Okt Edition 2016

MINISTRY OF EDUCATION, MALAYSIA

VOCATIONAL COLLEGE STANDARD CURRICULUM

COURSE INFORMATION

PROGRAMME : ADMINISTRATIVE SECRETARY

COURSE NAME : OFFICE AUTOMATION

CODE NAME : BKP 1033

LEVEL : 1 SEMESTER 1

CREDIT UNIT : 3.0

CONTACT HOUR : FACE TO FACE : 6.0 HOURS / WEEK

NON FACE TO FACE :

COURSE TYPE : VOCATIONAL

PRE-REQUISITE :

CORE REQUISITE :

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COURSE OUTCOMES

At the end of the course, the students should be able to:-

1. Perform photostating duties

2. Handle shredding works
3. Handle faxing machine
4. Perform printing works

COURSE DESCRIPTION

This module gives students then opportunity to adopt a common office equipment correctly according to the instruction manual. In this module
the students can apply all the functions of equipment and also make maintenance easy.

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CONTENT AND LEARNING STANDARDS

PROGRAMME : ADMINISTRATIVE SECRETARY

COURSE NAME : OFFICE AUTOMATION

CODE NAME : BKP 1033

CONTENT STANDARD LEARNING STANDARD PERFORMANCE CRITERIA

1. PERFORM PHOTOSTATING RELATED KNOWLEDGE PERFORMANCE CRITERIA

DUTIES.
1.1 Check the condition of Photostat 1.1.1 Describe type & function of Photostat machine.
machine. 1.1.2 Explain the Photostat Instruction manual.
1.1.3 Detect malfunctioning manual.
1.1.4 Remove stretched papers

1.2 Format the Photostat machine. 1.2.1 Format the Photostat machine as per
requirement.
1.2.2 Detect malfunctioning areas.
1.2.3 Apply trouble shooting procedures.

1.3 Photostatting. 1.3.1 Photocopy the document as per the size

required.
1.3.2 Identify the size of paper.
1.3.3 Differentiate the size of papers.
1.3.4 Select the trays/sorting bins

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CONTENT AND LEARNING STANDARDS

PROGRAMME : ADMINISTRATIVE SECRETARY

COURSE NAME : OFFICE AUTOMATION

CODE NAME : BKP 1033

CONTENT STANDARD LEARNING STANDARD PERFORMANCE CRITERIA

2. HANDLE SHREDDING RELATED KNOWLEDGE PERFORMANCE CRITERIA

WORKS
2.1 Check the condition of shredder. 3.1.1 Identify the types of shredder.
3.1.2 Describe the function of shredder.
3.1.3 Explain the instruction manual.
3.1.4 Detect malfunctions.
3.1.5 Identify the trouble shooting.

2.2 Shred the unwanted documents. 2.2.1 Use the shredder.

2.2.2 Detect malfunctions.

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CONTENT AND LEARNING STANDARDS

PROGRAMME : ADMINISTRATIVE SECRETARY

COURSE NAME : OFFICE AUTOMATION

CODE NAME : BKP 1033

CONTENT STANDARD LEARNING STANDARD PERFORMANCE CRITERIA

3. HANDLE FAXING DUTIES RELATED KNOWLEDGE PERFORMANCE CRITERIA

3.1 Check the condition of faxing machine. 4.1.1 Identify the type of fax machine.
4.1.2 Explain the Instruction manual.
4.1.3 Detect malfunctioning.
4.1.4 Interpret the instruction manual
3.2 Format the fax machine.
4.2.1 Explain the functions of fax machine as per
requirements.
4.2.2 Detect malfunctioning.
3.3 Send fax.
4.3.1 Identify the type and function of fax machine.
4.3.2 Explain the Instruction manual.
4.3.3 Detect the trouble shooting.
4.3.4 Fax the document.
4.3.5 Make follow up calls after faxing.
4.3.6 Keep the copy of fax with fax report in appropriate
3.4 Receive fax. file.

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3.4.1 Identify the type and function of fax machine.

3.4.2 Explain the instruction manual.
3.4.3 Detect the trouble shooting.
3.4.4 Stamp received and date on the document.
3.4.5 Distribute to the rightful recipient.

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 Okt Edition 2016

CONTENT AND LEARNING STANDARDS

PROGRAMME : ADMINISTRATIVE SECRETARY

COURSE NAME : OFFICE AUTOMATION

CODE NAME : BKP 1033

CONTENT STANDARD LEARNING STANDARD PERFORMANCE CRITERIA

4. PERFORM PRINTING RELATED KNOWLEDGE PERFORMANCE CRITERIA

WORKS.
4.1 Check documents for errors and 4.1.1 Correct grammatical and spelling errors.
omission. 4.1.2 Set the printing format and the font type/size.

4.2 Set the printer. 5.2.1 Setting the printer.

5.2.2 Load the paper into the correct tray.
5.2.3 Differentiate the various types of printers.
5.2.4 Replace the empty cartridges.

4.3 Print the documents. 4.3.1 Printing various types of documents.

4.3.2 Use the correct setting of printer.

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