Face the Change

Are we good enough?

Do we need to change?

1
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Solid Basics the Controls Cycle
Whose Knowledge Bank?

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 Techniques Mature EVMS

Earned Value Management System

3
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 Techniques Integrated Process Suite

Integrated business processes

Practical procedures aligned to processes
Optimised through Lean
Cradle to grave
Week to Month End Week of Month End Month End + 1 Month End + 2 Month End + 3
Week Week Week
COB D -2
Milestones,

Contractor
Baseline (PV) and
Progress (EV) via
Maxivera
D -1
Upload DV
VOWD via
SAP Bridge

Up to D -4
Project Surgeries
NG Project Team

Project Engineer & Accountant -

D +7
plus Planning Assurance D +4 to D +7 Draft Project
Engineer and Cost Assurance Project Engineer / Lead Project Manager Performance Report
with support from Lead & Senior add status commentary, key issues and with NG performance
Project Manager, Finance mitigations, propose escalations / commentary
Business Partner, Programme prioritisation questions, etc
Office / Portfolio Project Controls
and Commercial as required. Analysis
Session held In two parts: D +4
No endorsed by Outputs to:
Data populated draft
SPM PCFM, Month-End +3 Weeks
1. Review contractors schedule Project Performance
including progress (EV), Actuals Report for EV and
and Forecast (VOWD) as milestone variance
accurate status / ok for upload analysis Final
Yes
into SAP and P6 with agreed edits Project Performance
Report
Programme Office

D +4 D +8
Project Controls /

2. Review non-DV Progress and D -1 to D +2

ProPeR Project HSQE, Recompile and issue
VOWD for updates to SAP & P6 Transfer into NGs
P6 database validate Design, etc finals
and fix to Lock P6 on D +1 data BRM & CDEC (Month-End +4
D +3 Weeks)
Upload into CMT/Cobra to
Refine and comment
generate Programme level Change &
Programme Reports based on analysis in
Reports and draft Project Contingency
ProPeR
Performance Report Dashboards
(ProPeR)

Performance
D +3 Dashboards
(AM overnight SAP run)

D -1 SAP BI Extract files: Milestone Report

D +2 migrated projects L4
Finance

Upload non-DV
Validate VOWD in VOWD
VOWD (mainly
SAP, final Journals unmigrated projects
NG) via SAP Cost Report
and Close Accounts mapped to L1 WBS
Bridge
and reported on one
line Cost Performance
Report

4
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 Techniques Risk & Trend
Forecasting and BIM

Trending
BIM Integrating
3D models with
4th (time) and 5th
(cost) dimensions

5
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 Technique Surfacing Information
through Technology

Access performance data through a Business Intelligence

tool to explore high-level metrics and allow users to
design custom views, drill-down or sample from specific
control account sets or compare selected periods.

Data cube feeding Building Information Management

(BIM) System for 4D & 5D

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 Tools, Systems and Data

Well defined data

structure (WBS)

7
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 Tools, Systems and Data

Core systems and Data

Single source of the truth
Systems integration model
Technology improvements

Reporting tools
Data Warehouse and Management Information systems

8
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Single sources for Key Project Data

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 People

Knowledge, skills and experience

Strong development structure
Support
Mentoring
Training
Sharing best practice
Where we belong
Career path definition, standardised qualifications and professional
recognition

10
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 The heart of good project controls

Adoption of Earned Value Management

Driven through a well defined WBS
Integration with best project and business management
practice
Project Controls should answer three key questions:
1. Where are we now?
2. When is it going to finish?
3. How much is it going to cost?

11
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 Changing Face of Project Controls
Techniques

Tools and Systems
Cost, Schedule and Financial Management

Business Intelligence (BI)

Data Warehouse / Cube

Building Information Modelling (BIM) Maturing
quickly
Integrated processes Needs to be much better
Sharing best practice throughout the industry Could improve
Crystallising approach to developing Project Controls professional
community Disjointed

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 Changing Face of Project Controls

Are we good enough?

Do we need to change?
Adapt, Adopt and Apply

13
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 Changing Face of Project Controls

Thank you

Copyright @ 2011. All rights reserved Slide 14 of 133