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Private Limited Company

Private Limited Companies are the most preferred option for any startup that is looking at scaling up
by external funding as it is very easy in Private Limited Company to issue fresh equity shares in lieu
of funding received.

Registering new business in India, some official procedures a company has to follow in order to
register them in Indian official records, MCA (ministry of Corporate Affairs) has to made
registration process online few years back. The registration includes some must follow rules and
some registration like Digital Signature Certificate (DSC), Director Identity Number (DIN), Filing an
e-Form or New user registration and Incorporate the company.

A private limited company should have a minimum capital of Rs 1 lac. The registration fee and
stamp duty depends on the capital of the company and the state in which the company is registered.
The company name should reflect the business objects of the company. It should be such that it does
not resemble the name of any existing companies. If the proposed names resemble any existing
business entity, the Registrar of companies may reject the name application.

Procedures for Private Limited Company Registration:

STEP 1: Getting a Digital Signature & DIN:

In lay mans language Digital Signature is a kind of password which authenticate the user.DIN refers
to Director Identification Number; Anyone who is proposed to be a Director of the company needs to
have a DIN.

STEP 2: Name Availability Check & Application for Name Reservation/ Approval:

HG will apply for Name Approval with the ROC. A maximum of 6 Names can be provided for Name
approval.

STEP 3: Drafting of Memorandum of Association (MOA) & Article of Association (AOA). , Filing
& Uploading of Incorporation Forms:

An Online Registration Company consults with you and draft your Memorandum of Association &
Article of Association for your kind perusal so that your Company is incorporated with the best
drafted Memorandum & Articles.

Form 1 has been replaced with Form INC-7: For Application of Incorporation of Company.

STEP 4: Company Address Form 22 for situation of Office Address

STEP 5: DIR-12 for information regarding the Directors:

Declaration by Director, consent Letter by Director

STEP 6: Getting Incorporation Certificate:

After Uploading the Forms, generally within 3-7 working days, a Company Incorporation Certificate
is received.

Minimum Requirement:

Minimum 2 Shareholders
Minimum 2 Directors (The directors and shareholders can be same person
No Minimum Capital Required
DIN (Director Identification Number) for all the Directors
DSC (Digital Signature Certificate) for all the Directors
Registered Office (You can operate from your residential address. Private Limited can be
registered using your Home address. You dont need to invest initially in office setup.)
Documents Required For Private Limited Company Registration:
Colour PP Photograph
PAN Card Self Attested

Identity Proof Any One Self Attested

(Driving License / Passport / Aadhar Card / Voter ID Card)

Address Proof Any One Self Attested

(Latest Bank Statement / Electricity Bill / Telephone Bill / Mobile bill)

SECOND WEBSITE:

If you are starting a company to bring some change through their new Product/Services, you must go
for Private limited firm. Reason for this is easy to raise funds.

Registration of Company
1. Name Selection: Check whether your desired company name is available or not at MCA
website. Name must be unique & must resemble with business you intend to do.
2. Registration of Name at ROC: Name approval usually takes maximum of 14 days. This is
done online through MCA website. Moreover, you need to apply with at least 4 names for
approval with a write-up about significance of names with main business of the company.
Documents Required:
1. Options for names for the proposed Company
2. Amount of Share Capital; proposed shareholding ratio
3. A paragraph on the proposed major line of business of the company
4. City of Registered Office.
5. Copy of ownership deed/sale deed(if you own the premises)
6. Copy of rent agreement with NOC (if premises is rented)
7. Copy of latest electricity bill/telephone bill/mobile bill for both directors
8. Copy of latest electric bill/telephone bill for the registered office proof.

3. Obtaining DIN & DSC:

Documents Required
1. PAN Card copies for directors and shareholders.
2. Voter ID/Passport/Driving License for directors and shareholders.
3. Occupation of the Directors for directors and shareholders.
4. E-Mail IDs of all directors and shareholders.
5. Phone Numbers for all directors and shareholders.
6. Photos for directors and shareholders
4. Company Incorporation: After above mentioned formalities have been completed, we need
to file following forms/docs in Rs 100 stamp paper:
b. Affidavits for non- acceptance
c. INC 9, INC 10
d. DIR 2
e. NOC: This is required to be filed by the owner of the property on which your
company will be situated.
f. Subscriber Sheets of MOA & AOA
Documents required for filling MOA & AOA
1. Must be filled on OWN handwriting
2. Passport size photos
3. Sheets needs to be witnessed by CA/CS/Advocate
Obtaining PAN/TAN: After company gets incorporated, you have to pay for tan application
fees in order apply for PAN/TAN.
Trade Licence in case you are selling PRODUCTS: This is required in some places for
carrying out sales. You can obtain this from local Municipality.
Lets start the registration procedure: 4 Steps

Step 1: Acquire Director Identification Number(DIN)

This is the first process in registration that each director of the company should obtain their
identification number. As per the amendment act 2006, acquiring a DIN is compulsory for every
director i.e. as such every existing and intending directors have to obtain their DIN. To get DIN one
need to file a eForm DIN-1. The DIN-1 form is available on Official site of the ministry of corporate
affairs the link is DIN-1 Form.

Register yourself on MCA Website first and have a login id. After filling DIN-1 Form, one
should upload the filled form by clicking to eForm upload button on MCA website and should
pay applicable fees.

After getting generated DIN one should intimate their company about DIN. The director can
intimate their company about DIN by using DIN-2 Form.

Then company should intimate the Registrar of Corporates(ROC) about all directors DIN
through DIN-3 Form.

If there is any change in DIN or need for any updation like change of address, personal details
etc, then director should intimate this change by submitting the eForm DIN-4 Form.

Step 2: Acquire Digital Signature Certificate (DSC):

In order to ensure the security or authenticity of documents filed electronically the information act
200o demands a valid digital signature on the documents submitted electronically. This is the only
and safest way that one can submit their documents electronically. The digital signature certificate
should be acquired by only those agencies which are appointed by the controller of certification
agencies (CCA). One should not use DSC given by any other agency which is not approved and its
illegal to use others DSC as yours or the false one.

If you already have a digital signature then you can use the same, no need to apply for another. But
do check for your digital signature validity, agencies issue DSCs with one or two year validity after
expiry you have to renew it.

One can acquire his/her Digital Signature certificates from these government listed agencies like
TCS, IDBRT, MTNL, SAFESCRYPT, NIC, nCODE Solutions etc. to check out their price details of
these Govt approved agencies
Step 3: Create a account on MCA Portal New user registration
This is about having a registered user account on MCA Portal for filing a eForm, for online fee
payment, for different transactions as registered and business user. Creating an account is totally free
of cost. To register yourself on the MCA portal, click on the register link.

Step 4: Apply for the company to be registered.

This is the final major step in a registration of your company which includes incorporating company
name, Registering the office address or notice of situation of office and notice for appointment of
company directors, manager and secretary. And also regarding the take and pay for their qualification
shares.

Form-1:

Form-1A: Application form for availability or change of a company name. Once you apply
for new company name, the MCA will suggest four different form of your company name;
you have to choose one among them. To do the same you have you have to fill Form-1A and
submit.

Form-1: This is for application or declaration for incorporation of a company, in this form
you have to fill the same name which you have chosen during application of form-1A.

Form-18:

This form is for notice of the situation of a new company office or change of situation of
previously registered office.

For a new company you have to fill the form with genuine office address and submit.

Form-32:

For a new company, this form is for notice for appointment of new Directors, Managers and
Secretary.

For an existing company, this form is for a change of directors, Manger, Secretary or
company head.

After submitting these forms, once the application has been approved by MCA, you will receive a
confirmation email regarding the application for incorporation of a new company, and the status of
the form will get changed to Approved.
Detailed procedure for approval of the proposed company name:
For obtaining name for your new company, An application in Form-1A needs to be filed with the
Registrar of Companies (ROC) of the state in which the Registered Office of the proposed Company
is to be situated to ascertain the availability of a name along with an official service fee of Rs.500/-.

You have to provide four alternative names for the proposed company. Your company name shall not
resemble the name of any other company already registered or violate the provisions according to
Act, 1950.

In this form you have to fill name and addresses of directors (minimum 2 for a private company and
7 for a public company). You have to mention main objects of the company and authorized capital.

In about 10 days, the ROC will inform you about approval or objections. If there are any objections
then ROC will suggest you with some available names and let you choose among them. If your
company name is approved then you will receive a formal letter regarding the confirmation of the
same. Keep the same which will be required during registration process of the proposed company.

If you find any difficulty or encounter any problem while obtaining the company name then do
contact us, We will help you to sort out your problem.

Check these documents before submission of a company:

1. DIN of all those directors of a proposed company.

2. DSC Digital Signature Certificate

3. Original copy the of formal letter issued by ROC regarding availability of Company name.

4. Form-1 for incorporation of a company.

5. Form-18 for situation or address of the proposed company.

6. Form-32 for particulars of proposed directors, managers and secretary.

Formalities to be followed while incorporation of a company:

1. Obtain a TAN card

2. Obtain a Permanent account number (PAN) from income tax dept. India

3. If required: Documents obeying shop and establishment acts.

4. If required: For foreign trade, Registration documents of import export code from Director
General of foreign trade.

5. If required: Registration documents of Software technologies Parks of India (STPI).

6. If required: RBI approval for foreign companies investing in India and FIPB approval.

7. Both Indian and foreign directors need to have valid Digital Signature Certificates from
authorized agencies.