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IEEE WIE KGP Conference Support

Guidelines
The IEEE Women in Engineering Affinity Group of Kharagpur Section is happy to
announce financial assistance towards presentation of papers at national or
international conferences for female IEEE WIE members of Kharagpur Section.
Currently, the conference support will cover partial assistance only towards
registration of the conference on a reimbursement basis.
Applications should be submitted at least one month prior to the start of the
conference. Paper can be in oral or poster modes, but should lead to publication.
Sanction of grant depends on fund availability. Interested applicants must carefully
review the eligibility and guidelines below, and fill the application template below.

Eligibility
The applicant should be
Female
Full-time Student
First author of the paper
Current member of IEEE and Women in Engineering
Should not have availed financial support for attending conference from IEEE
Kharagpur Section, Student Branch of IIT Kharagpur or WIE KGP in the past two
years
Members of office-bearing WIE Kharagpur Executive Committee are not eligible for
this grant.

Support
Financial assistance up to Rs. 2,500/- towards registration at a conference will be
provided to successful candidates on reimbursement basis. A maximum of three such
grants may be awarded per year.

Document Checklist
1. Completed Application Form
2. Call-for-Papers of the Conference (showing conference website)
3. Letter/Email of paper acceptance
4. Abstract of the accepted paper (max 300 words)
5. Scanned copy of Student ID Card
6. E-copy/scanned copy of IEEE Membership Card/Subscription Receipt for 2014

Application Procedure
Please create a single PDF of all the above documents placed in that order, and
email to ieeewiekgp@gmail.com. Incomplete applications with missing information
or incomplete documents shall not be entertained. Ensure the receipt of your
application by receiving an acknowledgement mail within three days of submission.
Results will be declared two weeks prior to the conference. Successful applicants shall
be notified through email.
IEEE WIE KGP Conference Support
Application Form
Important: Please read the eligibility, guidelines, and declaration carefully before
applying. Commitment for funding may be withdrawn if any of the information
furnished by the applicant is found to be false, and the candidate may be debarred for
future support from the Affinity.

1. Applicant Details
(a) Name of Applicant :
(b) Designation :
(c) Department :
(d) Name of the :
Institution/University
(e) Date of birth :
(f) Gender :
(g) Complete Correspondence :
Address
(h) Phone No. :
(i) Email ID :

2. IEEE Membership Details

(a) IEEE Membership Number :


(b) Membership Category :
(c) Are you a current member of : Yes / No
IEEE Women in Engineering?

3. Conference Details
(a) Name of the Conference/ :
Workshop/Symposium:
(b) Name of the Organizers(s) :
(c) Venue & Country :
(d) Start and End Date of the :
Conference

4. Authorship Details
(a) Presenting a paper? : Yes / No
(b) No. of papers to be :
presented
(c) Title of the paper(s) :
(d) List of all coauthor(s) :
(e) Are you the first author? : Yes / No
(f) Amount of registration fee :
(g) Are you receiving any : Yes / No
waiver/discount in the
registration fee from the
organizers?

5. Are you availing/or have applied for financial support (partial/full)


from any other source for attending this conference? If yes,
(i) Name of the funding agency :
(ii) Sanctioned amount :

6. Financial support requested :


from IEEE WIE Affinity Group
of Kharagpur Section towards
registration

7. Research Publications (during the last five years in chronological


order).
1.
2.

8. Awards or Achievements / Any other information, for example,


volunteer work, professional service, etc., you would like to provide in
support of your application. (Attach separate page, if required)
1.
2.
9. I declare that the information furnished above is correct, and I have
not availed financial support from IEEE WIE Affinity Group of
Kharagpur Section, IEEE Kharagpur Section, or Student Branch of IIT
Kharagpur during the last two years.

Date : Signature of applicant


Place: (Digital Signature/Scanned signature image
may also be used)