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1/10/2017 DetailedprocedureandinfoonregisteringaPublicTrustinMumbaiSept.

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RegisteringaPublicTrustinMumbai

Beforeyoureachthisstage,youshouldhavealreadydecidedthataPublicTrustisthetypeof
organisationthatyouwouldliketosetup.

Toknowwhatarethetypeoforganisationsthatcanbesetupandhowtochoosethebestoneforyour
purpose,pleaseread
http://en.wikipedia.org/wiki/Nonprofit_laws_of_Indiaand
http://www.cafindia.org/pages/Registering%20as%20a%20Charitable%20Organisation%20in%20India.pdf

andalsoconsultwithyouraccountantand/orlawyerbeforeyoudecide.

Rs750
1.Registrationunderwhom?Where?

APublicTrustisregisteredwiththeCharityCommissionersofficeinMumbaiwhichissituatedatWorli.
Seehttp://mahacharity.gov.in/fordetailedaddressesandtimings,etc.

2.Registrationunderwhichlaworact?

TheBombayPublicTrustActof1950andtheBombayPublicTrustRulesof1951aretheapplicablelaws.
Theseareavailableforyourreferenceathttp://mahacharity.gov.in/static_pages/pdf/B.P.T.Act,1950.pdf
Rs1,393
and
http://mahacharity.gov.in/static_pages/pdf/B.P.T.Rules,1951.pdfrespectively.
YoucanalsopurchasehardcopiesoftheabovedocumentsfromtheGovernmentprintingPressat
Roadatnominalcosts.

SeveralamendmentshavebeenmadetothisAct.

TaxPrint(onBazaarGateStreet,Fort)alsosellsthelatestMaharashtraPublicTrustsAct(asamendedup
to2014)forapprox.Rs.500/

Rs750
3.WhatdocumentsaretobesubmittedtotheCharityCommissionerforRegistration?
SearchNGO GetDailyUpdates
fromKarmayog
Thefollowingdocumentsaretobesubmitted:

Search
Subscribe
I.Schedule2whichistheApplicationforRegistration[withRs.100CourtFeeStampstuckon]


YourBannerHere II.TrustDeed[OnRs.100StampPaper,orfrankedforRs.100/]

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1.Rs5,000permonth III.ConsentLettersignedbyallTrustees[THISISASIMPLETYPEDLETTERNOSTAMPPAPER,NO
on80000pages COURTFEESTAMP,NOFRANKING,etc.]
OR

2.FreeonReciprocal IV.AffidavitsignedbytheSettler(thisistobehandedoveronthedayoftheHearing,after
linkbasis completionoftheHearing)[withRs.10/CourtFeeStamp]

Otherdocumentsthatneedtobeattached/submitted:

i)CopiesofProofofAddressandProofofIdentityofallTrustees(Passport,AadharCard,etc.)
Thesearealltobeselfattested.Carrytheoriginaldocumentswithyouifpossible,assometimes
thesemaybechecked.

ii)NOCfromtheownerofthepropertythatisproposedastheRegisteredAddressfortheTrust,
fortheuseofthisaddressastheregisteredaddressoftheTrust,alongwitharecentElectricity
Bill,landlinetelephonebillorSocietymaintenancebillofthesameaddresswiththeowners
name.Copiestobeselfattested.[THISISASIMPLETYPEDLETTERNOSTAMPPAPER,
COURTFEESTAMP,NOFRANKING,etc.]

iii)IfanyoneotherthantheSettlerisgettingtheRegistrationdone,thenaLetterofAuthorisation
fromallTrusteesisneeded,authorizingthispersontosubmit,collect,makechangesandsignas
neededonalldocuments,connectedtotheRegistration.[THISISASIMPLETYPEDLETTERNO
STAMPPAPER,NOCOURTFEESTAMP,NOFRANKING,etc.]


4.Anythingelsethatisneeded?

1.CourtFeeStamps
2.StampPaperoraccesstofranking
3.Notarywhowillnotarisethedocumentsbeforesubmitting

5.HowmuchtimedoestheRegistrationprocesstake?

Everyonewespoketosaidthatittakes36monthstoregisteraTrust.
Wecompletedtheprocessin119days,i.e.justadayshortof4months.
So36monthsistheaveragetimeframetokeepinmind.

RegistrationofaTrustbytheCharityCommissionerhasbeencategorizedasalegalprocedureand
hencethedepartmenthasstatedthatitcannotspecifyaminimumormaximumtimeframeforalegal
procedure.

Thisalsomeansthatthereisnorecoursethatonehaswhenfacedwithwhatlookslikeunreasonable
delay.

Thestandardtacticfordelaythatisdeployedeverytimeyouvisittheofficeisthatyouwillbeinformedof
onemoredocumentorprocedurethatneedstobecompleted,forwhichyouwillneedtocomeagain.

Anotherreasonfordelayisthattheconcernedpersonisonleave/isunavailable/isnotintheoffice/is
notathis/hertable.

Ifyoufacesuchdelaymorethanonce,questiontheofficerconcerned.Askforyourfilebeseenby
anotherofficerwhoisnotabsent,andemphasizethatyouhavealreadyvisitedtheirofficexorytimes.

Foradetailedbreakupofthetimetaken,refertoTable1attheendofthisdocument.

6.HowmuchdoesitcosttoRegisteraTrust?

TheactualfeeforRegistrationisonlyRs.15/.Butthefollowingcostsareincurredtocompletethe
Registrationprocess:

1.PhotocopyingandPrintingchargesaboutRs.500
2.FrankingcostaboutRs.100/
3.CourtFeeStampsaboutRs.120/
4.NotarycostsaboutRs.200
5.CostofpublishingNoticeinnewspaperaboutRs.1650/

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ThesetotaltoRs.2570/

So,thetotalcostincurredwouldbebetweenRs.2500Rs.3000/[Plusconveyance]

7.WhereareDraftCopiesoftheabovedocumentsavailable?

DraftCopiesoftheaboveareavailableat:

i)Schedule2athttp://mahacharity.gov.in/static_pages/Schedule2new.pdf

PrinttheaboveDraftonLegalPaper(lightgreenandlongerinsizethanA4paper)andattachRs.
100/CourtFeeStamponSchedule2.

CourtFeestampsareavailableforsaleoutsidesomeCourtsinMumbai.

ii)SomeDraftTrustDeedsareavailableforyourreferenceat

/www.legalissuesforngos.org/main/trust/specimendeed.pdf

and

http://www.karmayog.com/formation.htm

and

http://www.shivcacs.com/ourattachment/5.4_sample_trust_deed.doc

and

http://www.advocatekhoj.com/library/agreements/trust/5.php

and

http://www.caaa.in/Image/hbcharitable_org.pdf

TheimportantClausesintheTrustDeedaretheObjectivesoftheTrust.

OnceyouhavefilledintheTrustDeed,itisadvisabletogetthischeckedbyyouraccountantor
lawyerwhocanadviseyouiftheclausesbestsuitedforyourpurposearecorrectlyincludedinthe
document.

TheTrustDeedhastobeprintedonLegalPaperandthenfranked,orprintedonRs.100Stamp
Paper.

AlltrusteeshavetosignonallpagesoftheTrustDeedaswellasonthelastpagenexttotheir
photographs.

TwowitnessesmustalsosigntheTrustDeed.

TheTrustDeedthusprintedonstamppaper(orfranked)andthensignedbyallTrusteesistobe
NotarisedbyaNotary.

iv)DraftConsentLetterisavailableathttp://www.karmayog.com/formation.htm

v)AscannedcopyoftheAffidavitisavailableathttp://www.karmayog.org/redirect/strred.asp?
docId=34226
ThisalsorequiresaCourtFeeStampofRs.10/tobepastedonit.

8.DoyouneedanAgentoraLawyertogettheRegistrationdoneorcanyoudoityourself?

A:
YoudonotneedanAgentoraLawyerastheprocedureisfairlyclear.
ItisbestifoneoftheTrusteeshimselforherselfdoestheRegistration,asotherwiseyouwillneed
toauthorisethepersonwhoisundertakingtheRegistrationforyou

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TheSettler(FoundingTrustee)hastobepresentfortheHearing,soiftheSettlerishimselfor
herselfdoingtheRegistration,thisistheeasiest.
Oncompletionoftheregistration,theCertificateofRegistrationwillbehandedovertotheSettlerof
theTrust,unlessheorshehasauthorizedsomeonetocollectthesameonhis/herbehalf.


9.Detailedandstepwiseprocedure:

1.Fillinallthedocumentslistedabove(14)

2.Getthedocumentsfranked/stamped/notarizedasrequiredandwiththerequisiteCourtFeestamp
stuckon.

3.Makeonecopyofthewholesetforyourrecord.

4.SubmityourapplicationtotheCharityCommissionersOffice(2ndFloorTapal/Postsection)containing:
Schedule2original
TrustDeedcopy(Youkeeptheoriginal)
ConsentLetteroriginal
CopiesProofofIdentityandProofofAddressofallTrustees
NOCfromownerofpropertythatistheRegisteredAddressforyourTrustalongwiththelatestElectricity
Bill/LandLinePhoneBill/SocietyMaintenanceBill

5.Youwillgetastampedreceiptonyourcopyofthesetofpaperswiththedateofsubmission.Theperson
attheInwardDeskwilltellyoutocomebackinaweektochecktheprogressofyourfile.

6.Whenyoureturninaweek,theInwardDeskwilldirectyoutotheconcernedpersonwhohasassigneda
numberandzonetoyourapplicationforRegistration.

7.Dependingontheareaofthecity(Westernsuburbs,etc.)thatyourProposedTrust
youwillbeassignedaspecificnumberandtoaspecificofficer.

8.Thisofficerwillbehandlingyourfilefromnowonuntilcompletion,andtheassignednumberistheone
thatyoumustquotewhenreferringtoyourapplication.

9.Onceyouknowthenumberandofficer,youmeetwiththeconcernedofficer.

10.Theconcernedofficerwillthengothroughyourfileandcheckiftheapplicationiscompleteinallrespects.

11.Thismaytakeaweekandyoumaybeaskedtocomeagainafteraweektocollect

12.Whenyoucomenextafteraweek,theconcernedofficerwillhandovertoyoua
thatissignedbytheDeputyCharityCommissioner(Dy.C.C.)andwhichistobepublishedbyyouina
newspaper.
13.ThePublicNoticestatesthataTrustofsoandsonameisproposedtoberegistered.Anyonehavingany
objectiontothesamemustreplyinwritingtotheundersigned(i.e.theDy.C.C.)within30daysofthis
Noticebeingpublished.

14.IfyouhaveyourowncontactswhopublishclassifiedadsandPublicNotices,then
aheadandgettheNoticePublishedthroughyourownsources.

15.Otherwisetheconcernedofficerwillgiveyouthenameandnumberofalocalagency
willundertakethesameatreasonablecosts.

16.TheagencyasksyoutoscanandemailthePublicNoticetothemthenextday
localMarathinewspaper.

17.YouneedtosubmitanoriginalcopyofthenewspapercontainingyourPublicNoticetotheconcerned
officer,whonowattachesitwithyourotherpapers.

18.TheofficerwillnowgiveyouadatefortheHearing,30daysafterthePublicNoticehasbeenpublished.

19.HearingsareheldattheCharityCommissionersofficeoneveryMondayandFriday,
Mon.orFri.willbeassignedtoyouasthehearingdate.

20.TheSettlerorFoundingTrusteemustbepresentattheHearing.

21.TheHearingtakesplacebeforetheDeputyCharityCommissioner.

22.TobepreparedfortheHearing,youshouldgothroughyourTrustDeedandthe
there.

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23.YouneedtocarrytheoriginalTrustDeedwithyouonthedateofthehearingaswellastheAffidavit.The
originalTrustDeedistobehandedovertotheconcernedofficer.

24.YouwillbecalledintotheroomoftheDeputyCharityCommissionerwhomayaskyousomequestions
abouttheproposedTrust.

25.OncompletionoftheHearing,theAffidavitistobesignedinthepresenceoftheofficerwhothenaffirms
thesame.

26.TheDeputyCharityCommissionerwillthensignandcompleteyourapplicationprocess.

27.TheconcernedofficerwillthenaskyoutopayRs.15incashtothecashieratthecounter.
28.Onmakingthispayment,theregistrationprocedureiscomplete.Theconcerned
comebackin10daystimetocollecttheRegistrationCertificateandyouroriginalstampedandsigned
TrustDeed.

29.After10days,whenyoureturn,theofficerwillhandovertoyouaCertificateofRegistrationofyourPublic
Trust,andtheoriginalTrustDeedthatissignedandstamped.

10.Sometipsthatmaybeuseful:

1.Havepatience

2.Recordeverythingthathappens,inalittlenotebook,infrontoftheconcernedofficials.Fore.g.Ifthe
officialsaysthattheconcernedofficer(whoissupposedtotakeactiononyourfile)isonleaveorabsent,
thennotethisdowninyournotebookwiththedateandtime.

3.Wehavefoundthatitisbesttoturnupattheofficeratherthancallandaskifthereisaneedforyouto
come.

4.Webelievethatinthenormalmatterofthings,thereshouldbenoreasonforustobecallinggovernment
officerstofindoutifourworkhasbeendone,especiallywhenthenextdateforustovisittheofficehas
beengivenbytheofficerhimselforherself,andnotbyus.

5.IfthereismorethanoneTrusteepresentattheHearing,thiscanhelptocompletetheprocedurefaster
as2peoplefromoneTrustappeartobemoresincerethanoneorevennone,assomanyTrustsare
representedbyLawyers.

6.Nooneaskedusforabribe,thoughwewerepushedaroundandthingsweredelayed
acceptable

7.IfyouhaveTrusteesthatarewomen,thenitcouldhelpifthewomenundertook
Trust,asinourexperience,itisrarethatwomenareopenlyaskedforbribes.



Table1:DaywisebreakupofproceduretoregisteraPublicTrustinMumbai

No Action
Day1 Submittedapplication.Toldtocomebackin2weeks.

Day17 Toldnoprogressconcernedpersononleavetoldtocomenextweek

Day22 Gotanassignednumberandofficer.Askedtocomebacknextweek.

Day28 PublicNoticewasnotsigned.Askedtocomebacknextday.

Day29 CollectedPublicNotice.

Day30 SentPublicNoticeforpublishing

Day31 PublicNoticeappearsinMarathinewspaper
SubmittedcopyofpublishedPublicNoticetoCharityCommissioner.Given
dateofhearingafter30days

Day64
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VisitedtheCharityCommissionersofficetoconfirmthatthehearingisas
scheduled.

Day69 PresentforHearing.Informedthatconcernedpersonisonleave.
Officerasksforadditionaldocumentstobesumitted.Assignsnewdatefor
hearing.

Day73 PresentforHearing.Informedthatconcernedperson,thoughpresent,is
unavailableforHearing.WerequestaHearingbyanyotherperson.
AssignednewdateforHearing3rdtime.

Day108 Presentforhearing.Procedurescompleted.Askedtocomebackin10days
tocollectCertificate.

Day118 VisitedtheCharityCommissionersofficetocollectourRegistration
Certificate.Concernedpersononleave.

Day119 VisitedtheCharityCommissionersofficeforthe2ndtimetocollectour
RegistrationCertificate.Itwasready.CollectedtheCertificateandthe
originalsignedandstampedTrustDeed.


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