4 2016-2017 Policies and Procedures 1 PDF

POLICIES AND
PROCEDURES
MANUAL
Insert Picture of NaatTsisAan School and hogan, with the mountain as a watermark for the
whole page. Also do the same for each policy, place a picture and watermark for each cover.
NAATSISAAN COMMUNITY
SCHOOL
2016-2017
APPROVED: _____________
Issued date: ______________
42338 2
60463.11 5/22/2013
In the event of a conflict between these policies and Arizona
Charter School Law, Arizona Charter School Law shall
control.
60463.11 08/09/2013
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2013 NaaTsisAan Community School Board (Revised)
TABLE OF CONTENTS
Page
ARTICLE I. INTRODUCTION ..................................................................................................................................1

SECTION 1.01 SCHOOL ORGANIZATIONAL CHART ...............................................................................................1
SECTION 1.02 ORGANIZATION DESCRIPTION ........................................................................................................2
A. Mission Statement. ........................................................................................................................2
B. Philosophy. ...................................................................................................................................2
C. Services Provided. ........................................................................................................................2
D. School History. .............................................................................................................................3
E. Organizational Structure. .............................................................................................................3
SECTION 1.03 ENACTMENT AND AMENDMENT .....................................................................................................4
SECTION 1.04 JURISDICTION .................................................................................................................................4
SECTION 1.05 EMPLOYEE ACKNOWLEDGMENT FORM ..........................................................................................5
ARTICLE II. PERSONNEL POLICIES ....................................................................................................................6
SECTION 2.01 NATURE OF EMPLOYMENT .............................................................................................................6
SECTION 2.02 EMPLOYEE RELATIONS. .................................................................................................................6
SECTION 2.03 EQUALITY OF EMPLOYMENT OPPORTUNITIES/NON-DISCRIMINATION/NAVAJO INDIAN
PREFERENCE ..................................................................................................................................6
SECTION 2.04 VETERANS PREFERENCE ................................................................................................................7
SECTION 2.05 IMMIGRATION LAW COMPLIANCE ..................................................................................................7
SECTION 2.06 EMPLOYEE MEDICAL EXAMINATIONS ...........................................................................................8
SECTION 2.07 ANTI-NEPOTISM .............................................................................................................................8
SECTION 2.08 CONFLICTS OF INTEREST ................................................................................................................9
SECTION 2.09 FILLING VACANCIES ......................................................................................................................9
A. Determination. ..............................................................................................................................9
B. Reassignment. .............................................................................................................................10
C. Consultants/Trainers. .................................................................................................................10
SECTION 2.10 PRE-SELECTION PROCEDURE .......................................................................................................10
SECTION 2.11 APPLICATIONS FOR EMPLOYMENT ...............................................................................................13
SECTION 2.12 INTERVIEW COMMITTEE...............................................................................................................14
SECTION 2.13 PRINCIPALS RECOMMENDATION .................................................................................................14
SECTION 2.14 ALTERNATIVE TO INTERVIEW COMMITTEE ..................................................................................14
SECTION 2.15 FINAL APPROVAL .........................................................................................................................15
A. Final Decision. ...........................................................................................................................15
B. Notification of Selection. ............................................................................................................15
C. Notice to Applicants. ...................................................................................................................15
SECTION 2.16 EMERGENCY APPOINTMENTS .......................................................................................................15
A. Emergency Certification. ............................................................................................................15
B. Requirements for an Emergency Classification. ........................................................................15
C. Hiring Roster. .............................................................................................................................15
D. Final Decision. ...........................................................................................................................15
E. Maximum Appointment Period. ..................................................................................................15
F. Preference. ..................................................................................................................................15
G. Pay. .............................................................................................................................................16
SECTION 2.17 SUBSTITUTE OR INTERMITTENT PROFESSIONAL EMPLOYEES/HIRING ..........................................16
SECTION 2.18 GENERAL BACKGROUND, FINGERPRINT CHECKS AND ADJUDICATION POLICY ...........................17
SECTION 2.19 PROCEDURES FOR BACKGROUND CHECKS, EMPLOYEES INVESTIGATION AND ADJUDICATION ...17
SECTION 2.20 PREREQUISITES TO BEGINNING WORK AND ACCRUING SALARY .................................................27
SECTION 2.21 CERTIFICATIONS, QUALIFICATIONS, HIGHLY-QUALIFIED STATUS ..............................................28
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APPENDIX II-A APPLICATION FOR EMPLOYMENT ................................................................................29
APPENDIX II-B BACKGROUND CHECK FORM FOR APPLICANTS .........................................................42
ARTICLE III. EMPLOYMENT STATUS AND RECORDS ................................................................................45
SECTION 3.01 EMPLOYMENT CLASSIFICATION/CATEGORIES .............................................................................45
A. Year-long ....................................................................................................................................45
B. School-year .................................................................................................................................46
C. Probationary ...............................................................................................................................46
D. Temporary...................................................................................................................................46
E. Part Time ....................................................................................................................................46
F. Student Teachers .........................................................................................................................46
SECTION 3.02 PROBATIONARY PERIOD...............................................................................................................47
SECTION 3.03 VOLUNTEERS ...............................................................................................................................48
SECTION 3.04 EMPLOYMENT REFERENCE CHECKS.............................................................................................48
SECTION 3.05 PERSONNEL DATA CHANGES/UPDATES .......................................................................................49
SECTION 3.06 ACCESS TO PERSONNEL FILES ......................................................................................................49
SECTION 3.07 NON-DISCLOSURE ........................................................................................................................49
SECTION 3.08 EMPLOYMENT APPLICATIONS ......................................................................................................50
SECTION 3.09 PERFORMANCE EVALUATION .......................................................................................................50
A. Policy. .........................................................................................................................................50
B. Evaluation Periods. ....................................................................................................................50
C. Performance Standards. .............................................................................................................50
D. Deficiencies.................................................................................................................................50
E. Administration. ...........................................................................................................................51
F. Principal. ....................................................................................................................................51
G. Employee Comments. ..................................................................................................................51
SECTION 3.10 POSITION DESCRIPTIONS ..............................................................................................................51
SECTION 3.11 CONTRACT RENEWAL/NONRENEWAL ..........................................................................................51
SECTION 3.12 BONUS COMPENSATION POLICY ..................................................................................................52
APPENDIX III-A CONSENT AND WAIVER TO CONDUCT BACKGROUND CHECKS ...........................54
APPENDIX III-B NOTICE OF CONTRACT OFFER AND FORM FOR ACCEPTING CONTRACT
OFFER .........................................................................................................................................................................55
ARTICLE IV. MANAGEMENT OF THE WORK FORCE .................................................................................56
SECTION 4.01 REGULAR HOURS OF WORK .........................................................................................................56
A. ADMINISTRATIVE ASSIGNMENTS ..........................................................................................56
B. ACTING STATUS ASSIGNMENT ..............................................................................................57
C. DELEGATION OF SUPERVISORY AUTHORITY ....................................................................58
SECTION 4.02 DRESS ..........................................................................................................................................59
SECTION 4.03 ABSENCES ....................................................................................................................................59
SECTION 4.04 ABSENCE WITHOUT LEAVE/LATENESS ........................................................................................59
SECTION 4.05 OUTSIDE EMPLOYMENT ...............................................................................................................59
SECTION 4.06 HEALTH STANDARDS ...................................................................................................................60
SECTION 4.07 CHAIN OF COMMAND ...................................................................................................................60
SECTION 4.08 TRAINING .....................................................................................................................................60
A. In-Service Training. ....................................................................................................................60
B. Off-Site Training. ........................................................................................................................60
SECTION 4.09 NEW EMPLOYEE ORIENTATION ....................................................................................................60
SECTION 4.10 ADMINISTRATION.........................................................................................................................61
SECTION 4.11 TIMEKEEPING ...............................................................................................................................61
SECTION 4.12 PAYDAYS .....................................................................................................................................61
SECTION 4.13 PAY DEDUCTIONS AND SETOFFS ..................................................................................................62
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SECTION 4.14 SAFETY ........................................................................................................................................62
SECTION 4.15 REST AND MEAL PERIODS ............................................................................................................63
SECTION 4.16 OVERTIME ....................................................................................................................................63
SECTION 4.17 EMERGENCY CLOSURE/EVACUATION ..........................................................................................65
SECTION 4.18 USE OF EQUIPMENT AND VEHICLES .............................................................................................65
SECTION 4.19 BUSINESS TRAVEL EXPENSES ......................................................................................................66
SECTION 4.20 CREDIT CARDS .............................................................................................................................68
SECTION 4.21 ATTENDANCE AND PUNCTUALITY ...............................................................................................69
SECTION 4.22 CONTROL AND RETURN OF PROPERTY .........................................................................................70
SECTION 4.23 KEYS POLICY ...............................................................................................................................70
SECTION 4.24 SECURITY INSPECTIONS ...............................................................................................................71
SECTION 4.25 TELEPHONE POLICY .....................................................................................................................71
SECTION 4.26 MONTHLY REPORTS .....................................................................................................................71
SECTION 4.27 GENERAL STAFF MEETING ...........................................................................................................71
SECTION 4.28 SUPERVISOR AND DEPARTMENT MEETING ..................................................................................71
SECTION 4.29 FAMILY/PERSONAL MATTERS/GOSSIP .........................................................................................72
SECTION 4.30 VIOLENCE IN THE WORKPLACE ....................................................................................................72
SECTION 4.31 POLITICAL ACTIVITIES .................................................................................................................72
SECTION 4.32 STIPENDS......................................................................................................................................73
SECTION 4.33 PERSONAL PROPERTY ..................................................................................................................74
SECTION 4.34 BREAST-FEEDING IN THE WORKPLACE ........................................................................................74
APPENDIX IV-A ........................................................................................................................................................76
ARTICLE V. EMPLOYEE BENEFITS PROGRAMS ..........................................................................................77
SECTION 5.01 EMPLOYEE BENEFITS ...................................................................................................................77
SECTION 5.02 ANNUAL LEAVE ...........................................................................................................................77
SECTION 5.03 HOLIDAYS ....................................................................................................................................79
SECTION 5.04 WORKERS' COMPENSATION INSURANCE ......................................................................................80
SECTION 5.05 SICK LEAVE BENEFITS .................................................................................................................80
SECTION 5.06 TIME OFF TO VOTE ......................................................................................................................81
SECTION 5.07 BEREAVEMENT LEAVE .................................................................................................................81
SECTION 5.08 ADMINISTRATIVE REASSIGNMENT WITH PAY .............................................................................82
SECTION 5.09 JURY DUTY ..................................................................................................................................82
SECTION 5.10 WITNESS DUTY ............................................................................................................................83
SECTION 5.11 BENEFITS CONTINUATION (COBRA)...........................................................................................83
SECTION 5.12 FAMILY AND MEDICAL LEAVE.....................................................................................................84
SECTION 5.13 LEAVE WITHOUT PAY ..................................................................................................................86
SECTION 5.14 EDUCATIONAL/VOCATIONAL LEAVE ...........................................................................................86
SECTION 5.15 MILITARY LEAVE .........................................................................................................................87
SECTION 5.16 LEAVE TO CHAPERONE IMMEDIATE FAMILY MEMBER ................................................................87
SECTION 5.17 401(K) PLAN ................................................................................................................................88
ARTICLE VI. STANDARDS OF CONDUCT .........................................................................................................89
SECTION 6.01 MANAGEMENT/SUPERVISORY STANDARDS .................................................................................89
SECTION 6.02 STANDARDS OF CONDUCT FOR ALL EMPLOYEES .........................................................................90
SECTION 6.03 CONSENSUAL AMOROUS RELATIONSHIPS ....................................................................................93
SECTION 6.04 DRUG-FREE WORKPLACE ............................................................................................................93
SECTION 6.05 NOTICE TO EMPLOYEES ...............................................................................................................94
SECTION 6.06 UNIFORM CONDITIONS OF EMPLOYMENT .....................................................................................95
SECTION 6.07 PROCEDURE UPON RECEIVING NOTICE OF DRUG ABUSE CONVICTION .......................................95
SECTION 6.08 DRUG AWARENESS PROGRAM .....................................................................................................96
SECTION 6.09 CONTROLLED SUBSTANCE AND ALCOHOL ...................................................................................96
SECTION 6.10 SMOKING/CHEWING TOBACCO/CONTROLLED SUBSTANCES........................................................97
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SECTION 6.11 PROHIBITION AGAINST TOBACCO, ALCOHOL AND/OR CONTROLLED SUBSTANCE RELATED
CLOTHING MATERIAL AND/OR ITEMS .........................................................................................97
SECTION 6.12 MOTOR VEHICLE OPERATION ......................................................................................................98
SECTION 6.13 ANTI-HARASSMENT POLICY ......................................................................................................103
APPENDIX VI-A DISCRIMINATION/HARASSMENT REPORT FORM .....................................................110
SECTION 6.14 CHILD ABUSE DETECTION, REPORTING, PREVENTION ...............................................................112
A. Statement of General Policy .....................................................................................................112
B. Types of Abuse ..........................................................................................................................113
C. Reportable Incidents .................................................................................................................113
D. Reporting Format SCAN Report ............................................................................................115
E. Reporting Format Employee Incident Report........................................................................116
F. Confidentiality ..........................................................................................................................116
G. Bad Faith Reporting .................................................................................................................116
H. Protection of Involved Child .....................................................................................................116
I. Notification to Alleged Offender ...............................................................................................118
J. Continuous Tracking of SCAN Reports through Closure .........................................................118
K. Closing a SCAN Report and Notification to Alleged Offender.................................................118
L. Administrative Inquiry Team ....................................................................................................119
M. Preliminary Inquiry ..................................................................................................................119
N. Reporting Procedures ...............................................................................................................120
O. Actions after a SCAN Report ....................................................................................................121
P. Employee Incident Reports .......................................................................................................123
Q. Non-MCS Employee Incident Reports ......................................................................................124
R. Training ....................................................................................................................................124
APPENDIX VI-B DRUG-FREE WORKPLACE NOTICE TO EMPLOYEES ..............................................126
ARTICLE VII. DISCIPLINARY PROCEDURE ..................................................................................................127
SECTION 7.01 DISCIPLINARY ACTION ...............................................................................................................127
SECTION 7.02 APPEALS PROCEDURE ................................................................................................................130
SECTION 7.03 GRIEVANCE PROCEDURE............................................................................................................133
APPENDIX VII-A GRIEVANCE FORMS ...........................................................................................................138
ARTICLE VIII. TERMINATION OF EMPLOYMENT .....................................................................................143
SECTION 8.01 VOLUNTARY TERMINATION (RESIGNATION) .............................................................................143
SECTION 8.02 INVOLUNTARY TERMINATION (DISMISSAL OTHER THAN LAYOFF/REDUCTION-IN-FORCE) ......144
SECTION 8.03 LAYOFF/REDUCTION-IN-FORCE .................................................................................................146
SECTION 8.04 REINSTATEMENT ........................................................................................................................149
SECTION 8.05 DISABILITY ................................................................................................................................149
ARTICLE IX. STUDENT POLICIES AND PROCEDURES ..............................................................................150
SECTION 9.01 STATEMENT OF FUNDAMENTAL POLICY ....................................................................................150
SECTION 9.02 ENROLLMENT POLICY ................................................................................................................150
SECTION 9.03 STUDENTS RIGHTS ....................................................................................................................152
SECTION 9.04 STUDENTS RESPONSIBILITIES ...................................................................................................152
SECTION 9.05 GENERAL RULES ........................................................................................................................153
SECTION 9.06 STUDENT DRESS CODE ..............................................................................................................153
SECTION 9.07 ATTENDANCE .............................................................................................................................155
SECTION 9.08 GRADING....................................................................................................................................155
SECTION 9.09 REPORT CARDS ..........................................................................................................................156
SECTION 9.10 PROMOTION OR RETENTION .......................................................................................................156
SECTION 9.11 SELECTION OF VALEDICTORIAN AND SALUTATORIAN ...............................................................156
SECTION 9.12 AWOL (ABSENT WITHOUT LEAVE) ..........................................................................................157
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SECTION 9.13 SAFETY ......................................................................................................................................157
SECTION 9.14 BUS SAFETY AND RULES ............................................................................................................157
SECTION 9.15 PROPERTY DAMAGE ...................................................................................................................159
SECTION 9.16 PERSONAL ITEMS .......................................................................................................................159
SECTION 9.17 CAFETERIA .................................................................................................................................159
SECTION 9.18 EXTRACURRICULAR ACTIVITIES ................................................................................................160
SECTION 9.19 SPORTS BANQUETS ....................................................................................................................160
SECTION 9.20 SPECIAL EDUCATION POLICIES ..................................................................................................160
SECTION 9.21 STUDENTS WITH DISABILITIES/SECTION 504 OF THE REHABILITATION ACT OF 1973 ...............165
SECTION 9.22 HEALTH POLICIES ......................................................................................................................178
A. General. ....................................................................................................................................178
B. Harm or Threat to Self. .............................................................................................................179
C. Medication. ...............................................................................................................................179
D. Dental. ......................................................................................................................................179
SECTION 9.23 GROOMING/PERSONAL HYGIENE ...............................................................................................179
SECTION 9.24 SOCIAL INTERACTION ................................................................................................................179
SECTION 9.25 PROHIBITION OF HARASSMENT, INTIMIDATION AND BULLYING ................................................180
SECTION 9.26 SEXUAL HARASSMENT ...............................................................................................................183
A. Definition. .................................................................................................................................184
B. Responsibility. ...........................................................................................................................185
C. Confidentiality. .........................................................................................................................186
D. Investigation and Action Procedure .........................................................................................186
E. Sanctions. ..................................................................................................................................187
F. Remediation. .............................................................................................................................187
SECTION 9.27 PARENT INVOLVEMENT ..............................................................................................................187
SECTION 9.28 TELEPHONE ................................................................................................................................187
SECTION 9.29 COURTESY AT ACTIVITIES .........................................................................................................187
SECTION 9.30 CHECK-OUT PROCEDURES .........................................................................................................187
SECTION 9.31 FIRE/EMERGENCY EVACUATION PLAN ......................................................................................188
SECTION 9.32 STUDENT DISCIPLINE .................................................................................................................189
SECTION 9.33 PERMISSIBLE PENALTIES ............................................................................................................191
SECTION 9.34 IMPOSITION OF DISCIPLINE ........................................................................................................192
SECTION 9.35 GENERAL DUE PROCESS RIGHTS ...............................................................................................192
A. Student Discipline That Does Not Involve Suspension and/or Expulsion ................................192
B. Discipline Which Involves Short-Term Suspension of 10 Days or Less ...................................193
C. Long-Term Suspension .............................................................................................................193
D. Expulsion ..................................................................................................................................194
E. Emergency Suspension .............................................................................................................197
F. Expungement.............................................................................................................................198
SECTION 9.36 DISCIPLINE OF SPECIAL EDUCATION STUDENTS ........................................................................198
SECTION 9.37 REMOVAL FROM SCHOOL/RESIDENTIAL FACILITIES .................................................................198
SECTION 9.38 INCIDENT REPORT PROCEDURES ................................................................................................199
A. Discipline Report Procedures...................................................................................................199
B. Incident Report Process (Written Notice of Alleged Violation) ...............................................199
C. Search and Seizure Policy ........................................................................................................200
D. Student Interrogation Arrest ..................................................................................................202
E. Student Grievances ...................................................................................................................202
SECTION 9.39 STUDENT FREEDOM OF EXPRESSION ..........................................................................................202
SECTION 9.40 PLAN OF OPERATION FOR SCHOOL STUDENT ACTIVITIES OR CLUB ...........................................203
ARTICLE X. ELECTRONIC INFORMATION SYSTEM/ INTERNET ACCEPTABLE USE POLICY .....210
SECTION 10.01 PREAMBLE .................................................................................................................................210
SECTION 10.02 ACCEPTABLE USE ......................................................................................................................210
SECTION 10.03 USE IS A PRIVILEGE ....................................................................................................................212
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SECTION 10.04 MANDATORY INTERNET FILTERS ...............................................................................................213
SECTION 10.05 NO WARRANTIES .......................................................................................................................213
SECTION 10.06 NETWORK ETIQUETTE AND PRIVACY.........................................................................................214
SECTION 10.07 WEB PUBLISHING POLICIES. .......................................................................................................215
APPENDIX X-A PERMISSION AND RELEASE TO PUBLISH ......................................................................217
APPENDIX X-B MODEL COMMUNITY SCHOOL USE OF COMPUTERS, THE INTERNET AND
ELECTRONIC MAIL AGREEMENT AND PERMISSION FORM .................................................................218
ARTICLE XI. PROCUREMENT ...........................................................................................................................222
SECTION 11.01 ADOPTION OF USFR ..................................................................................................................222
SECTION 11.02 DUTY TO BE INFORMED OF RULES AND REGULATIONS ..............................................................222
SECTION 11.03 COMPLIANCE WITH THE MANUAL .............................................................................................222
SECTION 11.04 PROHIBITED CONTRACTS ...........................................................................................................223
SECTION 11.05 PROHIBITED PURCHASES. ...........................................................................................................223
SECTION 11.06 PROCUREMENT RECORDS...........................................................................................................223
SECTION 11.07 PROPERTY MANAGEMENT RECORDS .........................................................................................223
SECTION 11.08 PROCUREMENT STANDARDS ......................................................................................................223
SECTION 11.09 CONTRACT STANDARDS .............................................................................................................225
SECTION 11.10 NAVAJO AND INDIAN PREFERENCE ............................................................................................225
SECTION 11.11 PURCHASING PROCEDURES FOR PURCHASES LESS THAN $50,000 ............................................225
A. Purchase Orders .......................................................................................................................225
B. Definitions.................................................................................................................................225
C. Requisition Process ..................................................................................................................226
D. Purchase Order Process ...........................................................................................................229
E. Receiving Process for Goods Procured ....................................................................................230
SECTION 11.12 ADVERTISED PROCUREMENT PROCEDURES FOR PURCHASES IN EXCESS OF $50,000 ................232
A. General Statement of Process ...................................................................................................232
B. Advertised Procurement by Sealed Bids ...................................................................................233
C. Procurement by Competitive Proposals ...................................................................................233
SECTION 11.13 EMERGENCY PROCUREMENT BY NON-COMPETITIVE PROPOSAL ...............................................234
SECTION 11.14 RETURN POLICY FOR MERCHANDISE .........................................................................................234
SECTION 11.15 CONSTRUCTION AND FACILITY IMPROVEMENT PROCUREMENT/ACCEPTANCE OF REGULATION
..................................................................................................................................................235
SECTION 11.16 PROCUREMENT OTHER THAN THROUGH PURCHASE ..................................................................235
ARTICLE XII. MANAGEMENT AND DISBURSEMENT OF PROPERTY ...................................................236
SECTION 12.01 PROPERTY MANAGEMENT .........................................................................................................236
SECTION 12.02 CONFLICTS IN REGULATIONS .....................................................................................................236
SECTION 12.03 APPLICABILITY...........................................................................................................................236
SECTION 12.04 INVENTORY ................................................................................................................................237
SECTION 12.05 GENERAL PURPOSE OF THE PROPERTY MANAGEMENT SYSTEM ................................................237
SECTION 12.06 TYPE OF PROPERTY TO BE TRACKED..........................................................................................237
SECTION 12.07 RECORDS AND INTERNAL CONTROLS.........................................................................................237
SECTION 12.08 MAINTENANCE ...........................................................................................................................238
SECTION 12.09 FEDERAL PROPERTY ..................................................................................................................238
SECTION 12.10 PROPERTY RECEIVING................................................................................................................238
SECTION 12.11 FOOD AND PERISHABLE PROPERTY ............................................................................................239
SECTION 12.12 HAZARDOUS PROPERTY .............................................................................................................239
SECTION 12.13 INVENTORY SYSTEM ..................................................................................................................240
SECTION 12.14 ANNUAL INVENTORY .................................................................................................................240
SECTION 12.15 DUTIES OF CUSTODIAN ..............................................................................................................241
SECTION 12.16 RESPONSIBILITY OF DEPARTMENT HEAD ...................................................................................242
SECTION 12.17 DETERMINATION OF VALUE OR COST OF REPAIR OF LOST, STOLEN OR DAMAGED PROPERTY .242
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SECTION 12.18 DUTIES OF DEPARTMENT HEAD .................................................................................................242
SECTION 12.19 STORAGE AND DISPOSAL OF PROPERTY .....................................................................................243
SECTION 12.20 DEVELOPMENT OF SPECIFIC PROCEDURES .................................................................................244
SECTION 12.21 APPROVAL OF SPECIFIC PROCEDURES........................................................................................244
SECTION 12.22 AMENDMENT OF SPECIFIC PROCEDURES ....................................................................................244
ARTICLE XIII. FUND BALANCE POLICY IN ACCORDANCE WITH GASB NO. 54 ...............................244
SECTION 13.01 PURPOSE .................................................................................................................................244
SECTION 13.02 GENERAL STATEMENT OF POLICY...................................................................................245
SECTION 13.03 DEFINITIONS ..........................................................................................................................245
SECTION 13.04 CLASSIFYING FUND BALANCE AMOUNTS .....................................................................246
SECTION 13.05 MINIMUM FUND BALANCE ................................................................................................246
SECTION 13.06 ORDER OF RESOURCE USE .................................................................................................246
SECTION 13.07 COMMITTING FUND BALANCE..........................................................................................246
SECTION 13.08 ASSIGNING FUND BALANCE ..............................................................................................246
SECTION 13.09 REVIEW ...................................................................................................................................247
ARTICLE XIV. ACCOUNTING PROCEDURES ................................................................................................248
SECTION 14.01 GENERAL ACCOUNTING POLICY ................................................................................................248
SECTION 14.02 JOURNAL ENTRY POLICY ...........................................................................................................248
SECTION 14.03 RECONCILIATIONS......................................................................................................................254
SECTION 14.04 INVESTMENT POLICY .................................................................................................................254
SECTION 14.05 RETENTION OF RECORDS ...........................................................................................................255
SECTION 14.06 APPLICABLE REGULATIONS .......................................................................................................256
SECTION 14.07 MINIMUM GENERAL STANDARDS ..............................................................................................256
SECTION 14.08 SCHOOL BANK POLICIES ............................................................................................................257
A. School Bank General Policies ..................................................................................................257
B. Accounting ................................................................................................................................258
C. Individual Accounts ..................................................................................................................259
D. Activity Accounting Guidelines.................................................................................................259
E. Audit ..........................................................................................................................................260
SECTION 14.09 WHISTLEBLOWER POLICY ..........................................................................................................261
SECTION 14.10 CONFLICTS OF INTEREST POLICY ...............................................................................................262
SECTION 14.11 DOCUMENT RETENTION AND DESTRUCTION POLICY .................................................................263
ARTICLE XV. SCHOOL BOARD POLICIES .....................................................................................................270
SECTION 15.01 SCHOOL BOARD AUTHORITY .....................................................................................................270
SECTION 15.02 OATH OF OFFICE ........................................................................................................................270
SECTION 15.03 BYLAWS .....................................................................................................................................270
SECTION 15.04 APPLICABLE LAWS, RULES AND REGULATIONS .........................................................................271
SECTION 15.05 CONDUCT OF MEETINGS ............................................................................................................271
SECTION 15.06 CODE OF ETHICS ........................................................................................................................276
A. Education Needs and Welfare of Students ................................................................................276
B. Faithful Discharge of Duty .......................................................................................................276
C. Diligence in the Discharge of Duty ..........................................................................................276
D. Exercise of Independent Judgment ...........................................................................................276
E. Community and Political Responsibilities ................................................................................276
F. Duty to Vote ..............................................................................................................................277
G. Official and Public Statements .................................................................................................277
H. Conflict of Interest ....................................................................................................................277
SECTION 15.07 DISCIPLINE OF MEMBERS FOR VIOLATION OF CODE OF ETHICS AND/OR SCHOOL POLICY ........279
SECTION 15.08 AUTHORIZED PAYMENTS TO MEMBERS .....................................................................................279
A. Compensation ...........................................................................................................................279
B. Expenses ...................................................................................................................................280
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C. Travel Advances........................................................................................................................280
D. School Credit Cards .................................................................................................................280
SECTION 15.09 NAVAJO NATION CODE OF ETHICS ............................................................................................282
ARTICLE XVI. CONFIDENTIALITY OF STUDENT RECORDS ...................................................................285
SECTION 16.01 GENERAL POLICY.......................................................................................................................285
SECTION 16.02 CONFIDENTIALITY......................................................................................................................285
SECTION 16.03 DEFINITIONS ..............................................................................................................................285
A. Dependent Student. ...................................................................................................................285
B. Education Record. ....................................................................................................................285
C. Eligible student. ........................................................................................................................286
D. Parent. ......................................................................................................................................286
E. Personally Identifiable Information. ........................................................................................286
F. Student. .....................................................................................................................................286
SECTION 16.04 RIGHTS OF PARENTS OR ELIGIBLE STUDENTS ............................................................................286
SECTION 16.05 FEES ...........................................................................................................................................287
SECTION 16.06 DIRECTORY INFORMATION.........................................................................................................288
SECTION 16.07 ACCESS TO STUDENT RECORDS BY PERSONS OTHER THAN PARENTS OR ELIGIBLE STUDENTS
ONLY BY CONSENT ...................................................................................................................289
SECTION 16.08 RELEASE OF RECORDS WHERE NO CONSENT IS REQUIRED .......................................................289
SECTION 16.09 CONDITIONS RELATIVE TO SPECIAL EDUCATION STUDENT RECORDS ONLY ............................290
SECTION 16.10 RECORDS OF ACCESS REQUESTS ................................................................................................291
SECTION 16.11 DESTRUCTION OF STUDENT RECORDS .......................................................................................291
SECTION 16.12 NOTICE TO BE PLACED ON RECORDS RELEASED ........................................................................291
SECTION 16.13 STANDARDS FOR CREATION OF STUDENT RECORDS ..................................................................292
SECTION 16.14 SECURE MAINTENANCE OF RECORDS ........................................................................................292
SECTION 16.15 STANDARDS OF CONDUCT FOR AUTHORIZED EMPLOYEES ........................................................293
APPENDIX XVI - A NOTICE TO PARENTS AND ELIGIBLE STUDENTS .................................................294
APPENDIX XVI - B NOTICE OF DIRECTORY INFORMATION .................................................................296
APPENDIX XVI - C CONSENT TO RELEASE OF INFORMATION ............................................................297
APPENDIX XVI - D POSTED AREA NOTICE ..................................................................................................298
ARTICLE XVII. FIELD TRIPS .............................................................................................................................299
SECTION 17.01 GENERAL ...................................................................................................................................299
SECTION 17.02 DOCUMENTS NECESSARY FOR FIELD TRIP APPROVAL...............................................................299
SECTION 17.03 DOCUMENTS NECESSARY PRIOR TO COMMENCEMENT OF THE FIELD TRIP ...............................299
SECTION 17.04 REQUIREMENTS ..........................................................................................................................300
SECTION 17.05 DUTIES OF FIELD TRIP SPONSOR ................................................................................................300
SECTION 17.06 DUTIES OF PROFESSIONAL AND PARAPROFESSIONAL STAFF AND CHAPERONES AND OTHER
STAFF PERSONS PROVIDING SERVICES DURING A FIELD TRIP ..................................................301
SECTION 17.07 CONDUCT OF FIELD TRIP ...........................................................................................................301
SECTION 17.08 RETURN OF STUDENTS FROM A FIELD TRIP ...............................................................................302
SECTION 17.09 DOCUMENTATION OF FIELD TRIP ...............................................................................................303
SECTION 17.10 DAY FIELD TRIPS .......................................................................................................................303
SECTION 17.11 EXTENDED FIELD TRIPS .............................................................................................................303
SECTION 17.12 IN-SCHOOL PROVISIONS.............................................................................................................304
ARTICLE XVIII. TRANSPORTATION POLICIES ...........................................................................................305
SECTION 18.01 GENERAL ...................................................................................................................................305
SECTION 18.02 DEFINITIONS ..............................................................................................................................305
A. Actual Authority. .......................................................................................................................305
B. Authority. ..................................................................................................................................305
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C. Employee...................................................................................................................................305
D. Implied Authority. .....................................................................................................................305
E. Real and Immediate Emergency. ..............................................................................................305
F. Student. .....................................................................................................................................305
G. Transportation. .........................................................................................................................305
SECTION 18.03 LICENSING AND CERTIFICATION ................................................................................................305
SECTION 18.04 VEHICLE AND OPERATOR INSURANCE .......................................................................................306
SECTION 18.05 VEHICLE OPERATION AND USE ..................................................................................................306
APPENDIX XVIII-A ................................................................................................................................................310
AUTHORIZED DRIVER REQUEST ....................................................................................................................310
SECTION 18.06 TRANSPORTATION INVOLVING STUDENTS .................................................................................311
SECTION 18.07 VEHICLE REPAIRS WHILE ENGAGED IN TRANSPORTATION .......................................................312
SECTION 18.08 TRANSPORTATION EXPENSES .....................................................................................................313
SECTION 18.09 ACCIDENTS INVOLVING PROPERTY DAMAGE OR PERSONAL INJURY .........................................313
SECTION 18.10 SPECIFIC IMPLEMENTING PROCEDURES .....................................................................................314
SECTION 18.11 APPROVAL OF SPECIFIC PROCEDURES........................................................................................314
SECTION 18.12 PARENT TRANSPORTATION STIPENDS ........................................................................................314
SECTION 18.13 BUS DRIVER AND OPERATION POLICY ......................................................................................315
A. POLICY STATEMENT .........................................................................................................315
B. SUMMARY OF ROLE ..........................................................................................................315
APPENDIX XVIII-B ................................................................................................................................................318
PROCEDURES FOR DRUG AND ALCOHOL TESTING .................................................................................318
APPENDIX XVIII-C ................................................................................................................................................325
BUS BEHAVIOR REFERRAL ...............................................................................................................................325
ARTICLE XIX. HOUSING POLICIES .................................................................................................................326
SECTION 19.01 GENERAL ...................................................................................................................................326
SECTION 19.02 FUNCTION AND AUTHORITY.......................................................................................................327
SECTION 19.03 APPLICATION FOR QUARTERS ....................................................................................................328
SECTION 19.04 CONSIDERATION OF APPLICATIONS FOR QUARTERS ..................................................................328
SECTION 19.05 DENIAL OF APPLICATION FOR QUARTERS ..................................................................................328
SECTION 19.06 ADMINISTRATIVE REVIEW OF DENIAL OF APPLICATION ............................................................328
SECTION 19.07 PRIORITIES FOR AWARDS OF QUARTERS ....................................................................................328
SECTION 19.08 DETERMINATION OF PRIORITY NEEDS .......................................................................................330
SECTION 19.09 EXECUTION AND DELIVERY OF DOCUMENTS .............................................................................330
SECTION 19.10 INSPECTION AND REPAIR BY FACILITY MANAGEMENT ..............................................................331
SECTION 19.11 CONDITIONS OF AWARD AND TENANCY ....................................................................................331
SECTION 19.12 COMPLAINTS AND REPORTED VIOLATIONS................................................................................333
SECTION 19.13 APPEALS ....................................................................................................................................333
SECTION 19.14 EXPIRATION ...............................................................................................................................333
SECTION 19.15 PROCEDURE UPON EXPIRATION OF TENANCY ...........................................................................334
SECTION 19.16 OTHER DUTIES OF FACILITY MANAGEMENT..............................................................................335
APPENDIX XIX-A APPLICATION FOR QUARTERS AWARD ....................................................................337
APPENDIX XIX-B QUARTERS ASSIGNMENT AGREEMENT ....................................................................338
APPENDIX XIX-C RESIDENTIAL RENTAL AGREEMENT .........................................................................339
APPENDIX XIX-D MISCELLANEOUS SERVICES AGREEMENT AND PAYMENT PLAN ...................340
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APPENDIX XIX-E RENTAL RATE AND PAYROLL DEDUCTION AGREEMENT ..................................341
APPENDIX XIX-F QUARTERS INSPECTION FORM ....................................................................................342
ARTICLE XX. PARENT ADVISORY COMMITTEE POLICIES ....................................................................343
SECTION 20.01 MISSION STATEMENT. ................................................................................................................343
SECTION 20.02 PAC ADDITIONAL MISSION STATEMENT. ..................................................................................343
SECTION 20.03 UNDERSTANDING ROLES OF DIFFERENT GROUPS AT MCS. .......................................................344
SECTION 20.04 MEMBERSHIP. ............................................................................................................................345
SECTION 20.05 OFFICERS. ..................................................................................................................................346
SECTION 20.06 FUNCTIONS ................................................................................................................................349
SECTION 20.07 AMENDMENTS ............................................................................................................................349
SECTION 20.08 PROCEDURE FOR PAC CONCERNS .............................................................................................349
APPENDIX XX-A PAC OFFICER AFFIRMATION..........................................................................................351
ARTICLE XXI. COMMUNITY/PUBLIC RELATIONS .....................................................................................352
SECTION 21.01 RECORDS REQUESTS ..................................................................................................................352
SECTION 21.02 COMMUNITY AND PARENT INVOLVEMENT IN COMMUNITY SCHOOL .........................................352
SECTION 21.03 PUBLIC CONCERNS AND COMPLAINTS .......................................................................................353
SECTION 21.04 COMMUNICATING WITH AND INFORMING THE PUBLIC ..............................................................356
SECTION 21.05 MEDIA RELATIONS.....................................................................................................................356
SECTION 21.06 PUBLIC CONDUCT ON SCHOOL PROPERTY. ................................................................................356
SECTION 21.07 GENERAL SCHOOL COMMUNITY RELATIONS .............................................................................357
APPENDIX XXI-A NAVAJO NATION PRIVACY ACT ...................................................................................358
APPENDIX XXI-B REQUEST FOR RECORDS ................................................................................................369
APPENDIX XXI-C RESPONSE TO REQUEST FOR RECORDS ...................................................................370
APPENDIX XXI-D PUBLIC CONCERNCOMPLAINT .................................................................................371
ARTICLE XXII. POLICIES REGARDING THE ACQUISITION AND ADMINISTRATION OF FEDERAL
GRANTS FOR CONSTRUCTION .........................................................................................................................372
SECTION 22.01 GENERAL POLICY STATEMENT ..................................................................................................372
SECTION 22.02 SCHOOL PROCUREMENT STANDARDS AND ETHICS ....................................................................372
SECTION 22.03 ADOPTION AS POLICY OF TRAINING, GUIDELINES AND PROCEDURES .......................................375
SECTION 22.04 COMPLIANCE WITH THE DAVIS-BACON ACT .............................................................................381
SECTION 22.05 EQUAL EMPLOYMENT OPPORTUNITY ........................................................................................382
SECTION 22.06 EMPLOYEES DUTY TO KNOW AND ACKNOWLEDGE THE SCHOOLS CONFLICT OF INTEREST
POLICIES ....................................................................................................................................382
APPENDIX XXII-A CONFLICT OF INTEREST AGREEMENT ....................................................................383
ARTICLE XXIII. FOOD SERVICE ......................................................................................................................384
SECTION 23.01 PURPOSE ....................................................................................................................................384
SECTION 23.02 FOOD REQUESTS ........................................................................................................................384
SECTION 23.03 FOOD PROCUREMENT .................................................................................................................384
SECTION 23.04 CONDUCT IN FOOD SERVICE AREA ............................................................................................384
SECTION 23.05 UNAUTHORIZED PERSONS ..........................................................................................................385
APPENDIX XXIII-A FOOD SERVICE/WELLNESS POLICY ........................................................................386
ARTICLE XXIV. ALTERNATIVE POLICIES - REASONS FOR POLICIES ................................................391
SECTION 24.01 GOOD HUMAN RELATIONS.........................................................................................................391
SECTION 24.02 GUIDES FOR ACTION (SAFETY, FAIR, CONSISTENT) ....................................................................391
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SECTION 24.03 COMPLIANCE WITH LAWS/AUDITS ..............................................................................................391
ARTICLE XXV. ALTERNATIVE POLICIES- STUDENT POLICIES AND PROCEDURES......................392
SECTION 25.01 STATEMENT OF FUNDAMENTAL RESIDENTIAL POLICY ..............................................................392
SECTION 25.02 STUDENTS RIGHTS ....................................................................................................................392
SECTION 25.03 STUDENTS RESPONSIBILITIES ...................................................................................................393
SECTION 25.04 GENERAL RULES ........................................................................................................................393
SECTION 25.05 STUDENT DRESS CODE ..............................................................................................................394
SECTION 25.06 ATTENDANCE .............................................................................................................................396
SECTION 25.07 ROLL CALL ................................................................................................................................396
SECTION 25.08 AWOL (ABSENT WITHOUT LEAVE) ..........................................................................................396
SECTION 25.09 SAFETY ......................................................................................................................................396
SECTION 25.10 BUS SAFETY AND RULES ............................................................................................................397
SECTION 25.11 PROPERTY DAMAGE ...................................................................................................................397
SECTION 25.12 PERSONAL ITEMS .......................................................................................................................398
SECTION 25.13 IDENTIFICATION CARDS .............................................................................................................398
SECTION 25.14 STUDY HOURS............................................................................................................................398
SECTION 25.15 CAFETERIA .................................................................................................................................398
SECTION 25.16 RECREATION ..............................................................................................................................399
SECTION 25.17 STUDENT COUNCIL ....................................................................................................................399
SECTION 25.18 CLUBS/ORGANIZATIONS ............................................................................................................399
SECTION 25.19 STUDENTS WITH DISABILITIES/SECTION 504.............................................................................400
SECTION 25.20 HEALTH POLICIES ......................................................................................................................400
A. General. ....................................................................................................................................400
B. Harm or Threat to Self. .............................................................................................................400
C. Medication. ...............................................................................................................................400
D. Dental. ......................................................................................................................................400
SECTION 25.21 GROOMING/PERSONAL HYGIENE ...............................................................................................401
SECTION 25.22 STUDENT DUTIES .......................................................................................................................401
SECTION 25.23 SOCIAL INTERACTION ................................................................................................................402
SECTION 25.24 SEXUAL HARASSMENT ...............................................................................................................402
A. Definition. .................................................................................................................................403
B. Responsibility. ...........................................................................................................................404
C. Confidentiality. .........................................................................................................................405
D. Investigation and Action Procedure .........................................................................................405
E. Sanctions. ..................................................................................................................................405
F. Remediation. .............................................................................................................................405
SECTION 25.25 PARENT INVOLVEMENT ..............................................................................................................406
SECTION 25.26 TELEPHONE ................................................................................................................................406
SECTION 25.27 COURTESY AT DORM ACTIVITIES ..............................................................................................406
SECTION 25.28 CHECK-OUT PROCEDURES .........................................................................................................406
SECTION 25.29 STUDENTS IN CUSTODY .............................................................................................................407
SECTION 25.30 DORMITORY EVACUATION PLAN ...............................................................................................407
SECTION 25.31 STUDENT DISCIPLINE .................................................................................................................408
SECTION 25.32 PERMISSIBLE PENALTIES ............................................................................................................410
SECTION 25.33 IMPOSITION OF DISCIPLINE ........................................................................................................411
SECTION 25.34 GENERAL DUE PROCESS RIGHTS ...............................................................................................411
A. Student Discipline That Does Not Involve Suspension and/or Expulsion ...................................................411
B. Discipline Which Involves Short-Term Suspension of 10 Days or Less ......................................................412
C. Long-Term Suspension and/or Expulsion....................................................................................................412
D. Emergency Suspension ................................................................................................................................414
SECTION 25.35 DISCIPLINE OF SPECIAL EDUCATION STUDENTS ........................................................................415
SECTION 25.36 REMOVAL FROM CAMPUS ..........................................................................................................416
SECTION 25.37 INCIDENT REPORT PROCEDURES ................................................................................................416
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Incident Report Procedures .........................................................................................................................416
A.
Incident Report Process (Written Notice of Alleged Violation) ..................................................................416
B.
Search and Seizure Policy ...........................................................................................................................418
C.
D.Student Interrogation Arrest ....................................................................................................................419
Student Grievances ......................................................................................................................................419
E.
SECTION 25.38 STUDENT FREEDOM OF EXPRESSION ..........................................................................................419
ARTICLE XXVI. ALTERNATIVE POLICIES - HOUSING POLICIES ......................................................421
SECTION 26.01 GENERAL ...................................................................................................................................421
SECTION 26.02 COMPOSITION AND SELECTION OF THE HOUSING COMMITTEE ..................................................422
SECTION 26.03 VACANCIES ................................................................................................................................422
SECTION 26.04 FUNCTION AND AUTHORITY.......................................................................................................422
SECTION 26.05 QUORUM ....................................................................................................................................424
SECTION 26.06 CONFLICT OF INTEREST ..............................................................................................................424
SECTION 26.07 APPLICATION FOR QUARTERS ....................................................................................................425
SECTION 26.08 CONSIDERATION OF APPLICATIONS FOR QUARTERS ..................................................................425
SECTION 26.09 DENIAL OF APPLICATION FOR QUARTERS ..................................................................................425
SECTION 26.10 ADMINISTRATIVE REVIEW OF DENIAL OF APPLICATION ............................................................425
SECTION 26.11 PRIORITIES FOR AWARDS OF QUARTERS ....................................................................................426
SECTION 26.12 DETERMINATION OF PRIORITY NEEDS .......................................................................................427
SECTION 26.13 EXECUTION AND DELIVERY OF DOCUMENTS .............................................................................428
SECTION 26.14 INSPECTION AND REPAIR BY FACILITY MANAGEMENT ..............................................................428
SECTION 26.15 CONDITIONS OF AWARD AND TENANCY ....................................................................................428
SECTION 26.16 TERM OF ASSIGNMENT ...............................................................................................................430
SECTION 26.17 COMPLAINTS AND REPORTED VIOLATIONS................................................................................430
SECTION 26.18 CONDUCT OF HEARING ..............................................................................................................430
SECTION 26.19 EXIGENT CIRCUMSTANCES ........................................................................................................431
SECTION 26.20 ADMINISTRATIVE REVIEW OF HOUSING COMMITTEE DECISION ................................................431
SECTION 26.21 EXPIRATION ...............................................................................................................................431
SECTION 26.22 PROCEDURE UPON EXPIRATION OF TENANCY ...........................................................................432
SECTION 26.23 DUTIES OF FACILITY MANAGEMENT ..........................................................................................433
APPENDIX XXVI-A APPLICATION FOR QUARTERS AWARD .................................................................436
APPENDIX XXVI-B QUARTERS ASSIGNMENT AGREEMENT .................................................................437
APPENDIX XXVI-C RESIDENTIAL RENTAL AGREEMENT ......................................................................438
APPENDIX XXVI-D MISCELLANEOUS SERVICES AGREEMENT AND PAYMENT PLAN ................439
APPENDIX XXVI-E RENTAL RATE AND PAYROLL DEDUCTION AGREEMENT ...............................440
APPENDIX XXVI-F QUARTERS INSPECTION FORM .................................................................................441
ARTICLE XXVII. AFFIRMATIVE ACTION ......................................................................................................442
ARTICLE XXVIII. ALTERNATIVE EMPLOYEE BENEFIT PROGRAMS ..................................................449
SECTION 28.01 EMPLOYEE BENEFITS ..................................................................................................................449
SECTION 28.02 UNDESIGNATED LEAVE ..............................................................................................................449
SECTION 28.03 ANNUAL LEAVE ...........................................................................................................................452
SECTION 28.04 HOLIDAYS ...................................................................................................................................453
SECTION 28.05 WORKERS COMPENSATIONS INSURANCE .....................................................................................454
SECTION 28.06 ADMINISTRATIVE REASSIGNMENT WITH PAY .................................................................................454
SECTION 28.07 BENEFITS CONTINUATION (COBRA) ...........................................................................................455
SECTION 28.08 FAMILY AND MEDICAL LEAVE ......................................................................................................455
SECTION 28.09 LEAVE WITHOUT PAY ..................................................................................................................456
SECTION 28.10 EDUCATIONAL/VOCATIONAL LEAVE .............................................................................................457
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SECTION 28.11 MILITARY LEAVE .........................................................................................................................457
ARTICLE XXIX. MCS EXIT INTERVIEW QUESTIONNAIRE ......................................................................459
ARTICLE XXX. EMPLOYMENT SEPARATION CHECKLIST .....................................................................462
ARTICLE XXXI. CONSULTANT CONTRACT .................................................................................................465
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POLICIES AND

ARTICLE I. INTRODUCTION ..................................................................................................................................1

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