OANHSS LTCHA Implementation Member Support Project

Worksheet for Tracking Staff Completion of Mandatory Training

Release date: November 4, 2010

Purpose of this Tracking Template

To provide homes without an electronic HR record system, with an optional method of tracking the staff tr
topics, as required under the new Long-Term Care Homes Act, 2007 and Regulation 79.

Template Use
1.The template is designed to list all staff according to job classification. Staff members are listed only o
prevents errors.

2.The template includes orientation training occuring prior to assuming job responsibilities, annual retra
determined by the employer to be necessary (due to procedure changes, policy changes, legislated chang
3.The minimum mandatory training requirements for all staffare shaded in blue; additional minimum m
are shaded in green.

4.There are some staff (e.g. Medical Director, personal physician or Registered Nurse Extended Class ret
decision maker) that are exempt from the additional training requirement for direct care staff. There is als
and training when there is a contract or agreement with an agency or other third party for occasional mai
direct care to residents is not part of the service provided.
5.Volunteers can be tracked separately; topics pertaining to volunteers are not included on this form.

Additional Suggestions
1. Learning objectives, content, teaching method, methods of evaluation and persons responsible for train
be attached to this template. Several topics may be covered in one session.
2. Record the dates when training materials are updated in order to ensure training is up-to-date. Annual
recommended.
3. Organize names of staff according to job classification: separate full time/part time/casual/contract to id
training for specific groups at a glance.

Benefits of the Template

1.Satisfies compliance requirements
2.Data collection and analysis
3. Records can be kept manually or electronically.
4. The template can be modified to suit the needs of the home.

OANHSS LTCHA Implementation Member Support Project resources are confidential documents for OANHS
retransmission, dissemination or other use of, or taking of any action in reliance upon this information, by
intended recipient is prohibited with the approval of OANHSS.

The opinions expressed by the contributors to this work are their own and do not necessarily reflect the o

LTCHA Implementation Member Support Project resources are distributed for information purposes only. T
Homes and Services for Seniors (OANHSS) is not engaged in rendering legal or other professional advice.
assistance is required, the services of a professional should be sought.

November 4, 2010 Page 1 of 15

OANHSS LTCHA Implementation Member Support Project
Worksheet for Tracking Staff Completion of Mandatory Training
Release date: November 4, 2010
Legend:
Minimum mandatory training requirements for all staff
Additional mandatory training requirements for direct care staff

Mandatory Reporting

Policy: Minimizining
Tolerance for Abuse

Blower Protection
Residents Bill of

Policy: Whistle
Home Mission

Requirements
Policy: Zero

and Neglect

Restraints
Statement
Rights
Date Staff [Insert date policy last updated] [Insert date policy last updated] [Insert date policy last [Insert date policy last [Insert date policy last [Insert date policy last
Person updated] updated] updated] updated]
Assumed Job
Responsibiliti Date Orientated Date Retrained Date Date Date Date Date Date Date Date Date Date
Staff Name es Orientated Retrained Orientated Retrained Orientated Retrained Orientated Retrained Orientated Retrained
Nursing
Mary Smith - RN
Jane Doe - RNA
[Insert additional staff names as necessary]
Dietary
John Jones - dietician
Tracy Jordan - dietary manager
[Insert additional staff names as necessary]
Maintenance
[Insert additional staff names as necessary]

Recreation
[Insert additional staff names as necessary]

Physiotherapy
[Insert additional staff names as necessary]

Occupational Therapy
[Insert additional staff names as necessary]

Spiritual and religious care

[Insert additional staff names as necessary]

[Insert additional classifications as necessary]

[Insert additional staff names as necessary]

November 4, 2010 Page 2 of 15

 Totals 0 0 0 0 0 0 0 0 0 0 0 0

November 4, 2010 Page 3 of 15

 Fire Prevention and
Safety procedures

[Insert date policy last

updated]
Date Date
Orientated Retrained

November 4, 2010 Page 4 of 15

 0 0

November 4, 2010 Page 5 of 15

 and control: cleaning
and control: cleaning
Infection Prevention

Infection Prevention

Infection Prevention

Infection Prevention
Infection prevention

and control: use of

and control: Modes

personal protective
equipment relevant

Written procedures
and control: Hand

assistive devices,
mechanical lifts,

positioning aids
and disinfection
Emergency and

and sanitizing
Transmission

for handling
procedures

therapeutic
of Infection

Safe use of

equipment,
Evacuation

complaints
to position

equipment
practices
Hygiene
[Insert date policy last [Insert date policy last [Insert date policy last [Insert date policy last [Insert date policy last [Insert date policy last [Insert date policy last [Insert date policy last
updated] updated] updated] updated] updated] updated] updated] updated]
Date Date Date Date Date Date Date Date Date Date Date Date Date Date Date Date
Orientated Retrained Orientated Retrained Orientated Retrained Orientated Retrained Orientated Retrained Orientated Retrained Orientated Retrained Orientated Retrained

November 4, 2010 Page 6 of 15

 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

November 4, 2010 Page 7 of 15

 Acts, Regulations,
policies

[Insert date policy last

updated]
Date Date
Orientated Retrained

November 4, 2010 Page 8 of 15

 0 0

November 4, 2010 Page 9 of 15

 Mental health, caring

dangers, monitoring
danger, application
Abuse recognition

Program:palliative
for persons with

PASDs, use and

Techniques and

restraining use,
approaches for
and prevention

prevention and
Application od
Procedure for

Program: fall

management
management
behaviours
responsive

monitoring
Behaviour
dementia

care
[Insert date policy last [Insert date policy last [Insert date policy last [Insert date policy last [Insert date policy last updated] [Insert date policy last [Insert date policy last [Insert date policy last
updated] updated] updated] updated] updated] updated] updated]
Date Date Date Date Date Date Date Date Date Date Date Date Date Date Date Date
Orientated Retrained Orientated Retrained Orientated Retrained Orientated Retrained Orientated Retrained Orientated Retrained Orientated Retrained Orientated Retrained

November 4, 2010 Page 10 of 15

 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0

November 4, 2010 Page 11 of 15

 Program: skin and
wound care

[Insert date policy last

updated]
Date Date
Orientated Retrained

November 4, 2010 Page 12 of 15

 0 0

November 4, 2010 Page 13 of 15

 Program:continence
care and bowel

Program: pain
management
management

[Insert date policy last [Insert date policy last

updated] updated]
Date Date Date Date
Orientated Retrained Orientated Retrained

November 4, 2010 Page 14 of 15

 0 0 0 0

November 4, 2010 Page 15 of 15