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(Mark Twain)
1
Air Force Mentor-Protg Program
Agenda
Review ERP implementation project
cycle including
" Initiation
" Project planning
" Process analysis and design
" Realization
" Transition approaches
" Operations from go live to support
Discuss ASAP as an example ERP
method
February 2, 2010 Day 1 Module 6 Slide 3
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Air Force Mentor-Protg Program
1. Initiation
6. Operations 2. Planning
3. Analysis &
5. Transition
Process design
4. Realization
Phase 1: Initiation
The beginning of the project
A project will begin when the project
sponsor has obtained the funding
" Implies that top management of the firm
feels that it is important enough to invest
big money
Pull in key project resources, i.e., the
project manager
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Air Force Mentor-Protg Program
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Air Force Mentor-Protg Program
Installation steps
Size the system
Decide on installation type
Check on installation requirements
Install and configure hardware, network
and base software
Design file layout
Install central instance
Define database
Build and load database
Phase 4: Realization
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Air Force Mentor-Protg Program
Creation of authorizations
Roles
Executive Board
Manager
Managerial Accounting Financial Accounting
Management
Purchasing
Specialist
Managerial Accountant
Project Accountant
Tax Accountant
Joint Venture Accountant
Marketing
Procureme
Agent Service
Marketing Executive
nt
Sales Executive Service Executive
Product/Brand Manager (Key) Account Manager Field Service
Marketing Research & Sales Representative Representative
Analysis Manager Sales Administrator Service Center Technician
Employee
Resource Management Procurement
Management
Resource Manager Procurement Executive Maintenance & Facilities
Strategic Buyer Executive
Purchasing Agent Maintenance Manager
Maintenance Clerk
Maintenance Engineer
Real Estate Administrator
Manager
Purchasing Agent
Employee
February 2, 2010
Business Processs
Day 1 Module 6 Slide 12
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Air Force Mentor-Protg Program
Data migration/conversion
Need to transfer historical or legacy
data to new system
Requires custom programs
" Significant cost and time could go into
cleaning the data
Similar to interfaces development work
Usually one-time uploads
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Air Force Mentor-Protg Program
System testing
Occurs throughout phases 3, 4 and 5
" Process personnel responsible for testing
Unit or function testing
" Testing individual and composite processes
" Includes data conversion programs, interfaces, and
authorizations
" Occurs throughout realization phase
Integration testing, does it all work
" Final step before go live
Stress testing
User acceptance testing
Training
Occurs throughout the project
Phase 1 and 2: project team
education on the use and
implementation of the chosen solution
Phase 3-6: end user education on how
to use the system
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Air Force Mentor-Protg Program
Organizational change
Phase 6: Operations
Quality assurance checks and
evaluations
Optimization and refinement of the
production environment
Follow-up training and assessment of end-
user needs
Refinement of systems administration
procedures
Project review
" What are the lessons learned?
February 2, 2010 Day 1 Module 6 Slide 18
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Air Force Mentor-Protg Program
Continuous
Project Change
Preparation Final
Preparation
Go Live &
Business
Realization Support
Blueprint
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Air Force Mentor-Protg Program
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Air Force Mentor-Protg Program
Project Preparation
Business Blueprint
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Air Force Mentor-Protg Program
Realization
Final Preparation
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Air Force Mentor-Protg Program
Implementation Deliverables
1 2 3 4 5
Business Process
Master List
Enhancements.
Authorizations System
Project
Reports Performance
Plan Interfaces
Processes
Scope Baseline Procedures Reports Test Plan
Org. structure
Scope Test Cases Interfaces Train .Mat.
Conversion Go Live
Plan
Business
Blueprint
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Air Force Mentor-Protg Program
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Air Force Mentor-Protg Program
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Air Force Mentor-Protg Program
!
Planning
!
Structure
!
Construct
Executive Sessions !
Transition
Partner Selections
Project Charter Business Needs
!
Deploy
!
Project Plan Design Sessions
Mapping ! Build / Develop
Conversion!
System Test
!
Training
Rollout Strategy
!
Support Strategy
Summary
Discussed ERP life-cycle phases
ASAP methodology as example
University implementation as example
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