PARENT/TEACHER/STUDENT CONFERENCES

Guidelines for Parent/Teacher/Student Conferences

1. Be Prepared
2. Be Positive
a. Welcome parents, introduce yourself and your position.
b. Begin and end the conference by saying something positive about the student.
c. Ask parent if he/she has any questions, specific concerns.
d. Offer assistance in the future.
e. Summarize
f. Thank the parent for coming to the conference.
3. Be Reassuring: Remember that the parent may be apprehensive and no matter how cooperative
he/she may appear to be, there is still some insecurity and resistance. Try to put the parent at
ease.

DIRECTIONS TO SCHEDULE CONFERENCES

Parent/Teacher Conferences will be scheduled by the PTC coordinator as designated by SDM. All conferences
scheduled through this system will be located in the Virtual Conference Room unless otherwise designated by
coordinator. Parent/Teacher conferences can be held for any student but are a requirement for students in Tier 3
or 4 levels for pacing.

After you identify the student in need of a Parent/Teacher Conference Lead Teacher/Scheduler for this specific
student should:

1. Decide on a date and time. Check the Conference

Calendar in share to avoid conflicts. Write the students
name in the date and time on the calendar to reserve that
time slot. Include the lead teacher/scheduler name. NON
EARLY DISMISSAL WEDNESDAYS
2. Create a calendar invite using the following template:
Student Last Name, First Name PTSC (Ex. Smith, John
PTSC) and send IN YOUR PERSONAL OUTLOOK
CALENDAR to all teachers of the student, Ms. Elkins, Ms.
Sowell, Ms. McDowell and Ms. Smith. Ensure you check
the student schedule in Focus to include any FLVS teachers.
Either Elkins or Smith will attend. McDowell will attend if
the student is an ESE student. She will decline the invite if
student is not ESE. Ms. Sowell will not attend unless
needed but will reply with tentative for AAIT purposes.
This invite will be the beginning of the AAIT intervention
log.
3. Use the Parent/Teacher Conference template in the SIS
(6-12) or Share File (K-5) to notify the parent of the
meeting. (We may add an acuity appointment reminder.
However, it is not set up.)
TEMPLATE
PARENT / TEACHER CONFERENCE NOTICE
Date:
Time:
Student: [FIRST_NAME] [LAST_NAME]
An online parent/teacher conference has been scheduled with
one or more of your child's teachers to review the academic
progress of your child. This conference will take place in DVIA's
Online Conference Office. Please use the link below to enter the
virtual office. For your convenience, you may use a head set
with a mic or conference in by phone.
VIRTUAL CONFERENCE ROOM LINK
Phone Number: 571-392-7703 PIN: 904 835 797 432
Troubleshooting: To prevent a delay in the meeting, please
ensure your computer or mobile device can log into the Virtual
Campus. You may need to download a launcher. You will need
to accept, run and approve any notifications that pop up during
the opening or installation process.
Notice sent by:
[SIGNATURE]

4. The scheduler will use the moderator link to login.

Teachers will use the guest link. The moderator can assign teachers moderator privileges. Links are in the SharePoint
under Faculty Links.
5. Lead teacher/scheduler will need to take notes. Notes should be logged in the SIS or Calvert Portal and emailed to Ms.
Sowell. Notes will be added to their current AIT file or one will be started.

REMINDERS:
Parent MUST leave the conference with tips, suggestions and SPECIFIC goals.
Log a missed meeting.
All phone connections must end before another conferences begins. This includes teachers that
have called in.
This is a Level/Tier 1 intervention.