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Templates Business Documents

ATA BILHHETE CERTIFICATE WARNING LETTER COMMERCIAL CIRCULAR LETTER OFFICIAL PRES
S STATEMENT ANNOUNCEMENT STATUS CONTRACT NOTICE EXPLANATORY LETTER OF EXCHANGE M
EMO Promissory Note ORDER OF SERVICE PROTOCOL PROXY REGULATION TELEGRAM RECEIPT
ATA
CONCEPT Ata is the written summary of facts and decisions of an assembly, meetin
g or gathering for a particular purpose. STANDARDS Generally, the minutes are tr
anscribed by hand by the Registrar, in the book itself, which must contain a cha
rter and a term of termination, signed by the highest authority of the entity or
by whom such authority to receive delegation of authority to do so, it should a
lso number and initial all pages of the book. As the record is a document of leg
al significance, should be recorded in such a way that nothing can be added or m
odified. If there is error, the secretary will write the word "say", correcting
the thought. If the mistake is noticed in the final minutes, will escreverse the
expression - "In Time: Where it says ... read ...". In minutes, the numbers sho
uld be spelled out, avoiding also the abbreviations. The minutes are drafted wit
hout leaving spaces or paragraphs. in order to avoid surcharges. The tense used
preferentially in the minutes is the past perfect tense. As for signing, should
do so all the people present, or when a decision, only the president and secreta
ry. It also allows the transcription of the minutes typed sheets, provided that
they are properly archived, preventing fraud. In very special cases, they use fo
rms already printed, as the polling stations.
CERTIFICATE
CONCEPT certificate is the document signed by a person for another, attesting to
the truth about a certain fact. Public offices, because of their nature, provid
e testimonials and not declarations. The certificate differs from the certificat
e, because while this proof permanent facts, that refers to transient events.
WARNING
CONCEPT Warning is a match type whose characteristics are broad and variable. Th
e warning may be a direct or indirect communication; unidirectional or multidire
ctional; written paper itself, posted in a public place or published by the pres
s. The warning is used in private correspondence, official and business. Often,
close to the release, the announcement or the office. Not generally brings recei
ver, closing or expressions of courtesy.
NOTE
Although Instruction No. 04 of 06.03.1992 (Official Gazette of 09/03/1992) regul
amente.que WARNING LETTER and modes are virtually identical and that the only di
fference between the two is the warning to be issued exclusively by Ministers of
State, Secretary General of the Republic Presidency, Consultant General's Offic
e, Chief of the Armed Forces, Chief of the Military Cabinet of the Presidency of
the Republic and Secretaries of the Presidency of the Republic authorities to t
he same hierarchy, and the letter be sent by other authorities for public or pri
vate agency, with respect to the first, this is not what has been observed in th
e daily press.
Business letter
CONCEPT Charter business correspondence is traditionally used by industry and co
mmerce.
PRESENTATION TYPE There are two methods available for typing letters: the system
block and fitting system. System Block block in the system, there is a paragrap
h mark. All lines are started from the left margin, noting the agenda simple. Be
tween periods, allow to double the staff. Having threads in capital letters, the
second line is indicated after his last letter, to prevent the previous line ar
e left without aesthetics. System Fit In fitting system, the text is done with d
ouble staff from start to finish. The paragraph will be 10 spaces from the left
margin. The addressee, invocation, closing and signature of the letter follows a
similar provision in the two systems.
TRANSFORMATION OF TRADITIONAL CHARTER BUSINESS IN MODERN BUSINESS LETTER Now we'
ll see how to transform a traditional letter in a letter simplified, thus saving
time and effort.
Justification for the abolition of various elements
(1) (2) (3) (4) (5) (6) (7) (8) (9) (10) (11) (12) (13) (14) (15) (16) (17 ) Sup
press and the location along the time, because already included in the letterhea
d. Discard the preposition "A" unnecessary in the case. Eliminates the recipient
's address as it appears in the same envelope. Suppress the two points in the in
vocation. It is not necessary to mark up the paragraph. Just leave room double v
ertical, indicating it. It is not necessary to put the expression 'in response,
"because the recipient knows who is responding to something.€No need to fall on
redundancy: that arises representation or the name of the representative. Suppre
sses the number 10, since the word is mentioned ten already. Expressions unneces
sary. No need to quote the number of duplicate, nor the bank because the owner m
ust register the title. It is not necessary to specify the date on which the tit
le was transferred. Is not required expression pp (next month), once the date pa
ssed recently. Expressions unnecessary. Do not use more slap-margin, and so ther
e is functionality in the match, the right margin need not be uniform. Expressio
n unnecessary. If there was anything more would be added to the letter. Expressi
on unnecessary, because implicit in the final. Do not use more staff for the sen
der's signature.
COMMENTS Circular Letter When the letter has to be addressed multidirectional, i
t will use the CARTACIRCULAR. Letter Topics on When there are several issues to
be addressed in the letter, you use the START IN CHARTER (each issue is a topic)
.
SUGGESTIONS FOR BEGINNING AND CLOSE OF BUSINESS CARDS Beginnings 1. We acknowled
ge receipt of your letter ... 2. Scientific meets them that ... 3. With this, we
bring to the attention of V. S nd that ... 4. With reference to the subject, we
regret to inform ... 5. Having come to our attention that V. S ª intend ... 6.
The purpose of this is to ask you ... 7. We finesse to send us ... 8. We are ple
ased to present to you S shall carry this ... Fasteners 1. Thanking the attentio
n, of course, V. S ª waive the subject, firmame Us Yours 2. Waiting for your act
ion in this respect, we sign Sincerely 3. On disposal of V. S th, we sign Sincer
ely 4. Being presented to us when we send protest high esteem and consideration.
5. With consideration of all time, firmame us Sincerely 6. Hoping to continue t
o deserve his honorable choice, we sign Sincerely 7. In anticipation of an annou
ncement about it, firmame Us Yours 8. No other goal for the moment, firmame us R
egards
OFFICIAL LETTER
CONCEPT official letter is a match type used by some public agencies, in non-cer
emonial, with respect to persons outside the public service. Nowadays, the offic
ial letters are being absorbed by letters, and these are increasingly widespread
. GRAPHIC LAYOUT
CIRCULAR
CONCEPT Circular is the means by which one correspondence is addressed, while th
e various departments or individuals. And therefore, multidirectional matching I
n the circular, not on the recipient, because it is not unidirectional, and will
address the envelope. NOTE If a memo, an office or a letter addressed are multi
directional, will be called the memorandum circular, letter-circular and circula
r letter.
Model Memorandum Circular
Model of Circular Letter
COMMUNICATION (RELEASE)
CONCEPT communication when public resembles edict, when internal resembles the m
emo. When published by the press, the communication must have the third person,
as it is conveyed by a third party (s) - indirect correspondence. Model for Exte
rnal Communication
Model Release Procedure
CONTRACT
CONCEPT contract is an agreement between two or more persons (or entities) to es
tablish, amend or repeal a legal relationship. The subject can be as varied as p
ossible: purchase, sale, service delivery, etc.. A contract of utmost seriousnes
s and with legal implications must be made by a lawyer. Simple Model Contract
Model of the Social Contract
Model Deed of Termination of Contract
DECLARATION
Concept Statement is a document that resembles the certificate, but that should
not be issued by public agencies.
ANNOUNCEMENT
CONCEPT Notice is a notification tool that public posting in place of access by
interested parties or published (in full or short) in a press agency official or
private. NOTE Not always, ANNOUNCEMENT, appears the word NOTICE.
EXPLANATORY MEMORANDUM-OF-
CONCEPT Exposure-of-reason is a kind of official correspondence originally, but
today is also used in the business. FEATURES exposure-of-reason has the followin
g characteristics: 1 - the matter should be argued and summarized in items 2 - t
he legislation cited must be repeated 3 - the conclusion must be clearly and obj
ectively. For the perfect organization of an exhibition-of-reason, there must be
division in items (numbered in Arabic numerals), these items will be able to de
ploy in points (marked with letters). When there is division of chapters, these
are numbered with Roman numerals.€The competent authority will check exposure-of
-reason any of the following formulas: OK - OK - ARQUIVESE - Agree - ExPEC TO AC
T YES. Footer-of-the exhibition grounds, register reference: No process (if any)
and initials of editor and typist.
Note: At the official level, exposure-of-reason is an expedient to the President
of the Republic by the Minister of State or Secretary of the Presidency to info
rm you of a certain subject, or to propose any measure, or to submit for conside
ration project of legislative act.
MEMO
CONCEPT The memorandum can be internal or external. The first is an internal cor
respondence and briefly between two sections of the same organ. The second can b
e official and commercial. The official resembles oftcio; and trade, the busines
s letter. The paper used for any type of memo is the half-letter. Its main featu
re is the agility (rapid handling and simplicity of bureaucratic procedures). Th
is involves making the orders in the document itself or, if necessary, on contin
uation sheet.
TYPES Memorandum Internal Structure
Memorandum External Structure (Official and Commercial) Journal
• • • • • • N0 document symbol and identification of its origin in the top left
Date in top right (same line as the previous item) Vocative (entered in the para
graph) Context closing and signature Recipient
Commercial
• • • • • Data in the top right Recipient Vocative (close to the margin) Context
closing and signature
ORDER-OF-SERVICE
CONCEPT Order-of-service is the act by which they are issued determinations to b
e performed by subordinate bodies or by the same server. It is an internal or de
partmental official correspondence, with its own numbering and was in some cases
, characteristics of circular, when it is sent to various departments located in
different locations. According to the book Correspondence - Language & Communic
ation, Professor Odacir Beltrão, "there is some confusion with the order-of-serv
ice, with some allocations to replace it, erroneously, by slip, equivalent up to
the internal memo" is frequent in many administrative bodies that division: OS
- Order-of-service for senior managers and, in turn, subject to resolutions. (Re
s. or RS), ODS - Guidance service for those senior managers, as vehicles for exp
lanation of resolutions or even order-of-service; DS - Determination of service
for managers subordinate to the above, as a vehicle for his direct order or orde
rs originated from the upper echelon.
ATTORNEY
CONCEPT Attorney is the instrument through which the person or entity empowered
to grant another. The authorization is done at public office, the individual is
usually no record kept. STRUCTURE a) Title: Attorney. b) Qualification: name, na
tionality, marital status, occupation, social security number and residence of t
he grantor (or principal component) and also granted (attorney or agent). c) Pur
pose and Powers: the part where the grantor declares the purpose of attorney, an
d authorizes the Grantee to perform the acts for which it is named. d) Date and
signature of the grantor. e) signature of the witnesses, if any. These signature
s generally fall below the signature of the grantor, to the left. f) all firms m
ust be notarized.
TICKET
CONCEPT Ticket is one letter short and simple, without the formulas of ordinary
letters. And a written warning that if he writes some fact to be brought to the
attention of another person, but so rushed. There are also other methods, such a
s: • Tickets visit: card with printed name and indication of their profession an
d residence. • Ticket to the order, promissory note, used in commerce. • Ticket
Postal sealed card for postal correspondence on subjects that require no secrets
. The ticket is characterized by verbal language in the third person. For this t
ype of correspondence, we use the role of the following size: 16.5 x 22 cm. In a
legal sense, means the paper containing the written obligation to pay or delive
r something to whom it is directed within a specified time. In business language
, the ticket has the same job title credit, provided that the journal of legal f
ormalities. Receives various names, the ticket home, the ticket holder, ticket o
rder, ticket stock, ticket exchange, ticket cargo, ticket, credit card landing,
entrance ticket, lottery ticket, ticket goods, ticket pass, ticket blank and oth
ers.
LETTER OF EXCHANGE
CONCEPT is a payment order to view or term that a person speaks to another to pa
y one third.€Three persons that appear in the title: (1) the drawer, the issuer
of the bill of exchange, (2) the drawee, the debtor, and (3) the borrower who is
the beneficiary. Thus, for example, A is the drawer, the drawee B and C the bor
rower. The issuer pulls a bill of exchange so that B (drawee) pays C, the payee.
If there is an acceptance by the drawee, the debt claim to relieve the cause th
at originated it. The requirements for the validity of the bill are: • • • • • n
ame "bill" amount to be paid, in figures and words; name of who should pay (draw
ee); name of the person to whom to pay (borrower), signature of the person issui
ng the bill of exchange (server).
The bill can not be issued to bearer. The server is linked to the letter by sign
ing. If the drawee does not accept the order to pay the policy holder or benefic
iary may turn against the drawer, requiring the payment. There is also a financi
al bill of exchange, in which financial institutions under the control of the Ce
ntral Bank are authorized to operate in capital markets, borrowed directly from
the investing public and subject to interest and monetary correction.
Promissory Note
CONCEPT is a promise of payment made by the debtor to the creditor that he is ob
ligated to pay a fixed sum. Therefore, it is a credit by which one undertakes to
pay the employee at any given time, a certain sum of money. Two figures are obl
igatory in the promissory note: the borrower (issuer) and the lender (borrower).
The promissory note is negotiable by endorsement and by being issued by the def
endant, it is not any question about the cause that gave rise to the obligation.
The following are the essential requirements of promissory note: • • • • name "
promissory note"; importance to be paid in full, the person who must be paid, si
gnature of the issuer (debtor).
CALL
CONCEPT Convocation is a form of written communication where someone calls or ca
lls for a meeting. In preparing the text, you must specify the place, date, purp
ose. Ensuring the readability of the text comes from the choice of a simple voca
bulary (known words, used in day-to-day) and use of short sentences. The purpose
of the summons shall be acknowledged promptly.
STATUS
CONCEPT statutes and regulations, which determines or establishes the norm. Orga
nic law or regulation of a particular state, association, brotherhood, companion
ship, fellowship or any corporate body in general.
PROTOCOL
CONCEPT Protocol, in antiquity signified the first sheet which is glued to the r
olls of papyrus, with a summary of the contents of the handwritten text. Today i
s the record of public acts or records of court hearings. Commercially, it is we
ll known as a register of the correspondence of a company, or a form in which it
records the input or output objects.
RECEIPT
CONCEPT means the document in which he confesses or is declared to receive somet
hing. Typically, writing is a particular. Some types of receipt: payment receipt
(indicating the discharge of payment of a debt, in whole or in part); receipt f
or the account (always partial) receipt of balance (indicating a discharge for a
ll transactions up to your date).
REGULATION
CONCEPT Regulation is a set of rules or regulations established as necessary for
an organization, is a regiment in which it determines the mode of management, o
peration and other requirements of a company, association or entity, or a contes
t.
TELEGRAM
CONCEPT written message transmitted by telegraph, a telecommunications business
that covers any procedure designed to reproduce the distance, the contents of do
cuments and information graphics. Specifically, it is a process of telecommunica
tion for the transmission of writings by the use of a code of signals. It is a m
eans of rapid communication, employed mainly in urgent cases. The language of th
e telegram should be drafted in clear, intelligible with the aid of code or with
out it. In the telegram, you can abbreviate, reduce use certain words and format
ions: ateh - until LAH - EH there - is irresoluto - YOUR unpaid, your Lord - you
r Lordship AVBRASIL - Avenida Brazil GAMALIMA - Gama Lima LAN - Wool ET - and SD
S - greetings CT - collating, collating RESEU - in reply to his telegram, I rece
ived your telegram are considered basic requirements in drafting the telegram: •
Text is concise, clear and objective. • Preference for simple ways to composite
s. Example: bought and not bought. • Absence of expression of courtesy: please,
thank you. • Elimination of erasures, cancellations, additions or other changes.
• No permission from translineação, namely the division of words.€• The cable m
ust be spelled in capital letters. INVOICE TRACKING TODAY. • Removal of hyphens
in compound expressions with pronouns and oblique: ESCREVAME GIVING PREÇOTETO. •
Omission of graphic accents: SOLUTIONS follow tomorrow. • Elimination of prepos
itions: CURRENT DAY TWENTY (not THE CURRENT DAY TWENTY). • The integers are writ
ten in Arabic: 200, 1950. • Agglutination of numbers, because of substantial imp
ortance: CENTO VINTESEIS DEZESSEISMIL QUARENTASEIS • Spelling dates: 261098 - Oc
tober 26, 1998 2610998 - October 26, 1998
• Use of punctuation: VG PT PTVG BIPT INT ABRASP FECHASPAS dot dot comma semicol
on colon questions (?) Open quote close quote
The Brazilian Post and Telegraph today offers services Fonegrafia or Service Tel
egrams Fonados. You can spend a telegram without leaving your office or home. Di
als are 135 (Code of São Paulo) and dictates of the text. The telegram is charge
d through the telephone bill. If the client wishes, may receive a copy of the te
legram sent. Before making the connection, draws up the message according to the
technique of telegraphic language. Avoid mainly articles, conjunctions, preposi
tions, adverbs, adjectives.

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