KERALA GOVERNMENT POLYTECHNIC COLLEGE

KOZHIKKODE-5

DEPARTMENT OF COMPUTER ENGINEERING

2016-2017

PROJECT REPORT ON

CLINIC MANAGEMENT SYSTEM

Submitted by

ABHILASH K
ABHIN MATHEW
ADARSH V
ADIL K K
AKSHAY T S

guided by

SUDHESH K M
KERALA GOVERNMENT POLYTECHNIC COLLEGE
KOZHIKKODE-5

Department of Computer Engineering

CERTIFICATE

This is to certify that Project entitled CLINIC MANAGEMENT SYSTEM submitted by

ADARSH V[14135163], to the Department of Computer Science and Engineering,Kerala
Government Polytechnic College Kozhikkode-5 , in partial fulfilment of the requirement for
the award of Diploma under the Directorate of Technical Education,Government of kerala is
a bonafide record of the work carried out by him.

Mr. Shihabudheen K M Mr. Sudhesh K M.

Head Of Department Guide

Internal Examiner External Examiner

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 ACKNOWLEDGEMENT

It is with great enthusiasm and learning spirit that I am bringing out the
report of my project. Here I would like to mark my token of gratitude to all those
who influenced me during the period of my work. I would like to express my
sincere thanks to Mr. Rajeevan , The Principal of Kerala Government Polytechnic
College Kozhikkode-5 for the facilities provided here.

With immense pleasure I express sincere thanks to Head of Department

Mr. Shihabudheen K.M,Department of Computer Engineering.I also extend my
heart-felt gratitude to my guide, guide name , Lecturer In, Department of Computer
Engineering.for his committed guidance, valuable suggestions. Also I extend my
gratitude to all teachers in the Department of Computer Science and Engineering,
NSS College of Engineering, Palakkad for their support and inspiration.

And above all I praise and thank the Almighty God, who showered His
abundant grace on me to make this work a success. I also express my special thanks
and gratitude to my family and all my friends for their support and encouragement.
 ABSTRACT
Clinic Management System is developed to support the clinic daily operation before this is
done manually.This system will involve all the clinic operation starting from patient registra-
tion until lab reports of the patient. The important thing is it will become easier for the data
record and retrieval.it reduce time of the patient by online appointment through the android
application.Doctors can also save time by looking at their appointment by clinic management
website.Doctors can prescribe medicines and attach the lab reports of the patient.These detais
are stored in the database for the future uses.Admin add the department and corresponding
doctors.
By log in/sign up into the android application the user can see the doctor details that re-
viewed by the previous users and make an appointment.Doctor upload the patient disease,medic-
ines,lab reports.These details are stored in the data base for the future uses.Using these details
the pharmacist can arrange the medicines for the patients.

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 TABLE OF CONTENTS

TITLE PAGE i

BONAFIDE CERTIFICATE i

ABSTRACT iii

LIST OF FIGURES v

LIST OF TABLES vi

1 INTRODUCTION 1

2 PROBLEM WITH THE EXISTING SYSTEM 2

3 PROPOSED SYSTEM 3
3.1 DATA DICTIONARY 3

4 CONCLUSION & FUTURE SCOPE 6

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LIST OF FIGURES

v
 LIST OF TABLES

3.1 APPOINTMENT TABLE 3

3.2 APPOINTMENT TABLE DETAILS 4
3.3 DEPARTMENT TABLE 4
3.4 DEPARTMENT TABLE DETAILS 4
3.5 DOCTOR TABLE 4
3.6 DOCTOR TABLE DETAILS 5

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 CHAPTER 1

INTRODUCTION

Clinic Management System is developed to support and automate the clinic daily operation.
Clinic Management System is a system that can help the clinic to manage their daily activity.
This system will involve all the clinic operation starting from patient registration until billing the
patient. Here the patients can register through the android application and get their appointment.
This system help reduce the problems occur when using the manual system. The important
thing is it will become easier for the data record and retrieval. This software also stores all
the patient details, patients lab reports. This system enables doctors pharmacist and admin to
manage patient records and appointment and produce reports.
This system will be able to generate report regarding the clinic operation. User can enter
the patient details. what ever treatment he has taken will also be saved in the database. Other
than that, the system is user friendly and it can help the clinic to manage their activity. For
example,if the user make an appointment the doctor can also see their appointments. This
system is easy and simple to use by the user. the doctor can prescribe a medicines by the
website. If the medicines is ready the user can see a notification and they can buy the medicines
in the pharmacy.So the user dont need to wait in the queue and also saving their time. Overall
this system is able to support the daily clinic operation based on evaluation from real user and
the system is able to perform the task correctly. The patient gets the treatment and data about
the treatment is recorded into the system.

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 CHAPTER 2

PROBLEM WITH THE EXISTING SYSTEM

In the existing system, the management of the clinic is done manually and they are not user
friendly. For the private hospital, usually they are using digital system to record the patient
information and other information that related to the hospital. The system is develop due to the
problems that exist when using the manual system. There are some problem arise especially for
the data retrieval.
There are many systems for clinic management system, but it does not meet the local user
requirement. come to the clinic before. Data inconsistency, data mix with other data and prob-
lem regarding reporting is the main problem that the user is facing. Clinic has a problem of loss
of patient data. There is also redundant patient data if the patient not sure whether they have
Currently, the inventory for the medicine is done manually.The system use before has caused a
lot of problems to the user. Due to that, using manual system seems to be the only solutions in
managing the daily works. The management of the clinic also have to takes times to check for
the medicine inventory Due to that, this system is developed to overcome the problems. Online
Clinic Management System is web based project. The main objective is to develop the software
that covers all the aspects of management and operations of clinics.

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 CHAPTER 3

PROPOSED SYSTEM

Clinic Management System is used by the patients/user,doctor,pharmacist and admin . Clinic

Management System is developed to automates the workflow that happens in the clinic. It
includes user log in,medicine registration, generate reports.When the patient will visit on clinic,
they will ask to provide their name, address, sex, age and type or problems.After entering these
fields they can book appointment for the doctor. If the patient never registered before, patient
information collected and stored in the database.Users can also give rating and review for the
doctor to improve their skills and the new user can also see the doctors and make an appointment
for the best doctor available.Once the patients get their appointment the doctor can see the
history of the patient and prescribe medicines by the clinic management website.the doctor will
send the report including the medicine name so the pharmacist can arrange the medicines for
the patients.By using this system it will save the time.

3.1 DATA DICTIONARY

Table 3.1: APPOINTMENT TABLE

Table Name admin

Description this tabel store appointment details
primary key -
foregin key -

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 Table 3.2: APPOINTMENT TABLE DETAILS

Sr.No Field Name Data Type Constrains Description

1 app id int not null It store user id
2 app name varchar(50) not null It store user name
3 app age int not null It store user age
4 app doctor int not null It store user selected doctor
5 app details text not null It store user details
6 app time varchar(10) not null It store the time
7 app date varchar(100) not null It store the date
8 app gender varchar(10) not null It store user gender
9 disease varchar(100) not null It store user disease
10 prescription text not null It store prescription
11 labreport varchar(100) not null It store lab report
12 p status int not null It store status

Table 3.3: DEPARTMENT TABLE

Table Name Department

Description this tabel store department details
primary key -
foregin key -

Table 3.4: DEPARTMENT TABLE DETAILS

Sr.No Field Name Data Type Constrains Description

1 id int not null It store department id
2 department name varchar(40) not null It store deprtment name
3 department head varchar(40) not null It store department head name
4 time from varchar(10) not null It store the time starting time
4 time to varchar(10) not null It store the time ending time

Table 3.5: DOCTOR TABLE

Table Name Doctor

Description this tabel store details about doctor
primary key -
foregin key -

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 Table 3.6: DOCTOR TABLE DETAILS

Sr.No Field Name Data Type Constrains Description

1 id int not null It store doctor id
2 name varchar(40) not null It store doctor name
3 email varchar(40) not null It store doctor email
4 age int not null It store doctor age
5 details text not null It store the doctor details
6 department int not null It store the department name
7 log in id int not null It store the log in id
8 image text not null It stores the doctor image

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 CHAPTER 4

CONCLUSION & FUTURE SCOPE