TMS Teacher's Guide PDF

Teacher Management System
Teacher's Guide
Copyright 1990-2015 Edusoft Ltd. All rights reserved.
COPYRIGHT NOTICE
This document and all related materials are copyrighted. All rights are reserved. No part of these
materials may be reproduced, photocopied, transmitted or translated into any other computer or foreign
language without the express prior permission of Edusoft Ltd. All requests for permission must be
submitted in writing.
Table of Contents
Chapter 1: Welcome to the Teacher Management System ........................................... 5

Logging In ..................................................................................................................................... 6
Getting to Know the TMS Environment ............................................................................. 7
Chapter 2: Registration ............................................................................................................. 10
Classes ......................................................................................................................................... 10
Creating Groups ....................................................................................................................... 12
Deleting Classes or Groups .................................................................................................. 13
Moving Groups .......................................................................................................................... 14
Importing a Class List ............................................................................................................ 14
Exporting a Class List ............................................................................................................. 15
Teachers ...................................................................................................................................... 16
Students ...................................................................................................................................... 20
Chapter 3: Curriculum ............................................................................................................... 31
Assigning Courses to Classes and Students .................................................................. 31
View All Courses ....................................................................................................................... 34
Chapter 4: Reports ...................................................................................................................... 37
Course Reports ......................................................................................................................... 38
Student Progress Report ....................................................................................................... 38
Class Completion ...................................................................................................................... 40
Class Test Scores ..................................................................................................................... 41
Class Summary ......................................................................................................................... 43
Unit Overview ............................................................................................................................ 44
Time On Task............................................................................................................................. 45
Customizing the Report Time Frame ................................................................................ 46
Searching for a Student ........................................................................................................ 46
Chapter 5: Settings ..................................................................................................................... 47
Video ............................................................................................................................................. 49
Language ..................................................................................................................................... 49
Features ....................................................................................................................................... 56
Chapter 6: Communication ...................................................................................................... 58
Mailing system .......................................................................................................................... 58
Forums ......................................................................................................................................... 63
Copyright 1990-2015 Edusoft Ltd.All rights reserved. 3

Chapter 7: Resources ................................................................................................................. 67
Guidelines ................................................................................................................................... 67
Lesson Plans............................................................................................................................... 68
Worksheets................................................................................................................................. 69
Explore Texts ............................................................................................................................. 70
Word Lists ................................................................................................................................... 70
Frequently Asked Questions ................................................................................................ 71
Links .............................................................................................................................................. 72
Presentations ............................................................................................................................. 72
Chapter 8: Assessment ............................................................................................................. 73
Guidelines ................................................................................................................................... 73
Projects ........................................................................................................................................ 74
Role Plays .................................................................................................................................... 74
Rubrics ......................................................................................................................................... 75
Exit Tests..................................................................................................................................... 76
Chapter 9: Services .................................................................................................................... 77
Implementation ........................................................................................................................ 77
Integration .................................................................................................................................. 77
Training ........................................................................................................................................ 78
Chapter 10: Synchronization................................................................................................... 78
Document Conventions
The following conventions are used in this manual.
Table 1-1: Manual Conventions

Convention Description
Bold font Used for links, keyboard strokes, and highlighted

bulleted items.
Bold font English Discoveries Online always appears in bold,

font.
Italic font All cross-references are italicized.
Note. A note indicates important information that

you should review before continuing.

Chapter 1: Welcome to the Teacher
Management System
Welcome to the English Discoveries Online Teacher Management System (TMS), a
comprehensive tool designed to allow language learning professionals to manage
Edusofts online English language learning courses, and adapt the content within these
courses to the individual needs of their students.
The TMS recognizes three different kinds of users: school administrators and teachers.
Administrators have access to all the students and teachers in their designated school.
Teachers have access to their own classes and students. This manual provides
administrators and teachers with information and instructions.
The TMS offers a wide range of features and options, enabling administrators and
teachers to:
Register classes and students
Manage the learning process and course assignments
Create customized learning paths for classes, groups or individual students
Keep track of students progress
Access English language learning resources and pedagogical support
Communicate with students using an internal email system
Create and manage class forums
Insert additional content with a user-friendly Authoring Tool

Logging In
To log in to the TMS, you need a user name and password. Administrators receive their user
name and password from Edusoft. Teachers receive their user name and password from
their administrators.
For installation instructions, refer to the English Discoveries Online

Installation Guide.
To log in to the TMS (administrators and teachers only):

1. Launch your browser.
2. Type the institutions URL in the address field and press Enter.
The English Discoveries Online home page appears.
3. Enter your user name in the User Name field.

4. Enter your password in the Password field.
5. Click LOGIN.
6. To enter the TMS, click Teachers Corner in the top bar of the English
Discoveries Online home page (see next page).

Getting to Know the TMS Environment
The TMS home page with all its options is shown below. The options presented will
depend on the level of your login: administrator or teacher.
If you are on any other page within the TMS application, click Home in the top bar to
return to the TMS home page.
Online TMS

Offline TMS
The home page is comprised of the following sections:

A top bar, containing the following links and information:
Home the TMS home page
Help context-sensitive
User the name of the user currently logged in to the TMS

A set of folder tabs, containing links to:
Registration (only available online) register and administer teachers, classes, and
students
Curriculum (only available online) manage and customize your students learning
paths and integrate your own content
Settings (only available online) enables school administrators to decide on the

settings their school will use for Edusoft courses
Communication (only available online) enables you to communicate with your

students using a specially designed internal email system
Reports view a range of reports to help you track students progress
Resources provides a wide range of pedagogical resources to help you with

teaching practice and theory, including exit tests
Assessment provides a range of offline assessment tools to supplement your

English Discoveries Online assessment package

Services provides information about Edusoft Pedagogical Departments
professional services
Synchronization enables the online and offline TMS to transfer data in

order to communicate and align settings, assignments, and reports
The work area displays the available folders and features. The available features depend
on whether you are registered as a school administrator or teacher.
Information displayed on TMS Result Screens can be custom-

sorted by clicking on the blue column headings.
NOTE TO ADMINISTRATORS: Some screen diagrams in this manual
contain a drop-down list. This drop-down list will
NOT appear if you are logged in as an administrator.

Chapter 2: Registration
(only available online)
School administrators and teachers can use the TMS registration features to organize
their English Discoveries Online classes and store information about their students.
Click the Registration folder to register and administer institutions, teachers, classes,
and students.
Table 2-1 lists the registration folder features and shows which features are available for
each type of user.
Table 2-1: Registration Folder Features
Features Teachers
Institutions
Classes Edit
Groups Create/Edit
Teachers
Students Edit
Classes
Creating Classes for an Institution

As a school administrator, you can register classes for your institution. Teachers are able
to view the classes the administrator assigned to them.
Only school administrators can register new classes.
To add a class:
1. Click the Registration tab in the TMS home screen.
2. Click Classes to register new classes and groups and keep a record of their details.

The Classes and Groups screen appears:
The Classes and Groups work area displays a list of classes that were registered for your
institution by the school administrator.
3. Type in the empty text box the name of the class you want to add.
4. Click .
To view a class' details, click the next to the class name. The Class Details information
card appears.
You can change the classs details in the Class Details information
card. After you have made your changes, click Submit to save the
changes. The information card closes. (See the picture below.)

The Class Details information card contains the name of the class. In the Assign
teacher/s to class section, you can assign/unassign teachers to the class.
To assign a teacher to the class, select the name of the teacher from the Available
Teachers list and click Add >. The teachers name appears in the Assigned Teachers list.
To unassign a teacher, select the name of the teacher from the Assigned Teachers list
and click < Remove. The teachers name is removed from the Assigned Teachers list.
A teacher can be assigned to one or more classes and a class can

be assigned to one or more teachers.
Creating Groups
Both administrators and teachers can create groups within a class in order to divide their
students according to ability or interest.
To create a group:
1. In the Classes and Groups work area, click + next to the class to which you want to add
the group. The + changes to a , and the Add Group text box and button appears
below the class name.
2. In the Add Group text box, type the name of the group you want to register.
3. Click . The new group appears below the selected class.

4. If you want to add/change details about the group, click the next to the new
group. The Group Details information card appears.
5. Complete the information in the Group Details information card. The name field is
a mandatory field.
6. Click . The information is saved and the window closes.
Deleting Classes or Groups

To delete a group:
1. Click the box next to the group you want to delete. A checkmark appears in the box.
2. Click . The group is deleted from the list in the Classes and Groups work
area.
If you want to delete multiple groups, click the box next to each
group you want to delete, and then click .
To delete a class (administrators only):

1. Click the box next to the class you want to delete. A checkmark appears in the box.
2. Click . The class is deleted from the list in the Classes and Groups work
area.
If you want to delete multiple classes and/or groups, click the box
next to each class or group you want to delete, and then click
.

Moving Groups
Groups of students can be assigned to, and moved between, different classes.
To move a group (administrators only):
1. Click the box next to the group you want to move. A checkmark appears in the box.
2. Click . The Move Group/s window appears.

3. Select the class to which you want to move the group from the Select Class drop-
down list.
4. Click .
5. Click to close the Move Group/s window. The change appears in the
Classes and Groups work area.
Importing a Class List

You can import a text file containing a list of students.
The text file must contain the data in a specific format. The easiest way to create the text
file is to enter the information in an Excel workbook, and save the file as a tab
delimited text file.
The first column of the worksheet should contain the first name of the class students to
be imported. The students name can be 1-50 characters in length, and can include
foreign characters. After the First Name column comes Last Name, User Name,
Password, Gender, Email, Class.

All the columns are obligatory for successful import.
To import a list of classes (administrators only):
1. Click . The Import Classes window appears.
2. Click and select the location of the text file.
3. Click . The list of classes is imported.
4. Click to close the Import Classes window.
If there is a class in the text file that doesn't exist in the institution,
the system will request authorization to create the new class.
Exporting a Class List

School administrators can export lists of students that have been assigned to various
classes.
You can export a class list to either a text file (*.txt) or a Microsoft Excel Workbook
(*.xls).
The exported list will be sorted by the First Name, Last Name,
Password, Gender, User Name, Email, Class and Group fields.
To export a class list (administrators only):

1. Click the box next to the class or classes whose data you want to export. A
checkmark appears in the box.
2. Click . The Export Classes window appears.

3. Select the export file format (Text Only or Microsoft Excel Workbook).
4. Click . The list of students is exported to a new window in the format you
selected.
5. Click to close the Export Classes window.
If exported data is not saved, it will be overwritten by the next

export operation.
Save the exported list on your hard disk or network drive if you
wish to keep it for further work.
Exported lists can be viewed, manipulated, sorted, and saved as
Notepad files (for *.txt) or Microsoft Excel (for *.xls) files.
Teachers
Click Teachers to register teachers and assign them to classes.

The Teachers work area displays a list of teachers that were registered for your
institution. You can sort the teachers list by any column by clicking on a column
heading. For example, you can sort the list alphabetically by clicking the Last Name
column heading.
To view information about a teacher, click the next to the teachers name. The Teacher
Information Card appears.
The Teacher Information Card contains the teachers first name, last name, user name,
password, phone number, email address, home address, country, gender, date of birth,
and the classes assigned to the teacher.
A password assigned to a teacher cannot be viewed. However, if a

teacher forgets a password, the administrator can retrieve it.
A teacher can be assigned to one or more classes and a class can

be assigned to one or more teachers. Teachers can only view their
classes and students information.
To assign a class to a teacher, select the name of the class from the Available Classes list
and click Add >. The classs name appears in the Assigned Classes list. To assign all the
available classes to the teacher, click Add All >>.
To unassign a class, select the name of the class from the Assigned Classes list and click
< Remove. The classs name is removed from the Assigned Classes list. To unassign all
the assigned classes from the teacher, click << Remove All.

Adding a New Teacher
To add a new teacher:
1. In the Teachers work area, click . The Teacher Information

Card appears.
2. Complete the information in the Teacher Information Card. All fields marked with
an * are mandatory.
3. Click . The information is saved and the window closes. The new teacher
appears in the Teachers work area.
Editing Teacher Details

When you first add a new teacher, you may not know all the teachers details, or you may
want to change the details at a later stage.
To edit teacher details:
1. In the Teachers work area, click the next to the teacher whose details you want to
change. The Teacher Information Card appears.
2. Edit the details in the Teacher Information Card.
3. Click . The information is saved and the window closes. The change/s
appear/s in the Teachers work area.
To delete a teacher from the teachers list:

1. Click the box next to the teacher you want to delete. A checkmark appears in the
box.
2. Click . The teachers name is deleted from the list in the Teachers work
area.
If you want to delete multiple teachers, click the box next to each
teacher you want to delete, and then click .
Exporting a Teacher List

School administrators can export lists of teachers that have been assigned to various
classes.
You can export a teacher list to either a text file (*.txt) or a Microsoft Excel Workbook
(*.xls).
The exported list will be sorted by the First Name and Last Name
fields.

To export a list of teachers (administrators only):
1. Click . The Export Teachers window appears.
2. Select the export file format (Text Only or Microsoft Excel Workbook).
3. Click . The list of teachers is exported to a new window in the format you
selected.
4. Click to close the Export Teachers window.

export operation.
Exported lists can be viewed, manipulated, sorted and saved as
Printing a Teacher List

You can print the list of teachers youve registered for your institution.
To print a list of teachers, click .
The printout contains the teachers personal and account details.

Students
Administrators can use this TMS feature to register new students, assign them to classes,
and edit the details of existing students. Teachers can only view and edit the details of
students assigned to their classes.
When registering students in the institution, an administrator cannot register more

students than is defined in the institutions license, this limitation also applies when
assigning students to classes that do not have packages assigned to them.
Once students are assigned to classes that have packages assigned to them, the number
of students that can be registered is limited by both the institutions license and by the
number of specific package licenses that are still available.
Click Students to register students and keep a record of their details and the classes to
which they belong.
The Students work area displays a list of all the students that were registered for your
institution. You can sort the student list by any column by clicking a column heading.
For example, you can sort the list alphabetically by clicking the Last Name column
heading.

To view the list of students in a class:
1. Select the class from the Select Class drop-down list.
2. Click . The selected class list appears. The name of the class appears next to
the scroll arrows.
To view other class lists:

1. Select a different class from the Select Class drop-down list.
2. Click .
Or
3. Click or to scroll to a different class.

To view the list of students in a group:
1. Select a class from the Select Class drop-down list. If groups have been registered for
the selected class, the Select Group drop-down list becomes active.
2. Select the group from the Select Group drop-down list.
3. Click . The selected group list appears. The name of the class and group
appears next to the scroll arrows.

To view other group lists:
1. Select a different group from the Select Group drop-down list.
2. Click .
Or
3. Click or to scroll to a different group.
To view information about a student, click the next to the students name. The Student
Information Card appears.
The Student Information Card has two tabs: User Details and General. The User Details
tab contains the students first name, last name, user name, password, gender, and email
address. The General tab contains the students phone number, home address, country,
and date of birth.

Students passwords are automatically generated by English
Discoveries Online. To view a students password, print the students
class list. To change a students password, enter a new password in
the Student Information Card. Students can also change their
passwords when they are in the course.
Adding a New Student

To add a new student to the list:
1. In the Students work area, enter the students first name, last name, user name,
gender, and email address in the text boxes.
2. Click . The student is added to the top of the list in the Students work area.
3. If you want to add details about the student, click the next to the new student. The
Student Information card appears.
4. Complete the information in the Student Information card. All fields marked with an
* are mandatory fields.
5. Click . The information is saved and the window closes.
Editing Student Details

To edit student details:
1. In the Students work area, click the next to the student whose details you want to
change. The Student Information Card appears.
2. To enter student user details, click the User tab.
3. Enter the information in the User tab. All fields marked with an * are mandatory
fields.
4. To enter student general details, click the General tab.
5. Enter the information in the General tab.
6. Click . The information is saved and the window closes. The changes
appear in the Students work area.
Deleting a Student
To delete a student from the list (administrators only):
1. Click the box next to the student you want to delete. A checkmark appears in the
box.
4. Click . The students name is deleted from the list in the Students work
area.

If you want to delete multiple students, click the box next
to each student you want to delete, and then click .
The TMS considers licenses that were assigned to deleted

students as "burnt". Burnt licenses cannot be reassigned.
Moving a Student
You can move a student to a class and/or group from the main list, class list
or group list.
To move a student to a class and/or group (administrators only):
1. From the Students work area, click the box next to the student you want
to move. A checkmark appears in the box.
If you want to move multiple students to the same class or group,

click the box next to each student you want to move.
If you want to move all the students that appear on the page, click
the icon near the First Name column heading. A Select Students
Options box appears.
Choosing the Select all in page option marks all students in the current page.
2. Click . The Move Student/s window appears.
3. Select the class to which you want to move the student from the Select Class drop-
down list.
4. If groups have been registered for the selected class, select the group to which you
want to move the student from the Select Group drop-down list.

5. Click .
6. Click . The Move Student/s window closes.
Importing a Student List

You can import a text file containing a list of students. When importing students to
existing classes, you can either import them to the class or to a specific group within the
class.
To import students into the school without selecting their classes,

follow the procedure for importing students to existing classes, but
do not select a class.
The text file must contain the data in a specific format. The easiest way to create the text
file is to enter the information in an Excel workbook and save the file as a tab
delimited text file.
The first row should contain the following fields in this order:
First Name Mandatory, 1-50 characters, including foreign characters
Last Name Mandatory, 1-50 characters, including foreign characters
User Name Mandatory, 1-15 characters (A-Z, a-z, 0-9), should be unique
Password Mandatory, 5-15 characters (A-Z, a-z, 0-9)
Gender Optional, valid values M or F
Email Optional, 4-75 characters of the form name1@name2.name3
Class Name Mandatory, 1-50 characters, including foreign characters
The details of each student should be entered below the header row, in the appropriate
columns.
To import a list of students to a school (administrators only):
1. Click Students. The Students main page appears.
2. Click . The Import Students window appears.

4. Click . The list of students is imported.
5. Click to close the Import Students window.
If there is a class in the text file that doesn't exist in the institution,
the system will request authorization to create the new class.
If there is a department in the text file that doesn't exist in the

institution, the system will create the department.
To import a list of students to existing classes (administrators only):

1. Click Students. The Students main page appears.
2. To import the students to a specific class, select a class from the Select Class
drop-down list. If groups have been registered for the selected class, the Select
Group drop-down list becomes active.
3. To import the students to a specific group, select the group from the Select Group
drop-down list.
4. Click . The selected list appears. The name of the class and group (if applicable)
5. appears next to the scroll arrows.
6. Click . The Import Students window appears.
8. Click . The list of students is imported.
9. Click to close the Import Students window.
Exporting Student, Group, and Class Lists

School administrators can export lists of students that have been assigned to various
classes. They can also export lists of groups within these classes. In addition, they can
export a list containing the names of all students in the school.
You can export a student list to either a text file (*.txt) or a Microsoft Excel Workbook
(*.xls).
The exported list will be sorted by the First Name and Last Name
fields.

To export a list of all the students in the school (administrators only):
2. Click Students.
3. Click .
4. Click the icon next to the First Name column heading. A Select Students
Options box appears. Choose the Select all in scope option. All the students in the
school will be selected.
5. Click . The Export Students window appears.
6. Select the export file format. (Text Only or Microsoft Excel Workbook.)
7. Click . The list of all the students in the school is exported to a new
window in the format you selected.
8. Click to close the Export Students window.

To export a list of students as a class or group (administrators only):
2. Click Students.
If you wish to export the details of students names in a specific class, select the class
from the Select Class drop-down list.
If you wish to export the details of students names in a specific group within a class,
select the group from the Select Group drop-down list.
3. Click .

4. Click the icon next to the First Name column heading. Choose the Select all in
page option and all the students in the page will be selected for export.

To export a list of specific students (administrators only):

2. Click Students.
Select Class or Select Group drop-down lists, as described above.
3. Click .
4. Click the boxes next to the first names of the students whose information you want
to export. A tick will appear in the box indicating that the students information has
been selected for export.


export operation.
Exported lists can be viewed, manipulated, sorted, and saved as
Printing a Student List

Administrators can print a list of students assigned to the institution, class or group.
Teachers can print a list of students for the classes and groups to which the teacher is
assigned.
If students forget their passwords, the only way to retrieve them is

by printing a student list.
To print a list of the students in your institution (administrators only):

2. Click Students.

3. In the Students main page, click GO. A list of all the institutions students appears.
4. Click . From the Print Options, choose Print all in scope.
All students will be selected for print and the Print window will pop up.
5. Click Print to print the student list.
To print a list of the students in a class:

1. Select the desired class from the Select Class drop-down list.
2. Click GO.
3. Click and choose Print all in scope.

All students of the class will be selected and the Print window will pop up.
To print a list of the students in a group:

1. Select the desired class from the Select Class drop-down list.
2. Select the desired group from the Select Group drop-down list.
3. Click GO.
4. Click and choose Print all in scope.

All students of the group will be selected and the Print window will pop up.
To print a list of specific students:

1. Select the desired school, class or group to which the specific students belong from
the Select School, Select Class or Select Group drop-down lists, as described above.
2. Click the boxes next to the first names of the students whose information you want
to print. A tick will appear in the box indicating that the students information has
been selected for printing.
3. Click and choose Print all selected items. The Print window will pop up.
4. Click Print to print the selected student list.

The printout contains the students first names, last names, user names, passwords,
genders, email addresses, and classes or groups.
Searching for a Student

You can search for a student by user name, first name, last name, class or group.
To search for a student:
1. In the Students work area, click . The Search window appears.
2. If you know the information, enter the user name, first name or last name of the
student in the Look For field.
3. If you know the class, select the class from the Select Class drop-down list.
4. If you know the group, select the group from the Select Group drop-down list.
5. Click . The Search window displays the results of your search.
6. Click the next to the students name to view the students information card.
Or
7. Click the next to the students name to access the editable, student-specific
courses record.
8. To conduct another search, click .
9. To close the Search window, click .

Chapter 3: Curriculum
One of the main advantages of computer-assisted language learning is that it is student-

centered, enabling each student to focus on the areas s/he is interested in or needs to
develop.
Click the Curriculum tab to manage and customize your students learning paths.
Assigning Courses to Classes and Students

After packages have been assigned to classes by the administrator, courses within the
packages can be assigned or unassigned to students within the classes.
Administrators and teachers can preview the assigned courses and change assignments in
order to create personalized learning paths.
For example, administrators might assign students in a mixed ability class to different
units.
Alternatively, classes that need to concentrate on speaking and listening skills might not
be assigned components in the unit that dont concentrate on those skills (such as
Reading and Grammar).
The number of courses an administrator can assign depends on the license agreement.
Teachers can view the courses for the classes to which they are
assigned.
Teachers can also view all courses in the View All Courses section
of the TMS. For more information, see View All Courses on page 32
of this manual.
To assign courses to students:

1. Click the Curriculum tab in the TMS home screen.
2. Click Assign Courses.
Only administrators can assign packages to classes. Teachers can

only assign courses within assigned packages to students in their
classes.

The Assign Courses screen appears.
3. Select the student to whom you want to assign courses from the Select School,
Select Class, and Select Student drop-down lists. Click .
The Assign Courses screen for the selected student appears.
Edusofts courses, as well as all course units, components and tests

of assigned courses, are automatically assigned whereas custom
courses are listed but not automatically assigned.
Courses that are part of packages, but are not within their Start
Date End Date period, will not be listed.
All the courses that are available for selection will be shown. This includes
Edusofts courses and custom courses that are made up of content included in
the packages that have been assigned to the class.

4. Click on the check boxes to assign courses to the student. Click to view
components of the course. Use the check boxes to select and unselect course
components that you wish to assign to the student.
5. Click to save your assignments.

You can search for a student by user name, first name or last name. You can also search
for a student within a class or group.
1. In the Assign Courses work area, click . The Search window appears.
2. If you know the information, enter the user name, first name or last name of the
student in the Look For field.
Or
7. Click the next to the students name to access the editable, student-specific
courses record.
9. To close the Search window, click .

View All Courses
In this section of the TMS, you can view the courses, units, components, and sub-
components (activities) of English Discoveries Online that the institution can
purchase as well as custom courses created by the school.
To view all courses:
1. Click the Curriculum tab in the TMS home screen.
2. Click View All Courses. The View All Courses screen appears with all courses
listed.
Click next to a course name to enter English Discoveries Online at the

selected courses main screen.

Click next to a course name to read a written description of the course.
3. Click + next to a course name to display the courses units.
Click next to a unit name to enter English Discoveries Online at the selected
units main screen.

Click next to a unit name to read a written description of the unit.
4. Click + next to a unit name to display the unit's components
Click next to a component name to enter English Discoveries Online at the

components main screen.

Click next to a component name to read a written description of the component.
Printing the Course Assignment List

When you print a course assignment list, the printed copy reflects the information on
your screen. Therefore, if you want a detailed course assignment list, click next to the
course names, unit names, and component names to fully open the tree.
To print the course assignment list:
1. Select the class, group or student for whom you want to print the course assignment
list.
2. Click to print course assignments as it appears on your screen.
Chapter 4: Reports
Institution administrators and teachers can use the Reports folder to view a variety of
reports, including:
Course Reports
Student Progress Reports
Class Test Reports

Course Reports
The Course Reports work area can be used by teachers and administrators to keep
track of the students progress in their courses.
To access Course Reports:
1. Click the Reports tab in the TMS main screen.
2. Click Course Reports.
3. Click the Select Report drop-down list.
The following screen is displayed:
The following report types are available:
Student Progress
Class Completion
Class Test Scores
Class Summary
Unit Overview
Time On Task
Student Progress Report

The Student Progress Report displays the selected students progress in each unit of the
selected component. For each unit, the information shown is the amount completed, test
score, comments, and the date and time the unit was last updated.
No comments will appear in the comments column of units that have no test
assigned to them.
To view a Student Progress Report:


3. Select the Student Progress report from the Select Report drop-down list.
4. Select the students class from the Select Class drop-down list.
5. If applicable, select the students group from the Select Group drop-down list.
6. Select the students name from the Select Student drop-down list.
7. Click .
The Student Progress Report screen appears:
The report is sorted by Unit.

To view the report by component, click Component in the top right corner of the
report tab.

The report will appear as follows:
Click or to scroll to a different student in the selected class or group.
The level drop-down list, , shows the course level of the Units or
Components listed in the Student Progress Report.
Click to print the report.
Class Completion
The Class Completion Report displays the amount of the course completed by the
selected class. The report can also display the amount of the course completed, by unit,
by a specific group within the selected class. For each student, the information shown is
a graphical display of the amount of each course unit s/he has completed.
To view a Class Completion Report:

3. Select the Class Completion report from the Select Report drop-down list.
5. If applicable, select the group from the Select Group drop-down list.
6. Click .

The Class Completion report screen appears:
Units that are unassigned will be grayed out.

report tab.
Click or to view completion reports for different classes in the institution.

Components listed in the Class Completion Report.
Class Test Scores

The Class Test Scores report displays the test scores for each student in the selected
class or group within the selected class. For each student, the test score for each unit at
the selected course level is shown.
To view a Class Test Scores Report:
3. Select Class Test Scores report from the Select Report drop-down list.
6. Click .
The Class Test Score report screen appears:

report tab.
Click or to view Class Test Score reports for different classes in the institution.
Components listed in the Class Test Score report.

Class Summary
The Class Summary report displays a summary of the selected classs progress. For each
student, the information is shown as a graphical display of the amount of the course
completed and the students average test score for the course level.
To view a Class Summary Report:
3. Select the Class Summary report from the Select Report drop-down list.
6. Click .
The Class Summary report screen appears:
Click or to view class summary reports for different classes in the institution.
The level drop-down list, , shows the course level of the Class Summary
Report.

Unit Overview
The Unit Overview report displays the amount of the course completed by the selected
class. The report can also display the amount of the course completed, by unit, by a
specific group within the selected class.
To view a Unit Overview Report:
3. Select the Unit Overview report from the Select Report drop-down list.
6. Click .

report tab.

Click or to view unit overview reports for different classes in the institution.
Components listed in the Unit Overview Report.
Time On Task
The Time On Task report displays the amount of time that each student in the selected
class, or group within the class, spent on each unit at the selected course level. The total
time that the student spent on all units at the selected course level is also displayed.
To view a Time On Task Report:
3. Select the Time On Task report from the Select Report drop-down list.
6. Click .

Times are displayed in hours, minutes, and seconds (hh:mm:ss).
Click or to view Time On Task reports for different classes in the institution.
Components listed in the Class Test Score Report.
Customizing the Report Time Frame

If you select Customize from the Select Time Frame drop-down list, you will be given
the additional options of Start Date and End Date You can further refine your
selection by clicking the icons next to the Start Date and End Date fields. In each
case, a small calendar will be displayed and you can select the date range of the Features
Report output that you wish to view before clicking .

Each report includes an option to search for students. You can search for a student by
user name, first name, last name, class or group.
1. In the Report main screen, click .

The Search window appears:
2. If you know the students personal information, enter the user name, first name or
last name of the student in the Look For field.

Or
Click the next to the students name to access the student-specific courses record.
To close the Search window, click .
Chapter 5: Settings
Use the Settings folder to modify the following settings, according to your institutions
specific requirements:
Only school administrators can make changes in all the Settings

sections. Teachers can only change the language settings.
Look and Feel
Video
Community
Language
Home Page
Features
Media Path

To access Settings:
1. Click the Settings tab in the TMS main screen.
The Settings main screen appears:
Look and Feel

School administrators can customize the look and feel of English Discoveries
Online according to their needs.
They can modify colors of the web page, colors of the illustrations, and colors of the
guided tour. They can also add a banner and the institutions/companys logo.
The look and feel of the English Discoveries Online system is determined by the
following files:
layout.css
flashcss.txt
banner.gif
mycolors.txt
edlogo.gif
To change the look and feel of the selected institution/s, please select the new files with
which you want to replace the current look and feel files.

Video
Only administrators can decide which video settings will be

available and what the default setting will be for the institution.
To select your video settings:

1. Click Video Settings. The list of available video settings appears.
2. Click the box next to each video setting that your institution supports. A checkmark
appears in each box you click. To unselect a video setting, click the box again.
3. To select a default video setting, click <Set as Default next to the setting you want
to set as the default.
4. Click .
Language
Administrators and teachers can select the support language and support level for a class,
group, and/or student. The policy regarding use of native language support varies from
country to country. Therefore, the TMS allows each school to select the settings that
match the accepted policy in their school, district or country.
The available language support levels are:

No support English only
Low support English user interface; Help, Dictionary, Grammar Explanations, and
See Translation are in the support language
Full support Complete support for the selected language, including the user
interface

If you choose English as the support language, students will receive support in English
only.
If you choose any language other than English, you can select a default support level for
that language. In addition, students can change their support language and their support
level to a higher or lower level than originally selected by the teacher or administrator.
To select your language settings:
1. Click Language Settings.
2. Select the class from the Select Class drop-down list for whom you are selecting the
language setting.
3. If applicable, select the group from the Select Group drop-down list for whom you
are selecting the language setting.
4. If applicable, select the student from the Select Student drop-down list for whom
you are selecting the language setting.
5. Click . The language settings appear.
6. Under Support Language, click a support language.

7. Under Degree of Support, click a level.
8. Click .

Home Page
Administrators, teachers and students all use English Discoveries Online in different
ways. As a result they also have different requirements on their home pages. The
Customized Home Page option in Settings allows administrators to customize the
home page according to their specific requirements.
Home Page Elements

All the standard English Discoveries Online elements are available for display on your
customized home page.
Custom Area
A Custom Area element enables you to embed a web page of your choice (and anything
that it may contain) in the customizable area on your home page.
To customize your home page:
1. Click Home Page in the Settings menu.
The following screen appears:
2. Select the mode of customization from the Select Mode drop-down list.
The mode options help you to customize different home pages for the following
user types:
Before Login This is a general mode that applies to all non logged-in
users
For a Student This is a home page mode for a student
For a Teacher This is a home page mode for a teacher
For an Administrator This is a home page mode for an administrator
3. Select the screen area of the home page that you want to customize from the Select
Screen Area drop-down list.

The user area of the home page is divided into two areas. The initial arrangement of
the elements in these two areas is as follows:
Left side elements links to information about English Discoveries Online
Right side elements links to content within English Discoveries Online
This area of the home page is divided into Left and Right side
areas for practical display purposes. There is no hierarchy in the
placement of the elements and any of the elements can be
selected to appear in any order within these two areas. The
customization procedure for both of these areas is identical.
4. Click .
The small diagram on the top left of the screen indicates that the Left side area is
selected for customization. Similarly, if the Right side area was selected, the diagram
would appear as follows:
Element List Box

The Element List box contains a list of all possible elements that can appear in the
customizable area of the home page. These elements can be selected to appear in the
area of the home page you selected in the previous step.
To select an element for display on the home page:
1. Click the button next to the icon of the element you want to add to the home page.
2. Click .

The selected element icon appears in the Output Box as shown below.
3. Repeat steps 1 and 2 until all the elements that you want to be displayed on the
home page appear in the Output Box.
Working with Custom Area Elements
When you select a Custom Area element and click , the Property List dialogue
box appears as follows:

The Custom Area Attributes are defined as follows:
Source: The address of the web page you wish to embed in the home page
Size:
o Width The default is set to 260 pixels, which is the maximum, however
the field can be set to a smaller value
o Height The value is unlimited
Add scroll to Custom Area Check this box if the content to be displayed is
expected to be larger than the Custom Area
The following fields are optional and enable a higher degree of

customization by utilizing user information stored by English
Discoveries Online.
User Identifier Check this box to include UserID information in the request
string
Example: Display a web page containing a message for a specific user.
User Type Check this box to include UserType information in the request string
Example: Display a web page containing a message for a specific user type.
Source is the only required field in the dialogue box and its
contents must begin with the characters http://.
The Output Box

Once all the elements that you want to embed in the home page are displayed in the
output box, you can arrange the order in which they will appear on the home page.
The output box provides you with the following tools to help you customize the home
page:
(Remove element) Removes the selected element.
(Edit custom areas attributes) The Properties List dialogue box appears,
enabling you to edit the attributes of a Custom Area.
(Add space above element) Adds space above the selected element.
(Remove space above element) Removes space above the selected element.
(Move element up) Changes the order of the home page elements by moving the
selected element upwards.
(Move element down) Changes the order of the home page elements by moving
the selected element downwards.
(Clear area) Removes all elements from the output box.

A Custom Area element must be selected before you click .
Action Buttons
During the home page customization procedure, the Action Buttons are defined as
follows:
Saves the content and configuration of the output box.
Undoes the most recent change to the content and configuration of the
output box.
Publishes the content and configuration of the customizable areas, such as

the customized home page.
Aborts all changes and loads English Discoveries Online' s

default elements into the output box.
Previews the customizable home page area.
Only saved output box content can be previewed.

Features
These screens allow the customization of features that are used to control the students
personal information, sequence of study, and the pace of the various courses in English
Discoveries Online.
Next Course
In some learning situations, it may be advisable to ensure that students complete entire
units of study before being permitted to move to more advanced course material.
The Next Course feature enables administrators to decide whether students will be
constrained to a linear study plan or if they will be permitted to skip ahead in their
studies and work to more advanced courses units.
Next Course Parameters

The Next Course parameters are defined as follows:
% Completion The percentage of the students assigned study materials of the

course that must be completed before they are allowed to work on higher level
course material
Average Test Score The minimum average test score for the course
Component Passing Score The minimum acceptable test score for the
components
Example: A minimum acceptable score of 80 will prevent a student who scores 79 or
less in any component test from working at a higher course level even if his/her
average score for all other component tests meets, or exceeds, the required average
test score. The student would have to repeat the component and its associated test to
improve his/her score before being allowed to continue.
To customize the Next Course feature:

1. In the Settings folder, click Features.

2. Select Next Course from the Select Feature drop-down list.
3. Click .
4. Fill in the Next Course parameters that you require.
4. Click .
Setting all three of the above parameters to 0% will allow

students to view all courses without restriction.
My Profile Settings
School administrators can assign the degree to which students can update their My
Profile page. There are three accessibility degrees in this feature:
To customize the My Profile feature:

1. In the Settings folder, click Features.
2. Choose My Profile from the Select Feature drop-down list.
3. Click .

4. Choose one of the accessibility degrees and click .
Component Test Configuration

School administrators can define the passing grade for the component tests in the
students courses. The passing grade is set by default to 55, but it can be changed to any
grade number.
Along with defining the passing grade for the component tests, the TMS users can allow
students to see their test answers.
After defining the configuration of the Component Test feature click .
Chapter 6: Communication
(available online only)
The Communication feature provides the teacher with tools to communicate with
students. The teacher can communicate one-on-one, with groups, or whole classes using
the Mailing system. The teacher can also initiate and moderate discussions using the
Forums feature.
Mailing system
The English Discoveries Online program includes a built-in mail system which the
school administrators, teachers, and students can use to communicate with each other
online.
Students can receive messages from, and send messages to, their school administrators
and teachers with the help of the Contact Your Teacher feature which is accessible
from the home page once the student logs in.
School administrators and teachers can receive messages from, and send messages to,
their students when they enter the TMS by choosing Teachers Corner and clicking the
Communication tab.

The mailing system has three sections:
Inbox
Compose
Sent Items
Administrators are able to communicate with all students in their

institution.
Inbox
In the Inbox you can:
Read messages sent by students
Reply to messages sent by students
Delete messages received from students
Reading a Message
To read messages sent by students:
1. Click Inbox. The Inbox work area appears.
All received messages are listed. To filter the list of messages, select the class or group
whose messages you wish to view from the Select Class and Select Group drop-down
lists and click .
You can sort the listed messages by Name, Class, Group, Subject or Date by clicking on
the column headings above the list. Unread messages are marked with this icon: .
1. Click the icon located near the students name to read the message. A window
opens, displaying the students message.

If you wish to reply to the student click . A new window with a blank message
addressed to the student appears. If you do not wish to reply, press to return to
the Inbox.
Fill in the Subject. Press the Tab button on your keyboard or move the cursor into the
blank message area and type your reply to the student.
Press to send the reply to the student.
Press to return to the Inbox.
Deleting a Message
To delete a message:
1. Click in the box next to the name of the student whose message you wish to delete.
2. Click to delete the selected message.

Compose
The Compose section enables you to write and send messages to students.
Writing a Message
To write a message to a student or students:
1. Click Compose.
2. Select the class or group of students to whom you wish to write a message from the
Select Class and Select Group drop-down lists and click .
The names of the students in the selected class and group are listed.
3. You can send a message to one student or several students. Click the boxes next to
the students names to whom you wish to send a message.
4. Click .
A new window with a blank message addressed to the students you have selected
appears.

5. Fill in the Subject field. Press the Tab button on your keyboard or move the cursor
into the blank message area and type your reply to the student/s.
6. Press to send the message to the student/s.
7. The message is sent and the window automatically closes.
Sent Items
The Sent Items section allows you to:
View and read a list of messages that you have sent
Delete the record of messages that you have sent
Viewing Sent Items

To view sent items:
1. Click Sent Items. The Sent Items work area appears.
All the messages that you have sent to your students are listed. To filter the list of
messages, select the class or group whose messages you wish to view from the Select
Class and Select Group drop-down lists and click .

You can sort the listed messages by Name, Class, Group, Subject or Date by clicking on
the column headings above the list.
2. Click the icon located near the students name to read the sent message.
Deleting Sent Items

To delete a sent item:
1. Click the box next to the message/s you wish to delete. Checkmarks will appear in
the boxes next to the selected message/s.
2. Click to delete the selected message/s.
Forums
My Forums is an area of the Community Site in which learners can discuss various
subjects and express their opinions on different topics.
There are two types of forums:
Global Forums a variety of current discussion topics initiated and moderated by

Edusoft.
Internal Class Forums teacher initiated and moderated.
School administrators and teachers can only post a new discussion

topic in the school internal class forums.
Internal Class Forums

The Communication folder of the TMS has three sections for managing the class
forums:
My Forums
Assign Forums
Moderate Forums
My Forums
Use the My Forums area to create and view discussion topics.
To create a new forum:
1. Click the Communications tab in the TMS main screen.
2. Click My Forums.
3. Click .

The New Topic card appears:
4. Complete the card by filling in the details of the new forum that you want to create.
5. Click .
The new topic is created and the My Forums screen is updated as follows:
Click to print the list of forums.

To delete forums:
1. Click the check box next to the names of the forums you wish to delete.
2. Click .
A delete confirmation message appears.
3. Click to delete the forums or click to cancel the deletion.
Clicking the icon will open the forum and enable you to read and reply to messages
as well as post new messages. There is also an option to print the forum screen.
Clicking the icon will display the New Topic card that contains the forums details.
Assign Forums
Students cannot see or participate in forums until the forums are assigned to classes.
Students can see Class Discussions that have been assigned to

their classes in the Discussion Time section of the English
Discoveries Online Community Site.
To assign a forum to a class:

1. Click the Communication tab in the TMS main screen.
2. Click Assign Forums.
3. Select the class that is to be assigned the forum from the Select Class drop-down list.
4. Click .
To undo the most recent forum assignments, click .
Click to print the list of forums.

Moderate Forums
You can view and moderate Class Discussion Forums in this section of the TMS.
To moderate a forum:
1. Click Moderate Forums in the Communication tab.
2. Select the Class from the Select Class drop-down list.
3. Select the Forum from the Select Forum drop-down list.
4. Click .
The Moderate Forum screen appears:
The forum topic and the content of the first message are displayed followed by all the
message and reply headers in the forum. Message and reply headers also contain the full
names, class of their originators, as well as the posting date.
Message headers are displayed with a dark background while reply headers are displayed
with a lighter background. Each subsequent reply to a message is incrementally indented
toward the right.

The following table defines the action buttons available to you as the moderator:
Button Action
Open an existing message
Close an existing message
Add a new message to the forum
Search for messages in the forums
Print the forum screen
Clear all messages from the forum
Add a comment to the current message
Reply to the current message
Delete the current message
Chapter 7: Resources
The Resources section provides you with a wide range of pedagogical resources to help
you teach practice and theory. It includes information about examination correlations,
frequently asked questions, and a list of useful
English language teaching links and more.
Guidelines
The Guidelines section provides you with a guideline for using English Discoveries
Online with your students.
To download one of the guidelines:

1. Click Guidelines.

2. Click the blue underlined name of the text you wish to download or
the icon next to the name of the test.
To open the file your computer has to have Adobe Reader

installed. After viewing the file you have option to print or
downloading the file to your computer for later viewing.
Lesson Plans
The Lesson Plans section provides you with sample lesson plans for using English
Discoveries Online with your students.
To download the Lesson Plans:

Worksheets
The Worksheets section provides you with generic worksheets for introducing English
Discoveries Online to the students.
To download one of the worksheets:

1. ClickWorksheets.


Explore Texts
The Explore Texts section provides a printable version of all the Explore texts in the
English Discoveries Online courses for your use.
To download one of the Explore Texts:

1. Click Explore Texts.

Word Lists
The Word Lists section provides you with printable lists of all the Idioms in the
Speaking Idioms section and words in the WordZone section of the Community Site.

To download one of the lists:
1. Click Word lists.
2. Click the blue underlined name of the list you wish to download or

Frequently Asked Questions

Frequently Asked Questions is a section in which you can find links to English
Discoveries Online Frequently Asked Questions (FAQs) about computer assisted
language learning. The list of questions and answers is aimed to provide you with more
information about English Discoveries Online.

To see the English Discoveries Online FAQ:
1. Click the Resources tab.
2. Click the Frequently Asked Questions section link.
3. Choose the question that interests you and click it to read the answer.
Links
The Links section enables you to view links to useful English language training sites and
academic articles to aid your professional development. When you click a link on this
page, a new browser window opens with the additional English language training
resources. To return to the TMS, close the new browser window.
To view the links to external EFL sites:

2. Click the Links section link.
3. Click the external EFL site link you would like to view.
Presentations
The Presentation section provides you with flash presentations accompanied by
narration that demonstrates different capabilities and sections of English Discoveries
Online.
* This section is updated periodically.

To view one of the Presentations:
2. Click the Presentation section link.
3. Choose the Presentation that interests you and click it to view the presentation (it
may take a few minutes to load).
Chapter 8: Assessment
The Assessment section provides you with a range of offline assessment tools to
supplement your English Discoveries Online assessment package.
Guidelines
The guidelines section provides you with guidelines for qualitative and quantitative
assessment. The document also provides suggested rubrics and checklists for teachers to
share with their students.
To download a Guidelines Document:

2. Click the blue underlined name of the test you wish to view or


Projects
The Project section provides you with sample projects for each course in English
Discoveries Online to carry out with your students. Each of the documents includes a
project for one course.
To download a Project document:
1. Click Projects.

Role Plays
The Role Plays section provides you with a sample role plays for each of the courses in
English Discoveries Online to carry out with your students.

To download a Role Play:
1. Click Role Plays.

Rubrics
The Rubrics section provides you with rubrics for scoring alternative assessment work
carried out by the students.
To download a rubric:
1. Click Rubrics.


Exit Tests
There are exit tests are available for the TMS user to download.
Each test is 50 minutes in duration, worth 100 points, and tests the students reading,
writing, and grammar.
In addition, to assist the teacher in providing test scores, there is a version of each test
available for download that includes an answer key.
To download a test:
3. Click Exit Tests.


Chapter 9: Services
The Services section gives information about Edusoft Pedagogical Departments

professional services.
Implementation
The Implementation section provides you with an overview of the different options for
incorporation of English Discoveries Online into a teaching program. Edusoft has
designed the different models of implementation to help devise the best possible
learning scenario for your students:
Integration
The Integration section provides you with a document explaining the possibility of
Integration between the curriculum of existing course books and English Discoveries
Online computer content provides relevance for the students and a sample integration
of English Discoveries Online with New Interchange, Cambridge University Press
for Siam University.

Training
The Training section provides you with the training program timetable of Edusofts
English Discoveries Online Teacher Training Program - an in-depth training
program designed to train both newly qualified and experienced teachers in Blended
Learning the integration of computer-assisted learning with teacher-led learning.
Chapter 10: Synchronization

The synchronization process enables the online and offline TMS to transfer data in
order to communicate and align settings, assignments, and reports.
* For instructions on the Synchronization process, see the English Discoveries

Online Synchronization Process Users Manual.

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Teacher Management System

Chapter 1: Welcome to the Teacher Management System ........................................... 5

Copyright 1990-2015 Edusoft Ltd.All rights reserved. 3

Table 1-1: Manual Conventions

Bold font Used for links, keyboard strokes, and highlighted

Bold font English Discoveries Online always appears in bold,

Italic font All cross-references are italicized.

Note. A note indicates important information that

Copyright 1990-2015 Edusoft Ltd.All rights reserved. 4

Register classes and students

Manage the learning process and course assignments

Create customized learning paths for classes, groups or individual students

Keep track of students progress

Access English language learning resources and pedagogical support

Communicate with students using an internal email system

Create and manage class forums

Insert additional content with a user-friendly Authoring Tool

Copyright 1990-2015 Edusoft Ltd.All rights reserved. 5

For installation instructions, refer to the English Discoveries Online

To log in to the TMS (administrators and teachers only):

The English Discoveries Online home page appears.

3. Enter your user name in the User Name field.

Copyright 1990-2015 Edusoft Ltd.All rights reserved. 6

Copyright 1990-2015 Edusoft Ltd.All rights reserved. 7

The home page is comprised of the following sections:

Home the TMS home page

User the name of the user currently logged in to the TMS

Settings (only available online) enables school administrators to decide on the

Communication (only available online) enables you to communicate with your

Reports view a range of reports to help you track students progress

Resources provides a wide range of pedagogical resources to help you with

Assessment provides a range of offline assessment tools to supplement your

Copyright 1990-2015 Edusoft Ltd.All rights reserved. 8

Synchronization enables the online and offline TMS to transfer data in

Information displayed on TMS Result Screens can be custom-

Copyright 1990-2015 Edusoft Ltd.All rights reserved. 9

Table 2-1: Registration Folder Features

Creating Classes for an Institution

Only school administrators can register new classes.

Copyright 1990-2015 Edusoft Ltd.All rights reserved. 10

Copyright 1990-2015 Edusoft Ltd.All rights reserved. 11

A teacher can be assigned to one or more classes and a class can

3. Click . The new group appears below the selected class.

Copyright 1990-2015 Edusoft Ltd.All rights reserved. 12

6. Click . The information is saved and the window closes.

Deleting Classes or Groups

group you want to delete, and then click .

To delete a class (administrators only):

Copyright 1990-2015 Edusoft Ltd.All rights reserved. 13

2. Click . The Move Group/s window appears.

Importing a Class List

Copyright 1990-2015 Edusoft Ltd.All rights reserved. 14

1. Click . The Import Classes window appears.

2. Click and select the location of the text file.

3. Click . The list of classes is imported.

4. Click to close the Import Classes window.

Exporting a Class List

To export a class list (administrators only):

Copyright 1990-2015 Edusoft Ltd.All rights reserved. 15

5. Click to close the Export Classes window.

If exported data is not saved, it will be overwritten by the next

Copyright 1990-2015 Edusoft Ltd.All rights reserved. 16

A password assigned to a teacher cannot be viewed. However, if a