Varroc Engineering Plant III TPM initiatives

Bajaj Auto Limited recognized Varroc Polymers Plant IV TPM initiatives

May
2010 Bajaj Auto Limited recognized Varroc Polymers Plant III TPM initiatives

March
2011 Yamaha India appreciate Varroc efforts in flawless launches support

2011
Varroc manufacturing plants received Manufacturing Excellence Certification by
Economic times in collaboration with Frost & Sullivan.

Jan 2012
Suzuki appreciates Varroc efforts for superior performance in customer satisfaction

April
2012 2nd time in a row, India Yamaha Motors given Reward to Varroc for outstanding
performance in New Product Development Category

2012
Suzuki Motorcycle India rated Varroc Groups Electrical division Best Supplier in
components develop category

2012
Varroc Polymers Recognized by Honda Motorcycle & Scooters India as 2012

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 Supplier of the Year in Delivery Management Category

2014
Award for Outstanding Contribution in New Product Development by VECV

March
2014 Supplier Recognition Award from Harley Davidson (HD)

2014
Best Excellence in Cost award from MAHLE Behr India Limited.

2014
Varroc Polymers awarded Best Technical Support in Plastic by Tata Toyo Radiator
Limited

2014
Varroc Engineering receives Best Development Award from Suzuki Motorcycles
India Ltd.

2015
Excellence for Delivery Award Award by Yamaha Motor India

2015
Varroc was awarded the New Product Development Award by HMSI.

2015
Varroc Polymers receives award for outstanding performance in Quality
2016
Best Development & Contributions Award at Design Stage from Ashok Leyland

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 RESEARCH METHODOLOGY

Research methodology may be understood as all those methods that are used for
conducting research method techniques, thus refers to the methods the researcher used
in performing research operation.

I use Primary data as well as Secondary data. The source of Primary data and Secondary
data are as follows.

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 PRIMARY DATA :

The primary data are those while are collected a fresh and for first time and thus
happen to be original in character.

Observation method..

SECONDARY DATA:

Secondary data means data that are already i.e. they refer to data which have already
been collected and analyzed else. These data may either published or unpublished
data.

Secondary data was based on second hand information. Once the primary data has been put
to use, the original character disappears and data becomes secondary. In this study facts were
collected from the following
1) The company database.
2) Past projects.
3) Internet links.

COORDINATING ORGANIZATIONAL ACTIVITIES

A proper division of work is dividing a job into manageable tasks and taking into account the
skills and abilities of the people who will be performing the job.

Coordination requires:

MGM IOM/MBA STP-III SEM 2016 Page 39

- Linking together all the activities
- Communication
- An association between resources, information, and services
- Group effort

A manager who performs the five managerial functions well will certainly achieve coordination.
In other words coordination is derived from the execution of planning, organizing, staffing,
influencing and controlling.

One of the most challenging tasks for manager is when they are coordinating activities to ensure
cooperation. Cooperation means people working together willingly for a common purpose. The
cooperation of others is helpful when coordinating activities. Neither less, a manager cannot
depend solely on cooperation to achieve the desired outcome.

It is important to note that all levels of management coordinate activities. However, the Plant
head is responsible for all activities within a health care organization. Coordination occurs
vertically, horizontally and diagonally.

Vertical coordination relies on authority and it occurs between different levels of an organization.
Meanwhile, one can say that vertical coordination can be better accomplished if management
uses wisdom and insights when performing the functions of planning, organizing, staffing,
influencing, and controlling.

Horizontal coordination involves personnel and departmental on the same level, working
together to achieve a particular goal. Problems may arise when horizontal coordination is carried
out because one department does not ordinarily have the direct authority to another department.
Horizontal coordination is usually mandated by policies and procedures. Issues regarding
horizontal coordination should be referred to higher management.

Diagonal coordination is important because various departments may depend on a particular

department to achieve a specific goal.

During my summer internship I have learn more about working and coordinating

between various department in the Varroc polymers Pvt. Ltd.

There are various departments in Varroc they are as follow.
1. Human Resources
2. Marketing
3. Finance
4. Purchase
5. Production
6. Production Planning & Controlling

MGM IOM/MBA STP-III SEM 2016 Page 40

 7. Information technology
8. Stores
9. Quality

All above department are interlink between each other. They work together for development
of the company.

Human Resource:-
Manpower Planning

It involves the planning for the future and finding out how many employees will be needed in the
future by the business and what types of skills should they possess.

It depends on the following factors

The number of people leaving the job

The projected growth in sales of the business
Technological changes
Productivity level of the workers

Job analysis and Job description

HR Department is also involved in designing the Job analysis and Job description for the
prospective vacancies.

A job analysis is the process used to collect information about the duties, responsibilities,
necessary skills, outcomes, and work environment of a particular job.

Job descriptions are written statements that describe the:

duties,
responsibilities,
most important contributions and outcomes needed from a position,
required qualifications of candidates, and
reporting relationship and co-workers of a particular job.

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Determining wages and salaries

HR Department is also involved in conducting market surveys and determining the wages and
salaries for different position in an organization. These decision may be taken in consultation
with top management and the Finance department.

Recruitment and Selection

One of the most important jobs HR department is to recruit the best people for the organization.
This is of crucial importance as the success of any organization depend on the quality of its
workforce. Details regarding the recruitment and selection procedure can be found here.

Performance Apprasial

Once the employees are recruited , the HR Department has to review their performance on a
regular basis through proper performance appraisals.

Performance appraisal is the process of obtaining, analyzing and recording information about the
relative worth of an employee. The focus of the performance appraisal is measuring and
improving the actual performance of the employee and also the future potential of the employee.
Its aim is to measure what an employee does.

On the basis of performance appraisal the HR Department will set up an action plan for each
employee. If the employees need any training then he provided that.

Employee welfare and motivation

Happy employees mean a healthy organization. HR Department conducts various employee

welfare activities which might include employees get together, annual staff parties etc. HR
department also reviews organizational policies and its impact on the motivation of the
employees.

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Addressing employees grievances

HR department is the link between the workers and the management. Employees grievances
related work environment are usually entertained and resolved by the HR Department.

Implementing organizational policies

HR Department has to coordinate with line manager and see that the organizational policies are
being implemented in a proper manner. Disciplinary action can be initiated against employees
who are not following organizational rules and regulations. All these actions are conceived and
implemented by the HR department.

Dismissal and redundancy

HR Department has to take firm actions against employees who are not following the
organizational code of conduct, rules and regulations. This can result in the dismissal of the
employee.

Sometimes, an organization may no more require the services of an employee. The employee
may be made redundant. HR Department has to see that organizational and government
regulations are being followed in this process.

Marketing:-

The marketing department has overall responsibility for growing revenue, increasing market
share and contributing to company growth and profitability. In a small business, the marketing
department may just be one person, or it may include a marketing director or manager plus
marketing executives responsible for functions such as advertising, publications or events.
The senior member of the marketing department takes responsibility for setting marketing
strategy in line with overall company strategy and objectives. The strategy may be to increase
share in a specific market sector, for example, to enter a new sector, or to open a new channel of
distribution, such as the Internet, to reach a wider geographical market. The marketing
department reaches agreement on strategy with the board or senior management team before
planning campaigns in detail.
The marketing department works with Internal or external product development teams to develop
new products or improve existing ones. The department analyzes sales of existing products and

MGM IOM/MBA STP-III SEM 2016 Page 43

identifies gaps in the product range where there may be opportunities for the company.
Marketing employees provide development teams with information on customer needs and
preferences to help them identify the features or improvements to incorporate in products.

Finance:-

The finance department is the backbone of a company's operations and processes. It records
operating transactions, analyzes them and prepares financial statements that inform top
management, regulators and investors about a company's economic health. Finance employees
also ensure that internal mechanisms and policies comply with regulatory standards, industry
practices and human resources policies.

A financial analyst compares historical and current data to detect changes within periods and
recommends appropriate actions to management. For instance, a financial analyst may compare
revenues over a five-year period and note that sales have been increases by 10 percent every
year.
Financial risk management is a function within the finance department that helps a firm identify,
price and monitor risks inherent in corporate activities. Financial risk typically is more common
in financial services firms such as banks, hedge funds or insurance companies.
A finance specialist (working in the treasury, corporate finance or investments department) helps
a company evaluate operating information, detect business trends and industry indicators. An
analyst also may analyze "working capital" ratios to assess funding needs in operations
("working capital" indicates short-term cash availability and equals current assets minus current
liabilities).

Purchase:-
One role of the purchasing department is to procure all necessary materials needed for
production or daily operation of the company or government organization. For a manufacturing
company, this might include raw materials such as iron, steel, aluminum or plastics, but it also
might include tools, machinery, delivery trucks or even the office supplies needed for the
secretaries and sales team. In a retail environment, the purchasing department makes sure there is
always sufficient product on the shelves or in the warehouses to keep the customers happy and
keep the store well-stocked. With a small business, it is especially important to keep inventory
ordering at a reasonable level; investing large amounts of capital in excess stock could result in
storage problems and in a shortage of capital for other expenditures such as advertising or
research and development. Purchasing also oversees all of the vendors that supply a company
with the items it needs to operate properly.

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The purchasing department also must ensure that it is complying with all company policies. For
example, in a small business, individual staff members may communicate with the purchasing
department about purchasing needs for things such as office supplies or computers. Before
making a purchase, the purchasing department must ensure that it heeds the proper protocols for
purchase and budget approval and must ensure that any items are purchased in accordance with
the overall purchasing policy of the organization.

Most major companies and even some government organizations have a purchasing or
procurement department as part of everyday operations. These departments provide a service that
is the backbone of many manufacturing organizations. Many individuals, even some who work
for these companies, are unaware of what the purchasing department does, why it exists or what
purposes it serves. To understand better what the role of the purchasing department is, consider
some functions it performs.

Production:-

Production is the functional area responsible for turning inputs into finished outputs through a
series of production processes. The Production Manager is responsible for making sure that raw
materials are provided and made into finished goods effectively. He or she must make sure that
work is carried out smoothly, and must supervise procedures for making work more efficient and
more enjoyable.

In a manufacturing company the production function may be split into five sub-functions:

1. The production and planning department will set standards and targets for each section of
the production process. The quantity and quality of products coming off a production line
will be closely monitored. In businesses focusing on lean production, quality will be
monitored by all employees at every stage of production, rather than at the end as is the
case for businesses using a quality control approach.

2. The purchasing department will be responsible for providing the materials, components
and equipment required to keep the production process running smoothly. A vital aspect
of this role is ensuring stocks arrive on time and to the right quality.

3. The stores department will be responsible for stocking all the necessary tools, spares, raw
materials and equipment required to service the manufacturing process. Where sourcing
is unreliable, buffer stocks will need to be kept and the use of computerized stock control

MGM IOM/MBA STP-III SEM 2016 Page 45

 systems helps keep stocks at a minimal but necessary level for production to continue
unhindered.

4. The design and technical support department will be responsible for researching new
products or modifications to existing ones, estimating costs for producing in different
quantities and by using different methods. It will also be responsible for the design and
testing of new product processes and product types, together with the development of
prototypes through to the final product. The technical support department may also be
responsible for work study and suggestions as to how working practices can be improved.

5. The works department will be concerned with the manufacture of products. This will
include the maintenance of the production line and other necessary repairs. The works
department may also have responsibility for quality control and inspection.

Production planning and control:-

Production planning and Control department is one of the important department for the apparel
manufacturing company. Whatever plan is made is executed by PPC department. PPC
department keeps close look whether everything is progressing according the plan. Chasing other
department heads on daily basis to keep plan on track. They update order wise completed tasks
on the Time & action Calendar. When they found something is going to be late they expedite
and create an alarm about the delay. In the context of the apparel manufacturing primary roles of
the Production Planning and Control (PPC) department has been listed below.

1. Job or Task Scheduling: Preparation of time and action calendar for each order from
order receiving to shipment. The job schedule contains list of tasks to be processed for
the styles. Against each tasks planner mentions when to start a task and what is dead line
for that task.
2. Material Resource Planning (Inventory): Preparation of Material requirement sheet
according to sample product and buyer specification sheet. Consumption of material
(fabric, thread, button, and twill tape) is calculated and estimated cost of each material.
3. Process selection & planning: Processes needed to complete an order vary style to style.
According to the order (customer) requirement PPC department select processes for the
orders. Sometime extra processes are eliminated to reduce cost of production.

Information technology:-
The Information Technology (IT) Department develops and maintains an internal network of all
desktop workstations, digital office equipment and the networking equipment, operating systems
and servers to tie them together.

MGM IOM/MBA STP-III SEM 2016 Page 46

 Its main responsibilities include:

Manage the organization's hardware, software and physical communication

Provide a source of guidance for technology issues for staff and associated organizations
Maintain information security and availability
Provide a corporate perspective on information technology initiatives
Supply the guidance and infrastructure to deliver meaningful information

Technology Advisory Services

Technology Advisory Services works towards the research and development of new technology
and the financial and logistic coordination required for maintaining the technology used in
operating the Municipality. As well, they are responsible for maintaining the myriad software
licenses required by the RMWB for daily operations along with identifying technological trends
and risks, and enabling partnerships with community stakeholders.

Network Services
Network Services maintains the connectivity of all municipal technical devices, supplies servers
to centrally store and maintain all data and applications, ensures the protection of all data and
technology through security software and data backups, and is working towards a new means of
transferring information through radio and wireless technology. In addition this branch is
responsible for the communications infrastructure allowing employees to communicate with each
other, the public, businesses, and other government agencies.

Stores:-
A storehouse is a building provided for preserving materials, stores and finished goods. The in-
charge of store is called storekeeper or stores manager. The organization of the stores department
depends upon the size and layout of the factory, nature of the materials stored and frequency of
purchases and issue of materials.

The main function of a department store is:

It is a large scale retail organization.

It has a wide range of products.
Each department specializes a particular line of product.
Its management is centralized.
It is located in a most central place of big cities.
It makes extensive use of advertisement to attract people.

MGM IOM/MBA STP-III SEM 2016 Page 47

 It meets the requirements of generally rich people.
It has a number of departments in the same roof.

Quality:-
Provides leadership and is responsible for overseeing day-to-day test preparation and execution
activities, including resource scheduling, team communications and status reporting as well as
promoting and overseeing use of established best practices, policies, and procedures.

Quality assurance managers supervise teams of inspectors who carry out the detailed assessment
of products and their components at different stages of production. Managers recruit and train
supervisors, and provide them with documented quality standards as guidelines for their day-to-
day work. Managers also select quality inspection tools and software to support the inspection
team.

Quality assurance managers review statistical data from the production lines to identify quality
problems. They analyze the data and recommend changes to production processes or quality
controls to eliminate the problem. They also analyze records of product returns to identify
specific problems or trends over time. Quality assurance managers develop and monitor
continuous improvement programs, aiming to reduce the number of defects and improve levels
of quality. Continuous quality improvement reduces manufacturing costs and improves overall
product quality.

MGM IOM/MBA STP-III SEM 2016 Page 48

Working between Sales and Finance Department:-

Successful companies need efficient sales and finance departments. A sales department focuses
primarily on expanding the organizations customer base, and a finance department focuses on
achieving profitability. An organization depends on a healthy relationship between its sales and
finance departments. In some companies, the departments fail to effectively communicate and
collaborate, which can adversely affect operations. Managers and leaders must develop and
cultivate close coordination between the two departments. Failing to build a strong relationship
can hinder the growth and profitability of a company.

Conflicts between sales and finance departments are typically based on how money is spent. A
sales department may complain about the expectations of the organization to increase revenue
and bring in new accounts on a limited budget. The finance department may complain that
although the organizations sales are increasing, the sales department spends too much money to
achieve the increase. Issues between sales and finance departments may arise if the departments
establish performance targets that fail to consider the other department.

Organizational leaders must focus on improving the relationship between the sales and finance
departments. Effective leaders can facilitate communication that department heads cannot
because of conflicts of interest. According to an article on American Express Open Forums
website, some companies find success by allowing lower-level sales and finance employees to
team up, because they are more open to ideas of improving communication. Companies should
focus on developing sales strategies that yield the highest profitability. Sales and finance

MGM IOM/MBA STP-III SEM 2016 Page 49

departments play significantly different roles in a company, but leaders must reconcile the roles
to focus on the bottom line.

Working between Production and Finance Department:-

The relationship is integral. The production department is involved and concerned with the
making of the product or the development of the service. It is the heart of businesses as they need
to provide something that the consumer wants, and in product firms, the production department
deals with the making and development of a product to make the consumer want it, or feel that
they need it in their life.

The finance department deals with all kinds of monetary transfer that the business is involved
with, and of course the production department is one of the biggest areas of loss. The production
department needs to go about creating the product and in near enough every business, there is a
cost to creating the product or service. Hence, the finance department will deal with how much
of the firm's funds or assets are being lost to this and will decide whether the efficiency of the
business is sufficient.

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Working between Production and Sale Department:-

Sales in business refer to the products, merchandise or services sold by the business to paying
customers. Production refers to the process of making or manufacturing the products that the
customers of a business buy. The main difference between sales and production is that you must
produce a product before you can sell it. Sales in a business are closely correlated to the
marketing or sales effort of a business, whereas production is closely related to the
manufacturing process. All business processes ultimately rely on each other in order to
effectively bring a product or service to market.

Most businesses have separate departments for sales and production. Each department depends
on the other. For example, the sales department might be planning an aggressive sales campaign
based on seasonal merchandise. However, before it can aggressively advertise the campaign, it
needs to be sure the production department has the capability to produce enough products to
adequately meet the anticipated demand.

Business management must always be aware of the relationship between sales and production,
because one cant survive without the other. Management often will use business ratios that
incorporate both the sales department totals and production departments totals. For example, the
ratio of cost per sales unit is an important tool that measures the individual cost of an item as it
relates to a corresponding single unit of sale.

MGM IOM/MBA STP-III SEM 2016 Page 51

Working between Human Resources and Finance Department:-

Human resources departments interact with department managers in numerous ways. The
particular function an HR manager or specialist plays is sometimes contingent upon the
department manager's title. A department manager in accounting, for example, may need more
numerical statistics from HR than a customer service manager. Whatever the case, the
relationship between HR and various department managers is ongoing. Many of the functions
performed by HR pertain to employees of department managers.

Department managers in small companies usually ask HR to assist them with selecting and
screening job applicants. For example, a marketing manager may need to hire a marketing
analyst. Hence, she may ask the human resources manager to find people with specific skills to
interview. In turn, the HR manager may help screen candidates who don't meet the qualifications
or fail to demonstrate their skills. HR typically screens employees for substance abuse, too,
subjecting new hires to drug tests, for example. HR also works with department managers in
determining whether to hire permanent employees or independent contractors for certain jobs.

Small company department managers may ask HR to help them determine salaries or wages for
various jobs in their department. The department manager may want to determine a low, mid-
range and cap on salaries she offers employees. The HR manager may, in turn, research salaries
of competitors or comparably sized companies to derive suggested salary ranges. Similarly, HR
may work with department managers in deciding which benefits their employees receive,
including health, life insurance, paid holidays and vacations, and retirement plans.

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The relationship between HR and a department manager may also include grievances or
sensitivity issues. For example, a finance department manager may need the help of HR to
resolve a complaint from a subordinate. The human resources manager may be able to resolve
the situation to everyone likes and prevent a possible lawsuit. HR may also assist department
managers with employees who violate certain sensitivity policies. These policies can include
sexual harassment or conflicts with respect to race, religion or gender.

Working between Purchase and Finance department:

The relationship between the Purchase and finance departments can be compared to the
relationship between the examinee with an examiner. The finance department is concerned with
providing finance for the materials purchased and it may find fault with the materials purchased.

If finances are not quickly made available the relationship with the suppliers would be adversely
affected, it is the duty of the Purchase department to create a relationship of mutual trust and
understanding with the finance department for proper allocation of funds for purchasing the
materials.

It must be assured that the cash outflow in materials is properly planned by preparing a materials
budget fixing economic order quantity, maximum, minimum and danger levels, so that, there is
neither overstocking nor under stocking.

MGM IOM/MBA STP-III SEM 2016 Page 53

Working between Information technology and Finance department:

Accounting and Information technology are two terms which are the used in every business.
Because both are needed for effective working of a corporate or company. It is the need of time
that we should understand the relationship between Accounting and Information Technology.
Accounting is related recording and utilization of recorded data. Information technology is
scientific, technological, engineering disciplines and management technique used in information
handling and processing, their application, computers and their interaction with men and
machines and associated, economical and cultural matters. In Simple wording IT is that
technique which and get and utilize the information with effective and efficient way. Both are
related to get information and utilization of that information. So both are interconnected with
each other. If our specialize of both area merge both system with scientific and technical way,
then they easily overcome the different problems due to lack of correct and adequate information
related to business.

Because of Our Educationist now aware that it is very long run benefit, if we try to relate each
other in the education system. So they include MSC-IT syllabus the fundamental of accounting
and in the syllabus OF MBA- Finance, they have include the fundamental of Information
technology. This is the clear sign of the good relationship between Accounting and Information
technology.

MGM IOM/MBA STP-III SEM 2016 Page 54

There is a Production, Planning & Controlling which adobe by Varroc is as follow

Customer Schedule

Marketing Department

PPC Department

Production Department

Check the Material Machinery

stock & planning as planning as
Schedule the per given per the
production schedule by capacity of
Customer machinery

MGM IOM/MBA STP-III SEM 2016 Page 55

Finding:-
After studying the functioning of various department of Varroc Polymers Pvt. Ltd. I found some
basic things those are important for company for dwelling up. Some basic findings are given the
below.

Accurate and efficient communication between departments builds trust within the
organization.

A breakdown in communication at any point in the organization can result in conflict.

Because of good communication and Coordination the Varroc has increase the sale.

Due to good communication and Coordination Varroc is on upward direction.

When inter-departmental communication is poor, customer service can suffer.

The accurate exchange of information between departments improves the ability to meet
sales projections, to get product to distribution points and to have contracts and documents
reviewed by the proper people.

One of the most challenging tasks for manager is when they are coordinating activities to
ensure cooperation.

With an efficient communication and coordination the environment of Varroc is very

healthy and is very effective for working in the company and with the company.

MGM IOM/MBA STP-III SEM 2016 Page 56

Suggestion:-
Some of the suggestions based on the findings & problems faced during may summer internship
are as below:

Written Documentation should be more then the oral communication to avoid flause.
There should be the communication between the whole team rather than one to one
communication so as to avoid the lack of information.

MGM IOM/MBA STP-III SEM 2016 Page 57

Learning Experience
In the company I got a very nice experience. Because of there employees are very nice interact to
me. Every one is help me for my work and solved my every problem related with the company.
When I was joined the company that time I was not aware of the company. But after my joining I
got every information about the company because of well introduce by the employees. So
because of all these help I am very happy to this experience.

Also experienced the environment in a company which is very healthy and it will surely be very
useful in my future when I will join a company where I can work with such a fantastic past
experience which I got from Varroc..

SWOT Analysis
MGM IOM/MBA STP-III SEM 2016 Page 58
Bibliography

MGM IOM/MBA STP-III SEM 2016 Page 59

The data is take for the company web site at is

www.varrocgroup.com

Some things I have shared which I learnt during summer internship.

Also there is use of internet.

MGM IOM/MBA STP-III SEM 2016 Page 60