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Background Information

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Created by Ralph Stadter, last modified on Aug 01, 2014
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The Intercompany Reconciliation solution was first delivered with release ERP2004. It replaces the
previously existing programs RFICRC00, RFICRC01, and RFICRC20.

1.1 Environment
The Intercompany Reconciliation solution (ICR) is designed for use in Financial Accounting. It provides
periodic control of documents which describe the accounting transactions within the corporate group.
ICR selects documents across SAP systems and clients. It is also possible to integrate external data
into the reconciliation process. In order to avoid currency conversion differences, the documents are
reconciled in the transaction currency.

1.2 Purpose
The purpose of ICR is to ensure that intercompany documents from accounting transactions within the
corporate group correspond to one another. It contains tools which check that documents have been
correctly assigned to a business transaction and which also enable you to find corresponding
documents easily and to make additional assignments. ICR operates on the level of companies and
partner companies (trading partners).
If the reconciliation process is successful this will ultimately lead to reduced differences in corporate
group consolidation.

1.3 Target groups


There are two main groups who would benefit from using this solution:

1. Firstly, individual companies would benefit from matching up documents, because they need to
ensure that their own documents from accounting transactions correspond to the documents of internal
trading partners to avoid delays and disputes when payments are supposed to be processed.

2. The consolidation parent can then make a global check of the results for all the companies.

The solution is designed to maintain constant control and can be run at any time. This means that the
deadline pressure which normally arises during monthly closing and year end closing can be avoided.

1.4 Supported processes


The following processes are supported by the delivered programs:
Process 001 GL Open Items
Process 002 Accounts
Process 003 Customer/Vendor Open Items
1.4.1 Process 001
This process is intended for reconciliation of open items. You should choose this process if most of your
intercompany receivables and payables are posted to GL accounts.

1.4.2 Process 002


This process is intended for reconciliation of documents which are posted to accounts which do not
have open item management. This process is mostly used for reconciliation of profit and loss accounts.

1.4.3 Process 003


This process is intended for reconciliation of open items. You should choose this process if most of your
intercompany receivables and payables are posted to customer and vendor accounts.
Communication Support
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Created by Ralph Stadter, last modified on Aug 01, 2014
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Function Communication will start a dialog which can be used to send template based messages to
accountants in the partner company. As a first step the user has to select a template and the language
of the message:

On the next screen the user is offered contact persons which the message is supposed to be sent to.
Per default the contact persons for the partner in the selected business relationship are displayed. After
confirming the selected recipients the user will be taken to the SAPoffice send screen. The user can
send the message without any additional actions or display the document and edit it manually if
necessary. All SAPoffice functions are available for the document.
You can use SAPoffice to send the messages externally to your email client. The user can specify a
default recipient in the User Settings and that way receive a copy of the correspondence in the email
client as well.
After sending the message or canceling the dialog the user returns to the reconciliation screen.
If the message was sent successfully the Communication Status of the documents which the message
was sent for is automatically set to Mail Sent.
If the user select the menu part of function Communication other related functions are also
available.

ICR Customizing

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Created by Ralph Stadter on Aug 20, 2014
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The customizing is available through the standard IMG (transaction SPRO) as well as 2 additional
transactions which display the subtree specific to Intercompany Reconciliation:

Transaction FBICIMG

Customizing for processes 001 and 002


This customizing is available in SPRO through the following path:
SAP Customizing Implementation Guide >> Financial Accounting >> General Ledger
Accounting >> Business Transactions >> Closing >> Check / Count >> Cross-System Intercompany
Reconciliation
or
SAP Customizing Implementation Guide >> Financial Accounting (New) >> General Ledger Accounting
(New) >> Periodic Processing >>Check / Count >> Cross-System Intercompany Reconciliation

Transaction FBICIMG3

Customizing for process 003


This customizing is available in SPRO through the following path:
SAP Customizing Implementation Guide >> Financial Accounting >> Accounts Receivable and
Accounts Payable >> Business Transactions >> Closing >> Count >> Cross-System Intercompany
Reconciliation
or
SAP Customizing Implementation Guide >> Financial Accounting (New) >> Accounts Receivable and
Accounts Payable >> Business Transactions >> Closing >> Count >> Cross-System Intercompany
Reconciliation

Preparations in the Reconciliation System

Generate Default Customizing

If you execute this step default customizing settings will be generated for the reconciliation processes
you would like to use.

Requirements
You should maintain master data for the companies to be reconciled before executing this step. The
program will automatically generate default settings for all companies which have already been
maintained.

Standard settings

The program will generate default settings for most of the activities in this part of the IMG. It will
produce a log telling you which activities have been completed. Afterwards you should review the
generated settings and adjust them where necessary.

Translation relevant objects are created in the current logon language only. If you would like to create
the relevant texts in other languages you can use the translation functionality of the view maintenance
or log on in the language for which you would like to create texts and run the program after marking
parameter Only Create Texts.

Dependencies

Before you start setting up intercompany reconciliation you should decide which reconciliation
processes you would like to use:

Reconciliation Processes 001 and 003


Both of these processes are designed for reconciliation of open items. These processes are typically
used to reconcile payables and receivables within the corporate group.

Reconciliation process 001 was originally designed to support reconciliation of


documents posted to GL accounts. However, open items posted to customer or vendor accounts can
also be included in this reconciliation process. You should use this reconciliation process if most of your
intercompany documents are posted to GL accounts or if you would like to reconcile GL intercompany
documents separately from customer and vendor intercompany documents.

Reconciliation process 003 was originally designed to support reconciliation of


documents posted to customer and vendor accounts. However, it is also possible to include GL open
items. You should ue this reconciliation process if most of your intercompany documents are posted to
customer and vendor accounts or if you would like to reconcile customer and vendor intercompany
documents separately from GL open items.

Reconciliation Process 002


This process was designed to support reconciliation of accounts without open item management. This
process is typically used to reconcile revenues and expenses resulting from business transactions
within the corporate group. Please note that due to the volume of data relevant for reconciliation it is
necessary to create a special ledger in operative SAP systems from which data is supposed to be
extracted for reconciliation.

ICR Process Cycle


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The ICR process is basically a cycle of individual steps as shown below:

Data will first be selected from the sender systems and then stored centrally in the reconciliation system
(Data Selection & Data Storage). The data is analyzed (Data Presentation & Analysis)and issues
are communicated to the involved accountants (Communication). After this corrections (as well as
new documents) are posted. These will then be included in the next data selection.
These steps are represented in the programs to be executed for ICR:
Program Process Step

Select Documents Data Selection & Data Storage

Assign Documents Automatically Preparation for Data Presentation & Analysis

Reconcile Documents Manually Data Presentation & Analysis and Communication

The programs and transactions involved in these steps depend on the reconciliation proces