St Joseph Maronite

Church Lebanese
Cultural Festival 2016
Festival Workbook
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Mission Statement: To present a festival to the Phoenix
culture by showcasing our
food, music, and hospitality with the goal of increasing the
community knowledge, participation, and appreciation of our
heritage and faith while keeping it fun and affordable.

Vision Statement: To provide the most affordable, enjoyable,

and memorable cultural festival in Arizona.
 Committees Responsibilities
Executive Committee Festival Executive Decisions.
Father Wissam Akiki (Pastor) Preparation of Permits: Liquor, City
fatherwissamakiki@gmail.com ordinance and Insurance.
602-526-4942 Coordinate between all festival
committees.
Chairs Ensure that all responsibilities from all
Monty Coury the committees are done.
montycoury@gmail.com Festival Final Financial report finalization
480-329-9931 and review.
Susan Sabbagh Analysis of the festival success (Review
susanlebanon@hotmail.com Questionnaires and volunteers
602-614-5011 feedback)
Budget control and forecast.
Co-Chair Ordering Tents, Chairs, Lights, Porta
Elie Aboujawde Potties, Portable Sinks, Fence, Trash
Jawde@yahoo.com Cans, Surround Sounds.
480-309-1461 Order Festival shirts for Volunteers and
for Sale.
Hire Entertainers (Singer, Dancer, Band
etc).
Rent Surround Sound.
Hire Videographer and Photographer.
Hire Security.
Hire Cleaning crew.
Site Planning.
Ensure that the volunteers, Sponsors,
Singer and dignitaries are thanked after
the festival.
Kitchen Arrange volunteers and share schedule
Sola Khalaf with Volunteers committee chair.
Order, purchase, and oversee the
preparation of food. Falafel Ordering (2
buckets).
Make sure food safety standards and
sanitation are maintained when
preparing, storing, and serving food
items.
Maintain purchasing records and
receipts.
Provide records to the Finance
committee for accurate expenditure
bookkeeping.
BBQ Arrange volunteers and share schedule
Joseph Chemali with Volunteers committee chair.
480-200-6932 Ensure that the grill maintain the proper
temperature to cook meat.
Follow food safety handling procedures.
Grill the meat thoroughly
Fries Falafel and French fries.
Food Service Arrange volunteers and share schedule
Fadi Aswad with Volunteers committee chair.
480-406-4191 Make sure food safety standards and
sanitation are maintained when
preparing, storing, and serving food
items.
Work with the Executive, Kitchen, and
the Marketing Committees to select,
price, and design the Menu.
Work with the Executive committee and
the Kitchen Committee on the
placement, orientation, Process, and
flow of the Food Service area.
Provide orientation and education to the
volunteers prior to the start of the event
on food safety, and handling.
Educate the Food Service volunteers on
how to prepare the items on the menu to
maintain consistent customer
experience regardless of who is
preparing the food.

Sponsorship Works with the Chairs to come up with

Jacques Asali the Sponsors Letters.
623-332-1525 Works with the Chairs on a list of
previous and new donors to contact.
Solicits funding from local businesses
and individuals.
Finalize contracts and agreements with
Sponsors.
Collects and submits monies to Finance
Committee.
Coordinates with AD book
subcommittees.
Reviews the Ad book to make sure all
Sub Committee Ad Book Ads are placed correctly.
Sponsorship
John Baraket Solicits funding from local businesses
Sandy Chater and individuals.
Charbel Bou Antoun Explains to the sponsor the benefits of
480-390-9009 their contribution.
Steven Saliba Works with the sponsor to provide
614-424-0581 advertising and Ad book contents
(Banners, Signs, and Ad Book Design)
Works closely with the Ad Book Design
Committee to make sure the Design and
the placement of the Ad is done
correctly and on time.
Provides the Ad to the Ad Book Design
Committee on time.
Collects and submits monies to Finance
Committee Coordinates with AD book
subcommittees.
Works with the Sponsorships Chairs
regarding availability of the location in
Sub Committee Ad Book - the Ad book to avoid placing 2 adds in
the cover page for example.
Design

Keeps track of all the Ads submitted and

their location in the Ad Book.
Provides samples of the Ad book final
design to the Chairs and Sponsorship
Committees
Reviews the final version of the Ad book
with the Chairs and Sponsorship
Committees before final edits
Works with the Printer company on
pricing and printing of the Ad book.
Acceptance of the Ad Books printed from
the Printer Company before releasing
the funds.
Raffle Makes sure all regulations with the state
Georges Ayoub are met (In case a raffle license is
714-651-6719 required).
Works with the Executive Committee to
Sub-Committee
determine the price of the raffle.
Maroun Ghorayeb
Provides projection of sales.
480-467-9693
Roger Matta Orders print of the raffles.
480-239-4572 Distributes and markets the raffles.
John Ghazoul Maintain records of Sales.
Collects and submits monies to the
Finance Committee.
Prepare and be present at the drawing
Notify winners
Validates the winning tickets

Publicity/Marketing/Adverti Create advertising materials for the

sing festivals.
Work closely with the Public Relations
Marie Eid Medawar
602-790-4121 Committee to get approval before
making it public.
Contact TV stations, Radio stations,
community newspapers and other
venues to take advantage of free
advertising.
Order and distribute flyers to area
businesses and community focused
organization. (Churches, Schools, etc)
Work with the Executive committee to
design and order signs (Road/Direction
and Information Signs)
Banners
Work with the Executive, Kitchen, and
the Food Service Committees to design
the Menu.
Work with the Executive committee on
the Festival program.
Public Relations Responsible of all communication about
Manal Akiki the festival that has an audience: Public
or internal (Parishoners).
Maroun Gorayeb A type of communication could be Email,
480-467-9693 Traditional Media (TV, Newspapers), and
Social Media (Websites, Facebook,
Twitter etc).
Websites:
o www.eferfest.com
o www.VisitArizona.com
o www.phoenixNewTimes.com
o etc
Sub Committee Social Media Work closely with the Public Relations
Rita Khalaf Committee to get approval before
Janice El Achkar making it public.
constantly posting about the festival on
social media before and during:
o Facebook
o Instagram
o Twitter
o Etc
Admission Arrange volunteers and share schedule
Rose Chkeiban with Volunteers committee chair.
818-3347070 Welcome visitors to the festival.
Mona Asali Sell entrance tickets and provide
wristbands.
Provide a copy of the program and the
Menu.
Give direction on where to buy tickets.
Greeting Arrange volunteers and share schedule
Shadi Karam with Volunteers committee chair.
623-221-0227 Greeting when guest is walking in the
festival.
Work on a traditional / cultural custom
for the greeters to wear.
Volunteers walk around the festival
welcoming and engaging with visitors
especially new visitors (non-
parishioners).
Work with the Executive Committee on a
way to collect visitors feedback on their
way out. (Questionnaire/Survey etc)
Finance Prepare the wristbands
Johnny Matta Prepare the tickets
Prepare the boxes
Maroun Gorayeb Prepare the ticket purchase station
480-467-9693 Provide a secure way to collect the
money from the ticket purchase stations
Consolidate Money and tickets at the
end of the day
Provide a breakdown of how much sales
made by category
Ticketing Arrange volunteers and share schedule
Maroun Gorayeb with Volunteers committee chair.
480-467-9693 Reach out to Volunteers and prepare the
Elie Georges shifts schedule.
602-510-2973 Ticket Sales
Youssef Khalaf Shift register reset
480-203-6798 Sign on the money and tickets exchange
Adel Zlaket

Fouad Ashkar
480-276-3254
Set-Up Set up tents.
Brahim El Ters Put up tables, chairs and barricades.
480-364-2567 Hang signs and banners.
Electrical Prepare the cables, connections, and
Toni ElKik light bulbs for all the tents.
480-233-6617 Install light bulbs in every tents.
Make sure there is a power outlet in the
designated area.
Be available during the festival to attend
to any electrical problem.
Dabkeh
Marlene Boulos
602-434-9177
Liliane El Ters
480-329-5173
Alcohol Bar Arrange volunteers and share schedule
Abe Eid with Volunteers committee chair. The
602-790-8963 volunteers have to be able to serve
Elie Cheiban alcohol.
623-308-9141 Make inventory of the bottles at the bar.
Toni Kadi Checks for ID before selling alcohol.
480-580-6098 Measure the pour.
Dont serve to those who appear
intoxicated.
Never leaves the bar unattended.
Not allowing unauthorized individuals
from going behind the bar.

Soft Drinks Our youths are going to be working this

Suzi El Ghoul station. The role of the Soft Drinks
committee members is to make sure:
Josette Ishac o The children are with an Adult at
all times.
o The children are behaving
properly with customers.
o The children can handle the
transaction.
o The children are not lifting heavy
boxes.
Coffee / Tea Arrange volunteers and share schedule
Youssef Mouasher with Volunteers committee chair.
480-330-6530
Georges Ibrahim
602-349-9104
Ed Ishac
480-329-2321
Sweets Service Arrange volunteers and share schedule
Youssef Khalaf with Volunteers committee chair.
480-203-6798
Entertainment Surround Sound
Susan Sabbagh D.Js
602-614-5011

Games Arrange volunteers and share schedule

Rawad Massoud with Volunteers committee chair.
520-450-9991 Oversee all childrens games and
Sabeen Chamoun activities.
Ensure the safety of the games and the
children participating in the games and
around the games area.
Ensure the fairness of turns.
Depending on the games, ensure to
remain without capacity.
Always aware of accidents like tripping
the power cable etc

Souvenir booth Decorates the booths.

Rana Ghazoul Display the items.
Sell souvenirs to visitors: Icons,
Paintings, Rosaries, Postcards, shirts,
books etc
Hookah Abouna is going with Hookah places
Father Wissam Akiki
602-526-4942

Manakish Only on Saturdays.

Azeez Saliba Arrange volunteers and share schedule
480-285-6059 with Volunteers committee chair.
Responsible of taking and serving the
order.

Photography
Mimo Ayoub
714-651-7290
Vendor /Booth Support Creates a list of vendors information:
Azeez Saliba o Company / Vendor Name
480-285-6059 o Contact information
Vendor Application / Contract.
Collaborates on the booth assignment.
Contact the Vendor few days before the
festival to establish contact and answers
questions.
Prepare a kit for the vendor that includes
the Festival hours, Site Diagram, contact
 information (like the Electrical and
Facilities person in case they need
something) and Rules of operation.
Directs the vendors to where they need
to setup.
First contact with the vendor during the
festival.
Get feedback from the vendor:
o Position?
o Traffic?
o Sales?
o Treatment from Staff?
o Would they come again?
Recommendations?
First Aid /
Lost and Found /
Information

Tasks

Permits / Liquor License

Security
Tents are up and secured
Trash cans are in the right place
Washing stations
Porta Potties
Portable Sinks
Lights
Tables
Chairs
Kitchen Supplies
Food Supplies
Bathroom Supplies
Fences
Signage are secured and in place
Ground Cleaning
Garbage pickup and bags replacement
Communication Radios /Charging Station
Inspect every few hours (Ground, garbage, bathrooms, Portal Sinks Soap,
paper)
Parishioners one-time Entrance fee (Pre-Sale)
Pre-sale tickets at 10% for Up to $200 and 15% after that?