OPEN SESSION MINUTES

EDGECOMBE COUNTY PUBLIC SCHOOLS

Regular Meeting of the Board of Education
Held at Edgecombe Community College
Keihin Auditorium
2009 W. Wilson Street
Tarboro, NC

December 12, 2016

Board Members Present: Evelyn S. Wilson, Board Chair Ann Kent, Vice Chair
Olga Dickens Raymond Privott
William Ellis Marva G. Scott
Evelyn Johnson

Others Present: John Farrelly, Superintendent

Susan Hoke, Community & Communications Coordinator
Laurie Leary, Director of Finance
Janet Morris, Director of Accountability
Charlene Pittman, Director of Student Support
Deborah Stagner, Board Attorney
Rose Cole, Board Liaison

CALL TO ORDER: Board Chair Evelyn Wilson welcomed everyone in attendance. The
meeting was called to order.

The SouthWest Edgecombe High School AF-JROTC Color Guard presented the Colors. The
Board led the Pledge of Allegiance to the Flag.

Board Chair Evelyn S. Wilson thanked the SouthWest Edgecombe High School AF-JROTC for
their presentation of the colors.

RECOGNITIONS: Community & Communications Coordinator Susan Hoke recognized Mrs.

Wanda ONeal, 6th Grade Teacher at South Edgecombe Middle School, as the Employee of the
Month.

Community & Communications Coordinator Susan Hoke recognized Haley Driver, 5th grader at
Stocks Elementary and Autumn Jackson, 11th grader at SWEH as the winners of the school
systems Holiday Card Art Contest. The students were presented with certificates.

Community & Communications Coordinator Susan Hoke recognized the following schools for
being awarded Positive Behavior Intervention & Support (PBIS) recognition. The three Bs of
PBIS Be Prepared, Be Responsible, and Be Respectful.
Open Session Minutes of the Edgecombe County Board of Education
Meeting Held on December 12, 2016
Page 2
Green Ribbon Schools:
G. W. Bulluck Elementary School
G. W. Carver Elementary School
Phillips Middle School
South Edgecombe Middle School
Tarboro High School

Model Schools:
Edgecombe Early College High School
North Edgecombe High School
Martin Millennium Academy
W.A. Pattillo Middle School
Princeville Elementary School
SouthWest Edgecombe High School
West Edgecombe Middle School

Exemplar School:
Coker-Wimberly Elementary School

Community & Communications Coordinator Susan Hoke recognized Ms. Josephine Macon,
Speech Teacher of Coker-Wimberly Elementary, Phillips Middle and North Edgecombe High
Schools, as the EC Teacher of Excellence. Mrs. Macon received this honorary recognition at the
State EC Conference in Greensboro in November.

Stocks Elementary School scholars provided a presentation to the Board Literacy Kick Off.
The presentation previewed the following list of literacy programs that are working and are great
ways to increase literacy at Stocks Elementary: Flashlight Friday, Buddy Reading, Mystery
Reading, Character Costume Days, WIG Notebook, and Guest Reader. Principal Lois Glass
invited the Board members to visit the school and sign up to be a Guest Reader.

Reverend Richard Joyner shared with the Board information about the Conetoe Family Life
Center Bee Bus project. The Bee Bus project is a recycled school bus-turned-honey bee-
hive that will help ensure better crop cultivation. The children have managed the project from the
start learning the science behind building hives, painting the bus to attract the bees back, and
harvesting honey to sell at Farmers Markets around the region. The Conetoe Family Life Center,
was established in 2007 and the mission is to improve the health of the youth and community by
increasing access to healthy foods, increasing physical activities and providing access to health
services. The goal is to change the poverty cycle in families through improving the resources
available to families, specifically children. Through community supported agriculture (CSA),
the children learn how to grow and harvest vegetables and honey. Sales proceeds are invested in
the farm, youth health programs and after-school education. The children distributed jars of
honey from the Bee Bus to the Board. Rev. Joyner informed the Board that several of the
students are going to the White House next week to help First Lady Michelle Obama in her
garden located on the White House lawn. Rev. Joyner thanked the Board, Superintendent John
Farrelly, Principals, and Child Nutrition for their support allowing them to work on the school
campuses.

Board Member Olga Dickens arrived at the meeting.

Open Session Minutes of the Edgecombe County Board of Education
Meeting Held on December 12, 2016
Page 3

GOLD KEY RECOGNITION Community & Communications Coordinator Susan Hoke

provided an explanation of what it means to be a Gold Key Student and of the selection process.
Mrs. Hoke read information about each student being recognized. Students were presented with
certificates and Gold Key pins by Board Chair Evelyn S. Wilson and Superintendent John
Farrelly.

PUBLIC COMMENTS: None

APPROVAL OF AGENDA: Superintendent John Farrelly requested that (8.3.B) Approval of

Faustino Briceno Using the Lunchroom Facility at North Edgecombe High School on Saturday,
January 14, 2017, from 3:00 p.m. 10:00 p.m. Requires approval due to the event exceeding
the limited six (6) hours and using the facility past 9:00 p.m. - Policy #5030 Community Use of
Facilities and (9.2.2) Student Transfer/Tuition Waiver, be added to the agenda. A motion was
made by Vice Chair Ann Kent to approve the agenda, as amended. The motion was seconded by
Member Marva G. Scott and, with a unanimous vote, approved by the Board.

APPROVAL OF OPEN SESSION MINUTES: A motion was made by Vice Chair Ann Kent to
approve the open session minutes dated November 14, 2016, as presented. The motion was
seconded by Member Raymond Privott and, with a unanimous vote, approved by the Board.

ITEMS FOR INFORMATION: Superintendent John Farrelly informed the Board of his
approval of the following field trips that occurred between board meetings which were in-state
and/or on a non-scheduled school day for students:
Extended Day
SWEHS (7715) Cameron Indoor Stadium, Durham, NC; Boys Basketball Team; 11/26/2016;
Departure: 8:00 a.m. Return: 6:00 p.m.
THS (7631) East Carolina Agricultural & Educational Center, Rocky Mount, NC; JROTC;
11/30/2016; Departure: 6:30 a.m. Return: 10:00 a.m.
NEHS (7750) Town of Williamston, Williamston, NC; Band; 12/01/2016; Departure: 2:30 p.m.
Return: 6:00 p.m.
THS (7682) Town of Weldon, Weldon, NC; Band; 12/01/2016; Departure: 4:30 p.m.
Return: 8:30 p.m.
NEHS (7749) Town of Pinetops, Pinetops, NC; Band; 12/03/2016; Departure: 8:30 a.m.
Return: 4:00 p.m.
THS (7683) Town of Pinetops, Pinetops, NC; Band; 12/03/2016; Departure: 8:30 a.m.
Return: 4:00 p.m.
SWEHS (7708) Town of Pinetops, Pinetops, NC; Band; 12/03/2016; Departure: 9:00 a.m.
Return: 5:00 p.m.
NEHS (7751) Town of Scotland Neck, Scotland Neck, NC; Band; 12/04/2016; Departure:
12:00 p.m. Return: 5:00 p.m.
SWEHS (7671) Town of Hamilton, Hamilton, NC; Band; 12/08/2016; Departure: 2:30 p.m.
Return: 6:30 p.m.
NEHS (7752) - Town of Hamilton, Hamilton, NC; Band; 12/08/2016; Departure: 2:30 p.m.
Return: 6:00 p.m.
THS (7684) Town of Hamilton, Hamilton, NC; Band; 12/08/2016; Departure: 3:30 p.m.
Return: 6:00 p.m.
Open Session Minutes of the Edgecombe County Board of Education
Board Agenda December 12, 2016
Page 4
NEHS (7669) Town of Oak City, Oak City, NC; Band; 12/10/2016; Departure: 10:00 a.m.
Return: 2:00 p.m.
THS (7685) Town of Oak City, Oak City, NC; Band; 12/10/2016; Departure: 10:00 a.m.
Return: 5:00 p.m.
NEHS (7753) Town of Tarboro, Tarboro, NC; Band; 12/11/2016; Departure: 12:00 p.m.
Return: 4:00 p.m.
THS (7689) Town of Tarboro, Tarboro, NC; Band; 12/11/2016; Departure: 12:45 p.m.
Return: 4:30 p.m.

Superintendent John Farrelly informed the Board of his approval of the following fundraisers
that occurred between board meetings:
Bulluck Elementary PTO Fundraiser to Sell Raffle Tickets for $1 each on November 21
December 4, 2016 and Hold the Drawing on December 13, 2016 at the PTO and Student
Performance Meeting
Carver Elementary PTO Fundraiser with the Town of Pinetops to Sell Wristbands for $15 each
for the Pinetops Christmas Festival on November 28 December 2, 2016
Carver Elementary Fundraiser to Sell Santa Grams for $1 each on December 5 16, 2016
EECHS Fundraiser with Williams Plant Farm to Sell Poinsettias for $15 each on December 5
16, 2016

COMMITTEE REPORTS: Policy Committee: A motion was made by Vice Chair Ann Kent to
waive the 2nd Reading and adopt policy 3565/8307 Title I Program Comparability of Services, as
presented. The motion was seconded by Member Evelyn Johnson and, with a unanimous vote,
approved by the Board.

CONSENT ITEMS: Superintendent John Farrelly requested Board approval of Field Trip
consent items as presented.
MMA (7809) Koko Booth Amphitheatre, Cary, NC; 4th Grade; 1/13/2017; Departure: 2:00 p.m.
Return: 9:00 p.m.
THS (7690) SWEHS, Pinetops, NC; Band; 01/14/2017; Departure: 12:30 p.m. Return:
7:00 p.m.
MMA (7730) NC A&T University, Greensboro, NC; 7th Grade; 02/24/2017; Departure:
8:30 a.m. Return: 6:30 p.m.
Overnight:
Carver Elementary (7741) Jr. Beta Club Convention/Koury Convention Center, Greensboro,
NC; Jr. Beta Club; 02/06-07/2017; Departure: 02/06/2017 at 6:00 a.m. Return: 02/07/2017 at
8:00 p.m.
Bulluck Elementary (7787) Jr. Beta Club Convention/Koury Convention Center, Greensboro,
NC; Jr. Beta Club; 02/06-07/2017; Departure: 02/06/2017 at 6:30 a.m. Return: 02/07/2017 at
5:00 p.m.
WEMS (7774) Jr. Beta Club Convention/Koury Convention Center, Greensboro, NC; Jr. Beta
Club; 02/06-07/2017; Departure: 02/06/2017 at 7:00 a.m. Return: 02/07/2017 at 4:00 p.m.

A motion was made by Vice Chair Ann Kent to approve the field trip items, as presented. The
motion was seconded by Member Marva G. Scott and, with a unanimous vote, approved by the
Board.

Superintendent John Farrelly requested Board approval of Fundraiser consent items as presented.
Open Session Minutes of the Edgecombe County Board of Education
Meeting Held on December 12, 2016
Page 5
Bulluck Elementary Junior Beta Club Committee Fundraisers to Collect $1 to Wear Jeans on
January 11, 18 and 25, 2017; and to Sell Candy Items on January 11 25, 2017 at 1:30 p.m.
SEMS Athletics Fundraisers to Sell Color Links for $.10 each; Collect Coins for a Pie in the Face
Competition; Collect $1 to Wear Jeans on January 13 20, 2017; and Host a Homecoming Dance
and Charge a $3 Admission Fee on January 20, 2017 from 5:00 p.m. 8:00 p.m.
THS Band Fundraiser to Host a Band Splash in the Gymnasium and Charge a $5 Admission Fee
on January 21, 2017 at 2:00 p.m.
Coker-Wimberly Elementary Musical Club Fundraiser with Bojangles to Sell Coupons for $5
each on January 23 February 3, 2017

A motion was made by Vice Chair Ann Kent to approve fundraiser items, as presented. The
motion was seconded by Member Raymond Privott and, with a unanimous vote, approved by the
Board.

ITEMS FOR ACTION: A motion was made by Member Evelyn Johnson to approve the MOU
and Agreement between NC Dental Health Fund and Edgecombe County Public Schools, as
presented. The motion was seconded by Member Marva G. Scott and, with a unanimous vote,
approved by the Board.

A motion was made by Vice Chair Ann Kent to approve the Audit Report for Fiscal Year 2015-
2016, as presented. The motion was seconded by Member Evelyn Johnson and, with a
unanimous vote, approved by the Board.

A motion was made by Vice Chair Ann Kent to approve the Faustino Briceno Using the
Lunchroom Facility at North Edgecombe High School on Saturday, January 14, 2017, from 3:00
p.m. 10:00 p.m. Requires approval due to the event exceeding the limited six (6) hours and
using the facility past 9:00 p.m. - Policy #5030 Community Use of Facilities, as presented. The
motion was seconded by Member Marva G. Scott and, with a unanimous vote, approved by the
Board.

CLOSED SESSION: A motion was made by Vice Chair Ann Kent under the North Carolina
Open Meetings Law, Sections 143-318.11 (a) (1), (a) (3), (a) (6) and (a) (8), to go into Closed
Session to consider personnel matters, to consult with the attorney to preserve attorney-client
privileged information, to prevent the disclosure of student records rendered confidential under
the Family Educational Rights and Privacy Act, 20 U.S.C. 1232g, and the disclosure of
personnel records rendered confidential under G.S. 115C-319 through 321, and to consider the
school safety components of school improvement plans. The motion was seconded by Member
Marva G. Scott and, with a unanimous vote, approved by the Board.

OPEN SESSION: A motion was made by Vice Chair Ann Kent to approve personnel
management, as presented. The motion was seconded by Member Raymond Privott and, with a
unanimous vote, approved by the Board.

A motion was made by Vice Chair Ann Kent to approve the closed session minutes dated
November 14, 2016, as presented. The motion was seconded by Member Evelyn Johnson and,
with a unanimous vote, approved by the Board.
Open Session Minutes of the Edgecombe County Board of Education
Meeting Held on December 12, 2016
Page 6

A motion was made by Marva G. Scott to approve the 2016-2017 School Improvement Plans and
Safety Components Written Recommendations, as presented. The motion was seconded by
Member Evelyn Johnson and, with a unanimous vote, approved by the Board.

BOARD CORRESPONDENCE: None

ITEMS BROUGHT BY BOARD MEMBERS OR SUPERINTENDENT FOR

CONSIDERATION/DISCUSSION: Member Olga Dickens stated ECPS needs to expand the
CTE programs to add horticulture, farming, health care, fire and rescue, computer and
technology to attract more students to our school system. Ms. Dickens also stated ECPS
administrators need to investigate on how to expand with ECC and CSX to bring economic
development into this county and to use publicity to our advantage.

Superintendent John Farrelly responded by stating he has had discussions over the past several
months with Rev. Joyner on expanding the Farm to School program and the possibility of
giving more students access to getting involved in the program as an after school program.
Mr. Farrelly said the churches cannot do this program alone and he would like to get others
involved in helping support the program financially and/or volunteering their time.

Superintendent John Farrelly also stated he is already planning to reach out to CSX to discuss the
possibility of establishing a partnership with ECPS and ECC for our students to have an
opportunity to work towards a degree while they are in high school or community college that
will provide training for the students so there is employment that will match the skill-set they
will have when they graduate.

Superintendent John Farrelly stated he has met with Ms. Ann Clark, Superintendent of Charlotte-
Mecklenburg to discuss college opportunities for students to obtain a two (2) year degree and
graduate ready to step into jobs. The program offers qualified high school students the
opportunity to take transfer courses and/or career-occupational courses for credit through a joint
agreement between the community college and the high school. Plans are to possibly start this
next fall. We will need to find a way for the General Assembly to help fund the program. It
could potentially involve universities. Discussions have been made regarding gauging the
interest of students in grades 6-8 and ECPS having our own separate Early College and Teacher
Ed programs. Board Chair Evelyn S. Wilson commented that the earlier we can get the students
interested in this kind of program the better. Ms. Wilson said we could look at addressing
students interest even earlier, in grades 3-5.

Board Chair Evelyn S. Wilson informed the Board she would like to expand the Board
Committees and create a Board Finance Committee. Board Attorney Deborah Stagner replied
that she will read the board policy #2230 - Board Committees and provide the Board with
feedback before the next meeting.
Open Session Minutes of the Edgecombe County Board of Education
Meeting Held on December 12, 2016
Page 7

There being no further business, a motion was made by Vice Chair Ann Kent to adjourn. The
motion was seconded by Member Evelyn Johnson and, with a unanimous vote, approved by the
Board.

The meeting adjourned at approximately: 8:40 p.m.

Respectfully submitted,

____________________________________
John Farrelly, Superintendent

Approved by the Edgecombe

County Board of Education

BY: _________________________________
Evelyn S. Wilson, Chairperson

DATE: ______________________________