USER GUIDE

Date : 08.08.2011

SUBJECT: Administration and Control of C forms for Inter State Supplies at

concessional rate of Tax Further amendments in SAP

After implementation of control and administration of C forms through SAP w. e. f.

01.04.2011, following further amendments have been made in the said program for
value addition and better control.

A. CONTROL OF C FORMS THROUGH SAP FOR INTER STATE SUPPLIES AT

NIL CST RATE AGAINST C FORM

Control and administration of C forms through SAP was implemented w.e.f.

01.04.2010. However, this control for zero percent CST against C forms could
not be implemented from 01.04.2010. e.g. Incase of sale of lubricants on
inter state basis from Silvassa attracts nil CST rate against C forms. It is
proposed to control and administer such C forms for inter state supplies at
zero CST rate from 16.08.2011. In view of the same, following actions are
requested :

1. All the contracts prepared for Inter state supplies at nil CST against
C forms needs to be amended before 16.08.2011. Please change the
alt tax classification in all such contracts to A instead of E. Procedure for
changing the same in SAP is given below :

YVA42
Enter the ship to party details and contract number
Enter
Go To Header billing change the alt tax classification to A
 Save.

2. Please maintain THE CONCESSIONAL FORM MASTER ENTRY through T code

YCFORMS as the same is being maintained for C forms at 2% CST rate
YCFORMS
Concessional Form Master Entry
Fill - Ship To Party Code, Financial Year : 2011 and Supply Plant political State
Execute
New Entry
Fill all the details for quarter 2 of 2011 by selecting form type as A.
Save

3. These two steps needs to be followed for all such contracts on or

before 15.08.2011. Please note that from 16.08.2011, SAP will not
execute the supplies for the contracts with alt. Tax class. as E in
case of inter state nil rate CST supplies against C forms.
4. Please note that contracts for supplies of products like Lubricants
etc. Ex. Silvassa on inter state basis at nil rate of CST against C
forms need to be revised as per procedure given above on or before
15.08.2011.
5. Please collect the C form alongwith acknowledged list of invoices within 60
days from the end of the quarter. Please note to follow the procedure of
updating the C form details within 60 days from the end of the supply quarter
and change the form status to C after obtaining the acknowledged listing of
invoices.
6. In case of non submission of C form or the acknowledged list of invoices and
not updating the form status in SAP to C within 60 days from the end of the
supply quarter, no invoice will be generated for such customer through SAP
as per Circular ref. AC/HO/ST/35 dated 22.02.2010
7. All other guidelines and clauses of the said Circular and subsequent
instructions in relation to the control of C forms through SAP will be applicable
for all inter state supplies at nil CST rate against C form.

B. ACKNOWLEDGEMENT OF C FORMS IN SAP BY STATE FINANCE OF

SUPPLY LOCATION
The system of acknowledging the C forms by the State Finance of supply
location after physical receipt of correct C form is introduced in SAP. Following
guidelines needs to be followed in this regard :

1. The state Finance after receiving the C form from the Sales Offices like
DO/AO/KAM, needs to verify the correctness of the form. In case the form
is not correct or complete, the same needs to be returned back for
rectification to the concerned customer controlling sales offices.
2. After receipt of correct and completed C form, state finance must
acknowledge the same in SAP by following below given system:
YCFORMS
Form Acknowledgement by State Finance Status F
 Enter the Ship To Party code, Supplying State, Year and Quarter
Select the required line item
Receive Form at State Office Finance
Save
3. At present this authority has been given to State Finance Heads, any
further authorizations to be applied to CO(IS) through solution manager.

C. CHANGE THE FORM STATUS FROM D TO C

In case the Form Status in Concessional Form Master is D for a particular Ship
to Party for a particular contract, sales offices cannot change the form status
as C after receiving the completed C form alongwith acknowledged listing of
invoices. Such C form alongwith acknowledged listing of invoices to be sent
to State Finance of Supply Location. After ensuring the correctness of the
forms and submission of the form to the sales tax authority, without any
financial implication like interest, penalty etc., State Finance of supply
location to reverse the debit note raised for differential tax as per Point no.
7.7 of Circular ref. AC/HO/ST/35 dated 22.2.2010. Then State Finance of
supply location to change the Form Status to C as per Point no. 7.7 of Circular
ref. AC/HO/ST/35 dated 22.2.2010. The procedure to be followed in SAP is
given below

YCFORMS
Conversion of Form status from D to C State Finance Only
Fill the details : Ship To Party, Supplying Political State, Year and Quarter
Execute
Select the line item
Change Status to C
Save

Further, in this case, as the State Finance physically receives the Completed
C from, the procedure given in (B) above to acknowledge the C form to be
followed in SAP to make form status as F.